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					                         12341 Susquehanna trail South, Glen Rock, PA 17327-9067
            Phone: 717-235-3011       www.shrewsburytownship.org             Fax: 717-227-0662

                        ***OFFICIAL MINUTES OF APRIL 1, 2009***
SUPERVISORS PRESENT
Paul Solomon, Chairman
Earl Schuckman, Vice Chairman
Patrick Fero
Ed Hughes
Gene Montanarelli

ALSO IN ATTENDANCE
Codes Enforcement Officer – Mike Lee
Solicitor – Charles Rausch
Municipal Secretary – Jodi Grove
Residents approximately – 50

 Kurt Kurzmiller, 12470 Susquehanna Trail South, New Freedom, and Cynthia Taylor, 3139 West
  Clearview Drive, Glen Rock, videotaped the meeting.

 Solicitor Rausch announced that there was an Executive Session held at 6:30 to discuss potential
  litigation regarding the sludge ordinance, Codorus Creek, Lawsuit by Joelle Pignon, Septic
  Inspection Ordinance, Tenant Notification Ordinance and personnel.

CALL TO ORDER
The Shrewsbury Township Board of Supervisors meeting was called to order on Wednesday, April 1,
2009 at 7:00 PM by Chairman Solomon followed by the pledge to the flag.

OPEN BIDS FOR TRASH
                                           J.J. RECYCLING
BASE BID - A contract for weekly solid waste-recycling/one large item per participant or pay-per-
bag collection to remain in effect for three (3) years beginning July 1, 2009 and ending June 31, 2012
    Cost Per Customer Per Year                                         $171.00
    Cost Per Bag                                                       $ 3.25
OPTION 1 – Bid for Extension Year #1; Costs for year July 1, 2012 through June 30, 2013
    Cost Per Customer Per Year                                         $175.00
    Cost Per Bag                                                       $ 3.25
OPTION 2 – Bid for Extension Year #2; Costs for year July 1, 2013 through June 30, 2014
    Cost Per Customer Per Year                                         $175.00
    Cost Per Bag                                                       $ 3.25
                                             PENN WASTE
BASE BID - A contract for weekly solid waste-recycling/one large item per participant or pay-per-
bag collection to remain in effect for three (3) years beginning July 1, 2009 and ending June 31, 2012
    Cost Per Customer Per Year                                         $213.00
    Cost Per Bag                                                       $ 4.00
OPTION 1 – Bid for Extension Year #1; Costs for year July 1, 2012 through June 30, 2013
    Cost Per Customer Per Year                                         $219.36
    Cost Per Bag                                                       $ 4.20
Board of Supervisors                      Page - 1 -                                 4/1/09
 OPTION 2 – Bid for Extension Year #2; Costs for year July 1, 2013 through June 30, 2014
    Cost Per Customer Per Year                                    $225.96
    Cost Per Bag                                                  $ 4.30
                                YORK WASTE DISPOSAL
                                           NO BID

       Motion by Chairman Solomon, seconded by Supervisor Montanarelli, and unanimously
        carried to table awarding of the bids until further investigation and a letter will be sent to all
        the bidders asking for a short extension until the next Board meeting on May 6, 2009.

 OPEN BIDS FOR ROAD MATERIALS
                                                STONE

                                   Carmeuse             Vulcan          York Building        Kinsley
Item Approx. Description          FOB   Unit          FOB    Unit       FOB     Unit       FOB    Unit
  #  Qty./Unit
1a   100 tons #4 Ballast         $12.46 $8.95         $12.75 $9.00     $12.20 $8.70       $18.75 $8.25
               AASHTO
               #1
1b   500 tons #1 B ½”            $12.46 $8.95         $13.75 $10.00 $13.20 $9.70          $12.60 $8.10
               1% washed
               AASHTO
               #8
1c   1000 tons Anti-skid         $14.01 $10.50 $13.75 $10.00 $13.20 $9.70                 $0.00     $0.00
               AASHTO
               #9
1d   50 tons   #1                $8.76     $5.25      $12.75 $9.00     $12.20 $8.70       $12.00 $7.50
               Screenings
               AASHTO
               #10
1e   50 tons   #2 B’s            $11.41 $7.90         $12.75 $9.00     $12.20 $8.70       $12.00 $7.50
               AASHTO
               #57
1f   550 tons PADOT              $10.86 $7.35         $11.10 $7.35     $9.85     $6.35    $10.50 $6.00
               2A MOD
1g   100 tons R 3 Rip            $19.26 $15.75 $15.00 $11.25 $13.20 $9.70                 $12.75 $8.25
               Rap
1gi  200 tons R 5 Rip            $21.91 $21.00 $18.75 $13.00 $18.50 $13.00 $16.50 $12.00
               Rap
1gii 100 tons R 7 Rip            $25.53 $21.00 $21.25 $15.50 $20.50 $15.00 $17.00 $12.50
               Rap

       Motion by Supervisor Hughes, seconded by Supervisor Montanarelli and unanimously
        carried to award Kinsley the bid (for Items 1a, 1b, 1d, 1e, 1f, 1g, 1gi, 1gii) and York Building
        the bid (for Item 1c) for stone materials pending review by the Township Solicitor.




 Board of Supervisors                    Page - 2 -                                   4/1/09
                                              CALIBRATED CHIPPING

                                                                                   Hammaker East           Martin Paving
 Item #       Approx.      Unit                     Description                   Unit     Total         Unit      Total
                 Qty                                                              Price                  Price
 1a-d         23,894      Sq. Yd.   Four Roads                                   $1.9950 $47,668.53     $2.64    $63,080.00

      Supervisor Hughes left the meeting.

              Motion by Supervisor Schuckman, seconded by Supervisor Montanarelli and unanimously
               carried to award Hammaker East the bid for calibrated chipping materials pending review by
               the Township Solicitor.
                                                  PAVING

                                              Bituminous               Kinsley          York Building            Highway
                                                                                                                 Materials
Item      Approx.         Description       FOB          Unit      FOB       Unit      FOB      Unit           FOB     Unit
  #      Qty./Unit
2a       4000 tons      9.5 MM Wearing     $49.75      $45.20     $48.55   $42.75     $46.85   $41.95      $59.60    $52.65
                        0.3-3 ESAL
2b       200 tons       19 MM Binder       $45.05      $40.50     $44.30   $38.50     $43.25   $38.35      $52.30    $45.35
                        0.3-3 ESAL
2c       300 tons       Cold Patch         $79.55      $75.00     $80.80   $75.00     $74.90   $70.00      $96.95    $90.00

      Motion by Supervisor Hughes, seconded by Supervisor Schuckman and unanimously carried
       to award York Building the bid for paving materials pending review by the Township Solicitor.

                                                       E3 EMULSION

                                                                   Hammaker               Kinsley          York Building
Item #          Approx. Qty./Unit          Description       Unit Price   Total           No Bid              No Bid
3a           17000 gallons               E3M MOD             2.075      $45,275.00

              Motion by Chairman Solomon, seconded by Supervisor Montanarelli and unanimously
               carried to award Hammaker East the bid for emulsion materials pending review by the
               Township Solicitor.

     SUBDIVISION AND LAND DEVELOPMENT
        Supervisor Fero will draft a letter in support of the Evelyn Rehmeyer Conservation Easement
          Application to the York County Planning Commission.
        Motion by Supervisor Montanarelli, seconded by Chairman Solomon, and unanimously
          carried to approve the TDR Application for William Carbaugh.
        Motion by Supervisor Schuckman, seconded by Chairman Solomon, and unanimously
          carried to approve the TDR Application for John Freese.
        Motion by Supervisor Fero, seconded by Supervisor Montanarelli, and unanimously
          carried to approve the two TDR Applications for Evelyn Rehmeyer.
        Motion by Supervisor Montanarelli, seconded by Chairman Solomon, and unanimously
          carried to approve the TDR Application for R. Elliott Katherman. Motion by Supervisor
          Fero, seconded by Chairman Solomon, and unanimously carried to approve the TDR
          Application contingent on an executed agreement stating “approved to enter into a recorded
          agreement with the Township preventing the land from being conveyed separately from the
          existing buildings along Park Road in Springfield Township”.

     Board of Supervisors                            Page - 3 -                                       4/1/09
ORDINANCES AND RESOLUTIONS
   Mike Lee, CEO, explained the Flood Plain Management Ordinances and Flood Insurance
     Rate Maps to the Board. Mr. Lee will be getting a draft ordinance out to the Township
     Solicitor and Engineer for their review.
   Supervisor Schuckman explained the Resolution for Revision of the 537 Plan for the
     Seitzland Sewer Project to the Board. He also stated that the Board needs to send a letter to
     the school and receive a letter from the school, needs an agreement between the Glen Rock
     Sewer Authority and Shrewsbury Township, approve the resolution, adopt and pass it on to
     DEP. Motion by Supervisor Schuckman, seconded by Supervisor Montanarelli, and
     unanimously carried to approve the Resolution for Revision of the 537 Plan for Seitzland
     Sewer after review from the Township Solicitor.

TREASURER’S REPORT/BILL LIST/PAYROLL REPORTS
   Motion by Supervisor Hughes, seconded by Supervisor Schuckman and unanimously
     carried to approve the Treasurer’s Report. Bill List and Payroll Report.
   Supervisor Montanarelli questioned the request regarding insurance coverage for the New
     Freedom Borough Fire and Ambulance Companies. Supervisor Schuckman stated that New
     Freedom Borough has 7 full-time paid employees and would like reimbursed for their vision
     and dental and that Shrewsbury Township employees don’t even receive these benefits.
PUBLIC COMMENT
   Sue Duncan, 3124 Walker Road, Glen Rock, stated that Supervisor Montanarelli said, in
     writing, that grey water would not to be addressed in Seitzland. Ms. Duncan stated that she
     expects that every homeowner received the same letter. Ms. Duncan also stated that her civil
     rights have been violated by the SOS web site.
   Cynthia Taylor, 3139 West Clearview Drive, Glen Rock, asked the Board to refer to
     Supervisor Montanarelli’s letter regarding Seitzland where he refers to Seitzland as a “very
     poor section of the Township” and that the lots are only worth $69,000.00. Ms. Taylor stated
     that the homes in Seitzland were estimated to be wroth between $92,000.00 to $125.000.00.
     Ms. Taylor stated that three of the homes in Seitzland were exploited on the SOS web site.
     Supervisor Montanarelli asked Ms. Taylor to please submit all questions in writing and he
     will respond to her in writing.
   Kurt Kurzmiller, 12470 Susquehanna Trail, New Freedom, questioned Solicitor Rausch about
     the manner in which the meeting was being conducted. Solicitor Rausch stated that the Board
     has to hear all of the comments of all of the residents.
   Jim Morfe, 12147 Diehl Court, New Freedom, stated that Mr. Kurzmiller was out of order.
     Mr. Morfe also asked Supervisor Montanarelli why he is consistently laughing at the
     residents.
   Doug Lewis, 11099 Centerville Lane, Glen Rock, questioned Supervisor Montanarelli
     reiterating that his response regarding Seitzland will be in writing. Supervisor Montanarelli
     stated yes.
   Jim Morfe, 12147 Diehl Court, New Freedom, asked the Board why there were 15 studies
     conducted to get to the point where they are regarding the Seitzland 537 Plan. Supervisor
     Schuckman explained that the first studies included pumps and now a gravity system has been
     included.
   Connie Whitmarsh, 2385 Steltz Road, New Freedom, stated that if questions and responses
     are submitted in writing then they must be placed in the minutes.
   Sue Duncan, 3124 Walker Road, Glen Rock, questioned Supervisor Montanarelli about a
     copy of the detailed list that went out at last month’s meeting. Supervisor Montanarelli stated
     that he would see that she gets a copy.


Board of Supervisors                   Page - 4 -                                4/1/09
    Shirley Simpson, 3535 Fissels Church Road, Glen Rock, stated that she has a client who is an
     elderly gentleman and he would like to know when the Seitzland Sanitary Sewer Project is
     going to start and whether it is going to cost $30,000.00. Supervisor Schuckman stated that
     the project is slated to start May 2010 and construction will be June of 2011.
    Tom Green, 1 Still Pond Drive, New Freedom, would like a reduced speed limit sign from 35
     to 25 for Heritage Farm Drive. Terry Ruby, York County Planning Commission, stated that a
     traffic study would need to be conducted to have the speed limit reduced. Supervisor
     Schuckman stated that he will contact the traffic engineer for the County. Motion by
     Chairman Solomon, seconded by Supervisor Schuckman , and unanimously carried to
     approve Supervisor Schuckman to contact the County and then call Mr. Green and allow
     Supervisor Schuckman to send a letter.
    Barry Taylor, 3139 West Clearview Drive, Glen Rock, stated that Supervisor Montanarelli
     made the statement that the Township is in a deficit and will be receiving legal bills.
     Supervisor Schuckman stated that the Township is not in a deficit.
    Antonieta Villalobos, 18 Eastwood Drive, Shrewsbury, reported to the Board that her
     neighbor is placing dog waste in her front yard. Mike Lee, CEO, stated that there is a
     “Nuisance Ordinance” that may place this incident as a violation. Motion by Chairman
     Solomon, seconded by Supervisor Schuckman , and unanimously carried to approve CEO
     Mike Lee to write a violation letter to Ms. Villalobos’ neighbor.
SECRETARY’S REPORT
   There were no outstanding items on the March “To Do” List.
   The Board reviewed and discussed the installation of a security area in the lobby of the
     Township Administration Building
   The Board also discussed installation of a security camera. The Board felt that a camera can
     be ordered once construction of the security area is complete.

SEO
      Motion by Chairman Solomon, seconded by Supervisor Montanarelli , and unanimously
       carried to table any action on Steve McKeon’s letter dated March 31, 2009 until further
       information is gathered.
CEO
   CEO Mike Lee will be meeting with Jeff Shue to discuss the steep slope situation at 851 and
    Mt. Airy Road (Shrewsbury Commons).
   CEO Mike Lee stated that he will be working on the Jones/Southern School District situation.
    The Township Engineer will be sending a letter to the Southern School District.
   Motion by Chairman Solomon, seconded by Supervisor Fero , and unanimously carried to
    approve the waiver request for the new land development plan for the old K-Mart Shopping
    Center for the demolition of the garden center and the rear of the building.

SOLICITOR
   Solicitor Rausch reported that the Hershey Land Use Appeal was dismissed.
   Solicitor Rausch asked the Board if he is to handle the J & J Recycling investigation.
     Supervisor Schuckman stated that Solicitor Rausch should handle.

MAINTENANCE
   Motion by Supervisor Schuckman, seconded by Supervisor Hughes, and unanimously
     carried to approve the truck proposal from Sayre at $66,122.39 for a 2009 International 7400.
     The body, hydraulics and spreader proposal is from E.M. Kutz at $38,855.00.


Board of Supervisors                  Page - 5 -                                 4/1/09
ENGINEER
Nothing new to report.

PLANNING
   Motion by Supervisor Hughes, seconded by Chairman Solomon, and unanimously carried
     to remove number 6 from the Southern York County Regional Comprehensive Plan Public
     Meeting Comments (3/5/09) which states: Chapter XI. Public Utilities – With regard to solid
     Waster Disposal (p. 181-182) it was recommended that the paragraph beginning at the bottom
     of page 181 dealing with biosolids be deleted and replaced with the following: “Shrewsbury
     Township does not support the land application of any sewage sludge, biosolids, or municipal
     waste, but does support municipal waste, sewage sludge and biosolids being disposed of to
     produce renewable energy at a safe and proper facility or being disposed of at an incinerate
     or landfill.” As an alternative, it is suggested that the section of the Plan dealing with
     “Biosolids” be deleted. Supervisor Fero will send a letter to the York County Planning
     Commission recommending that comment #6 be removed.
   Motion by Supervisor Hughes, seconded by Chairman Solomon, and unanimously carried
     to approve advertising for a hearing next month for the Regional Comprehensive Plan.
   Motion by Supervisor Hughes, seconded by Chairman Solomon, and unanimously carried
     to authorize the Township Planning Commission and EAC to begin a study of conservancy
     funding with guidelines given by the Board of Supervisors.
   Chairman Solomon stated that the final draft of the Zoning Rewrite will be ready by the end
     of the summer and there will be a public hearing and it will be enacted.
   Supervisor Montanarelli stated that merchants in the Shrewsbury Commons Shopping Center
     would like to do outside sales/dining in the summer months. CEO Mike Lee stated that the
     merchants would need to submit a Land Development Plan to add outside dining.

EAC
       Kurt Kurzmiller, EAC Member, reported that the following items were discussed: Water
        Shed Study, Open Space Plan, Land Development Plan Needed For Adequate Parking and
        Both Zoning Ordinance and SALDO.

EMA
   Supervisor Hughes reported that the York County Communications System is replacing
    batteries and chargers on all radios.

OLD BUSINESS
   Supervisor Schuckman discussed several options for lining the pipe. Supervisor Schuckman
     stated that it should either be pushed off to a later date or not do it at all. The first option is to
     rent meters at the manhole at Walker Road and where the sewer line connects to the school.
     The second option is to televise the line. This is the cheapest option – approximately $800.00
     and it would be proposed to be done on a rainy day. Motion by Supervisor Schuckman,
     seconded by Supervisor Montanarelli, and unanimously carried to include with a letter to
     the authority asking them to accept the maintenance concept.
   Motion by Supervisor Montanarelli, seconded by Supervisor Fero, and unanimously
     carried to accept the terms set forth by the School District plus the addition of number “(6)
     The School District will be responsible for all maintenance and repair of the sewer pipe
     between the Walker Road manhole and the school.”




Board of Supervisors                      Page - 6 -                                   4/1/09
    Chairman Solomon asked the Board what specific tasks are to be accomplished by the newly
     proposed Sewer Committee. Supervisor Fero stated that the Committee has already been
     given guidelines. It was suggested that a Steering Committee be formed, someone be
     appointed in an administrative position and use experts as suppliers of information. It was
     also suggested that Supervisor Schuckman be on the Sewer Committee. Motion by
     Supervisor Schuckman, seconded by Chairman Solomon, and carried a 2-3 vote
     (Supervisors Fero, Montanarelli and Hughes voted negatively) to table forming a Sewer
     Committee and authorize Phil Robinson to submit an outline. Motion by Supervisor
     Hughes, seconded by Supervisor Montanarelli, and carried a 3-2 vote (Supervisors
     Schuckman and Chairman Solomon voted negatively) to form a Sewer Committee of 6
     people. There will be no supervisors and no developers on the Committee. The Committee
     will only study and recommend to the Board of Supervisors.
    Chairman Solomon announced that the invitations will be going out soon for the Miller Park
     Opening on Sunday, May 17, 2009. He will assist the office staff in sending out the
     invitations.
    Chairman Solomon tabled the approval of the Park Rules and Athletic Field Reservation &
     User Agreement Form until the next meeting.

NEW BUSINESS
   Motion by Supervisor Schuckman, seconded by Chairman Fero, and unanimously carried
     to approve to hold the health care bills for Rose Fire Company until further clarification.
   Motion by Supervisor Hughes, seconded by Supervisor Montanarelli, and unanimously
     carried to deny the exemptions for waste removal at the locations of 16737 Susquehanna
     Trail, New Freedom and 15371 Gerbrick School Road, New Freedom.
PUBLIC COMMENT
   The Board approved Mike McClain, Maintenance Supervisor, to move the flag pole from the
     Maintenance Facility to the Administrative Building.
   The Board approved Gil Malone to draft an agreement for the Jason Brenneman TDR’s.
   Motion by Supervisor Montanarelli, seconded by Supervisor Fero, and unanimously
     carried to approve the return of recreational fees for the Midsomer Manor Subdivision Plan.
   Motion by Supervisor Hughes, seconded by Chairman Schuckman and unanimously
     carried to authorize Chairman Solomon to respond to the Forest Lake Water Association in
     writing informing them that the roads will be removed and then restored after the repairs are
     made to the dams.
   Motion by Supervisor Schuckman, seconded by Supervisor Montanarelli and unanimously
     carried to approve the Recycling Container Program Contract.

MINUTES
   Motion by Supervisor Schuckman, seconded by Chairman Solomon and unanimously
     carried to approve the March 4, 2009 minutes as amended.

ADJOURNMENT
   Motion by Supervisor Schuckman, seconded by Chairman Solomon and unanimously
     carried to adjourn the meeting.at approximately 10:48 p.m.
Respectfully submitted,


Jodi L. Grove
Municipal Secretary

Board of Supervisors                  Page - 7 -                                4/1/09

				
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