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					          PART IV : FORMATS

                     SECTION - I

1. TECHNICAL QUALIFICATION FORMATS
                                      Form – KFC-S1-1A
                                     Details of the Bidder
                   (To be filled and submitted along with the Technical Bid)
                   (for Software/Hardware and Networking/Connectivity )


1.     Name of the Company/Firm               :

2.     Address of the Company/Firm            :


3.     Telephone Number                       :
4.     Fax Number                             :
5.     Email                                  :

6.     Web-Site                               :
7.     Date of Establishment                  :

8.     Quality Certifications attained by the firm:

9.     Name of the Contact Person Details:

               Name                           :
               e-mail                         :
               Phone                          :

10     Address to which work order            :
          to be placed



11.    EMD details                            :


12. Whether the company or its related or associated or
       Subsidiary companies has done any project at KFC :
       (If yes provide details of the project)




Signature of the Bidder.                                             Seal of the Bidder
                                     Form – KFC-S1-1B
                                   Bidder’s Background
                  (To be filled and submitted along with the Technical Bid)
                   (for Software/Hardware and Networking/Connectivity )


   1. Sub-contractors, if any:

   2. Address of the Prime Bidder and Subcontractors, If any:
   Global HQ and India Operations:


   3. Name of the Packages(s) Proposed:



   4. Proposed Application(s) Owner(s) of the Intellectual Property:


   5. CEI – SMM level ______

   6. Presence in India: Number of years since inception in India :

   7. Presence in Kerala : Number of years since inception in Kerala :

   8. Employee Strength: Number of employees on roll (Do not include temporary
      employee)

   9. Support coverage: Number of cities in India where the Prime bidder has direct
      support presence.

   10. Number of employees in the Team (Pertaining to the Proposed solution)


   11. Number of Sites similar project implemented (India)

   12. Number of Sites similar projects implemented (Kerala)

   13. Number of Sites similar solution implemented for Public sector (India/Kerala)

   14. Number of customers in Banking /Financial Sector (India/Kerala)




Signature of the Bidder.                                                      Seal of the Bidder
                                    Form – KFC-S1-1C
                                  Particulars of Turnover
                   In the last Five financial years in Software Development
                                   (As per audited Accounts)
                  (To be filled and submitted along with the Technical Bid)
                   (for Software/Hardware and Networking/Connectivity )


                              Turnover of the firm in
Year                                                         Profit after Tax (Rs)
                              Software Development (Rs)

2003-2004


2004-2005


2005-2006


2006-2007


2007-2008




Signature of the Bidder.                                                 Seal of the Bidder
                                            Form – KFC-S1-1D
         Particulars of Software Projects Related to Financial/Banking/PSU Institutions
                      (To be filled and submitted along with the Technical Bid)
                       (for Software/Hardware and Networking/Connectivity )



                         Project Duration                                       Contact
                                               Value
Sl.      Name &                                          Brief Description of    person
                                                  of                                       Specify the role
No.     address of                 Compl                     the Project        with tel
                         Start                 Project                                      of the Bidder
        The Client                  etion                                         no &
                         Date                   in Rs.
                                    Date                                        Email ID




1




2




3




4




5




        Note: Provide sufficient evidence such as agreements, work completion certificates to
        support information provided in the above table. Additional sheets can be attached if
        required.




    Signature of the Bidder.                                                    Seal of the Bidder
                                       Form No –KFC-S1-2A
        Experience & Track record of the Software Solution Implementation in

                                     Financial Sector
                  (To be filled and submitted along with the Technical Bid)
                                      (for Software only )


1.   Assignment Name                            :

2    Country                                    :

3    Location of the Project                    :

4    Name of the Client                         :

5    Client address                             :


8    No. Man months                             :

9    Duration of Project                        :

10   Modules Implemented (Attach separate       :
     sheets to describe the details of the
     modules)




     Name of Associated Consultants, if any     :
11

     No. of Months of Professional Staff,       :
12   provided by Associated Consultants

     Director / Coordinator, Project Manager    :
13   / Project Leader)

     Description of Actual Services provided    :
14   by your staff

     Proof of Release of work order should be   :
15   attached




Signature of the Bidder.                                             Seal of the Bidder
                                      Form No. KFC-S1-2B
                          Guarantee from the Software developer
            (To be filled and submitted along with the Technical Bid if applicable)
                                      (for Software only )

Name & Address of System Developer                        :


Name & Address of the integrator (bidder)       :


Whether the integrator has the authority to bid for this tender :


Whether there are other integrators for this Solution :

Name and address of at least 2 other integrators in India for the same Solution :




Will the developer support KFC by providing other integrators in case the chosen integrator
withdraws the support during warrantee /AMC period(Confirmation Letter to be provided)
         :



Will the Software developer ensure that the integrator provide proper documentation for the
customization so that another approved integrator can continue the work in case the
chosen integrator discontinue the support. :


Is the developer ready to support the product during warrantee period              :


Is the developer ready to support the product during the AMC period                :


No. of versions released in the last three years (Indicate number of release ,availability in
India and period for which each version is supported ) :

No. of installations of the same Software by the bidder          :

Name and address of 2 reference sites where the said software is successfully Implemented
by the bidder :



Signature of the developer                                Signature of the integrator

Seal of the developer                                     Seal of the integrator


     ( If more than one solution is proposed the bidder, he should submit separate forms for each
                                               developer)
                                    Form No. KFC-S1-2C
                               LIST OF APPROVED PRODUCTS
                                      (for Software Only )

Sl.
      Item                       Approved products           Product quoted       Version
No

                               ERP Solutions like SAP/my
                               SAP/Microsoft Dynamics
 1    Platform                NAV / Dynamics AX etc. or
                              Other Solutions on JAVA or
                                 .NET or Open source


      Operating System
 2                              Windows/Linux/Solaris
      to be compatible


                                 Microsoft SQL Server/
 3    Database
                                       Oracle



      Portal                  Java/’.net’/Open source
 4
      Programming                       tools



      Workflow                   Lotus Notes/Domino/
 5    automation/Mailing      Microsoft Exchange Server
      system                  or Open source packages



      Document                Share Point portal/ File net
 6    Management              or equivalent packages or
      System                     Open source solution




      Other third party packages quoted along with
 7
      the modules they are meant for




Note: Latest version of the software, packages, and database should only be used in the
system. However KFC shall have the right to demand a particular version other than the
latest and the bidder has to use such version. However the bidder must also ascertain the
suitability and compatibility of the version.



Signature of the integrator                                          Seal of the integrator
                                      Form No. KFC-S1-2D
                                  LIST OF FUNCTIONALITIES
                                          (for Software only )
The detailed requirements on the technology of software are given below. Bidder are
requires to fill in the column marked as "Bidder's Response" with "Y or T or N" to indicate that
the feature is 'Yes, available out of the box from the proposed system' or 'Through third-
party software bundled with the proposed system' or 'Not available in the proposed solution
                                                                                        Bidder's
No Sub system / Functional areas.                                                       Response
                                                                                        (Y/T/N)
1      Loan Management
1.1     Application Processing
1.2     Appraisal
1.3     Credit Rating
1.4     Sanctioning and Acceptance
1.5     Disbursement
1.6     Documentation
1.7     Safe custody of security title deeds and documents
1.8     Refinancing
1.9     ALM and Risk management
1.10    Loan Portfolio Management & Tracking
1.11    Legal Aspects
1.12    EMI Calculation
1.13    Managing Schemes(Product & Interest Rate Configuration)
1.14    Email & Alerts
1.15    MIS Reports
2      Credit Management
2.1     Asset Health Monitoring
2.2     Early Alert System
2.3     Non Performing Asset Management
2.4     Automatic Provisioning
2.5     Asset Movement & Tracking
2.6     Suit Filed Accounts
2.7     Take over assets under Sec.29 of SFCs Act
2.8     Assets Under Revenue Recovery
2.9     Communication System (Correspondence & Tracking)
3      Financial Accounting
3.1     Account Type
3.2     Fixed Asset register
3.3     Asset liability Management
3.4     Group Heads
3.5     Transactions through voucher
3.6     Management & Cost accounting
3.7     Budgeting
3.8     Profitability of branch offices
3.9     Reports
4      Fund Management
5      Human Resource Management System
5.1     Recruitment
5.2     Employee Database
5.3     Employee Confidential & History Details
5.4     Probation
5.5     Performance Appraisal & Auto Rating
5.6     Promotion
5.7     Transfer
5.8     Increment
5.9     Leave Master & Leave Application Process
5.10    Managing Training
5.11    Retirement
5.12    Terminal Benefits
5.13    Resignation
5.14    Termination
5.15    Punishments
5.16    Deputation
5.17    Maintaining Service Book
5.18    Accreditation
5.19    Training attended records
6      Payroll processing system
6.1     Payroll Heads
6.2     Payroll rules and accounts integration
6.3     Allowance & Deductions
6.4     Employee Loans and Advances
6.5     Monthly payroll process
6.6     Salary disbursement and pay slip generation
6.7     Festival and Seasonal advances
6.8     Calculation of bonus and incentives
6.9     Pay scale revisions
6.10    Gratuity and Settlement Processing
6.11    IT and other tax deduction processing
6.12    Settlement Details
6.13    PF (Trust and its activities)
6.14    Types of internal loans
6.15    Medical and Other Reimbursements
6.16    Leave surrender
6.17    Arrear Processing(Allowance arrear & Salary Revision)
6.18    Payroll year end process
6.19    E-Mail pay slip to individual employees
6.20    Incentives
6.21    Group gratuity
6.22    Bank/Deduction/Advances
7      Stationery Management
8      Fixed Deposit System
9      KFC CARE
9.1     Registration
9.2     Meeting Records
9.3     Donations and Sponsors
9.4     Accounting, Bank A/cs and Statements
9.5     Receipt & Vouchers
9.6     Event history & Reports
10      Consultancy Cell & Training Division
10.1     Consultant & in-house experts registration
10.2     Work order and status reports
10.3     Receipt, vouchers & statements
10.4     Reports
11      Society
11.1     Money transaction and related reports
12      Investment subsidy
12.1     Subsidy Claim
12.2     Subsidy Receipt
12.3     Branch allocation
12.4     Cancellation & Rea allocation
12.5     Subsidy Recall & Reports
13      Margin Money
13.1     Receipts & Payouts
13.2     Collection and refund
13.3      Statements and reports
14       Benefit fund
15       Audit
16       Reports
16.1     Accounting
16.2     MIS & Dash board information
16.3     SIDBI Reports
16.4     Appraisal etc
17       Data Migration
18       Document Management System




Signature of the integrator                           Seal of the integrator
                                   Form – KFC-S1-3A
                       Proposed Hardware(s) Vendor(s): Credentials:
                        (To be filled and submitted along with the Technical Bid)
                    (for Software/Hardware and Networking/Connectivity )


   1.   Name of the Hardware Vendor (s):

   2.   Address of the Hardware Vendor(s): India Operations.



   3.   Proposed Hardware(s) Owner(s): Enclose Proof of the same.



   4.   Hardware Vendor (s) – Financials
Parameters                2003-04           2004-05            2005-06              2006-07       2007-08
Turn Over
Profit
R & D Investment



Annual figures to be
quoted
Audited Balance sheet and P&L to be enclosed along with your response

   5.   Presence in India: Number of years since inception in India.

   6.   Employee Strength: Number of employees on roll (Do not include temporary employee)

   7.   Support coverage: Number of cities in India where the Prime bidder has direct support \
        presence.

   8.   Number of employees in Support


   9.   Hardware Market Share (India):

   10. Number of Sites similar Infrastructure implemented (India)

   11. Number of Sites similar Infrastructure implemented (Kerala)



   12. Number of Sites similar Infrastructure implemented for Public sector (India/Kerala)


   13. Number of customers in Banking /Financial Sector (India/Kerala)

   14. Give details regarding the agreement/terms with the primary Bidder.




Signature of the Hardware Vendor                                           Seal of the Hardware
       Vendor
NB : If more than one hardware equipment is proposed, separate copy of this form should
                                    be attached.
                                     Form No. KFC-S1-3B
                          Guarantee from the Hardware Supplier
            (To be filled and submitted along with the Technical Bid if applicable)
                   (for Software/Hardware and Networking/Connectivity )


Name & Address of Hardware supplier           :



Name & Address of the integrator (bidder)     :


Whether the integrator has the authority to bid for this tender             :

Whether there are other integrators for your hardware equipments in India/Kerala :
Name and address of at least 2 other integrators in India/Kerala    :




Will the Hardware Supplier support KFC by providing other integrators in case the chosen
integrator withdraws the support during warrantee /AMC period(Confirmation Letter to be
provided):



Will the Hardware Supplier ensure that the integrator provide proper documentation for the
implementation so that another approved integrator can continue the work in case the
chosen integrator discontinue the support. :



Is the Hardware Supplier ready to support the product during warrantee period         :

Is the Hardware Supplier ready to support the product during the AMC period           :

No. of installations of the same kind by the bidder                         :

Name and address of 2 reference sites where the said software is successfully Implemented
by the bidder




Signature of the Hardware Supplier                           Signature of the integrator

Seal of the Hardware Supplier                                       Seal of the integrator
                                            Form No. KFC-S1-3C
                              LIST OF APPROVED HARDWARE PRODUCTS
                  (To be filled and submitted along with the Technical Bid if applicable)
                                            (for Hardware only )

Sl.                                            Product quoted
                             Approved
N      Item                                        and its
                             products
o                                               configuration
                                                                  Make &
                                                   Part No                   Description        Qty
                                                                  Model


       Application         IBM/ HP/ DELL/
1
       Server                   SUN



       Database
2                        IBM/HP/DELL/ SUN
       Server


       Operating
                         Windows/Linux/So
3      System to be
                              laris
       compatible


       Database to          Oracle/ SQL
4
       be compatible          Server


                           IBM/ HP/ DELL/
5      Storage
                                SUN


       Backup Device
6                        IBM/ HP/ DELL/ SUN
       (LTO)

       Rack, switches
7
       etc

8      Other Hardware components if any


      Note: Latest version of the hardware, Operating System, and database should only be used
      in the system. However KFC shall have the right to demand a particular version other than
      the latest and the bidder has to use such version. However the bidder must also ascertain
      the suitability and compatibility of the version.
      * Bidder can edit the sheet by adding more rows in between, change in format is not
      allowed. The same components should be reflected in Commercial Bid also. if any violation ,
      the tender may rejected.



      Signature of the integrator                                             Seal of the integrator
                                           Form No. KFC-S1-3D
                     LIST OF APPROVED NETWORKING/CONNECTIVITY PRODUCTS
                 (To be filled and submitted along with the Technical Bid if applicable)
                                    (for Networking/Connectivity only )

                                                           Product quoted and its configuration
Sl.                          Approved
       Item                                                  Make &
No                           products          Part No                           Description          Qty
                                                              Model
       Core Router /      Cisco/Nortel/
1
       Access Router      Juniper
                          Cisco/Nortel/
2      Switching          Juniper/DLink/
                          Dax
       Central Firewall
                          Cisco/Nortel/
3      (Virus & Spam
                          Juniper
       Control)
       Wireless &         Cisco/Nortel/
4
       Controller         Juniper
                          Cisco/Nortel/
5      Voice(VoIP)
                          Juniper
                          IBM/ HP/ DELL/
6      Mail Server
                          SUN

       Video              Software Based
7
       Conferencing

                          Open Source
8      Mail solution      with archiving &
                          filtering

                          Industry known
9      Cabling
                          components

       Other
       Hardware           Industry known
9
       components,        components
       if any

    Note: Latest version of the Networking, connectivity equipments should only be used in      the
    system. However KFC shall have the right to demand a particular version other than          the
    latest and the bidder has to use such version. However the bidder must also ascertain       the
    suitability and compatibility of the version. The vender should identify any items missed   out
    from the requirements of KFC.

    * Bidder can edit the sheet by adding more rows in between, change in format is not
    allowed. The same components should be reflected in Commercial Bid also. if any violation ,
    the tender may rejected.



    Signature of the integrator                                              Seal of the integrator
                                   Form No. KFC-S1-3E
                    MANUFACTURER’S AUTHORISATION FORM (MAF)

           (To be filled and submitted along with the Technical Bid if applicable)
                        (for Hardware, Networking/Connectivity only )




No.__________dated ____________


To
__________________
__________________
___________________



We ___________________ who are established and reputable manufactures of
__________________________ having offices at ______________ and ________ do
hereby                                                             authorize
M/S______________________________________________________________ (Name
and address of Agent/Dealer) to offer their quotation, negotiate and
conclude the contract with you against the above invitation for tender offer.


We hereby extend our full guarantee and warranty as per the terms and
conditions of the tender and the contract for the equipment and services
offered against this invitation for tender offer by the above firm.


Yours faithfully,


(Name) for and on behalf of M/s__________
(Name of manufacturers)


Note: This letter of authority should be on the letterhead of the manufacturing
concern and
           should be signed by a competent person of the manufacturer.
                                                                           SECTION - II

                                                          COMMERCIAL BID


COMMERCIAL QUALIFICATION FORMATS

These formats are to be submitted long with commercial bid. If any price mentioned
in the technical bid, the bidder will be disqualified.

The vendors are required to submit the commercial bid strictly in the format
specified below. Commercial bids received in any other format or without
proper inputs or with morethan one option will be liable for disqualification.

Forms :
KFC-S2-1A    : Commercial Bid (Software)
KFC-S2-1B    : Additional User License (Software)
KFC-S2-2A    : Commercial Bid (Hardware)
KFC-S2-2B    : Cost estimate for next Four years (for Software/Hardware)
KFC-S2-3A    : Commercial Bid (Networking)
KFC-S2-3B    : Commercial Bid (Connectivity)
                                              Form No. KFC-S2-1A
                                      COMMERCIAL BID (Software)
(These formats are to be submitted long with commercial bid. If any price mentioned in the technical bid, the
bidder will be disqualified.)

                                                                             Cost of System

Functional                                          License Cost (a)           Tax            Cost              Remarks, if
Grouping            Sub system / Functional                                                   (c)                 any.
                             areas.
                                                No of      Amount
                                                users

                Loan Management
  Group 1


                Credit Management
  Group 2


                Financial management :
  Group 3


  Group 4       HRM & Pay Roll

                Stationary
                Management, Fixed
                Deposit System, KFC
                Care, Consultancy,
  Group 5
                Society, Investment ,
                subsidy, Margin
                Money, Benefit fund
                etc
                MIS :
  Group 6       MIS , Dash board
                information
                Document Management
  Group 7
                System
  Group 8       Data Migration

   TOTAL        System


              License Cost (a)
Total
amount in     Tax
              (b)
words
              Implementation Cost
              (c)




Signature of the integrator                                                          Seal of the integrator
                                            Form No. KFC-S2-1B
                                         Additional User License

                                                                             License Cost

                                                            Additional License Cost            Remarks, if any
 Functional        Sub system / Functional areas.
 Grouping          (as mentioned in KFC-S1-8A)
                                                    No of users per user   Cost per block of
                                                          blocks                 users


  Group 1
  Group 2
  Group 3
  Group 4
  Group 5
  Group 6
  Group 7



   TOTAL        System




Total amount in words
(if the user block / no. of user are
same for all modules)




Signature of the integrator                                                      Seal of the integrator
                                                       Form No. KFC-S2-2A
                                               COMMERCIAL BID (Hardware)
          (These formats are to be submitted long with commercial bid. If any price mentioned in the technical bid, the
          bidder will be disqualified.)

                                                                                              Cost of System

Functional                                             License Cost (a)      count          Tax                Cost       Remarks, if
Grouping         Sub system / Functional                                                    (b)                (c)          any.
                          areas.
                                               No of       Amount
                                               users
              Application Servers for
Group 1
              Datacenter
              Database Servers for
Group 2
              Datacenter
                                               150
Group 3       Operating System
                                               150
Group 4       Database
Group 5
              Storage
Group 6
              Backup Device
              Other Hardware
Group 7
              Components
  TOTAL
                    License Cost (a)


Total                      Tax
amount                     (b)
in words           Implementation Cost
                          (c)




          Signature of the integrator                                                             Seal of the integrator
                                             Form No. KFC-S2-2B
                   Cost estimate for next Four years (for Software/Hardware)
(These formats are to be submitted long with commercial bid. If any price mentioned in the technical bid, the
bidder will be disqualified. The taxes are based on the current tax rates. In case of any Miscellaneous expense,
should provide the list of expense come under the miscellaneous category )


 Particulars                                                                 Cost/Details         Consolidated
 Total Software Cost
 Document Management System
 Total Hardware Cost
 Tax (in %)
 Service Tax (in %)
 Implementation cost, if any
 Miscellaneous expense, if any
 Total Cost of the system (First 9 months (6+3))
 Service and Support warranty for One Year, after the 9 months
                                                                             0.00                0.00
 of Implementation & Evaluation
 First year Expense                                                                      0.00                 0.00
 2nd Year Software AMC
 2nd Year Hardware AMC
 Tax (%)
 Service Tax (%)
 Miscellaneous expense, if any
 Second year Expense
 3rd Year Software AMC
 3rd Year Hardware AMC
 Tax (%)
 Service Tax (%)
 Miscellaneous expense, if any
 Third year Expense
 4th Year Software AMC
 4th Year Hardware AMC
 Tax (%)
 Service Tax (%)
 Miscellaneous expense, if any
 Fourth year Expense
 TOTAL (after 4 Years & 9 months)




Signature of the integrator


Seal of the integrator
                                                     Form No. KFC-S2-3A
                                              Commercial Bid (Networking)
        (These formats are to be submitted long with commercial bid. If any price mentioned in the technical bid, the
        bidder will be disqualified. The taxes are based on the current tax rates. In case of any Miscellaneous expense,
        should provide the list of expense come under the miscellaneous category )


                                                                                                                  Amount in Rs.
                                                  Make &                                                                 Total
S.No.       Part No.                              Model             Description                  Qty.        Unit Price  Amount


        1
.....

Subtotal of the product

Taxes as Applicable (Please quote the description of the tax charged and the rate
applicable)

Installation, commissioning & integration charges

Any other additional Charges applicable

Warranty charge for 3 years

 AMC for 3 years

Grand Total of the product


        Signature of the integrator


        Seal of the integrator
                                             Form No. KFC-S2-3B
                                     Commercial Bid (Connectivity)

(These formats are to be submitted long with commercial bid. If any price mentioned in the technical bid, the
bidder will be disqualified. The taxes are based on the current tax rates. In case of any Miscellaneous expense,
should provide the list of expense come under the miscellaneous category )


                                                                                            Amount in Rs.
  S.No.      Locations          Connectivity Type           Provider       Qty
                                                                                  Unit Price        Total Amount
             KFC Head            MPLS VPN 2Mbps
   1.        Office             (Gold)                                     1
             KFC                 MPLS VPN 256 Kbps
  2.         Branchs            (Gold)                                     16

   Subtotal of the product
   Taxes as Applicable (Please quote the description of the tax charged and
  the rate applicable)
   Installation, commissioning & integration charges

   Any other additional Charges applicable

  Grand Total of the product




Signature of the integrator


Seal of the integrator

				
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