Philanthropy Coordinator Information Pack by vmm17835


									                       Philanthropy Coordinator
                           Information Pack

Job Profile:          The Philanthropy Coordinator will be responsible for looking after Company B
                      Belvoir’s Philanthropy Program and ensuring that strong and respectful
                      relationships are maintained with all of the company’s valued donors. This
                      role provides a unique opportunity for an arts administrator looking to gain
                      experience with one of Australia’s leading theatre companies.

Hours:                Full-time (40 hours per week)

Salary:               $52,170 per annum in line with Company B Belvoir’s parity pay policy

Package:              10% Employer contribution to superannuation
                      20 holiday days per annum accrued pro rata, with 17.5% holiday leave

Contract:             Ongoing

Reporting to:         Development Manager

Deadline:             Wednesday 17 February, 2010

Starting:             ASAP pending availability

Applications must: Address the selection criteria (Please restrict response to three pages or less)
                   Include a resume
                   Include the names and daytime contacts of two referees

Forward to:           Alexis Joy, Administration Coordinator
                      Company B Belvoir
                      18 Belvoir St
                      Surry Hills NSW 2010

Company Information
Company History
The originality and energy of Company B Belvoir productions arose out of the unique action taken
to save the Nimrod Theatre building from demolition in 1984. Rather than lose a performance space
in inner city Sydney, more than 600 arts, entertainment and media professionals formed a syndicate
to buy the building. The successful syndicate included Robyn Archer, Neil Armfield, Gillian
Armstrong, Peter Carey, Ruth Cracknell, Judy Davis, Mel Gibson, Max Gillies, Dorothy Hewett,
Nicole Kidman, Sam Neill, Dame Joan Sutherland, Patrick White and David Williamson.
Belvoir St Theatre Limited is the owner of Belvoir St Theatre. Company B Ltd is the resident
production company operating under the Artistic Directorship of Neil Armfield.
In 2005 Belvoir St Theatre underwent major renovations and was re-opened in November 2006.
One month later the company moved into new office and rehearsal facilities at 18 Belvoir Street,
just a few steps away from the theatre.
Company B Belvoir is a Major Performing Arts Company, receiving funding from the Australia
Council and Arts NSW. Belvoir St Theatre has two fabulous theatres: upstairs plays host to
Company B Belvoir’s annual program of work (capacity 350). The Company produces 6-8 shows
per year, working with Australian premier artists and performers. Many Company B Belvoir
productions tour nationally and internationally. The downstairs theatre which seats 83 people is
home to B Sharp, a unique partnership between Company B Belvoir and the small independent
theatre sector that aims to support developing theatre practice and showcase fantastic theatrical
work in a nurturing mainstream environment.


• Demonstrated ability in creating and maintaining administrative processes and systems
• Strong organisational skills with exceptional attention to detail
• Solid written, verbal communication skills and an exemplary phone manner
• Flexibility and preparedness to perform a variety of tasks, including data entry and data analysis
• Ability to create and maintain good relationships with external contacts and handle a range of
   enquiries from donors

• Experience in coordinating philanthropy programs and/or fundraising campaigns
• Successful grant application experience, preferably in an arts organisation, educational
   institution or not-for-profit organisation
• Experience in managing events
• Experience in providing high quality customer service
• Proven experience and familiarity with a variety of software programs, particularly including
   Microsoft Word and Excel, with Pro Venue experience an advantage
• Proven experience in working in a high-profile, busy and dynamic environment

• Knowledge of Company B Belvoir and its past work
• An interest in and sensitivity to actors, artists and the creative process
• An awareness of the various sources of philanthropic funding

Job Description

Philanthropy Coordinator

1. Responsible for administering processes, systems and records required for the smooth running
    of Company B Belvoir’s Philanthropy Program
2. Maintain and cross-reference accurate donor databases
3. Undertake general research tasks in relation to Philanthropy and provide assistance to the
    Development Manager in building prospect lists
4. Responsible for the implementation of fundraising campaigns
5. Event management of special donor functions, which may occasionally require out of hours
6. Provide exemplary donor service for all of Company B Belvoir’s valued donors and coordinate
    effective donor stewardship, by:
            a. Processing invoices and receipts for donors in a timely fashion
            b. Ensuring accurate donor acknowledgement and recognition in programs and on the
            c. Coordinating donor invites and RSVPs for opening nights and other key events
            d. Coordinating correspondence, mail outs, reminders and letters to donors as required
7. Responsible for managing relationships with various Trusts and Foundations who provide
    funding to Company B Belvoir programs
8. Responsible for researching and writing applications to Trusts and Foundations under the
    guidance of the Development Manager
9. Responsible for managing administrative volunteers (as required)
10. Assist the Development Manager with other administrative and support tasks as required


Remuneration of all temporary and permanent employees of the Company is made in accordance
with the Company’s Parity Pay policy. The philosophy behind this policy is currently a belief in the
equal value of the contribution of every employee. Rather than remunerate staff by reference to
their market rate, all full-time and permanent part-time employees, including the Artistic Director,
General Manager, actors, production and administration staff are paid the same hourly rate. The
current rate of $25.082 equates to an annual salary of $52,170.56

Hours of Work
Weekly hours of work are 40. From time to time some evening hours will be required to help
coordinate and support events. Payment for overtime is not available, but time in lieu may be
arranged subject to the approval of the General Manager.

Superannuation is paid to all full-time and permanent part time employees, presently 10% of gross
weekly wage.

Full-time employees are entitled to 20 days (pro rata) annual leave per year. Leave loading of
17.5% is paid on annual leave taken.

Sick Leave
Full-time employees are entitled to up to 10 days (pro rata) sick leave per year. Sick leave is not
accruable from year to year.

Time in Lieu
Employment of all permanent full-time or part-time staff is subject to a time in lieu system. Any
hours worked beyond the normal number of weekly hours (excluding breaks) constitutes accrued
hours of time in lieu. Time in lieu shall be accumulated at the rate of one hour time in lieu for every
hour worked in excess of the normal weekly number of hours, except in the following cases;
•   where an employee is specifically required to work after midnight: every hour worked between
    midnight and the time at which work is finished that day shall be counted as two hours accrued
    time in lieu.
•   where an employee is specifically required to recommence work after a break of less than 10
    hours: every hour worked until the employee has had a 10 hour break will be counted as two
    hours time in lieu.
•   where an employee is specifically required to work on a public holiday: every hour worked on a
    public holiday shall be counted as two hours accrued time in lieu.

All employees are to keep records of hours worked (less lunch, tea breaks or other breaks) and
notify the Financial Administrator of their hours at the end of each week. The Financial
Administrator keeps records of all time in lieu and those records shall be taken as the correct record
of each employee’s time in lieu entitlement.

When applying to take time in lieu, staff members must consult their department head or the
General Manager to arrange a mutually convenient time and a leave application form must be
completed and authorised in advance. Staff members are expected to work with their department to
ensure that time in lieu accruals do not become too large.

Please note that Company B Belvoir is currently reviewing its parity and TIL policy which could be
subject to change in the future.


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