CONSTITUTION OF THE ANGASTON AGRICULTURAL, HORTICULTURAL & FLORICULTURAL SOCIETY INC. NAME 1. The name of the Society shall be the ANGASTON AGRICULTRURAL, HORTICULTURAL AND FLORICULTURAL SOCIETY INC. OFFICE 2. The office of the Society shall be at Angaston. OBJECTS 3. The objects of the Society shall be the encouragement and promotion of the agricultural, horticultural and floricultural, industrial and allied industries throughout the district and in furtherance of such objects:- (a) To hold competitive shows, exhibitions or other functions for the display of horses, cattle, sheep and other livestock, wool, agricultural and garden produce of all kinds, machinery and manufactures and such of the arts and handiwork as may be deemed advisable. (b) To make such regulations as shall be deemed necessary for the good and proper conduct of all shows, exhibitions or other functions held by the Society. (c) To acquire money by subscriptions, gate receipts or otherwise. (d) To do all such other matters and things as shall be incidental or conducive to the attainment of the above objects or any of them. OFFICERS 4. The officers of the Society shall consist of:- l Patrons ll President lll Immediate Past President lV Two Vice Presidents V Secretary Vl Assistant Secretary Vll Treasurer Vlll Auditor lX An Executive Committee consisting of President, Immediate Past President, Two Vice Presidents, Secretary, Assistant Secretary and Treasurer. TERM OF OFFICE 5. All office-bearers, as well as members of the General Committee shall retire annually. No President of the Society shall be eligible to hold office more than three years in succession except in the event of there being no person willing to stand for such office, whereupon it shall be competent for the retiring President to be re-elected. 6. All officers mentioned in paragraph 4 as well as members of the General Committee mentioned in paragraph 20 shall hold office until the conclusion of the meeting at which their successors are declared to be elected. ELECTION OF MEMBERS 7. Every candidate for admission to the Society by giving name and address with subscription to the Secretary shall be duly constituted a member of the same for a period of 12 months or such other period of time as shall be determined by the Executive Committee and shall have all rights of membership during such period. Provided that if any subscription be paid in the name of any firm or company, they or it shall at the time of paying such subscription nominate one of the members of the firm or company who shall be entitled to exercise the rights and privileges attached to such membership, including election into any office. POWERS OF MEMBERS 8. Members shall have the power to attend and vote at all General Meetings of the Society, to elect office-bearers, and, subject to the provisions of these rules, a voice in the management and control of the affairs of the Society generally SUBSCRIPTION 9. A member shall pay an annual subscription as determined by the Annual General Meeting. All subscriptions shall be payable at such time as determined by the Annual General Meeting. LIST OF MEMBERS 10. An alphabetical list of the names of all members of the Society shall always be kept in the office of the Secretary. FINANCIAL YEAR 11. The financial year shall commence on the first day of July in each year and end on the thirtieth day of June next succeeding. MEETINGS 12. The Annual General Meeting of the members shall be held no later than the end of August of each year at such time and place as the General Committee shall determine. In the event that the General Committee cannot form a quorum, the Executive Committee may determine the time and place. BUSINESS OF THE ANNUAL GENERAL MEETING 13. The business of the Annual General Meeting shall be:- (a) Reading and confirming minutes of the previous Annual General Meeting. (b) President’s Report (c) Balance Sheet for the financial year. (d) Resolutions for adoption of same or otherwise. (e) Election of the Officers mentioned in paragraph 4. (f) The allocation of the salary to be paid to the Secretary. (g) Election of Directors of each class. (h) Election of General Committee members. (i) Such general business as it is competent for the Annual General Meeting to deal with. GENERAL MEETING 14. A General Meeting of members shall be held within three months of the date of the holding of the Annual Show at such time and place as the President and Secretary may appoint. 15. The business of the General Meeting shall be :- (a) Report of General Committee. (b) Financial Statement and report. (c) Such other business as it is competent for the General Meetings to deal with. SPECIAL GENERAL MEETING 16. The Secretary shall if so instructed by the President or any five financial members of the Society at any time convene a Special General Meeting of the members of the Society, provided that seven days previous notice shall be given of the day fixed for such meeting by either circular to each member or advertisement in the local paper which shall state the business for which the Special General meeting is called. CHAIRMAN 17. The President shall in all official relations of the Society take precedence over other members, and shall take the chair when present at any General or Special Meeting of the Society. In the absence of the President from any Meeting of the members of the Society one of the Vice Presidents shall preside, and in the absence of both President and Vice Presidents the members shall elect a chairman from amongst those present. The Chairman shall have a deliberative vote, and in case of equality of votes a casting vote also. The President shall be ex officio a member of all committees of the Society. QUORUM 18. At any General or Special General Meeting ten members shall form a quorum. ALTERATION OF RULES 19. No alteration of or addition to these rules shall be made except at the Annual General Meeting of the members of the Society or at some Special General Meeting called for the purpose, at either of which meetings not less than twenty members shall be present and then only on the vote of at least two-thirds of the members present at such meeting. Seven days notice of any such meeting shall be given either by circular to each member or advertisement in the local paper before the date of such meeting stating the time and place of holding the same, and specifying the alterations or additions to the rules proposed to be brought forward. GENERAL COMMITTEE 20. There shall be a General Meeting of the Society, which shall consist of all the members of the Executive Committee, Directors of each Class and any financial member duly elected by the Annual General Meeting. 21. The General Committee shall meet once a year at least and may adjourn its meetings from time to time. A special meeting of the General Committee may be called at any time by the Secretary at the request of the President or any five members of such Committee, provided that seven days notice shall be given to Committee members stating the business of such meeting. QUORUM 22. Five members of the General Committee present at any meeting shall constitute a quorum. PROCEEDINGS AT A GENERAL COMMITTEE MEETINGS 23. At every ordinary meeting of the General Committee the following shall be the order of business:- (a) Minutes of previous meeting to be read and confirmed. (b) Treasurer’s Report. (c) Business postponed from last meeting to be dealt with. (d) Vacancies on Committee, if any, to be filled. (e) General correspondence to be dealt with. (f) General business MINUTES OF MEETINGS 24. Minutes of all proceedings at meetings shall be taken by the Secretary, which shall afterwards be entered in a book to be kept for that purpose. The minutes as thus entered shall be read by the Secretary next meeting and subject to amendment or alteration then made shall be confirmed and considered an authenticated report of the proceedings. SECRETARY 25. The Secretary shall keep all the minutes of the Society, conduct all correspondence, and generally supervise the carrying out of the Committee’s instructions. JUDGES, STEWARDS AND PRIZE LISTS 26. The appointment of judges and stewards and arrangement of prize lists shall be made by the Executive or General Committee. The remuneration (if any) of judges shall be authorised by the Executive or General Committee. CASUAL VACANCIES 27. Vacancies in the office-bearers created by death, resignation or otherwise occurring at any time between two annual meetings shall be notified by the Secretary to the General Committee at its next meeting after such vacancy shall have occurred, and such vacancies shall then be filled up by the General Committee. DISMISSAL OF GENERAL COMMITTEE OR OFFICER 28. The General Committee shall have power to terminate at any time the tenure of office or any officer or any committee member. In the event of an office becoming vacant the Executive Committee shall appoint a person to act in that office until such time as the officer is appointed at the Annual General Meeting of the members of the Society or at a Special General Meeting called for the purpose. ACCOUNTS 29. The General Committee shall cause to be kept a complete account of the income and expenditure of the Society through the appointed Treasurer and shall also see:- (a) That a proper set of books are kept by the Treasurer showing the state of the Society’s funds, and its actual and contingent liabilities. (b) That all moneys owing to the Society are duly received, and that all accounts owing by it are regularly paid. (c) That all moneys received by the Society are regularly deposited in the bank. All payments shall be made by cheque signed by the Treasurer and one other officer duly appointed by the Annual General Meeting. RECEIPTS 30. All receipts vouchers and other documents shall be carefully filed and preserved for inspection by the Auditor. VOTING 31. At all meetings questions shall be decided by show of hands, unless a ballot is demanded by a majority of members present, and in such event a ballot shall be taken in such a manner as the Chairman shall prescribe. RESCINDING RESOLUTIONS 32. No motion, the effect of which if carried would be to rescind any resolution previously passed during the same year, shall be entertained unless notice of intention to move the same shall have been given to the Secretary at least fourteen days prior to the holding of the meeting at which it is proposed to move such resolution. ELECTION OF OFFICERS 33. All officers who shall retire each year as provided in paragraph 5 shall be eligible for re-election, unless in each case the person concerned shall have previously notified the Secretary in writing to the contrary and in the absence of such notice shall be deemed to have offered himself for re-election. AUDITORS 34. Any person with necessary qualifications shall be eligible to be elected as an Auditor. UDIT 35. The Auditor shall audit the yearly accounts of the Society as soon as possible after the end of the financial year and if correct shall certify accordingly. EXAMINE BOOKS, ETC. 36. The Auditor elected by the Society shall have the power at any time to call for the production of all books, accounts and other documents relating to the affairs of the Society. REGULATIONS The General Committee may at any time make regulations for the better management and administration of the Annual Show, and may alter and rescind such regulations as it thinks fit. LIFE MEMBERSHIP 38. The General Committee may from time to time confer Life Membership on members who have rendered meritorious service to the Society. NON PROFIT 39. The income and property of the Society shall be applied solely towards the promotion of the objects of the society and no portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonus or otherwise, howsoever by way of profit, to members or relatives of members of the Society. Provided that nothing herein shall prevent the payment in good faith of remuneration to any officer or servant of the Society or to any member of the Society for any service actually rendered to the Society, or reasonable and proper rental for premises let by any member to the Society. WINDING UP 40. If upon the winding up or dissolution of the Society, there remains, after satisfaction of all its debts and liabilities, any property what-so-ever, the same shall not be paid to or distributed amongst members of the Society, but shall be distributed to such other body or bodies having similar objects to the Society as shall be decided by the Society and which shall also prohibit the distribution of income and property to members.