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MEETING _369 OREGON STUDENT ASSISTANCE COMMISSION 1500 Valley

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MEETING _369 OREGON STUDENT ASSISTANCE COMMISSION 1500 Valley Powered By Docstoc
					                                           MEETING #369
                             OREGON STUDENT ASSISTANCE COMMISSION
                                  1500 Valley River Drive, Suite 100
                                        Eugene, OR 97401

                                           Friday, June 27, 2008


COMMISSIONERS                        STAFF

Bart Howard                         Alan Contreras, Office of Degree Authorization Director
Brian Lemos                         Anna Houpt, Fiscal Services Coordinator
Bridget Burns, Chair                Brett Rowlett, Oregon Opportunity Grant Analyst
Cap Sharples, Vice-Chair            Dennis Johnson, Executive Director
Dean Wendle                         Karen Crane, Policy Research Coordinator
Mike Filippelli, Student            Lori Ellis, ASPIRE/AmeriCorps Supervisor
Philip Shilts, Student              Peggy Cooksey, Scholarship Portfolio Coordinator
                                    Susan Degen, Oregon Opportunity Grant Administrator
                                    Susan Hicks, Oregon Opportunity Grant Assistant
                                    Susanne Ney, Executive Assistant
                                    Tony McCown, ORCan Coordinator
                                    Vicki Merkel, Scholarship & Access Programs Director
GUESTS

Bill McGee, Department of Administrative Services
Emilio Vejil, Oregon State University
Gary Andeen, Oregon Independent Colleges Association
Kristy Westbrooks, ASPIRE/AmeriCorps
Mallory McCarty, ASPIRE/AmeriCorps
Margie Lowe, Governor’s Office
Tom Hojem, Oregon Student Association


CALL TO ORDER

Chair Burns called the meeting to order at 9:35 a.m.


APPROVAL OF MINUTES

Commissioner Sharples moved to approve May Minutes, Commissioner Lemos seconded motion, by
unanimous vote May minutes approved.


COMMISSION CHAIR’S REPORT

Chair Burns suggested she would keep her report brief since this meeting would be longer than normal. Ms.
Burns stated that it has been a great pleasure to serve on the Commission this past year and reported there
is still a lot going on with the Policy Option Packages and numbers were still coming in, Ms. Burns stated that
great strides have been made this past year, especially in terms of communication with outside agencies and
things are really looking up.


ODA DIRECTOR’S REPORT

Office of Degree Authorization (ODA) Administrator Alan Contreras reported most of the activity that ODA has
seen this past month, in addition to program approvals, has related to adverse impact cases. Mr. Contreras
attended a meeting between Clackamas, Lane and Clatsop Community Colleges along with several trucking
schools, also in attendance were the director of the trucking association and the head of the northwest career
colleges association. In that meeting a preliminary agreement was sketched out, Mr. Contreras reported
being asked to draft the final version of the agreement, which will happen in early July. If the agreement
works, the hearing scheduled for the October commission meeting will be cancelled.

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ODA is still working on the Mt. Bachelor Academy case, though it is lower priority now that the user of the
fake degree is apparently no longer employed there. ODA’s priority will be to make sure that other state
agencies with the role of certifying educational facilities are aware of ORS 348.609 and have appropriate
rules in place regarding the use of degrees. ODA is also working with the Sisters school district on a case
involving a school employee whose degree can’t be verified. That case, which will also involve Teachers
Standards and Practices Commission, is in its final stages.


EXECUTIVE DIRECTOR’S REPORT

Mr. Johnson reported participating in a conference call still in progress in Vicki Merkel’s office, working on a
project with a team of 12 other people from around the country; the project funded by the Dell Foundation
also includes representatives from Coca Cola and Gates Millennium scholarships. OSAC is the only state
program involved with this project. Mr. Johnson was excited to say that OSAC is ahead of other scholarship
providers nationally and can serve as a model for others for OSAC’s unified scholarship application, which will
almost be exclusively electronic next year. This project involves creating national data standards so students
who fill out the OSAC scholarship application could also use that same information to apply for other national
scholarships with the click of a button online, creating more opportunities for Oregon students to get
additional scholarships for college.


ASPIRE/AmeriCorps Update

ASPIRE/AmeriCorps Supervisor, Lori Ellis introduced ASPIRE/AmeriCorps Coordinators, Kristy Westbrooks
from South Umpqua High School and Mallory McCarty from Estacada High School. Ms. Ellis gave a short
overview of the AmeriCorps program and pointed out a couple of photo albums with newspaper clippings and
photos for any one to view. Ms. McCarty reported on some statistics from Estacada High School class of
2008. Out of the 700 students who attend Estacada High School, 123 students submitted permission forms
to participate in the ASPIRE program, of the 154 seniors in the Estacada graduating class, 36 will be
attending a four year college, 78 will be attending a community college, 6 will be joining the military, 16 will be
attending a trade or technical school and 18 will join the workforce. The great success of the program has to
do with the volunteers, Estacada has seven ASPIRE mentors who are at the school on a regular basis to
whatever they can to help students succeed all the volunteer mentors from 2007-08 school year will return for
the 2008-09 school year with hopes of few more. Last year nine students submitted an OSAC application this
year we had fifteen. The class of 2008 won $315,704 in scholarships and grants over the next four years, up
from $170,000 last year. All seniors and a majority of juniors have been introduced to Oregon Career
Information Systems (CIS), either through a senior seminar or ASPIRE.

Ms. Westbrooks reported statistics from South Umpqua High School’s second year of ASPIRE with
AmeriCorps, this year there were 114 total participants with the ASPIRE program a increase of 47% from
2006-07 school year, also a 48% increase in volunteers with the total being 29, including 5 of the 7 volunteers
returning from last year. Ms. Westbrooks gave some examples of some slogans and campaigns she ran
during the year which had a good impact on the number of participants. Ms Westbrooks also shared a
success story of a student with a low GPA that thought ASPIRE was a waste of time but then in a few months
with persistence, this student participated and actually filed a Free Application for Federal Student Aid
(FAFSA) and an OSAC application, Ms. Westbrooks was pleased to say this student will receive $2000 in
scholarships to go to school in the fall.


OREGON OPPORTUNITY GRANT STATISTICS

Policy Research Coordinator, Karen Crane reported on the last data pull for the 2007-08 academic year.
There were 110,826 total viable FAFSA applications for the 2007-08 academic year of those 58,850 students
went to community colleges 9,924 students went to an independent college and 42,052 students went to a
Oregon University System College. For the 2008-09 academic year the projected final totals of viable
FAFSA’s received is 117,902 of those 64,255 filed for a community college, 9,913 filed for an independent
college and 43,728 filed for an Oregon University System college. The projected percentage increase in
2008-09 totals over the average of the previous three years is 6.48% for all colleges, 9.66% for community
colleges, 1.90% for independent colleges and 3.11% for Oregon University System colleges. The growth is
nearly all from community colleges and we expect that growth to continue all the way until this time next year
and at this point OSAC projects a two to four million dollar increase above the 72 million we had for this year.
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There are some factors that make that difference, we cant pull in from historical modeling because we never
had them before one factor being larger award amounts and another being the impact of higher income
levels.


POLICY OPTION PACKAGES FOR 2009-2011

Mr. Johnson introduced Anna Houpt to explain the summary of proposed policy option packages (POP) for
2009-2011 biennium.

Package 070 revenue shortfalls will be the AmeriCorps Grant and other grants that will expire 2008-09.

Package 201 would maintain current level of support for 115 ASPIRE sites, package 202 would expand the
ASPIRE program from 115 to 175 high school over the biennium, would add two program components to
reach younger students and those living in rural and isolated areas one full time pilot project coordinator to
design and implement electronic mentoring (e-ASPIRE) and middle school group mentoring (Get Ready to
ASPIRE) would also add a half time Eastern Oregon region supervisor that would be located in the Pendleton
area.

Package 101 would fully fund the Shared Responsibility Model (SRM) for Oregon Opportunity Grant (OOG) at
approximately $110 million a year, would implement a research-based OOG marketing program at
approximately $400 thousand for 2010-2011 and would also make the limited-duration Office Specialist 1
permanent.

Package 301, childcare assistance for student parents this package expands program to provide childcare
assistance for approximately 360 children per year, up from 229 children in 2008-09 package would also add
a half time position.

Package 302 for former foster youth would add special payments for grant awards to fill the gap between
eligible former foster youth and Chafee federal funds, this package would also initiate a e-mentoring
component in high schools and would follow youths through college to maintain contact and provide services,
it would also provide a full time position to serve as an advocate for youth in college and as a liaison with
campus staff to better serve these students with unique needs.

Package 401 would expand data-exchange and research projects would fund expanded interagency National
Clearinghouse contract and would add a half-time position for a Research Analyst 11 and three intern
students per year.

Package 402 would add a half-time in-house Human Resources support person, would add three lead work
positions and reclassifies three positions.

Package 403 brings the operating budget in line with the building lease rate that includes the additional
square footage OSAC acquired late last year.

Package 405 would continue the Oregon College Access Network and the half-time position that is currently
there.

Mr. Johnson proposed the Commissioners vote on these packages, Student Commissioner Shilts moved to
approve packages, Student Commissioner Filippelli seconded by unanimous vote 2009-11 Policy Option
Packages approved


COMMISSIONER BEST PRACTICES SURVEY

Oregon Opportunity Grant Analyst Brett Rowlett reported that the 2005 Legislature directed the Department of
Administrative Services (DAS) and the Legislative Fiscal Office (LFO) to develop a measure for certain
boards and commissions to use in evaluating their own performance. The Legislature asked that best
practices and a measure be developed for boards and commissions that have governance oversight.
OSAC is to conduct an annual self-assessment against fifteen “Best Practices Criteria” for boards and
commissions as laid out by DAS. Mr. Rowlett had requested the Commission, to complete the Best Practices
Scorecard at the last commission meeting.

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The Commissioners came together and briefly discussed the results they got when they individually filled out
the scorecards, Commissioner Wendle suggested that commissioners only discuss results that came up with
a no answer, Commissioner Howard stated he would have liked to see a graduated step system for this
survey the yes or no choices seemed to black and white. All Commissioners agreed on a yes vote for all
questions with the exception of question number 14 feeling that they didn’t not receive enough trainings for
specific skill sets. Chair Burns would like to see more lobby trainings and develop a more cohesive team
strategy as a group also more training on marketing strategies. Mr. Rowlett suggested commissioners have
trainings after commission meetings and would look into the possibility of web-inar trainings for those who
could not make trainings in person. Commissioner Wendle agreed that trainings would be very helpful
especially during session and felt commissioners needed talking points from the group before testifying and
also training on ethics laws. Mr. Rowlett stated he would bring more training ideas and topics to next months
commission meeting and research on what other boards and commissions are doing. Commissioner Wendle
moved to approve best practices measure survey with the exception of no on #14, Commissioner Lemos
seconded, by unanimous vote best practices performance measure approved.


OFFICER ELECTIONS

Commissioner Filippelli moved to nominate Bridget Burns for Commission Chair, Commissioner Shilts
seconded, by unanimous vote Ms. Burns was re-elected for Commission Chair effective July 1 for a 1-year
term ending June 30 2009. Commissioner Howard moved to nominate Cap Sharples for Commission Vice-
Chair, Commissioner Wendle seconded, by unanimous vote Mr. Sharples was re-elected for Commission
Vice-Chair effective July 1 for a 6-month term ending December 31. Commission will hold another election for
Vice-Chair in December. Commissioner Howard moved to close election, Commissioner Lemos seconded,
by unanimous vote election closes.


ADJOURNMENT

Having no other business, Student Commissioner Filippelli moved to adjourn. Commissioner Sharples
seconded. By unanimous vote the meeting was adjourned at 1:33p.m.


Respectfully submitted,



Dennis Johnson, Executive Director



Bridget Burns, Chair



Cap Sharples, Vice-Chair



Bart Howard, Commissioner



Dean Wendle, Commissioner



Mike Filippelli, Student Commissioner



Philip Shilts, Student Commissioner

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