SMYTH COUNTY BOARD OF SUPERVISORS July 13, 2004 12:00 NOON AGENDA 12:00 Call the meeting to order. Invocation to be led by Rev. Herman Cress of Russell’s Chapel Baptist Church located on Scratch Gravel Road in Marion. Pledge of allegiance to be led by Aaron Burdick, Intern. Request the Board adopt the agenda as to form. Request the Board approve the minutes of June 8, 15, 21, 22, 23, 24, 29, 2004 meetings (pg. 6-31). CITIZENS TIME BOARD MATTERS 1. Appropriations • General County $1,890,000.00 • Department of Social Services July 14-31, 2004 $375,000.00 (August 1-10, 2004) $35,000.00 • Schools Operating Fund $1,750,000.00 Textbook Fund $5,000.00 School Debt & Capital Outlay Fund $690,000.00 • Green Hill/Shuler Hollow Sewer Project $97,607.54 • Groseclose Water Project $61,002.95 • Allison Gap Sewer Project $231,527.77 • Animal Damage $150.00 • Social Security Funds (Sheriff’s Department) $476.62 2. Request the Board approve the accounts payable listing in the amount of $1,319,412.16. 3. Request the Board approve the release of nine (9) deeds of trust for citizen’s on Watson Gap (pg. 32-33). • Request the Board appropriate $279.00 for the recording fees on the release of the above nine (9) deeds of trust. 4. Request the Board approve the following grants: • School Resource Officer - $24,705 in State General Funds, $7,610 in Local Cash Match, total of $32,315 (pg. 34-40). • Local Law Enforcement Block Grant - $1,473 Locality, $164 Local Cash Match, total of $1,637 (pg. 41-50). • Victim Witness Program - $0.00 in Federal Funds, $47,849 in State Funds, total of $47,849 (pg. 51-57). 5. Request the Board adopt a resolution to continue funding through the Virginia Juvenile Communtiy Crime Control Act (VJCCCA), (pg. 58-60). 6. Smyth County Code Section 34.1, see Jimmy Warren’s suggestion (pg. 61) 7. Request the Board approve the diesel, gasoline, and oil bid for Smyth County offices and departments (pg. 62). 8. The Chamber of Commerce requests the Board waive the tipping fees for the waste associated with this year’s Pig Out in the Park. Continued Board Matters: 1. Matter of collection of delinquent taxes (Mr. Whitmore was asked to look into this on 6-8-04). 2. Request from Nebo Community Center Board to become owners of the old Nebo School either by lease or donation (Building and Grounds Committee). 3. Ken Heath’s request concerning establishment of local tax abatement ordinance (referred to County Attorney, 7-1-03). 4. East County Spring Source Study (8-1-03). 5. Green Hill/Shuler Hollow Sewer Project complaints (Water/Sewer Committee): • Bob Mason’s request concerning road repairs on a privately owned road (10-1-03). • Roger Blevins of Needmore Road, needs road repaired back to the way it was before the project. • Stephen Lewis of Green Hill Circle – damage to home due to blasting. • Rhonda Taylor of Green Hill Circle – damage to home due to blasting (John Tate to write a letter to Prillaman & Pace, Inc. concerning the above blasting damages, 6-8-04). 6. Draft revisions for Zoning Ordinance referred back to Planning Commission for study and recommendation (2-1-04). 7. Request concerning 911 contracts with the towns (911 Committee, 2-1-04). 8. Request for tax exempt status for the Smyth County Community Foundation (4-13-04). 9. Marevine Slemp, request for water service on Fox Valley Road (5-11- 04). 10. Reappointments - - The following were continued on June 8, 2004 Community Policy Management Team Sue Clear (does not wish to be reappointed) Penny Dixon Smyth County Industrial Development Authority Harry Dean Montie Fleshman Rye Valley Water Authority William Farmer John Barton W. Frank Cox Max Barker Wytheville Community College (pg. 63-72) Anna Crabtree 11. The matter of Mount Rogers Planning District Commission administering the DHCD grant ($1,000,000.00) for the Allison Gap Sewer Project, (Water and Sewer Attorney to review, 6-29-04). 1:00 HIGHWAY DEPARTMENT 2:00 ZONING MATTERS Concerning the cases brought before the Board on June 24, 2004 at the joint public hearing with the Planning Commission, the following recommendations were made to the Board: Grindstaff/Clark Commercial Stable Special Use Permit: Following discussion, Mr. McClure made a motion to recommend that the Board of Supervisors grant the Special Use Permit with the conditions that the proposed barn be accessed at the existing location from the public road and not from the right-of-way around the neighbor’s house, and that they will not operate a rodeo. Mr. Venable seconded the motion and it passed unanimously. Hankla Automotive Sales and Service Non-conforming Use Expansion: After discussion on the height of the proposed addition, Ms. Tuell made a motion to recommend approval of the Special Use Permit to the Board of Supervisors. Mr. Davidson seconded the motion and it passed unanimously. David Rouse Rezoning from Industrial to Commercial: Following discussion, Mr. McClure made a motion to recommend approval of the Rouse application to the Board of Supervisors. Mr. Venable seconded the motion and it passed unanimously. 3:00 Public Hearing on the Clarkcrest Property becoming a Secondary System. The following decision was made by the Special Street Committee and recommended to the Board: Upon motion of Mr. Slemp, seconded by Mr. Roberts and unanimously carried the committee recommended to the Board that installments of the assessments be paid over a period of ten (10) years. 3:30 Public Hearing on the following proposed text amendment: Section 3-4.2: (Commercial District) Under Uses Permitted with a Special Use Permit, Add, (m) Medical Care Facility Section 10-45 (A) Add new Definition for “Medical Care Facility” as follows: any institution, place, building or agency, whether or not licensed or required to be licensed by the Board or the State Mental Health, Mental Retardation and Substance Abuse Services Board, whether operated for profit or nonprofit and whether privately owned or privately operated or owned or operated by a local governmental unit, (i) by or in which health services are furnished, conducted, operated, or offered for the prevention, diagnosis or treatment of human disease, pain, injury, deformity or physical condition, whether medical or surgical, of two or more nonrelated mentally or physically sick or injured persons, or for the care of two or more nonrelated persons requiring or receiving medical, surgical or nursing attention or services as acute, chronic, convalescent, aged physically disabled or crippled or (ii) which is the recipient of reimbursements from third-party health insurance programs or prepaid medical services plans. Section 10-54: Revise definition of “Professional Office” as follows: An office in which business is conducted by the following professions: medical related professionals, including physicians, dentists, eye care specialists; lawyers architect, engineers, surveyors, insurance, agents, real estate agents, and other similar professions. Term includes medical and dental clinic. Term does not include facilities for the care and treatment of persons suffering from alcohol or substance abuse (see “Medical Care Facility”). The Planning commission made the following decision: Board of Supervisors’ Public Hearing on Text Change to Zoning Ordinance: After discussion, Mr. Davidson made a motion to support the text change to the zoning ordinance on medical care facilities when the Board holds a public hearing. Ms. Tuell seconded the motion and it passed unanimously. Request the Board to enter into executive session to discuss dispostion of real estate and prospective business or industry as outlined in Section 2.2- 3711 (A) (3) and (5) of the Code of Virginia, as amended. Request the Board continue the meeting until July 22, 2004 at 7:00PM for a joint public hearing with the Planning Commission.
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