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					S.C.C. 4/06/98 Page 1
IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING LAW,
THE AGENDA WAS POSTED APRIL 2, 1998
IN THE MUNICIPAL BUILDING AT 723 S. LEWIS

                                                             Study Session
                                                         April 6, 1998 6:30 p.m.

PRESENT: MAYOR MIKE HENSON, VICE MAYOR DAVE HESSEL, COMMISSIONERS RAY SCARBROUGH, KAREN KAY
MULLENDORE, BUD LACY

STAFF: CITY MANAGER CARL WEINAUG, ELECTRIC DIR. MIKE HERRON, DIST. SUPT. GARY FIELD, COMMUNITY
DEVELOP. DIR. JOHN WESLEY, PUBLIC WORKS DIR. JEFF HOUGH,

GUESTS: STILLWATER MEDICAL CENTER’S JAY JOHNSON, BLAINE DOUGLAS, ROGER GOSE, P.E., COMMISSIONER
ELECT TOM CLEVELAND, COMMISSION-CANDIDATE GREG WEBB, NEWSPRESS REP. RICK LOMENICK

1. Review Stillwater Medical Center study regarding design options relating to power lines, trees, and widening of 6 th Avenue at the
hospital’s main entrance.
JAY JOHNSON illustrated the plan to widen Sixth Street to provide a fifth lane with the intent of creating a left turn lane in front of
the hospital. Alternatives in which the City’s participation was requested were for (1) burying utility lines on the south side of the
street, and/or (2) replacing existing utility lines and poles along the north side of Sixth. Plans for the turn lane improvement will be
presented to ODOT after the City endorses the plan.

He presented a map illustrating the area in which a minimum of 4 to a maximum of 6 large trees would have to be removed for the
road widening and creation of sidewalks. He said it is possible two could be saved, depending on how the job is constructed.

Two options were offered to not continuing trimming of those trees. One option would be to go underground (with utilities) from
Adams across the hospital’s grounds and a small underground line buried along the Vo-Tech. The estimate received was a minimum
of $108,000. Another option would be to relocate the three phase line and other cables on the street poles from the south side over to
the north side of the road, which would have less impact on this sensitive development corridor. Approx. 5 trees would be impacted
along the north side, whereas 10-17 trees would need to be trimmed.

MR. JOHNSON said he had attempted to contact 8 of the owners along the north side but was successful in reaching only 3. One did
not have a problem with this but two of the other property owners had special requests for the appearance of their property. The
Medical Center will continue to work with the City’s Forester, Carrie Tomlinson and to make offers to each of those property owners
to work with them, and if their trees are impacted, to replace those with trees approved by the City Tree Board.

The options on how the street lighting would be provided were discussed with the understanding they must receive ODOT’s
approval.

After hearing SMC’s presentation, the Commissioners were asked to provide direction to this project. Their consensus was to widen
Sixth Street as indicated, to place the utility lines along the north side, but not bury the utility lines on the south side. SMC was
commended on their efforts to work out the details with those property owners affected by the diminution of trees along their
properties, and urged to continue their efforts until the issue is resolved.

MAYOR HENSON adjourned the Study Session at 7:25 p.m.
S.C.C. 4/06/98 Page 2
                                            STILLWATER CITY COMMISSION
                                        REGULAR MEETING OF APRIL 6, 1998 7:30 p.m.


PRESENT: MAYOR MIKE HENSON, VICE MAYOR DAVE HESSEL, COMMISSIONERS RAY SCARBROUGH, KAREN KAY
MULLENDORE, BUD LACY

1.       MAYOR HENSON called the Regular meeting of the City Commission to order at 7:30 p.m. The Commissioners stood for
the Pledge of Allegiance.

3.    PROCLAMATIONS AND PRESENTATIONS
MAYOR HENSON presented a proclamation to O.S.U.’s Ken Chance, proclaiming April 6-10 as “Week of Dialogue on Race” for the
Community Relations Committee; and a proclamation to Brenda Gill, designating April as Sexual Assault Awareness Month.

4.       APPROVAL OF MINUTES

MOTION BY KAREN KAY MULLENDORE, SECOND BY RAY SCARBROUGH TO APPROVE THE MEETING OF THE
SPECIAL MEETING OF MARCH 19, 1998.

ROLL CALL VOTE: MIKE HENSON, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY - YES. DAVE
HESSEL - ABSTAINED. MOTION CARRIED WITH FOUR VOTES YES.

MOTION BY KAREN KAY MULLENDORE, SECOND BY RAY SCARBROUGH TO APPROVE THE MINUTES OF THE
REGULAR MEETING OF MARCH 30, 1998 AS WRITTEN.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH FIVE VOTES YES.

5.        CONSENT DOCKET
a. Claims in the amount of $142,216.97 and Special Claims totaling $68,710.40 were presented for approval.
b. Staff recommended termination of Street Improvement District 176 based on the results of the protest hearing.
c. A General Easement granted by Roger Gose for property in the S/2, Sec. 12, T19N, R2E, I.M., Payne County was presented for
acceptance.

MOTION BY RAY SCARBROUGH, SECOND BY KAREN KAY MULLENDORE TO APPROVE THE CONSENT DOCKET,
INCLUDING SPECIAL CLAIMS.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

6.         PUBLIC APPEARANCES, PETITIONS, COMMUNICATIONS
a.         Miscellaneous items from the audience.
PAM STACEY, 5421 W. 8 th, spoke in behalf of the Stillwater Neighborhood Alliance concern’s regarding the item included in the five
year Capital Plan City’s to extend sewer lines and other utility services to the Karsten Kreek development southwest of the city.
Several questions regarding the city intent were raised at a previous meeting (1) what are the implications of spending public moneys
to extend utility services outside our city’s current municipal limits, (2) if we do not have resources to provide sewer services within
our city limits, should we be considered extending sewer lines outside city limits; (3) how would extending sewer services to an
additional 61 sq. miles impact our existing neighborhoods and the livability of our community; (4) do we want to provide services to
an 88 sq. mile area when we aren’t able to provide services to the current 27 miles within the municipal boundaries; (5) should the
direction of our community’s future growth be set by such a utility extension prior to the adoption of our 2020 Comprehensive Plan?

The Alliance requested these considerations at the February 16 meeting and to conduct a public dialogue on what this would action
mean to our community. Although public meetings were held on the Capital Plan, they did not believe an adequate forum had been
provided for consideration of the sewer extension issue. Since these questions have not been publicly addressed, they were
disappointed the sewer extension project was included in the 5 year Capital Plan at the last meeting. She requested public meetings
be held specifically on this issue at which these questions could be addressed, and information about the advantages /disadvantages
would be presented and seriously discussed. She encouraged scheduling of such meetings in order to resolve the citizens concerns
prior to the inclusion of this project in the City’s proposed budget.

CITY MANAGER CARL WEINAUG advised there will be meetings of the City Commission before any dollars are spent. He said
we’re just not prepared to do that yet.
S.C.C. 4/06/98 Page 3
7.        PUBLIC HEARINGS
a. Continued consideration of a request from the Indonesian Full Gospel Fellowship for a Special Use Permit to allow a residential
training center to operate at 1101 South Lowry Street. CC-98-80
MR. WESLEY quickly reviewed the continuation of the hearing heard on March 30 regarding the issue of the Indonesian Church’s
desire to occupy the structure and to use a portion of the building for occupancy of trainees/students in their program. They propose
for 5 people to dwell in the facility. The issue is meeting fire safety needs as the Building Code requires the area to have a sprinkler
system with the proposed use.

Building Code Official, DAVID HARTMAN advised since their report was prepared, there has been more discussion with members
of the two churches. Their proposal can be modified if they desire to so that a sprinkler system is not required in the basement. The
building code addresses this through regulation as an occupancy of higher hazard if it is a sleeping quarters with more than five
people in it, or for a short stay. It will be much like a hotel if they are there a short period of time and are not familiar with their
surroundings. It would be like an apartment or fraternity house if there are more than five people. If there are five or less living
there as a family, though, it falls under a different classification. So in their discussions with the members of the church and the
current church owner, we provided them with the options to (1) go ahead and provide sprinklers in the basement and occupy it as
they have proposed with up to 8 students; or (2) to limit the occupancy of the basement to 5 and have them live together as a family
(with common eating and bathing facilities) in which case they would not have to sprinkler the basement, but they will have to alter
some of the windows to the sleeping rooms to provide egress windows out of the basement. They weren’t against the first option and
they may want to phase it in with a sleeping arrangement for 5 and as their activity grows, they may want to expand it and then retro-
fit the area with a sprinkler system. He did not believe they were asking the Commission to limit the number to 5 people. In his last
discussion with them they wished to keep their options open. They want the use permit for up to 8 people and then determine
themselves the use of the building.

The Commission has been asked to approve the use permit for the Church, and this is a Building Code requirement that will be keyed
in. It would not be a part of this other than through the use permit process. We are not prepared to recommend anything other than
compliance with the building code. This could be approved subject to the determination that they will be in compliance with the
building codes.

Pastor of the Nazarene Church, MARK JONES, 7 Preston Lane, urged the Commission to approve this request, and the church will
be compliant with the building code enforcement.

MR. WESLEY provided the Planning Commissions’ recommendation for approval of the use permit subject to limiting the
occupancy to a maximum of 8 in compliance with the Building Code requirements.

MOTION BY RAY SCARBROUGH, SECOND BY BUD LACY TO APPROVE PLANNING COMMISSION’S
RECOMMENDATION SUBJECT TO LIMITING THE OCCUPANCY TO A MAXIMUM OF EIGHT (8) IN COMPLIANCE WITH
THE BUILDING CODE.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

8.       GENERAL ORDERS
a. Consider approval of Downtown Stillwater Main Street annual report and work plan.
Downtown Stillwater Main Street’s Director, SUSIE KESSLER requested approval of the annual report and work plan. She stated
their mission is improve the quality of life of the citizens of Stillwater by strengthening the downtown as the center of the community
through concentrated efforts in organization, promotion, design, and economic restructuring. She provided statistics to illustrate they
are achieving their mission.

In response to questions from the Commissioners, MS. KESSLER explained the collection of membership dues is down for the past
year because they have lost a main sponsor, one of the banks, which is no longer present in the downtown area; also the increase in
the city’s budget request from 1997 to 1998 is for streetscape design for benches. Approximately 85-90% of the buildings are
currently occupied. LINDA GOSNEY expressed appreciation to Ms. Kessler, who is well educated and is willing to lend her
strengths to the community.

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO APPROVE THIS REPORT.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

b. Consider budget revision and bid recommendation for renovation of Couch Park swimming pool for the Parks, Events &
Recreation Dept. CC-98-81
Interim Dir. MARY NOLAN advised $200,000 was budgeted in FY 1997-98 to renovate the Couch Park Swimming Pool, which was
built in 1972. Twenty-thousand dollars were used for engineering services and $2,000 for review and approval from the Oklahoma
Dept. of Health, leaving a balance of $178,000 for the actual renovation. Low bidder was Cowboy Concrete & Construction in the
amount of $244,000 plus four alternatives for a total of $257,950. Additional funding would be required in the amount of $79,950.
S.C.C. 4/06/98 Page 4
MS. NOLAN continued, staff hoped to draw on $20,000 from the Parks, Events & Recreation budget at this time and requested
taking the remainder from City reserves. Under Option #1, they would award the base bid and replace the wading pool decking to
Cowboy Concrete. They also asked that the project starting date be given as August 17, after the current swim season. Staff believes
they can keep the pool running this summer and then get the work started in late August.

A breakdown of Cowboy Concrete’s bid was as follows:
       Base bid: $244,000
        Alternate 1, Electrical: $15,000
        Alternate 2, Wading Pool Tile: $1,700
        Alternate 3, Main Drain Replacement: $10,000
        Alternate 4, Chemical Feed System: $ 5,000
        Unit Prices:
        Swimming Pool Floor Repair and Refinish: $4.75 per square foot
        Concrete Pool Deck Removal and Replacement: $3.50 per square foot

MS. NOLAN requested approval of the bid from Cowboy Concrete, and for additional funding of $79,950. Cowboy Concrete has
indicated a completion time of 90 days for this project. One advantage is that the work would be completed in time for the pool to be
functional without continued repair costs. The replacement of the decking around the wading pool will be less expensive to complete
as a part of this bid while the contractor is on site. Due to an oversight, tile replacement around the wading pool was not but should
have been included as part of the base bid. It must be replaced as it will be removed during construction.

The Commission discussed where the additional funds would be taken from. MS. KARNS advised the Management Team
recommended they come from unbudgeted reserves.

In response to questions, MS. NOLAN said one electrical project is related to the pumps and motors, there is also electrical work in
some other budgeted areas. It is not a matter of being in violation of the electrical code, it is a matter of upgrading and having
sufficient power to do the things that are needed. There have already been replacement of above ground pumps, filter tanks, and
motors. Several pieces of equipment have been added in the concession stand, etc. She did not have the figures of income v. outlay at
the pool but said we don’t always break even. Normally there is about 75-80% income to cover operating costs for the pool. She said
the Parks Board has talked several times about a long range plan to relocate the pool in a larger water park somewhere in town.
However Couch Park serves many neighborhood kids who can ride their bikes to the pool and it is a critical programs area. The cost
to build another pool right next to this one would run about $750,000, with utilization of the current concessions, dressing areas, etc.

In response to questions, MS. NOLAN stated the main drain is a concern due to the age of the pool. Proper testing will be completed
as part of the pool renovation. If a problem is indicated, it may be necessary to replace the main drain at an additional cost of $10,000.
There will be other minor items to be done but those can be taken out of their operating budgets. This will take care of the heart of the
pool. She affirmed the request was for $80,000 now. To do everything would take $109,950 ($30,000 more than this request). The
funds have to be appropriated in this budget. COMMISSIONER MULLENDORE asked if could be rebid. MS. NOLAN said they
believed these figures were pretty close to engineer’s estimate but that is an option that could be considered. If the Commission chose
to pay for everything, those funds would have to be identified. Again, staff’s recommendation for Alternative #2 included awarding
the base bid and replacement of the wading pool decking to Cowboy Concrete. This would require a budget increase of $79,950. Staff
believed this is the minimum amount of work required to allow the pool to continue to operate. Based on the fact this came in over
bid, staff was trying to be selective about the things that were absolutely needed, so they chose Option #2. However, if the
Commission chose Option #1, it would be greatly appreciated.

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO ACCEPT STAFF’S RECOMMENDATION FOR
ALTERNATIVE #2.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, BUD LACY - YES. KAREN KAY
MULLENDORE - NO. MOTION CARRIED WITH FOUR VOTES YES.

COMMISSIONER MULLENDORE stated she was not against having the improvements at the pool, but believed it would be wiser
to do it all as one project.

c. Approval of design for the entrance to Stillwater Medical Center at 6 th Ave. & Stanley Street.
Stillwater Medical Center’s JAY JOHNSON advised this proposal is to widen Sixth Street in front of the Medical Center (SMC).
After the site plan was approved by the Commission last March, it was taken to the Ok. State Dept. of Transportation (ODOT) and
approved for funding 80% of the project. The hospital’s share is 20%. The Commission recently expressed a desire to see what
impact this widening would have on the trees. Tonight he presented a map illustrating the area in which a minimum of 4 to a
maximum of 6 large trees would have to be removed for the road widening and creation of sidewalks. He said it is possible two could
be saved depending on how the job is being constructed.
S.C.C. 4/06/98 Page 5
Another review was of the location of power lines along the south and north sides of Sixth Avenue. The City proposed some options a
year ago and one was to remove the trees along Sixth Avenue and replace them with lower growing trees so the lines would not have
continual trimming in front of the hospital. However, everyone agreed it would be nice to keep those large trees in front of the Ok.
State Vo-Technical Education buildings, as well as some in front of the medical center.

MR. JOHNSON stated there are two options to not continuing trimming of those trees; (1) to go underground (with utilities) from
Adams across the hospital’s grounds and a small underground line buried along the Vo-Tech. (Estimated cost - minimum of
$108,000). (2) To relocate the three phase line and other cables from the south side over to the north side of the road which would
have less impact on this sensitive development corridor. Approx. 5 trees would be impacted along the north side, whereas 10-17 trees
would need to be trimmed along the south side.

MR. JOHNSON had attempted to contact 8 of the owners along the north side but was successful in reaching only 3. One did not
have a problem with this but two of the other property owners had special requests for the appearance of their property. The Medical
Center will continue to work with the City’s Forester, Carrie Tomlinson and to make offers to each of those property owners to work
with them, and if their trees are impacted, to replace those with trees approved by the City Tree Board.

MAYOR HENSON advised that the Commissioners had met in a study session with SMC and staff earlier this evening so quite a few
questions had already been addressed. She welcomed public input.

No public input was presented.

MR. JOHNSON advised options on how the street lighting would be provided, given ODOT’s approval. Appreciation was expressed
by the Commission for their willingness to work with the property owners along the north side. With the Commission’s approval,
SMC will bring this to ODOT for their approval.

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO APPROVE THE RECOMMENDATIONS FROM THE
STILLWATER MEDICAL CENTER TO RELOCATE THE EXISTING THREE PHASE LINE FROM THE SOUTH SIDE OF
SIXTH TO THE NORTH SIDE OF SIXTH AVENUE, TO APPROVE THE LEFT HAND TURN LANE, AND TO CONTINUE
WORKING WITH THE PROPERTY OWNERS WHO ARE AFFECTED BY THIS IMPROVEMENT.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

d. Consider Community Development request for addition of Code Compliance Officer.
Building Official, DAVID HARTMAN explained staff had planned to request another person in the office of Code Enforcement to
work neighborhood complaints and property maintenance issues in the FY 98/99 budget. However, after discussing it with the City
Commission in a study session some weeks ago, it occurred to them their busiest time of year begins in May when high grass and
weed complaints start to come in. They would like to accelerate their request to fund this position now, rather than after the new
budget is presented so that person can be brought in and trained to assist them this season.

Regarding the description of the position being requested, Mr. Hartman anticipated this person will spend a great deal of time in
dealing with complaints from neighborhoods and doing pro-active enforcement rather in the hope of getting ahead, so we would
already be taking care of these issues before people have to call us. This person will inspect city neighborhoods for violation of City
codes including, but not limited to high grass and weeds, junk motor vehicles, care of premises, vacant/ abandoned buildings, and
property maintenance; to investigate potential violations to the codes and bring them into compliance; and to serve citizens requesting
information about the codes and/or assistance with compliance.

The addition of a staff person at this time will require a budget increase of approx. $4,000 for salary for the remainder of this budget
year, $18,000 for a vehicle, and $750 for a radio. At some point in the future, another computer will likely be needed, but not at this
time. He was unable to project what the salary would be for the upcoming fiscal year since that would be determined by the
Compensation Team.

MAYOR HENSON said more and more people are aware of trash, and they want to know about the possibility of providing large
dumpsters to assist those students who will be leaving Stillwater in May or to provide an extra curb pick-up. MR. HARTMAN
responded that idea was presented when Tucker Addition was going through its clean up mode. Questions were raised at that time to
led staff to drop the issue - one was location, and the other was the fear of improper use or control over what will go into the
dumpsters. There are certain times of the year when there is a lot of trash generated. The more opportunities we make available, the
easier it is for staff. MR. WEINAUG added, Sanitation is concerned about hazardous materials being placed in the dumpsters in
contrast to when it is placed in the driveways to be sorted because when the crews must actually pull it out by hand, that creates
another hazard so we prefer not to do that. He recognized that hazard is present already, although there is some degree of control
because there is an owner responsible for paying and tends to watch what is being put in them. COMMISSIONER SCARBROUGH
added, some rural residents also dump their materials into these dumpsters.

MS. KARNS advised the salary will come out of the Personnel Contingency Fund, but she did not recall where funds for the vehicle
would come from. This will be brought back for approval.
S.C.C. 4/06/98 Page 6

MOTION BY BUD LACY, SECOND BY KAREN KAY MULLENDORE TO APPROVE STAFF’S RECOMMENDATION.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

e. Review City Commission compensation survey. CC-98-83
Asst. City Manager MARY RUPP presented a response to a suggestion that compensation for the City Commissioners be reviewed.
She acknowledged this is a thankless job and if it were not just for the satisfaction of getting things accomplished, there probably
wouldn’t be many people who would be willing to work for this compensation. This amount is set by the City Charter (referred to as
an attendance fee). That amount is currently $25 for each regular meeting attended, or $1,300 annually for each City Commis sioner,
including the Mayor. The Charter would have to be amended through a vote of the people to change that amount. It was last changed
in 1978 when the voters approved raising the amount from $5 to $25, as one of several charter changes submitted to the voters.

A salary and benefit survey provided each year by the Oklahoma Municipal League of all Oklahoma municipalities reflected quite a
range of compensation for those serving part-time, the same as Stillwater. Some cities provide more compensation to the mayor than
to the other governing board members. About half of the cities provide no compensation to the mayor or the governing board. The
remainder range from $100 - $10,800 a year for the mayor and from $100 to $6,000 a year for governing board members. She
suggested there might be other types of remuneration or benefits available to the Commission such as mileage reimbursement and
computer connections to help them receive a quicker response to concerns.

VICE-MAYOR HESSEL thanked her for researching this information but asked if there were any other fringe benefits offered in
other communities such as retirement, insurance, etc. MRS. RUPP did not recall seeing anything like that for part-time. This may
fall into the legal category of what we can or cannot pay, and that may be the case for other cities as well.

MS. KARNS believed there was a prior city attorney’s opinion that payment of fringe benefits reflect remuneration. The things that
are acceptable as mentioned would be mileage reimbursement, long distance calls, meals in connection with city business, cell phone
use for city business, access on-line, items considered as a part of doing business are permissible. Given the wording when the
charter was enacted, she did not believe it would support compensation for any meetings other than those construed as regularly
attended.

VICE-MAYOR HESSEL said he was sincere in this matter and pointed out it has been 20 years since the Commissioners have
received an increase. Considering the number of hours spent in reviewing projects, whether driving to see them or talking with
residents, additional compensation should be considered. It appeared from this report it would have to be for a regular meeting, and
he recommended an increase in that amount. Items suggested by the City Attorney could lead to complications when you start paying
expenses, and so forth, so he believed it would be a more equitable and efficient way to take care of it by increasing compensation. It
appeared it will be another year before that could be done in a regular election but he felt it is time to let the public decide whether the
Commission is entitled to additional compensation. There was some discussion regarding whether this could be included as a part of
a special election, and MS. KARNS said she would look into it.

MOTION BY DAVE HESSEL, SECOND BY RAY SCARBROUGH TO AMEND THE CHARTER TO PROVIDE $50 FOR EACH
REGULAR MEETING ATTENDED BY MEMBERS OF THE COMMISSION, AT THE NEXT REGULAR OR SPECIAL
ELECTION, AS THE CASE MAY BE.

MAYOR HENSON thanked Vice Mayor Hessel for his thoughts but said she was not here because of the money. However, if the
majority of the public told her they wanted this put on the ballot, she would reconsider - but doubted this would happen.

COMMISSIONER SCARBROUGH said we don’t do this for the money but because we love the people of Stillwater, and want to help
them. We do put in a lot of hours and the phone rings constantly. He was not complaining because he wants to hear from the citizens
but he appreciated what Mr. Hessel has suggested, and said it might be an incentive for citizens to run for future commissions. The
time we spend for this purpose is probably twice as much as it was five years ago.

COMMISSIONER LACY agreed, adding, it certainly would help domestic relations.

COMMISSIONER MULLENDORE said she would feel uncomfortable voting in favor of such a measure realizing there is a
possibility she would be a beneficiary. She agreed with the Mayor and Commissioner Scarbrough. If the money were important,
none of us would be here so just take it that we do have the best interest of the city and the people of the city at heart. For that there is
no compensation necessary.

ROLL CALL VOTE: DAVE HESSEL, RAY SCARBROUGH, BUD LACY - YES. MIKE HENSON, KAREN KAY
MULLENDORE - NO. MOTION CARRIED WITH ALL VOTES YES.

9.       RESOLUTIONS
a. Resolution No. 3-176 protesting Street Improvement District #176.
S.C.C. 4/06/98 Page 7
A letter from a citizen in favor of the Street Improvement District was acknowledged. He had asked why a portion of the street could
not paved and then invoke the Gap Law. He had also pointed out paving projects are being done in other parts of town.
S.C.C. 4/06/98 Page 8
COMMISSIONER MULLENDORE said she was interested in paving all 11 miles of unpaved streets in the city. City Attorney,
MARY ANN KARNS explained State Law allows for street improvement and assessment districts defines the street being improved
must be not less than one block in length, and further defines a block as a parcel of land from street to street. A block is deemed to be
the area bounded on all sides by streets and avenues or municipal limits irrespective of the designation thereof. So it doesn’t matter
so much if the plat calls it a block, or if the post office calls it a block, street to street is a block and this addressed two hundred
number blocks in it. There is no way to shorten it and make it less than one block.

MOTION BY RAY SCARBROUGH, SECOND BY KAREN KAY MULLENDORE TO APPROVE RESOLUTION #3-176, AND TO
AUTHORIZE THE MAYOR AND CLERK TO SIGN.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

10.     ORDINANCES (first reading)
a. Ordinance No. 2609 for Map Amendment rezoning property located at 810 West Airport Road from RS2 (Med. Density Single-
Family District) to RT (Two Family District).

MOTION BY RAY SCARBROUGH, SECOND BY DAVE HESSEL TO APPROVE FIRST READING OF ORDINANCE 2609,
AND ADVANCE IT SECOND READING.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

11.        REPORTS FROM OFFICERS AND BOARDS
a. Miscellaneous items from the City Attorney. MS. KARNS advised of a proposed annexation meeting scheduled for Thursday,
April at 6:30 p.m. at the Library. Representatives from Water, Electric, Community Development and the City Attorney’s office wil
be present to address concerns from property owners in the affected areas. They have been notified and if they cannot attend, we will
schedule a time for them to meet to take care of their problems. The Commission and the public were welcomed to attend.
Miscellaneous items from the City Manager. No items.
c. Miscellaneous items from the City Commission. COMMISSIONER MULLENDORE reminded the public to vote on Tuesday.
VICE-MAYOR HESSEL asked the City Manager to address a concern regarding child safety at the drainage detention area of
Manning and Redbud. MR. WEINAUG said we have looked at it but he did not know if a solution had been formed. Each solution
presents another challenge. (1) We could build a chain link fence around the entire area beginning at the sidewalk could be the
answer but if it is going to be enjoyed as a park to walk through, there would have to be a gate, and that gate would imply easy access
so if a large rainfall occurred it would have to be locked. It then becomes the obligation for someone to do that. (2) Exclude all use of
the detention pond area which might be the best. (3) We could fence the area immediately in the high point of the detention pond
itself but that becomes a challenge for mowing. (4) We could reshape the slope of the detention pond. It has taken years to get any
vegetation to grow there because of poor soils and clays in that area. If we rescrape the area it will be 4-5 years of mud on any slope
and it has been a nightmare to get the area re-vegetated. So there isn’t really a good solution but the preferred one would be to fence
the exterior and close off all use of the park. That would be the only way to assure someone that a child might not get into that area.
HESSEL continued, this detention is unique as it is deeper than others in our city and that makes it more hazardous to young
children playing in that area. Also there is new housing development adjoining this to the north so there will be more children
playing in that area. He requested this drainage detention be given further consideration to make it safe.
MAYOR HENSON thanked The Little Shop of Flowers for their unusual arrangement of flowers tonight. She thanked Newspress
Rep. Rick Lomenick, who was sitting in for Craig Fuqua, who is on vacation. She also encouraged everyone to vote tomorrow.

12.      NEW BUSINESS
COMMISSIONER MULLENDORE requested staff to clean out the drainage way going south under the railroad track near Hall of
Fame, at Miller and Lowry. After the last two rains two new channels were being cut and there are residents who have lost about
50% of their back lots over the years. Also, she would like staff to clean up the concrete drainage structure between Benjamin and
Burdick needed to be cleaned up. That area has stagnant water, and has snakes in it.

13.      ADDITIONS, CORRECTIONS, QUESTIONS No items.
14.      ADJOURNMENT

MOTION BY KAREN KAY MULLENDORE, SECOND BY DAVE HESSEL TO ADJOURN THE REGULAR MEETING OF THE
CITY COMMISSION.

ROLL CALL VOTE: MIKE HENSON, DAVE HESSEL, RAY SCARBROUGH, KAREN KAY MULLENDORE, BUD LACY -
YES. NO - NONE. MOTION CARRIED WITH ALL VOTES YES.

The Meeting was adjourned at 8:55 p.m.

____________________________
MAYOR MIKE HENSON                                        SYLVIA S. MALLETT,
                                                          DEPUTY CITY CLERK

				
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