The Robert Gordon University

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					APPLYING TO
UNIVERSITY
ADVICE & GUIDANCE
SHEILA KAY
May 2008
ADMISSIONS at RGU
WHO, WHAT & HOW
  • WHO WE ARE
  • WHAT WE DO
  • HOW WE CAN HELP
UCAS AND HOW TO APPLY
  •   APPLICATION ADVICE
  •   PERSONAL STATEMENTS & REFERENCES
  •   INTERVIEWS AND SELECTION VISITS
  •   OFFERS, CLEARING & LATE APPLICATIONS
  •   POINTS TO REMEMBER
ADMISSIONS
WHO WE ARE
 • A team of 11 staff, working as a central support
   department to all 3 Faculties
    • Aberdeen Business School
    • Faculty of Health & Social Care
    • Faculty of Design & Technology
 • Receive applications for all taught courses
    • Undergraduate – UCAS & CATCH
    • Postgraduate
    • Full-time, Part-time, Distance Learning
ADMISSIONS
WHAT WE DO
 • Answer enquiries relating to course entry
 • Assess and make offers on many of the applications to
   courses at RGU
 • Work closely with the course Admissions Tutors to ensure
   offers are fair and transparent
 • Assist with interview scheduling and selection visits
 • Communicate offers to UCAS
ADMISSIONS
HOW WE CAN HELP
• Often the first point of contact for applicants and their advisors
    • Entry requirements
• Help understand what happens during the application process
    • How to accept an offer
    • What to do if you change your mind
    • What to do if you don’t meet the conditions of offer
• Know about alternative routes into University
    • Degree Link
    • Summer School
    • Access Programmes
• Advise on the interview or selection process
APPLICATION ADVICE
WHERE TO FIND OUT ABOUT COURSES
  • Lots of information and advice at www.ucas.com on preparing
    an application for
     • Guidance Teachers/Careers Advisors
     • Applicants
     • HEI staff
  • How to decide which courses to apply for
     •   Entry Profiles
     •   Prospectus
     •   University websites
     •   Unistats
     •   Students/Alumni
APPLICATION ADVICE
THE APPLICATION FORM
  • More and more questions seems to get added to the
    application form each year
      • Important to Government, UCAS and universities to get a wider
        picture on who applies to go to university
      • Helps plan for the future
  • Online applications give scope to provide far more
    information to support applications
      • Keep it relevant
      • Make it positive
      • Don’t go into too much detail
APPLICATION ADVICE
THE APPLICATION CONSISTS OF
• Personal details
   • Residency
   • Parental education
   • Personal Statement
• Education & experience
   • Qualifications
   • Work experience
   • Reference
THE PERSONAL STATEMENT
WHAT TO INCLUDE
 •Why are you applying for this course/courses
    •Motivation
    •Subject interest
    •Relevance of qualifications
 •Aspirations
    •Long term goal
 •Work experience
    •Responsibilities & People Skills
 •Other interests
THE PERSONAL STATEMENT
REMEMBER
 • High demand courses can expect the statement to be
   completely focused on their subject area
 • You can provide more than one statement
 • Keep it positive
 • Highlight strengths
 • Make it personal
 • Pay attention to grammar
THE REFERENCE
REFERENCES SHOULD INCLUDE
  •   Suitability to chosen courses
  •   Extenuating circumstances that may have affected a
      candidate’s application
  •   Predicted grades
REFEREES SHOULD
  •   Avoid repeating information provided in the personal
      statement
  •   Be pertinent to the course applied for
  •   Provide a character and academic reference
  •   Make every statement relevant to the applicant
  •   Provide contact details
INTERVIEW or SELECTION VISIT
WHAT’S THE DIFFERENCE?
 • Interviews
     • Find out more about the applicant
     • Assess portfolio (if relevant)
     • An opportunity to find out more about the course and the
       University
  • Selection visits
     •   Group activities
     •   Knowledge of subject/profession
     •   Find out more about the applicant
     •   An opportunity to find out more about the course and the
         University
INTERVIEW or SELECTION VISIT
WHICH COURSES INTERVIEW?
  • Art & Design courses – Route A & B
  • Journalism
WHICH COURSES HAVE SELECTION VISITS?
  •   Physiotherapy
  •   Occupational Therapy
  •   Diagnostic Radiography
  •   Social Work
  •   Nursing & Midwifery

OTHER COURSES MAY INTERVIEW IF NECESSARY
PREPARATION
IMPORTANT QUALITIES
  • WHAT TYPE OFSKILLS DO WE LOOK FOR?
     • Communication skills
     • Talent and commitment
     • Self-motivation
     • IT skills
     • Ability to work in a team as well as alone
     • Interpersonal and observational skills
PREPARATION
THINGS TO THINK ABOUT
  •   Why they have applied for this particular course
  •   What they know about the profession*
  •   Remember what’s in their Personal Statement
  •   Be able to answer questions on their Portfolio*
  •   Hobbies and interests
  •   Rehearse interview if possible



                                *only relevant in some instances
OFFERS
3 TYPES OF OFFER
  • Unconditional
     • applicant meets conditions of entry
  • Conditional
     • applicant still has to meet some of the
       conditions of entry
  • No Offer
     • applicant does not meet the conditions of entry
ALL OFFERS CAN BE VIEWED ON UCAS TRACK
OFFERS
DECISION TIME
  • Most applicants wait until all offers are made
  • If 100% sure of which offer to accept, there’s no
    need to wait until all offers are made
  • Make sure a decision is made before the deadline
    given by UCAS or all offers will be declined by
    default

ALL DECISIONS ON WHICH COURSE TO ACCEPT
ARE ENTERED ON UCAS TRACK
OFFERS
HOW MANY OFFERS CAN BE ACCEPTED?

  • Maximum number of offers that can be held is 2
     • 1 Conditional Firm (CF) and 1 Insurance (UI or CI)


  • If an Unconditional offer is accepted (UF) then no
    option to have an insurance choice

  • All other Conditional or Unconditional offers have
    to be declined
CLEARING & LATE
WHAT’S THE DIFFERENCE?

  • LATE applications are received after the 30 June
    (Route A) or 12 June (Route B)

  • CLEARING applications are received before the
    deadline but the applicant has either
     • Not been successful in gaining a place at either their
       Firm or Insurance choice
     • No longer wish to undertake the course originally chosen
CLEARING
AFTER EXAM RESULTS ARE RELEASED

  • What happens when the results are not as
    expected?
     • Check UCAS Track first
        • Check if Firm or Insurance choice has been confirmed
     • Contact Admissions
        • Application may still be under consideration
        • Alternative offer may be possible
CLEARING
AFTER EXAM RESULTS ARE RELEASED
  • What if no offer is given?
         • Automatic entry into Clearing process
         • Check Clearing lists for vacancies
         • Contact Universities directly to find out if a place can
           be offered
         • Decide which to accept
         • Return Clearing Passport number to the University
         • Look at alternatives – College, Degree Link
           programmes, resit exams
LATE
FOR ALL NEW APPLICATIONS
  • After 30 June
  • Not already in the UCAS system for this cycle
  • Must approach Universities directly to find out if an
    offer can be given
  • Informal offers given
  • Decide which offer to accept
  • Complete the paperwork
  • Useful for applicants who did better than expected
    in 5th year exams
IMPORTANT DATES
ROUTE A
  • September – UCAS start processing applications for the
    next admissions cycle
  • 15 January – First deadline for receiving applications
         • All applications received by this date will be given equal
           consideration
         • Applies to all UK/EU applications
         • Applications will still be forwarded to institutions until 30
           June
         • Offers made at the discretion of each University
  • 26 February – UCAS Extra starts
         • For those that have already submitted an application via
           UCAS but have decided not to accept or were
           unsuccessful in being offered a place
IMPORTANT DATES
ROUTE B
  • September – UCAS start processing applications for the
    next admissions cycle but are not referred to Universities
    until Round 1 begins
  • 12 February – Round 1 starts with last date for applications
    advised as the 7 March
  • 24 March – Applications received by this date will be given
    equal consideration
  • 28 March – Round 2 starts
  • 23 May – Round 3 starts
  • 12 June – last date for applications to Route B
HELPFUL INFORMATION
COURSE CHOICES
 • Can choose up to 5 courses – Route B has a maximum of 3
 • Make the most of the 5 choices
     • Avoid making multiple applications to courses within the same
       area of study / same entry criteria
     • Research courses to make sure the Academic criteria is
       appropriate to the applicant’s current subjects
PERSONAL STATEMENT
 • It should be the applicant’s own work
 • UCAS let institutions know of any statement that is more
   than 60% plagiarised
     • It is up to each institution as to how they view these statements
HELPFUL INFORMATION
OFFERS
 • Universities don’t know what other institutions that the applicant
   has applied to when the offer is made
 • We check every conditional offer when the results are published
COMMON MISTAKES
 •   Spelling, grammar and incorrect date of birth
 •   Applying for the wrong UCAS course
 •   Reference, name and/or address of referee omitted
 •   Missing qualifications
 •   Information entered in the wrong section
WHERE TO FIND US
ADDRESS: ADMISSIONS
         DIRECTORATE OF STUDENT
         RECRUITMENT
         THE ROBERT GORDON UNIVERSITY
         SCHOOLHILL
         ABERDEEN
         AB10 IFR
EMAIL:   admissions@rgu.ac.uk
TEL:     01224 262728

				
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