Frequently Asked Questions(FAQ) Kingston Student Residence Jan. 27,2010 How many spaces are there in residence? There are 600 beds available for residents. There are 294 double occupancy rooms and 304 single occupancy rooms. How do I get a room in residence? Residence acceptance is allocated by order of application, first applied, first in basis. When you have confirmed your space in an academic program at St. Lawrence College you are now eligible to apply to the student residence. Please DO NOT apply for residence until you have confirmed that you will accept your space in your academic program. What happens if I don’t get a spot in residence? If all of the beds in residence have been allocated to students, you will be put on a waiting list. The waitlist will be determined by the order in which applications were received. If a space opens in the residence, we will offer it to the first person on the waitlist regardless if it is a single or double occupancy room. When do I apply to residence? You may apply for a residence room as soon as you have confirmed your acceptance of an offer of an academic space at St. Lawrence College. You may apply online at http://www.stlawrencecollege.ca once you have received your acceptance from St. Lawrence College. What are the Residence Fees? The 2010/2011 residence fees are: Single Occupancy: $6020.00 Double Occupancy: $5250.00 *All residents must, in addition to the above room fees, participate in the mandatory meal plan of $750.00/per semester. When will I find out if I have been accepted into residence? Once the residence office receives your application, you will receive a residence acceptance package within two weeks of your application submission date unless all spaces have already been filled. If you are not immediately accepted into residence, you will be placed on a priority waitlist for an available spot. Should a spot become available later, we will contact you by telephone and you will have 48 hours to claim your spot. Please note that it is your responsibility to contact us regarding your residence application if you have not received notification by May 1, 2010. How do you match up roommates? Everyone who is accepted into residence must fill out a “Room Preference Questionnaire”. This questionnaire contains many different questions concerning your interests, study and sleep habits and how social you like to be. Based on these profiles, we place you with a roommate of the same gender with similar interests. If you have a friend who will be living in residence, there is an option to request him or her. As long as you both individually request each other on you room questionnaire, we will place you in the same room. When will I know who my roommate is? Roommate contact information will be mailed to you the first week of August. Please feel free to contact your roommate to introduce yourself and to discuss items that you will be bringing to your residence room. What is provided in a residence room and what should I bring from home? All residence rooms include curtains, carpeting, a single bed, desk with adjustable drawer unit, chair, bureau, closet and overhead light. All residence beds are twin size and you will need to supply sheets, pillows, pillowcases, blankets and comforters. There is a small kitchen area with an apartment size fridge in double occupancy rooms and a mini-fridge in single occupancy rooms. For more information on what you are able to bring please review the Residence Guide and the "What to Bring" list sent to all incoming residents. High-Speed internet access is included in your fees and is provided by both wireless and network connections What if I have special accommodation requirements? The residence has a number of rooms designed for wheelchair accessible access. If you require a wheelchair accessible room, please indicate this on the application form. If you have any other accommodation requirements, please contact the residence office for further information. Can I visit the residence? Residence staff would be happy to have you visit the residence over the summer months for a tour of the rooms and facilities. Can I stay over the summer? The residence offers accommodations over the summer for both short and long term stays. Whether you're in school, on a co-op term, or just visiting the city, we offer great rates on summer rooms. Please visit us at http://www.stlawrencecollege.ca/residence/SummerAccomodations.htm for accommodation information or stop by the residence front desk. Can I have overnight guests stay in my room? Yes. You must complete an overnight guest form available at the front desk and have your roommate (if in double occupancy room) and a residence staff member sign to approve it. Your guest must check in at the front desk and leave a piece of photo identification. Guests are limited to a maximum stay of three consecutive nights. Please remember, you are responsible for your guests while staying in the residence. What are the quiet times? You are able to enter and exit the residence at any time, but there is a quiet hour policy in place to ensure students get a well rested night to assist in academic success. From Sunday-Thursday quiet hours are 11:00pm-8:00am and Friday & Saturday quiet hours are from 1:00am-8:00am. What security features does the residence have? The residence offers great security from the moment you pass through the card access controlled main entrance, until you unlock your bedroom door with your own key. We believe your safety is very important. To that end, we require that all visitors sign in at the front desk prior to entry and that all overnight guests must be signed in 24 hours prior to visiting and provide a valid piece of photo-identification to the front desk staff. All of the common areas, stairwells entrances and corridors are video monitored, and we have front-desk staff on duty 24 hours a day. Safety and security are also the responsibility of every resident. All the safeguards and rules put in place by the residence are for your protection and convenience. Circumventing rules by lending keys or letting in visitors without permission will only lead to problems. Lock your room door at all times and do not leave your valuables unattended, as neither the residence nor the college is responsible for missing items. Are there Laundry Facilities? There are onsite laundry facilities located within the residence building. The laundry rooms are open 24 hours a day 7 days a week. All students will be provided a “Smart Card” on which the resident can load funds in the amount of $10 and $20 by using the card reload centre located in the residence lobby. The cost per wash and dry cycles are $1.50 per load. If you lose your “Smart Card” you are able to purchase a new one at the front desk for $5.00. What are the fee deadlines? Once you have been accepted into the residence, you must send back to the residence an initial $500.00 deposit with your signed contract. Your space in residence is not guaranteed until you have paid your deposit and returned your signed contract The first installment of the residence fee and meal plan is due on July 2, 2010. Please note that the first semester payment cannot be deferred with OSAP. The second installment is due by November 12, 2010. This payment is able to be deferred until January 31st for students using OSAP funds, though there is a $100.00 fee for this option. This payment must also be made by November 12, 2010. What payment methods can I use? There are several different methods you are able to use to pay your residence fees. You are able to pay online by logging onto your bank's website and select St. Lawrence College as the payee and then the letter “T” followed by your unique student number. Other common methods of payment are: Money Order, Certified Cheque, and debit card transactions. Do I have to participate in the mandatory meal plan? Yes. All students living in the residence must purchase the meal plan. The meal plan cost is $750.00 per semester that students are able to use on a variety of food options including: Tim Horton’s, Pita Pit, pasta bar, deli, and an on-campus convenience store. Please keep in mind that this is not a full board meal plan and therefore, you are required to provide additional meals for yourself. You are able to bring into your room appliances such as a microwave, toaster oven, electric frying pan, or George Foreman grill. We do not allow hotplates, extra bar fridges, or freezers in the residence. What happens if I leave the residence before the year is completed? This is one of the more difficult issues for students to face and understand. The Residence Contract is a FULL-YEAR Contract. This means that when you accept a bed in residence and sign the contract, you are agreeing to pay for the residence room for both semesters whether or not you remain living in the residence. If a student wishes to leave the residence, they must notify the residence front desk in a written letter that they wish to withdraw. The Director of Residence maintains a list of students who have submitted Residence Withdrawal letters in date order according to when the space is available for re-occupancy. When an external replacement enters the residence, his/her name is placed beside the first withdrawal on the list. Replacements are applied on a residence wide basis, not by wing or floor. If a student withdraws from residence for academic reasons, they are still responsible for paying for their room until a replacement can be found. There is no guarantee that the residence will be able to fill the bed space and so you will still be required to make your second semester residence fee payment regardless if you will be returning for the second semester in January. I have moved out and somebody is in my room, do I get my money back? Residence fees are refunded to withdrawn students solely in date order of when they submitted their Withdrawal Letter, not according to when an individual space in residence is occupied. This means that the Director of Residence may move a student into any space in the residence as per operational requirements. Practically, this means that there may be a person living in what was your space, but because the residence has not yet reached your spot on the Withdrawal List, you are not entitled to a refund yet. There are often internal moves in the residence that take place at various times of the year for roommate issues. You will be notified when your spot on the Withdrawal List has been filled and a refund will be processed in a timely manner.