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public_works

VIEWS: 10 PAGES: 9

									                               PUBLIC WORKS
Environmental Services – Convenience Sites   $2,623,262
General Services                              5,146,728
TOTAL                                        $7,769,990




                                 Public Works
                                                          Environmental
                                                            Services -
                                                           Convenience
                                                           Sites, 33.8%




         General
     Services, 66.2%




                                                                          149
                    PUBLIC WORKS EXPENDITURES

             Environmental Services -
               Convenience Sites


$3,000,000                  $2,118,963

$2,000,000
                 $504,299                    $0
$1,000,000
       $0
               Personnel Operating       Capital




                                                                  General Services

                                                                  $3,386,873
                                                   $4,000,000
                                                   $3,000,000
                                                                               $1,661,605
                                                   $2,000,000
                                                                                               $98,250
                                                   $1,000,000
                                                          $0
                                                                Personnel   Operating       Capital




                                                                                                         150
ENVIRONMENTAL SERVICES – CONVENIENCE SITES
ORGANIZATIONAL PURPOSE:

The Department of Environmental Services provides disposal facilities for residential waste and
waste generated by County facilities at the landfill and at remote convenience sites.

Landfill disposal fees, as well as hauling fees, are paid from the General Fund for the County
convenience sites, County offices, the courthouses, Warrenton Community Center, and
Warrenton-Fauquier Airport. Parks & Recreation and the public schools pay hauling and tipping
fees for facilities not located at the Alice Jane Childs Building from their departmental budgets.
Landfill disposal fees for refuse generated and hauled by the Towns of Warrenton, The Plains,
and Remington are also paid from the General Fund, while operating expenses for the County’s
Landfill are budgeted in the Landfill Enterprise Fund (page K-14).

A variety of residential waste collection services is offered through six staffed convenience sites.
It is anticipated that the convenience center to curbside collection percentage will decrease over
time, as the County’s population increases. Residential waste collection programs include
bagged household waste, bulk waste, household hazardous waste, and scrap metal collection.
Convenience site operational expenses are budgeted in the General Fund beginning in FY 2010.

Removal of household hazardous waste (HHW) from the general waste stream going into the
landfill results in improved leachate quality and reduced landfill emissions; disposal of
hazardous waste items at the landfill is provided by a contractor, and is available on specified
Saturdays or by appointment.


                                                 Director*
                                               Environmental
                                                 Services

                                     Recycling
                                    Commodity
                                    Coordinator*


                          Convenience
                                               Corral Farm Site      Collection Team
                             Sites


                             SWM Operator                                SWM Operator
                                                   SWM Operator I
                                 II                                          II


                             Site Attendants       Site Attendants
                                                                        SWM Operator I
                                   (5)                   (2)



* The Environmental Services Director and Recycling Commodity Coordinator are funded in the Enterprise Fund.

                                                                                                         151
ENVIRONMENTAL SERVICES – CONVENIENCE SITES
BUDGET SUMMARY:

Convenience site operations transitioned from the Landfill Enterprise Fund beginning in FY 09,
with the entire cost allocated to the General Fund in FY 10.

                                         FY 2007            FY 2008            FY 2009            FY 2010
                                          Actual             Actual            Adopted1           Adopted2
Costs:
    Personnel                                $0                 $0                 $0             $504,299
    Operating                           $1,641,952         $1,772,834         $1,970,000         $2,118,963
    Capital                                  $0                 $0                 $0                   $0
                             Total      $1,641,952         $1,772,834         $2,196,258         $2,623,262
Revenue:                                     $0                 $0                 $0                   $0
                Net Local Revenue       $1,641,952         $1,772,834         $2,196,258         $2,623,262
           Full-time Equivalents            0.00               0.00               0.00                 11.00
1
  FY 09 Budget includes SW hauling, tipping fees, & Remote Site Personnel Only.
2
  FY 10 Budget includes SW & recycling hauling, tipping fees, & both Remote & Corral Farms expenses.



BUDGET ANALYSIS:

The FY 2010 adopted budget for the Environmental Services – General Fund (Convenience
Sites) includes funding for increased benefits costs, and incorporates the reduction of permanent
and temporary salaries ($276,056), resulting in closing of the remote collection sites on Tuesdays
and Wednesdays. Other impacts include increased traffic congestion during operating hours,
increased Corral Farm usage, and possible increases in illegal dumping. In addition, operating
budget lines have been reduced ($68,285), primarily in professional services.


GOAL:

Provide an efficient and practical solid waste and recycling collection and disposal system for the
residents of Fauquier County.


KEY PROJECTS FOR FY 2010:

Continue to improve hauling efficiency by minimizing pulls and associated hauling costs while
maintaining waste and recycling collection services.




                                                                                                               152
ENVIRONMENTAL SERVICES – CONVENIENCE SITES
                                                  FY 2007    FY 2008   FY 2009     FY 2010
SERVICE LEVELS                                     Actual     Actual   Estimated   Projected
Total Convenience Site Waste + Recycling
                                                  20,155      20,326    20,200      20,700
(Tons)
Total Residential Curbside Waste (Tons)           17,780      18,227    16,064      18,600
Percentage of Total Convenience Site to Total
                                                   53%         53%       56%         53%
Residential Waste
Total Convenience Site Recycling (Tons) Old
Newspaper, Mixed Paper, Old Corrugated
                                                   1,845      1,777     2,082       2,134
Containers (cardboard), Plastic, Cans, Glass, &
Oil
Total Convenience Site Waste (Tons)               18,310      18,549    18,115      18,568
Waste from Compactors (Tons)                      11,047      10,663    10,204      10,459
Waste from Open-Top Containers (Tons)              7,263      7,886     7,911       8,109
HHW Services Customers                             1,641      1,579     1,502       1,540
# Hours – Public HHW Services (provided by
                                                    329        168       168         168
Contractor)


OBJECTIVE:

Minimize refuse collection and disposal charges to the General Fund.

                                                  FY 2007    FY 2008   FY 2009     FY 2010
PERFORMANCE MEASURES                               Actual     Actual   Estimated    Goal
Increase Percentage Recycling to Total Waste at
                                                   9.2%        8.7%      10.3%       10.3%
Convenience Sites
Increase usage of compaction equipment at
                                                   60.3%      57.5%      56.3%       56.3%
Convenience Sites
Decrease usage of open-top containers at
                                                   39.7%      42.5%      43.7%       43.0%
Convenience Sites

Increase # HHW Customers Per Service Hour            5           9         9           9




                                                                                           153
                                                                GENERAL SERVICES

      ORGANIZATIONAL PURPOSE:

      Develop and maintain a customer-focused organization that delivers cost effective, quality, and
      timely services with a concentration on safety and efficiency.

      General Services has several divisions: Administration, Alice Jane Childs Building, Buildings
      and Grounds, Construction Management, Fleet Maintenance, and Maintenance & Repair. Please
      refer to the Alice Jane Childs Building and Fleet Maintenance sections on pages 231 and 267
      (respectively) for division-specific information.

            General Services Administration provides oversight and management of each of the
             maintenance- and project-oriented areas within the department, including all aspects of work
             performed by the department, staffing, budgeting, and project coordination.
            Buildings and Grounds provides lawn care and custodial services, supports internal office
             relocations, and manages surplus, minor projects, staffing for Armory maintenance, and the
             program workers from the Adult Detention Center.
            Construction Management establishes and annually reviews the Comprehensive Maintenance
             and Major Systems Replacement Plans, provides construction management services for
             County projects, and coordinates consultants for all construction.
            Maintenance and Repair provides building and system maintenance of County and School
             buildings, as well grounds maintenance at schools.

                                                                                               Director



                                                                                 Administrative
                                                                                   Specialist



                                  Buildings &                                                                  Maintenance &                                                   Fleet
          Deputy Director
                                   Grounds                                                                        Repair                                                    Maintenance


                                 Buildings &                                                                  Maintenance &                                                    Fleet
           Construction
                               Grounds Manager                                                                Repair Manager                                                Maintenance
           Management
                                                                                                                                                                             Manager


   Senior               Senior                                                                         Sr. Admin.                                                   Senior             Senior
Administrative       Administrative                                                                    Associate                                                 Administrative     Administrative
  Associate            Associate                                                                           (2)                                                     Associate          Assistant


                  Crew Chief                    A.J. Childs                                        Maintenance &                                                                        Fleet
                                                                            Maintenance &                                  Comm.             Inventory Control   Parts Manager/
                                                                                                      Repair                                                                         Maintenance
                     (2)                         Building                  Repair Supervisor                              Supervisor               Clerk         Service Writer
                                                                                                    Coordinator                                                                     Shop Foreman

                                                                                                                               Sr. Comm.
                                                    Custodian    Senior Technician    Building Engineer                        Technicians                                                Senior Mechanic
                    Head Custodian                     (2)              (12)                 (2)                                                                                                 (2)
                                                                                                                                   (4)


                                                                   Mechanic II            Mechanic I                                                                                         Mechanic
                                             Surplus                  (6)                    (4)                                                                                               (7)
                      Custodian
                         (4)                Coordinator
                                               (.6)
                                                                                          Building
                                                                    Equipment             Mechanic
                                                                     Operator
                                                                                            (4)


                                                                  Building Maint.
                                                                      Worker
                                                                        (3)
                                                                                                                                                                                  154
                                GENERAL SERVICES

BUDGET SUMMARY:
                                       FY 2007      FY 2008        FY 2009         FY 2010
                                        Actual       Actual        Adopted         Adopted
Costs:
    Personnel                         $3,141,167   $3,147,805     $3,536,091     $3,386,874
    Operating                         $1,287,212   $1,850,570     $1,632,447     $1,661,605
    Capital                           $130,773     $150,683        $245,088       $98,250
                             Total    $4,559,152   $5,149,058     $5,413,626     $5,146,728
Revenue:                              $115,389     $127,046        $128,679       $321,721
                Net Local Revenue     $4,443,763   $5,022,012     $5,284,947     $4,825,007
              Full-time Equivalents     56.50        56.50          60.50           55.50

BUDGET ANALYSIS:

The FY 2010 adopted budget for General Services includes funding for increased benefits costs,
and incorporates the elimination of 5.0 FTE’s including a project coordinator, two building
mechanics, a HVAC mechanic, a building engineer, and a part-time administrative associate.
These reductions will impact the department’s ability to respond to facility maintenance
requirements at County and School facilities and to provide timely management of small
projects. In addition, seasonal landscape funding was eliminated and vehicle replacements were
deferred to future years.

GOALS:

   Provide competent and predictable delivery of services to customers.
   Ensure staff is fully trained for OSHA/VOSH compliance and in accordance with the
    County Safety Policy, Section 54, adopted November 13, 2008.
   Complete projects in the fiscal year in which they are budgeted, pending funding
    availability.
   Annually review and revise 10-year growth plan for County facilities, with supporting
    documentation for the Capital Improvement Program.
   Annually update 5-year Major System Replacement program, and develop projections for
    Comprehensive Maintenance Plan (CMP) expenditures.


KEY PROJECTS FOR FY 2010:

   Perform scheduled safety checks within County-owned buildings.
   Update and improve the asset listing and preventive maintenance procedures for assets
    within TEAMWORKS for both the County and School facilities.
   Establish Preventive Maintenance (PM) program through data entry and automated orders.

                                                                                             155
                                 GENERAL SERVICES

    Fully implement OSHA/VOSH safety training program within workforce, including
     implementation of the Fauquier County Safety Policy, Section 54, dated November 13, 2008
    Update fixed asset records and develop 5 year Major Systems Replacement forecast for
     future funding consideration, and provide assistance to School Division with same.
    Construction Priorities:
     o ADA Renovations to multiple facilities
     o HVAC system replacements at multiple facilities
     o Firing Range/Burn Training Center program development/design documents
     o Evidence Storage (renovations to old laundry building)
     o Stafford Property Master Planning
     o Public Safety Building Master Planning/Design Documents
    Upgrade work order system to track equipment service for maintenance and repair, measure
     service delivery performance, as well as provide vital tracking and expenditure information.
     Integrate electronic warehouse measures and tracking for expediency.
    Identify staff training requirements and implement training programs.


                                                     FY 2007        FY 2008        FY 2009         FY 2010
SERVICE LEVELS                                        Actual         Actual        Adopted         Projected
Facility Work Orders                                  9,553          9,555          10,508          10,510
Fleet Vehicles / Small Engines                         751             773            826            820
Square Footage of facilities maintained             2,175,091      2,207,173       2,547,173      2,547,173
                                                                          1
CMP/Work Order Projects                                375            149             432            400
Preventive Maintenance Schedule                       1,811          2,0002          3,0002         3,000
1
 No CMP requests were submitted by the School Division in FY 2008.
2
 Increase due to institution of PM module within existing TEAMWORKS electronic work order system, providing
improved scheduling and more accurate tracking of PM.



OBJECTIVE:

Develop and maintain a customer-focused organization that delivers cost effective and timely
services with concentration on safety and efficiency.




                                                                                                           156
                                 GENERAL SERVICES

                                                       FY 2007       FY 2008       FY 2009       FY 2010
PERFORMANCE MEASURES1                                   Actual       Actual        Adopted        Goal
Projects included in the Comprehensive
Maintenance Plan will be completed during the            84%           90%           95%           75%
fiscal year for which they have been approved.
Work Orders will be completed within 10 working
                                                         90%           85%           95%           85%
days.
Emergency Work Orders will receive immediate
response, and be completed within 48 hours of           100%          100%          100%           100%
receipt.
Continue to implement OSHA/VOSH Safety
                                                         20%           40%           80%           70%
Standards and Training procedures.
Implement full Preventive Maintenance (PM)
                                                         45%           65%           80%           65%
Program and asset database tracking w/ software.
1
 It should be noted that the FY 2010 reductions to staff may adversely affect the department’s ability to meet
established service goals.




                                                                                                        157

								
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