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Capacity Assessment Toolkit - Save the Children Official Site

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Capacity Assessment Toolkit - Save the Children Official Site Powered By Docstoc
					Name of Field Office

Function within Project      Project Management

Date measured

Name(s) of staff
conducting
assessment
                                                                                                                                                                           Progress Rating

      Standards                Roles and Responsibilities                       Competence Required                              Measurement Criteria                      1      2      3     4     Target Score       Comments

                                                                                                                                                                                                     (Target Score to
                                                                                                                                                                             Progress Rating
     (What are we looking for the program team to be able to do - standards for this area within the project)                       (Evidence of Progress)                                           be achieved by a
                                                                                                                                                                          achieved by Field office
                                                                                                                                                                                                        target date)

Field office and project     Office management, HR and Project          Management staff are knowledgeable               Project positions are structured in such a
staff are sufficient and     Manager work together to ensure            regarding key roles and qualifications           way that roles and responsibilities are
                             structures are in place for staff          necessary, and have ability to structure         clearly defined and separated.
adequately qualified.
                             positions to carry planned activities      office appropriately.
                                                                                                                         Employees have job descriptions and
                                                                                                                         understand their respective roles and
                                                                                                                         individual responsibilities.

                                                                        Ability to appropriate match/train staff with    Senior Managers are knowledgeable about
                                                                        position requirements                            the Food Security Program and provide
                                                                                                                         support and oversight
                             Provide appropriate management and         Knowledge of project components and              Qualifications of project staff are adequate
                             staff development oversight                relevant technical and management                relevant to their current position.
                                                                        requirements for staff                           Staff improvement plans are in place and
                                                                                                                         implemented


Staff are structured and     Staff use the supervision system to        Communication skills (facilitation, listening,   Job descriptions include supervision and
managed with a               provide concrete feedback to improve       constructive feedback, negotiation)              support activities
                             job performance, and building staff
supervision system that
                             /volunteer capacity in the long term.
includes community
based workers up to
                                                                        Ability to develop and follow up on              All staff are able to articulate how their
program manager and
                                                                        performance improvement plans                    functions support the overall goals of the
supports program                                                                                                         program.
outcomes                     Build and support cross functional         Knowledge of food security framework,            Work plans include time and budgets
                             teamwork                                   project strategy, and component parts            include resources to carry out supervision
                                                                                                                         and support activities
                                                                        Ability to work cross-functionally               Project staff interact at various levels to
                                                                                                                         plan activities, as well as to identify and
                                                                                                                         solve problems.

Program planning is          Staff understand program                   Ability to plan and facilitate broad based       DIP is revisited at the start of the project
effective.                   requirements and sectoral                  planning exercises.                              and updated in an annual planning exercise
                             responsibilities to carry out activities                                                    with broad participation.
                             and/or oversight.
                                                                        Ability to utilize monitoring system for         Activity targets are largely met (80% of prior
                                                                        management                                       FY benchmarks are within 90% of target).
Name of Field Office

Function within Project       Project Management

Date measured

Name(s) of staff
conducting
assessment
                                                                                                                                                                      Progress Rating

       Standards                Roles and Responsibilities                     Competence Required                           Measurement Criteria                     1      2      3     4     Target Score       Comments

                                                                                                                                                                                                (Target Score to
                                                                                                                                                                        Progress Rating
      (What are we looking for the program team to be able to do - standards for this area within the project)                  (Evidence of Progress)                                          be achieved by a
                                                                                                                                                                     achieved by Field office
                                                                                                                                                                                                   target date)

Field officeand financial
Budgeting and project         Office management, HR and Project
                              Staff understand and apply Save the      Management staff are knowledgeable
                                                                       1. Knowledge of project budget                Standard budget formats are utilized and
staff are sufficient and
management supports           Manager budgeting and to ensure
                              Children work together financial         regarding key roles and qualifications
                                                                       components,                                   understood.
adequately qualified.         structures arepractices for staff
                              management in place and                  necessary, and have ability to structure
                                                                       2. Donor requirements and                     Expenditures are regularly
efficient project
                              positions to carry planned activities
                              procedures.                              office appropriately. practices and
                                                                       3. Save the Children
implementation.                                                                                                      tracked/reviewed against budget by finance
                                                                       procedures.                                   and project management.
                                                                                                                     Cash flow needs are met without excessive
                                                                                                                     cash build-ups. Where commodities are
                                                                                                                     monetized, there is consultation and
                                                                                                                     coordination between finance and
                                                                                                                     commodity staff.
                                                                                                                     Procurement is considered efficient by
                                                                                                                     project staff.
                                                                                                                     Financial reporting is timely and meets
                                                                                                                     donor and SC requirements.
                                                                                                                     Budgeting and financial reports are
                                                                                                                     included for review in coordination with
                                                                                                                     annual planning process.
The FS grant is               Understand compliance requirements;      1. Knowledge of donor requirements.           All official grant documents and other key
managed to SC and             including reporting guidelines for       2. Knowledge of national government           management documents relating to the
                              USAID and local and National             requirements                                  grant are on file and accessible.
donor standards such
                              government                               3. Organizational skills.                     Key grant documents are available in office
that it supports                                                       4. Representation and reporting skills        operating language.
program outcomes
                                                                                                                     Donor requirements for compliance and
                                                                                                                     reporting are met (elaborate?)

Partnerships and/or sub- Develop partner capacity, manage and 1. Knowledge of donor requirements                     Partners and/or sub-grantees largely
grants are appropriately monitor partner/sub-grantee program regarding sub-grantees.                                 achieve targets.
                         implementation, compliance, and      2. Ability to work with local partners,                Sub-grantee financial reporting is timely
managed.
                              financial/results reporting.             3. Assess capcity and needs,                  and meets donor requirements.
                                                                       4. Develop institutional capacity,
                                                                       5. Conduct training, reviews and oversight.   Sub-grantees participate in program
                                                                                                                     planning exercises.
                                                                                                                     Partner/sub-grantee staff are able to
                                                                                                                     articulate how their functions/organizational
                                                                                                                     role support the overall goals of the
                                                                                                                     program.
                                                                                                                     Project staff of both organizations interact
                                                                                                                     at various levels to plan activities, as well
                                                                                                                     as to identify and solve problems.
Name of Field Office

Function within Project         Agriculture

Date measured
Name(s) of staff
conducting assessment
                                                                                                                                                 Progress Rating
                                       Roles and
         Standards                                                      Competence Required                  Measurement Criteria               1      2     3       4       Target        Comments
                                     Responsibilities

 (What are we looking for the program team to be able to do - in this functional area                                                                                      (Target to be
                                                                                                                                                   Progress Rating
                                                                                                                (Evidence of Progress)                                     achieved by a
                                 within the project)                                                                                            achieved by Field office
                                                                                                                                                                            target date)

Farming systems are             Staff understand and use data        Capacity to use varied data          Data collection forms developed for
adequately characterized        collection tools to inventory        collection methods (individual and   important food security crops
                                crops and crop varieties grown       focus group interviews) to
identifying constraints and                                                                               Data collection forms developed for
                                in household food production         characterize farming systems
opportunities                   systems                                                                   important food security crop
      (serves as point of                                                                                 varieties
departure as food security
                                Collect timely and relevant          Ability to describe preference      Knowledge base developing on
programs intensify, diversify
                                information                          rankings for growing each food crop annual food crop inventory (cereals
and integrate improved                                               (e.g. men grow white sorghum for    & grain legumes, roots & tubers)
management systems)                                                  consumption and sale, women grow
                                                                     red sorghum for brewing)
                                                                                                         Household behavior changing on
                                                                                                         developing home garden systems
                                                                                                         with fruits and vegetables
                                                                                                          Perennial tree crop systems being
                                                                                                          planted in homestead and farm
                                Manage data, analyze,          Ability to describe reasons each           Socio-economic preferences are
                                interpret and document lessons crop variety is preferred (e.g. short      documented (color, taste, cooking
                                learned                        growing cycle, drought resistant,          quality, etc.)
                                                               easy to market)
                                                                                                          Agro-ecological characteristics are
                                                                                                          documented (drought/pest
                                                                                                          resistance, time to maturity, etc.)
Appropriate interventions are   Staff understand and use data        Ability to develop crop management Guidelines established for major
designed to intensify           collection tools to inventory crop   guidelines for major food security cereal & grain legumes, fruits &
                                management practices and             cropping systems                   vegetables, root & tuber crops
management of food
                                maximize resources used in
production systems              household food production            Ability to establish food crop       Farmer group managed field crop
                                systems                              demonstration models using           and home garden demonstration
                                                                     intensified management systems       systems implemented
                                                                     Ability to establish home garden     Documentation of best practices to
                                                                     demonstration models using           intensify food production
                                                                     intensified management systems       management systems developed
                                                                                                          and disseminated
Function within Project          Agriculture

Date measured
Name(s) of staff
conducting assessment
                                                                                                                                                       Progress Rating
                                         Roles and
         Standards                                                       Competence Required                      Measurement Criteria                1      2     3       4       Target        Comments
                                       Responsibilities

  (What are we looking for the program team to be able to do - in this functional area                                                                                           (Target to be
                                                                                                                                                         Progress Rating
                                                                                                                     (Evidence of Progress)                                      achieved by a
                                  within the project)                                                                                                 achieved by Field office
                                                                                                                                                                                  target date)

Farming systems are
Appropriate interventions are    Staff understand and use data        Capacity conduct market linkages
                                                                      Ability to to use varied data            Data collection forms to monitor
adequately characterized
designed to diversify food       collection tools to inventory
                                 to introduce behavior changes        collection methods (individual and
                                                                      studies                                  food crop availability and related
identifying constraints and      crops and crop to grow a grown
                                 by households varieties wider        focus group interviews) to               prices in markets developed
production systems
                                 in household food production
                                 range of food crops and crop         characterize farming systems
opportunities                    systems to reduce risks from         Ability to define best practices         Diversified farming systems and
                                 varieties
      (serves as point of                                             based on study of agro-ecological        home garden systems established
                                 agro-climatic shocks and
departure as food security                                            and socio-economic data
                                 vulnerabilities to food insecurity
programs intensify, diversify                                         Able to promote non-traditional cash     Documentation of best practices
and integrate improved                                                crop production (vegetables, fruits,     for diversifying food production
management systems)                                                   spices, etc.), agro-processing and       management systems developed,
                                                                      post-harvest activities that add value   tested and disseminated
Appropriate interventions are    Staff understands the                Ability to identify effective            Demonstrations of integrated
designed to integrate food       importance of using higher           interventions to change behaviors in     food/animal production systems
                                 levels of inputs or seeking          traditional management systems of        established
production systems
                                 greater efficiencies in the use of   household resources                      Community-based extension
(agric/nutrition, crop/animal)   resources and inputs.                                                         systems promoted; partnerships
                                                                                                               with local NGO established
                                                                      Demonstrate value added to and           Nutritional value of integrated food
                                                                      synergies from food production           production systems increased
                                                                      systems by more effective crop &         (higher nutritional content crops
                                                                      animal resource use                      being grown at household level)
                                                                                                               Documentation of best practices
                                                                                                               for integrating food production
                                                                                                               management systems developed
                                                                                                               and disseminated
Appropriate natural resource     Staff understand impacts of   Ability to demonstrate benefits from            Demonstration field plots and
management interventions         promoting sustainable natural use of soil & water conservation                home gardens established using
                                 resource management practices practices                                       NRM practices
being promoted
                                                                      Ability to demonstrate benefits from
                                                                      use of soil fertility enhancement
                                                                      practices
                                                                      Ability to demonstrate benefits from
                                                                      use of agro-forestry practices
Name of Field Office

Function within Project                       Health & Nutrition

Date measured

Name(s) of staff conducting
assessment
                                                                                                                                                                 Progress Rating
                                                      Roles and                                                                                                                             Target
               Standards                                                             Competence Required                      Measurement Criteria               1     2     3       4                   Comments
                                                    Responsibilities                                                                                                                        Score
                                                                                                                                                                                             (Target
                                                                                                                                                                   Progress Rating         Score to be
      (What are we looking for the program team to be able to do - standards for this area within the project)                   (Evidence of Progress)
                                                                                                                                                                achieved by Field office   achieved by
                                                                                                                                                                                             a target
                                              Before any program decisions        1. Knowledge of the Causal               Program documents, including                                        date)
All program interventions are
designed to improve nutritional               are made, program staff             framework of malnutrition (e.g..         quarterly and annual reports
                                              demonstrate understanding of        UNICEF framework)                        articulate how different
outcomes especially among children
                                              the basic nutritional situation                                              interventions can work towards
and other target groups                       and conditions which may                                                     improved nutritional outcomes
                                              create risk of malnutrition**

                                              All activities are designed to      2. An understanding of how FS            Program staff can categorize their
                                              contribute to improved              program interventions address the        program interventions according to
                                              nutritional outcomes of the         immediate or underlying causes of        their impact on specific
                                              target groups                       malnutrition                             health/nutrition outcomes.


Interventions are evidence based and          Staff prioritize H/N practices      1. Knowledge of primary local            1. Program documents reflect that
behavior centered.                            and services that most directly     determinants of poor health and          interventions and approaches are
                                              address determinants of             malnutrition                             evidence based
                                              malnutrition in the impact area     2. Familiarity with the international    2. Work plans and budgets
                                              and have proven most effective      evidence base regarding key MCHN         allocate resources for initial
                                              and efficient according to the      practices and services                   assessment and ongoing data
                                              international evidence base.        3. Ability to prioritize and limit the   collection
                                                                                  number of practices promoted             3. Program documents reflect that
                                                                                                                           interventions and approaches are
                                              Staff identify key barriers and     4. Training or familiarity with          evidence TA, workplans and
                                                                                                                           1. Staffing,
                                              enablers to the adoption of         behavior centered programming            budget reflect the human and
                                              promoted practices and              and framework                            financial resources to implement a
                                              services and interventions are      5. Ability to categorize the planned     BC approach
                                              designed to address these           interventions according to the           2. Quarterly and annual reports
                                              issues                              framework                                track progress on behavioral
                                                                                  6. Ability to develop interventions      indicators and recommendations
                                                                                  that address identified barriers to      for change if necessary
                                                                                  behavior change
Programs employ high quality                  Interventions, especially           1. Skills in assessing/identifying       1. Training manuals and
communication and counseling                  communication activities            barriers, enablers and positive          communication materials reflect
                                              reduce barriers, address key        practices                                the local context
techniques
                                              enablers and promote existing       2. Communication skills (facilitation,   2. Staff can be observed to
                                              positive practices/beliefs in the   listening, constructive feedback,        interact with community and
                                              community.                          negotiation)                             facilitate dialogue
                                              Staff employ appropriate adult      3. Familiarity with or use of            1. Trainings and manuals reflect
                                              education and counseling            appropriate adult education              the use of adult learning methods
                                              techniques                          methodologies                            2. Staff have been trained in
                                                                                                                           counseling skills
                                              Staff employ appropriate            4. Understanding of community            1. Communication strategy is
                                              communication strategies            networks and social context              disaggregated by key population
                                              tailored to key populations         5. Knowledge of local media              2. Local media is appropriately
                                                                                  channels and methods                     used
Name of Field Office

Function within Project                        Health & Nutrition

Date measured

Name(s) of staff conducting
assessment
                                                                                                                                                                Progress Rating
                                                       Roles and                                                                                                                           Target
                Standards                                                            Competence Required                  Measurement Criteria                  1     2     3       4                   Comments
                                                     Responsibilities                                                                                                                      Score
                                                                                                                                                                                            (Target
                                                                                                                                                                  Progress Rating         Score to be
       (What are we looking for the program team to be able to do - standards for this area within the project)              (Evidence of Progress)
                                                                                                                                                               achieved by Field office   achieved by
                                                                                                                                                                                            a target
                                                                                                                                                                                              date)
All program interventions are
Key Stakeholders, especially                   Staff develop implementation     Skill in community interaction and     Staff regularly coordinate activities
designed tomembers, participate
community improve nutritional                  plans in coordination with local liaising with different entities       with other service providers within
outcomes especially among children             government, community groups                                            the impact area, to avoid
substantially in the design,
                                               and other community based                                               duplication and capitalize on
and other target groups
implementation, and monitoring of              organizations                                                           complementary activities
interventions.
                                               Staff create opportunities for   Facilitation skills                    1. Staff have conducted
                                               regular dialogue and interaction                                        community feedback sessions
                                               with community and other                                                2. Community leaders reflect an
                                               stakeholders                                                            understanding of program progress
                                               Implementation plans include      1. Ability to conduct meeting and     1. Community members and
                                               means to encourage                organize groups                       volunteers are able to articulate
                                               community contribution            2. Knowledge of barriers and          the objectives of the program
                                               towards project resources         resistance to participation           2. Community members and
                                               including use of volunteers and                                         volunteers are enthusiastic and
                                               local leaders.                                                          value their contribution
All nutrition programming is            Staff design and implement               1. Knowledge of National              Project documents reflect an
consistent with national policy and     interventions that fit within the        frameworks and policies in health     understanding of current national
contributes to regional/national policy National policy frameworks               and nutrition                         policies and how SC programs fit
                                                                                 2. Knowledge of national, regional    within this framework.
dialogue                                                                         and local policy debates
                                               Staff have a productive working 3. Skill in community interaction and   1. Roles and responsibilities of
                                               relationship with national and  liaising with different entities        each stakeholder is clearly defined
                                               local government and other key                                          and understood.
                                               stakeholders                                                            2. Programs have well defined
                                                                                                                       MOUs with key implementing
                                                                                                                       partners
                                               Staff take an active role in      4. Representation and facilitation    Staff members are invited and
                                               moving policy frameworks that     skills                                regularly participate in policy
                                               can address the needs of the                                            dialogue at regional or national
                                               target vulnerable populations                                           level


** Adapted from the Sphere Standards
Name of Field Office
Function within
                           M&E
Project
Date measured
Name(s) of staff
conducting
assessment
                                                                                                                                             Progress Rating
                                  Roles and
     Standards                                              Competence Required                       Measurement Criteria                    1   2     3    4     Target Score         Comments
                                Responsibilities
                                                                                                                                              Progress Rating    (Target Score to be
  (What are we looking for the program team to be able to do - standards for this area
                                                                                                        (Evidence of Progress)               achieved by Field   achieved by a target
                                   within the project)
                                                                                                                                                   office               date)

Monitoring system          Staff understand and use         Knowledge of data collection       Members of staff have been formally
adequately tracks          monitoring system for internal   methods including survey           trained in key quantitative and qualitative
                           and external reporting                                              skills
and provides
                           purposes
management
information                                                                                    Team has implemented survey(s)
                                                                                               successfully
                           Collect timely and relevant      Data management skills
                                                                                               Software/system being used on a regular
                           information
                                                                                               basis to process the data that is collected

                           Manage data, analyze and         Ability to analyze data using
                                                                                               Documents reflect use of relevant
                           interpret it                     standard techniques
                                                                                               analytical techniques

                                                                                               Interpretation of results is logical and
                                                                                               within the limits of what can be attributed
                                                                                               to the data
                                                                                               Annual and quarterly implementation
Information is used to                                                                         plans reflect the use of monitoring data
                           Staff understand and use                                            for program planning
realign and redirect                                        Ability to translate data to
                           monitoring data - from an
project                                                     actionable implementation
                           internal program effectiveness
implementation as                                           steps - for use by project staff
                           perspective
needed

Reports are adequate Staff understand and use             Ability to write adequately in       The reports produced by the team
and timely           consistent terminology;              English                              requires minimal editing
                           Staff use standardised content
                           and depth in developing
                           reports                        Analytical ability                   Report covers all Technical areas
                                                                                               required and contains meaningful
                                                                                               interpretation based on analysis
                                                            Knowledge of appropriate           Team is able to demonstrate
                                                            technical terminology and          understanding of key M&E terminology
                                                            usage                              consistently
                                                             Knowledge of donor needs          Reports consistently include information
                                                                                               on donor requirements such as
                                                                                               beneficiary numbers per specific program
                                                                                               component
                                                                                               All relevant reports are produced within
                                                                                               stated time frame
Name of Field Office
Function within
                           M&E
Project
Date measured
Name(s) of staff
conducting
assessment
                                                                                                                               Progress Rating
                                  Roles and
     Standards                                             Competence Required                   Measurement Criteria           1   2     3    4     Target Score         Comments
                                Responsibilities
                                                                                                                                Progress Rating    (Target Score to be
  (What are we looking for the program team to be able to do - standards for this area
                                                                                                   (Evidence of Progress)      achieved by Field   achieved by a target
                                   within the project)
                                                                                                                                     office               date)

Monitoring system
Information is fed         Staff understand and use
                           Analyse and prepare             Knowledge of datainteraction
                                                           Skill in community collection   Staff have conducted community
adequately tracks
back into the
                           monitoring system for to the
                           appropriate feedback internal   methods including survey
                                                           and liaising with different     feedback sessions
                           and external reporting
                           community                       entities
and provides
community                  purposes
management                                                 Ability to summarize results    Community leaders reflect an
information                                                                                understanding of program progress
                                                           Facilitation skills
Name of Field Office

Function within Project          Commodity Management

Date measured

Name(s) of staff
conducting assessment

                                                                                                                                                                Progress Rating

        Standards                 Roles and Responsibilities                      Competence Required                       Measurement Criteria                 1   2   3   4     Target Score          Comments
                                                                                                                                                                                  (Target Score to be
    (What are we looking for the program team to be able to do - standards for this area within the project)                   (Evidence of Progress)                             achieved by a target
                                                                                                                                                                                         date)
                                 Staff gather information about people's      1. Knowldege and skill to plan and
The design of programs is        access to food; evidence that                conduct needs assessment;
based on a demonstrated          households are unable to meet food           2. Ability to work in multi sectoral
understanding of the use         deficits, relative needs of different        teams
of food aid in reducing          groups within the population and the         3. Ability to summarize and present
                                 extent to which intervention is              findings for decision making
food insecurity
                                 essential to prevent further loss of lives
The use of food aid              Staff employ targeting criteria relevant     Ability to identify populations most at    Staff have received training or have
employs appropriate              to the program activity                      risk to food insecurity, malnutrition or   experience in conducting
                                                                              other forms of vulnerability               assessments or surveys for
targeting mechanisms and
                                                                                                                         identifying need
includes clearly defined
exit criteria                                                                 Ability to monitor that established     1. Staff are able to clearly articulate
                                                                              targeting criteria is being implemented the targeting criteria and/or have
                                                                              as planned                              documentation on criteria being
                                                                                                                      used.
                                                                                                                      2. The distribution system is being
                                                                                                                      monitored to ensure that the
                                                                                                                      targeting criteria is being met
Food aid                         Staff use national and international  Ability to develop rations for                    Documentation that shows how
requirements/rations are         guidelines (WHO, Sphere, FANTA etc) individuals based on nutritional                    rations were developed and criteria
                                 to develop rations                   requirements, need and access to                   used.
based on meeting food
                                                                      alternate foods
gaps or nutritional need in
                                 Staff coordinate with other                  Ability to select commodities based     Rations used are in keeping with
the target population
                                 stakeholders in the design or ration         on local accceptability, nutritional    practices among other agencies
                                 and selection of commodities                 composition, likely impact on local     such as WFP and other PVOs
                                                                              markerts and other special
                                                                              considerations in the target population


Food resources are               Staff manage and coordinate Port             Knowledge/ experience of port              1. Staff have prior training and
stored, tracked and              Operations such that shipments are in        operations including costs associated,     experience in handling port related
                                 time to reach beneficiaries as planned       local standards for import and             operations.
managed in accordance
                                                                              essential documentation, port              2. Documentation for handling port
with established agency                                                       handling capacity, hiring of               operations are complete and
standards                                                                     independent surveyor etc                   discussion with staff indicate
                                                                                                                         minimal delay
                                 Staff manage warehouses such that            Knowledge/ experience in warehouse         1. Staff have prior training and
                                 they are well located, accessible and        operations including storage and           experience in handling warehouse
                                 secure and meet other SC standards           proper management of good and              related operations.
                                 including those of commodity handling,       damaged commodities.                       2. Warehouse conditions meets or
                                 presence of equipment and                                                               exceeds SC standards as per the
                                 documentation                                                                           commodity checklist
                                                                                                                         3. Documentation for handling
                                                                                                                         warehouse operations is complete;
                                                                                                                         with minimal losses
                                 Staff develop systems to ensure that         Knowledge of local context; strong         Commodity standards checklist
                                 commodities are safeguarded while in         management and internal control            or audit has been completed and
                                 warehouses, in transit, and during                                                      results show that standards have
                                 distribution                                                                            been met
Name of Field Office

Function within Project          Commodity Management

Date measured

Name(s) of staff
conducting assessment

                                                                                                                                                       Progress Rating

        Standards                 Roles and Responsibilities                  Competence Required                   Measurement Criteria                1   2   3   4     Target Score          Comments
                                                                                                                                                                         (Target Score to be
    (What are we looking for the program team to be able to do - standards for this area within the project)           (Evidence of Progress)                            achieved by a target
                                                                                                                                                                                date)
Distribution of food aid is      Staff develop a schedule for delivery   Knowledge of the number of sites and    1. Written distibution plans to
timely, transparent and the      that takes into consideration amount of the amount of food that can be          deliver commodities to intended
                                 food per distribution center and        handled/delivered in each site          sites and recipients.
rationale understood by
                                 frequency of deliveries.                                                        2. Plans are well understood at all
the recipients
                                                                                                                 levels- project managers,
                                                                                                                 commodity and logistics staff, and
                                                                                                                 warehouse managers and
                                                                                                                 storekeepers.
                                 Staff work closely with receipient       Facilitation and coordination skills    Field Monitors and recipient
                                 communities, informing them about                                               communities have knowledge of
                                 rations and involving them in                                                   their respective food allocations
                                 distribution to the extent possible