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					                                     Terms and Definitions
       TERM                LOCATION                    DEFINITION                   EMPLOYEES AFFECTED

401(k) Total Deferral   Benefits Tab, NAF   The percentage of annual salary       Nonappropriated Fund
Percent                 TSP/401(k)          the employee has elected to           employees
                                            contribute toward a 401(k)
                                            account.

Academic Institution    Education           Name of the accredited                Appropriated and
Name                    Information         institution from which the            Nonappropriated Fund
                                            employee obtained the highest         employees
                                            recordable degree.

Adjusted Basic Pay      Salary Tab          Pay combining Basic and               Appropriated Fund employees
                                            Locality pay.

AF NAF Life Class       Benefits Tab, NAF   Code used to identify the amount      Air Force Nonappropriated
Code                    Life Insurance      of life insurance coverage based      Fund employees
                                            on the employee's current salary.

Agency Code             Personal Details    A code to designate the Federal       Appropriated Fund employees
Transfer From                               Government agency with whom
                                            an employee was previously
                                            employed.

Amount                  Benefits Tab,       Employee’s dollar amount of           Appropriated Fund employees
                        Thrift Savings      Thrift Savings Plan contribution.
                        Plan

Amount or Hours         Awards and          The dollar amount or number of        Appropriated Fund employees
                        Bonuses Tab         hours of the award or bonus
                                            (rounded to the nearest dollar).
                                            If it is a group award, this is the
                                            dollar given to the individual, not
                                            to the group.

Annuitant Indicator     Appointment         The retirement system of a            Appropriated and
                        Details             Retired Federal Employee whose        Nonappropriated Fund
                                            annuity continues after he/she is     employees
                                            reemployed by the federal
                                            Government, e.g., 1 -
                                            Reemployed CSRS annuitant, 2 -
                                            Retired Uniformed Service
                                            Officer, 3 - Retired Uniform
                                            Service Enlisted.

Appointment Type        Personal Details    The nature of the employee's          Appropriated Fund employees
                                            current appointment, e.g., 1A =
                                            competitive career; 2A =
                                            competitive career conditional.

Appraisal End Date      Performance Tab     End date of latest appraisal.         Appropriated Fund employees




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                                 Terms and Definitions
       TERM               LOCATION                  DEFINITION                  EMPLOYEES AFFECTED

Appraisal Start Date   Performance Tab   Start date of latest appraisal.      Appropriated Fund employees

Appraisal Type         Performance Tab   Type of appraisal: annual or         Appropriated Fund employees
                                         special.

As Of Effective Date   Position Tab      The calendar date the last           All employees types
                                         change was effective.

Assignment NTE         Appointment       Not to Exceed date of most           Appropriated and
Date                   Details           recent temporary action, e.g.,       Nonappropriated Fund
                                         Temporary Promotion,                 employees
                                         Temporary Reassignment,
                                         Temporary Appointment.

Assignment NTE         Appointment       Effective Date of most recent        Appropriated and
Start Date             Details           temporary action, e.g.,              Nonappropriated Fund
                                         Temporary Promotion,                 employees
                                         Temporary Reassignment,
                                         Temporary Appointment.

AUO                    Salary Details    Administratively Uncontrollable      Appropriated Fund employees
                                         Overtime.


AUO Premium Pay        Salary Details    Code designating the percentage      Appropriated Fund employees
Indicator                                of basic pay approved for
                                         administratively uncontrollable
                                         overtime, e.g., A = 10%, C =
                                         15%.

Availability Pay       Salary Details    The amount that applies to           Appropriated Fund employees
                                         criminal investigators who are
                                         required to work or be available
                                         to work, substantial amounts of
                                         unscheduled overtime.

Availability Pay       Salary Details    Code designating the percentage      Appropriated Fund employees
Premium Pay                              of basic pay for Availability Pay,
Indicator                                e.g., J = 25%.

Award Agency           Awards and        Agency, e.g., Army, Navy.            Appropriated Fund employees
                       Bonuses Tab

Award Amount           Awards and        Indicates the amount of a cash       Air Force Nonappropriated
                       Bonuses Tab       award.                               Fund employees

Award Percentage       Awards and        The percentage of Basic Salary       Appropriated Fund employees
                       Bonuses Tab       to be used for calculating the
                                         award amount, e.g., 10%.


Award Type             Awards and        The name and/or type of award        Appropriated and
                                         or bonus an employee is given.       Nonappropriated Fund



      Self Service Terms and Definitions Version 060717.doc                         Page 2 of 22
                                 Terms and Definitions
      TERM             LOCATION                   DEFINITION                   EMPLOYEES AFFECTED
                    Bonuses Tab                                              employees

Bargaining Unit     Position Tab        A code representing the specific     Appropriated and
Status                                  bargaining unit an employee is a     Nonappropriated Fund
                                        member of. This is the last four     employees
                                        digits of the code assigned in the
                                        Office of Employee and Labor
                                        Management Relations – Labor
                                        Agreement Information Retrieval
                                        System (OLMR-LAIRS)
                                        publication called “Union
                                        Recognition in the Federal
                                        Government”.

Basic Pay           Salary Tab          Basic Salary Rate.                   Appropriated Fund employees

Basic Salary Rate   MY                  Rate of pay.                         Nonappropriated Fund
                    INFORMATION,                                             employees
                    GENERAL INFO
                    and in the Salary
                    Tab

Bonus Amount        Awards and          Dollar value of bonus                Appropriated Fund employees
                    Bonuses Tab,
                    Bonus Details
                                        Recruitment Bonus: An agency
Bonus Type          Awards and                                               Appropriated Fund employees
                                        may pay a recruitment bonus of
                    Bonuses Tab,
                                        up to 25 percent of the annual
                    Bonus Details
                                        rate of basic pay to a newly
                                        appointed employee, provided
                                        there is a determination that, in
                                        the absence of such a bonus,
                                        difficulty would be encountered in
                                        filling the position. Relocation
                                        Bonus: An agency may pay a
                                        relocation bonus of up to 25
                                        percent of the annual rate of
                                        basic pay to an employee who
                                        must relocate to accept a
                                        position in a different commuting
                                        area, provided there is a
                                        determination that, in the
                                        absence of such a bonus,
                                        difficulty would be encountered in
                                        filling the position.
Catch Up Amount     Benefits Tab, TSP   Annual Dollar Amount                 Appropriated and Army
                    Catch Up            Contribution. The amount an          Nonappropriated Fund
                    Contributions       employee elects to contribute        employees
                                        toward the allowable Thrift
                                        Savings Plan catch-up
                                        contribution.




    Self Service Terms and Definitions Version 060717.doc                          Page 3 of 22
                                 Terms and Definitions
       TERM               LOCATION                  DEFINITION                   EMPLOYEES AFFECTED

Citizenship            Personal Details   An indicator of whether or not an    Appropriated and
                                          employee is a citizen of the         Nonappropriated Fund
                                          United State of America, i.e., 1 =   employees
                                          U.S. Citizen, 5 = Local National
                                          Employee, 8 = Non-U.S. Citizen.

Creditable Military    Personal Details   The total number of years and        Appropriated and
Service                                   months of military service           Nonappropriated Fund
                                          (computed at the time of             employees
                                          appointment) that are creditable
                                          for annual leave accrual
                                          purposes.

Currency               Salary Details     Type of money, e.g., dollar, euro,   Appropriated and
                                          yen.                                 Nonappropriated Fund
                                                                               employees

Current                Personal Details   A Code which identifies the          Appropriated Fund employees
Appointment                               specific legal authority used to
Authority (1)                             create or change a civilian
                                          personnel record. Codes are
                                          established by OPM, DOD, or
                                          Component/Agency. NOA1
                                          contains the primary nature of
                                          action code for the personnel
                                          action.

Current                Personal Details   Current appointment authority (2)    Appropriated Fund employees
Appointment                               is normally blank, except if a
Authority (2)                             second legal authority were
                                          necessary.

Current Yr Hrs         Awards and         Amount of the last Time Off          Air Force Nonappropriated
                       Bonuses Tab, AF    Award granted.                       Fund employees
                       NAF Time Off
                       Award

Current Yr Time Off    Awards and         Current year in which Time Off       Air Force Nonappropriated
                       Bonuses Tab, AF    Hours have been earned.              Fund employees
                       NAF Time Off
                       Award

Current Yr Total Hrs   Awards and         Total Time Off Hours granted         Air Force Nonappropriated
                       Bonuses Tab, AF    during the current year.             Fund employees
                       NAF Time Off
                       Award

Date Appraisal         Performance        Ending Date of the appraisal         Appropriated Fund employees
Period Ends            Details            cycle.

Date Arrived           Appointment        Date employee moved to current       Appropriated and
Personnel Office       Details            servicing Personnel Office.          Nonappropriated Fund



     Self Service Terms and Definitions Version 060717.doc                           Page 4 of 22
                                   Terms and Definitions
       TERM                 LOCATION                   DEFINITION                 EMPLOYEES AFFECTED
                                                                                employees

Date Award Earned        Awards and         For Appropriated Fund               Appropriated and Air Force
                         Bonuses Tab        employees this is the date the      Nonappropriated Fund and
                                            award or bonus is effective. For    employees
                                            Air Force Nonappropriated Fund
                                            employees this is the effective
                                            date that the most recent Time
                                            Off Award.

Date Conversion          Personal Details   The beginning date of the service   Appropriated Fund employees
Career Begins                               requirement counting towards
                                            conversion to career
                                            appointment.

Date Conversion          Personal Details   The ending date of the waiting      Appropriated Fund employees
Career Due                                  period. A NPA will be
                                            automatically generated effective
                                            the next day after the due date
                                            informing the employee that his
                                            tenure group has changed to
                                            career.

Date Due                 Performance        Date next Appraisal is Due.         Appropriated Fund employees
                         Details

Date From (Phone         Update My          Updateable by employee.             All employee types
Number)                  Information,
                         Employee Phone
                         Number Tab

Date From                Appointment Tab,   The date an employee begins a       Appropriated and
(Retained Grade)         Retained Grade     two year entitlement to a higher    Nonappropriated Fund (Crafts
                         Details            grade because of a demotion         and Trades) employees
                                            that results from a reduction-
                                            force (RIF), Reclassification or
                                            Management decision.

Date Initial Appraisal   Performance        Date first appraisal is due after   Appropriated Fund employees
Due                      Details            effective date appointment.

Date Last Promotion      Personal Details   The effective date of an            Appropriated Fund employees
                                            employee's last promotion.

Date of Award            Awards and         The date the award was              Nonappropriated Fund
                         Bonuses Tab        effective.                          employees

Date Of Birth            Personal Details   The date an individual was born.    Appropriated and
                                                                                Nonappropriated Fund
                                                                                employees




     Self Service Terms and Definitions Version 060717.doc                            Page 5 of 22
                               Terms and Definitions
       TERM             LOCATION                   DEFINITION                   EMPLOYEES AFFECTED

Date of Evaluation   Performance Tab    Date latest appraisal rendered.       Nonappropriated Fund
                                                                              employees

Date Prob/Trial      Personal Details   Date probationary period begins.      Appropriated and
Period Begins                           For appropriated employees,           Nonappropriated Fund
                                        probationary period is served         employees
                                        only once upon initial
                                        appointment unless there has
                                        been a break in service greater
                                        than 3 years.

Date Prob/Trial      Personal Details   Date probationary period expires.     Appropriated and
Period Ends                                                                   Nonappropriated Fund
                                                                              employees

Date Probationary    Performance Tab    The end date of the probationary      Army Nonappropriated Fund
Appraisal Due                           rating period.                        employees

Date Recmd           Personal Details   The beginning date of                 Appropriated Fund employees
Conversion Begins                       appointment for less than a three
                                        year requirement for permanent
                                        conversion. Generally involves
                                        excepted service positions.

Date Recmd           Personal Details   The suspense date after               Appropriated Fund employees
Conversion Due                          completing the 1 or 2 year
                                        requirement for conversion to
                                        permanent tenure.

Date Retired         Personal Details   Date employee retired from            Appropriated Fund and
Uniform Service                         military service.                     Nonappropriated Fund
                                                                              employees

Date To (Phone       Update My          Updateable by employee.               All employee types
Number)              Information,
                     Employee Phone
                     Number Tab

Date To (Retained    Appointment Tab,   The date by law or regulation on      Appropriated and
Grade)               Retained Grade     which the employee’s entitlement      Nonappropriated Fund (Crafts
                     Details            to retain a higher grade is to        and Trades) employees
                                        expire.

Date VRA             Personal Details   Date Conversion to Career             Appropriated Fund employees
Conversion Due                          Conditional from Veterans
                                        Readjustment Appointment due.

Drug Test            Position Tab       Code to designate if a drug test      Appropriated and
                                        is required for position, e.g., 1 =   Nonappropriated Fund
                                        No Drug Test Required, 2 =            employees
                                        Agency Required Drug Test of
                                        Incumbent.



     Self Service Terms and Definitions Version 060717.doc                          Page 6 of 22
                                    Terms and Definitions
       TERM               LOCATION                    DEFINITION                    EMPLOYEES AFFECTED

Education Level        Personal Tab,        Description of attendance level of    Appropriated and
                       Education            education, i.e., No formal            Nonappropriated Fund
                       Information          education or some elementary          employees
                                            school - did not complete,
                                            elementary school completed-did
                                            not graduate, some high school,
                                            high school graduate or
                                            certificate equivalency, Terminal
                                            occupational program - did not
                                            complete, Terminal occupational
                                            program-cert of
                                            comp/diploma/equiv,
                                            occupational, some college, 1-4
                                            years of college, Associates
                                            Degree, Bachelor's Degree, Post
                                            -Bachelor's First Professional,
                                            Post-first-professional, Master's
                                            Degree, Post-Master's, Sixth-
                                            year degree, Post-sixth year
                                            degree, Doctorate Degree, Post-
                                            Doctorate.

Effective Date         Appointment Tab      The calendar date the change or       Appropriated and
                       and the Position     action or record became effective     Nonappropriated Fund
                       Tab                                                        employees

Effective Date         Salary Tab           Effective Date of Salary              Appropriated and
(Salary)                                    Adjustment.                           Nonappropriated Fund
                                                                                  employees

Effective Date (Life   Benefits Tab, NAF    The most recent effective data of     Army Nonappropriated Fund
Insurance)             Life Insurance       life insurance coverage.              employees

Effective Date         Benefits Tab,        The most recent coverage              Army Nonappropriated Fund
(Health)               Health Benefits      effective date.                       employees
                       and NAF
                       TSP/401(k)

Effective Date         Benefits Tab,        The effective date of participation   Army Nonappropriated Fund
(Retirement)           Retirement Plan      in the retirement plan.               employees

Effective Date         Awards and           The date the award or bonus is        Appropriated Fund employees
(Bonus)                Bonuses Tab,         effective.
                       Bonus Details

Email Address          MY                   Email address information             Appropriated and
                       INFORMATION,         defaults from work email address      Nonappropriated Fund
                       GENERAL INFO,        input/updateable on My Biz,           employees
                       the Appointment      Update My Information window.
                       and Personal
                       Details and in
                       Update My
                       Information, Email


     Self Service Terms and Definitions Version 060717.doc                              Page 7 of 22
                                Terms and Definitions
        TERM            LOCATION                  DEFINITION                   EMPLOYEES AFFECTED
                     Address Tab

                     Update My          DCPDS record identification          All employee types
Employee Number
                     Information,       unique number.
                     Employee

Employment           Appointment        Employment category.                 Nonappropriated Fund
Category             Details                                                 employees

End Date             Update My          Updateable by employee.              All employee types
                     Information, US
                     Fed Language
                     Tab

Enrollment           Benefits Tab,      (FEHB) enrollment category or        Appropriated Fund employees
                     Health Benefits    option an employee selects for a
                                        specific health plan carrier.

Ethnicity and Race   Personal Details   The ethnicity of an employee.        Appropriated and
(Race or National                       Employees of mixed racial and/or     Nonappropriated Fund
Origin)                                 national origin should be            employees
                                        identified by the category or
                                        categories with which they most
                                        closely associate themselves.
                                        Information defaults from Race
                                        National Origin input/updateable
                                        by employee on My Biz, My
                                        Information screen.

Exception            Personal Details   Whether an exception was             Appropriated Fund employees
Retirement Pay Ind                      granted to reduction in military
                                        retirement pay under 5 USC
                                        5532B.

Expiration Date      Awards and         Date Bonus Expires                   Appropriated Fund employees
                     Bonuses Tab,
                     Bonus Details

FEGLI                Benefits Tab,      The employee’s coverage or           Appropriated Fund employees
                     FEGLI              non-coverage under the Federal
                                        Employee’s Group Life Insurance
                                        (FEGLI) program.

FEGLI Start Date     Benefits Tab,      Calendar date last change to         Appropriated Fund employees
                     FEGLI              FEGLI occurred.

FERS Coverage        Benefits Tab,      An indicator of how an employee      Appropriated Fund employees
                     Retirement Plan    came to be covered under the
                                        Federal Employee’ Retirement
                                        System (FERS).

FLSA Category        Position Details   The status of the Federal civilian   Appropriated and
                                        employee under the Authority of      Nonappropriated Fund


    Self Service Terms and Definitions Version 060717.doc                          Page 8 of 22
                               Terms and Definitions
        TERM            LOCATION                   DEFINITION                  EMPLOYEES AFFECTED
                                        Section 13 of the Fair Labor         employees
                                        Standards Act as amended (29
                                        U.S.C. 213), i.e., NONEXEMPT
                                        (Position covered by the
                                        minimum wage and overtime
                                        provisions of the Act) or
                                        EXEMPT (Position not covered
                                        by the minimum wage and
                                        overtime provision of the Act.

Frozen Service       Personal Details   The total years (01-99) and          Appropriated Fund employees
                                        months (01-12) of civilian and
                                        military service, creditable for
                                        calculation of the Service
                                        Computation Date (Leave), at the
                                        time the employee first became
                                        covered by FICA and CSRS
                                        (Retirement Plan codes C and E)
                                        or by FERS and FICA
                                        (Retirement Plan codes K, L, M
                                        and N).

Gender               Personal Details   An indicator of an employee's        Appropriated and
                                        sex (M = Male, F = Female).          Nonappropriated Fund
                                                                             employees
Grade                MY                 Grade indicates the specific         Appropriated and
                     INFORMATION,       grade or level of the position.      Nonappropriated Fund
                     GENERAL INFO                                            employees
                     and the
                     Appointment and
                     Position Tabs,
                     and the
                     Performance
                     Details

Guaranteed Quarter   Appointment        Additional quarter hours which       Air Force Nonappropriated
Hours                Details            the employee must be scheduled       Fund employees
                                        to work. Only Regular NAF
                                        employees must be guaranteed
                                        a minimum number of hours of
                                        work each work week.

Guaranteed Weekly    Appointment        The minimum number of hours          Nonappropriated Fund
Hours                Details            per work week which the              employees
                                        employee must be scheduled to
                                        work. Only Regular employees
                                        must be guaranteed a minimum
                                        number of hours each work
                                        week.

Handicap             Located in         An individual's physical or mental   Appropriated and
                     Personal Details   disability or a history of such a    Nonappropriated Fund
                                        disability. Information defaults     employees


    Self Service Terms and Definitions Version 060717.doc                          Page 9 of 22
                                  Terms and Definitions
       TERM                LOCATION                   DEFINITION                   EMPLOYEES AFFECTED
                                           from Handicap Code
                                           input/updateable by employee on
                                           My Biz, My Information screen.

Handicap Code           Update My          Updateable by employee.               All employee types
                        Information,
                        Handicap Code
                        Tab

Health Insurance        Benefits Tab,      The group health insurance plan       Nonappropriated Fund
Plan                    Health Benefits    the employee has elected.             employees

Health Insurance        Benefits Tab,      The group health insurance plan       Army Nonappropriated Fund
Plan Option             Health Benefits    option the employee has elected.      employees

Health Plan             Benefits Tab,      The Federal Employees Health          Appropriated Fund employees
                        Health Benefits    Benefit (FEHB) Plan Carrier in
                                           which an employee is enrolled.

Instructional           Personal Tab,      The employee's major field of         Appropriated and
Program                 Education          study at an accredited institution    Nonappropriated Fund
                        Information        for higher education                  employees
                                           (college/university). For
                                           employees holding a bachelor's
                                           or higher, the primary field of
                                           study which corresponds to the
                                           highest degree held.

Intelligence Position   Position Tab       An indicator of whether or not        Appropriated Fund employees
Ind                                        this is an intelligence position,
                                           i.e., 1 = Non-CIPMS position, 2 =
                                           CIPMS position.

Job                     Appointment Tab    Description and code of               Appropriated and
                                           Occupational Series/Job Family.       Nonappropriated Fund
                                                                                 employees

Job Title               MY                 The actual descriptive title of the   Appropriated and
                        INFORMATION,       position.                             Nonappropriated Fund
                        GENERAL INFO                                             employees
                        and the Position
                        Tab

Key Emergency           Appointment        Key Employee: Incumbent of a          Appropriated and
Essential               Details and        CONUS position that cannot be         Nonappropriated Fund
                        Position Tab       vacated during war or national        employees
and
                        Details            emergency without seriously
Key Emergency                              impairing the mission; such
Essential Empl                             employees have unique or
                                           scarce managerial or technical
                                           skills required by the wartime
                                           mission. Emergency-
                                           Essential (E-E) Employee:



      Self Service Terms and Definitions Version 060717.doc                           Page 10 of 22
                                Terms and Definitions
       TERM             LOCATION                  DEFINITION                    EMPLOYEES AFFECTED
                                        Incumbent of an overseas
                                        position or who would be sent
                                        overseas during a crisis situation;
                                        position ensures success of
                                        combat operations or supports
                                        essential combat systems after a
                                        mobilization.

Language             Update My          Updateable by employee.               All employee types
                     Information, US
                     Fed Language
                     Tab

Language Listening   Update My          Updateable by employee.               All employee types
Proficiency          Information, US
                     Fed Language
                     Tab

Language             Update My          Updateable by employee.               All employee types
Proficiency Level    Information, US
                     Fed Language
                     Tab

Language Reading     Update My          Updateable by employee.               All employee types
Proficiency          Information, US
                     Fed Language
                     Tab

Language Required    Position Details   A code to designate if one            Appropriated and
                                        language or multiple languages        Nonappropriated Fund
                                        is required for performance of        employees
                                        duties of the position.

Language Speaking    Update My          Updateable by employee.               All employee types
Proficiency          Information, US
                     Fed Language
                     Tab

Language Writing     Update My          Updateable by employee.               All employee types
Proficiency          Information, US
                     Fed Language
                     Tab

Last Equivalent      Appointment        Date of last equivalent increase.     Appropriated and
Increase             Details            Not applicable to NSPS covered        Nonappropriated Fund
                                        employees.                            employees

Leave Without Pay    Appointment        Date leave without pay expires        Appropriated and
End Date             Details            (not-to-exceed date).                 Nonappropriated Fund
                                                                              employees

Leave Without Pay    Appointment        Date leave without pay (LWOP)         Appropriated and
Start Date           Details                                                  Nonappropriated Fund


     Self Service Terms and Definitions Version 060717.doc                         Page 11 of 22
                                   Terms and Definitions
       TERM              LOCATION                      DEFINITION                     EMPLOYEES AFFECTED
                                            is effective.                           employees

LEO Position          Position Details      Law Enforcement Officer                 Appropriated Fund employees
Indicator                                   designator.

Life Insurance Plan   Benefits Tab, NAF     The level of life insurance             Nonappropriated Fund
Code                  Life Insurance        coverage the employee has               employees
                                            elected.

Locality Pay          Salary Tab            Amount of locality pay.                 Appropriated Fund employees

Locality Percentage   Salary Tab            The percentage rate of                  Appropriated Fund employees
                                            geographic adjustment paid to an
                                            employee (OPM locality
                                            adjustment).

Military Recall       Personal Details      Identifies those certain                Appropriated and
Status                                      employees that have been                Nonappropriated Fund
                                            removed from military recall            employees
                                            status, pending removal from
                                            military recall status, or have
                                            been recalled or mobilized.

Military Retirement   Personal Details      Whether a waiver was granted to         Appropriated and
Waiver Ind                                  the 180 day waiting period was          Nonappropriated Fund
                                            granted.                                employees

Name                  Update My             Defaults to the employee’s name         All employee types
                      Information,          as reflected in DCPDS.
                      Employee

Number                Update My             Phone number, updateable by             All employee types
                      Information,          employee.
                      Employee Phone
                      Number Tab

Number of Time Off    Awards and            Indicates the number of hours of        Army Nonappropriated Fund
Hours                 Bonuses Tab           time off presented with the             employees
                                            award.

Office Symbol         MY                    If applicable, this symbol              Appropriated and
                      INFORMATION,          identifies the specific office of the   Nonappropriated Fund
                      GENERAL INFO          employee.                               employees
                      and in the Position
                      Tab and
                      Performance
                      Details

One Time Earnings     Awards and            Indicates the amount of a cash          Army Nonappropriated Fund
Amount                Bonuses Tab           award.                                  employees

One Time Earnings     Awards and            Type of one time earnings code,         Army Nonappropriated Fund



     Self Service Terms and Definitions Version 060717.doc                               Page 12 of 22
                                    Terms and Definitions
       TERM               LOCATION                     DEFINITION                   EMPLOYEES AFFECTED
Code                   Bonuses Tab           e.g., on-the-spot award, a time-     employees
                                             off award, a performance based
                                             award.

Optional Information   Performance           For Local use - Storing/Capturing    Appropriated Fund employees
                       Details               additional information.

Optional Life          Benefits Tab, NAF     The amount of optional group life    Army Nonappropriated Fund
Insurance              Life Insurance        insurance coverage the               employees
                                             employee has elected in addition
                                             to the amount of basic coverage.

Organization           MY                    A description of the organization    Appropriated and
                       INFORMATION,          to which the employee is             Nonappropriated Fund
                       GENERAL INFO          assigned.                            employees
                       and in the Position
                       Tab

Organization           Performance           Organization Structure Code - if     Appropriated Fund employees
Structure ID           Details               different from employees current
                                             organization.

Other Pay              Salary Tab            Includes Premium Pay,                Appropriated Fund employees
                                             Supervisory Differential,
                                             Retention Allowance, Availability
                                             Pay, Staffing Differential and
                                             AUO.

Part-Time Hours        Appointment           Number of part time hours            Appropriated Fund employees
Biweekly               Details and           scheduled to work in a two week
                       Position Details      period.

Pay Basis              Position Details      Specifies whether pay is per         Appropriated and
                                             hour, per annum, biweekly, per       Nonappropriated Fund
                                             diem, per month, fee basis,          employees
                                             without Compensation.

Pay Plan               Performance           Indicates which pay system the       Appropriated Fund employees
                       Details               position is covered by.

Pay Rate               Appointment           The special regulatory factors, if   Appropriated and
Determinate (PRD)      Details               any that have been included in       Nonappropriated Fund
                                             the determination of the             employees
                                             employee’s basic salary, i.e.,
                                             more common codes such as 0-
                                             Regular Rate; 6-Special Rate; A-
                                             Retained Grade; K-Retained
                                             Pay.

Pay Table ID           Position Details      A code to indicate the pay table     Appropriated and
                                             in which an employee's pay is        Nonappropriated Fund
                                             calculated.                          employees



     Self Service Terms and Definitions Version 060717.doc                            Page 13 of 22
                                  Terms and Definitions
       TERM               LOCATION                   DEFINITION                  EMPLOYEES AFFECTED

Payroll Office ID      Position Details   A code that represents an            Appropriated Fund employees
                                          employee’s servicing finance and
                                          accounting office.

Performance            Performance Tab    The date the rating period ends.     Nonappropriated Fund
Appraisal Due Date                                                             employees

Performance            Performance Tab    The performance rating score.        Nonappropriated Fund
Evaluation                                                                     employees

Position               MY                 A description of the organization    Appropriated and
                       INFORMATION,       to which the employee is             Nonappropriated Fund
                       GENERAL INFO       assigned.                            employees

Position Name          Position Tab       The Job Description Number,          Appropriated and
                                          Position Title, Sequence             Nonappropriated Fund
                                          Number, Agency, Command and          employees
                                          Position Type of the position
                                          occupied at the time.

Position Occupied      Position Details   A code to designate if               Appropriated and
                                          employee's position is in the        Nonappropriated Fund
                                          Competitive Service, Excepted        employees
                                          Service or the Senior Executive
                                          Service.

Position Sensitivity   Position Details   There are three types of             Appropriated Fund employees
                                          sensitivity designations:
                                          1. Critical Sensitive;
                                          2. Non-critical Sensitive;
                                          3. Non-sensitive.
                                          Position sensitivity determines
                                          the type of security investigation
                                          required before individuals can
                                          be assigned to sensitive
                                          positions and granted the
                                          applicable clearance level, e.g.,
                                          SECRET, TOP SECRET.
                                          Security investigations for
                                          sensitive positions often take up
                                          to a year to complete and are
                                          quite costly. Therefore, it is
                                          important that only positions
                                          which truly meet the criteria of
                                          sensitive be designated as such.

Premium                Benefits Tab,      Federal employees can use pre-       Appropriated Fund employees
Conversion             Health Benefits    tax dollars to pay health
                                          insurance premiums to the
                                          Federal Employees Health



     Self Service Terms and Definitions Version 060717.doc                         Page 14 of 22
                                 Terms and Definitions
        TERM             LOCATION                  DEFINITION                    EMPLOYEES AFFECTED
                                         Benefits Program under the
                                         "Premium Conversion" program.
                                         Premium conversion uses
                                         Federal tax rules to let
                                         employees deduct their share of
                                         health insurance premiums from
                                         their taxable income, thereby
                                         reducing their taxes - Is this what
                                         is being addressed under
                                         "premium conversion".

Premium Rate          Benefits Tab,      The bi-weekly health insurance        Appropriated Fund employees
                      Health Benefits    amount.
                      Details

Previous Retirement   Personal Details   An indicator of whether the           Appropriated Fund employees
Coverage                                 employee has, at the time of
                                         most recent appointment to the
                                         Federal Service, previously been
                                         covered by the Civil Service
                                         Retirement System (CSRS) or
                                         Federal Employee’s Retirement
                                         System (FERS).

PRP/SCI               Position Details   Personnel Reliability                 Appropriated Fund employees
                                         Program/Sensitive
                                         Compartmented Information
                                         used to identify position subject
                                         to their program, e.g., nuclear
                                         access.

Rate                  Benefits Tab,      Employee’s percentage rate of         Appropriated Fund employees
                      Thrift Savings     Thrift Savings Plan contribution.
                      Plan

Rating of Record      Performance Tab    Rating level assigned.                Appropriated Fund employees

Reserve Category      Personal Details   A code to identify the reserve        Appropriated and
                                         category for employees subject        Nonappropriated Fund
                                         to military recall.                   employees

Retained Grade        Appointment Tab,   The grade an employee retains         Appropriated and
                      Retained Grade     when moving to a position in a        Nonappropriated Fund (Crafts
                      Details            covered pay schedule which is         and Trades) employees
                                         lower in grade than the one held
                                         just prior to demotion that
                                         occurred as a results of
                                         reduction-in-force (RIF), a
                                         reclassification, or a
                                         management decision as
                                         described in 5 CFR 536.103 (B).




       Self Service Terms and Definitions Version 060717.doc                        Page 15 of 22
                                Terms and Definitions
      TERM               LOCATION                   DEFINITION                   EMPLOYEES AFFECTED

Retained Pay Basis    Appointment Tab,   The pay basis an employee             Appropriated and
                      Retained Grade     retains when moving to a              Nonappropriated Fund (Crafts
                      Details            position in a covered pay             and Trades) employees
                                         schedule which is lower in grade
                                         than the position held
                                         immediately prior to a demotion
                                         that results from a reduction-in-
                                         force (RIF), reclassification or
                                         management decision.

Retained Pay Plan     Appointment Tab,   The pay plan an employee              Appropriated and
                      Retained Grade     retains when moving to a              Nonappropriated Fund (Crafts
                      Details            position in a covered pay             and Trades) employees
                                         scheduled that is lower in grade
                                         that the position held
                                         immediately prior to a demotion
                                         that resulted from a reduction-in-
                                         force (RIF), a reclassification, or
                                         a management decision as
                                         described in 5 CFR 536.103(B).

Retained Pay Table    Appointment Tab,   Pay table that contains retained      Appropriated and
ID                    Retained Grade     pay salary.                           Nonappropriated Fund (Crafts
                      Details                                                  and Trades) employees

Retained Step or       Appointment       The pay rate step an employee         Appropriated and
Rate                  Tab, Retained      retains when moving to a              Nonappropriated Fund (Crafts
                      Grade Details      position in a covered pay             and Trades) employees
                                         schedule that is lower in grade
                                         than the position held
                                         immediately before a demotion
                                         that came about because of a
                                         reduction-in-force (RIF), a
                                         reclassification, or a
                                         management decision as
                                         described in 5 CFR 536.301 (B).
                                         An agency may pay a retention
Retention Allowance   Salary Details                                           Appropriated and
                                         allowance of up to 25 percent of
                                                                               Nonappropriated Fund
                                         basic pay to a current employee
                                                                               employees
                                         if the unusually high or unique
                                         qualifications of the employee or
                                         a special need of the agency for
                                         the employee’s services makes it
                                         essential to retain the employee,
                                         and the agency determines that
                                         the employee would be likely to
                                         leave in the absence of a
                                         retention allowance.
Retention Allowance   Salary Details     A percentage of basic salary or       Appropriated and
Percentage                               basic salary rate approved for        Nonappropriated Fund
                                         retaining an essential employee.      employees




    Self Service Terms and Definitions Version 060717.doc                           Page 16 of 22
                                Terms and Definitions
       TERM              LOCATION                   DEFINITION                  EMPLOYEES AFFECTED

Retirement Grade      Personal Details   Military grade at which employee     Appropriated and
                                         retired from military service.       Nonappropriated Fund
                                                                              employees

Retirement Plan       Benefits Tab,      The civilian retirement system(s)    Appropriated Fund employees
                      Retirement Plan    to which deductions from the
                                         employee’s pay are credited.

Retirement Plan       Benefits Tab,      The code identifies the              Nonappropriated Fund
Code                  Retirement Plan    retirement plan in which the         employees
                                         employee participates.

Sabbatical End Date   Appointment        Date Sabbatical expires (Not To      Appropriated Fund employees
                      Details            Exceed Date).

Sabbatical Start      Appointment        Date Sabbatical is effective.        Appropriated Fund employees
Date                  Details

SCD Civ Severance     Personal Details   Service Computation Date             Nonappropriated Fund
                                         Civilian Severance is a date         employees
                                         upon which severance pay
                                         entitlement is computed.
                                         Reflects only NAF Regular
                                         service for which severance has
                                         not previously been paid.

SCD Civilian          Personal Details   Service Computation Date             Appropriated Fund employees
                                         Civilian – all creditable civilian
                                         service time.

SCD Leave             Personal Details   Service Computation Date is the      Appropriated and
                                         date from which creditable           Nonappropriated Fund
                                         service is derived for a leave       employees
                                         accrual.

SCD Length of         Personal Details   Service Computation Date             Army Nonappropriated Fund
Service                                  Length of Service includes all       employees
                                         periods of government service.
                                         The date is used for length of
                                         service awards.

SCD Retirement        Personal Details   Service Computation Date             Appropriated and
                                         Retirement is the date from          Nonappropriated Fund
                                         which the period of Federal          employees
                                         Service creditable is derived for
                                         annuity computation purposes.
                                         NOTE: For AF NAF employees
                                         this date is the effective date of
                                         retirement enrollment; it does not
                                         consider other creditable time,
                                         e.g., SSN earnings, sick leave
                                         balances at time of retirement.



     Self Service Terms and Definitions Version 060717.doc                        Page 17 of 22
                                Terms and Definitions
         TERM           LOCATION                  DEFINITION                  EMPLOYEES AFFECTED

SCD RIF              Personal Details   Service Computation Date RIF        Appropriated and Air Force
                                        the date from which an              Nonappropriated Fund
                                        employee’s length of service is     employees
                                        derived for reduction-in-force
                                        (RIF) purposes. (NOTE: For Air
                                        Force Nonappropriated Fund
                                        employees SCD RIF is the same
                                        as the service computation date
                                        for Business Based Actions.)

SCD SES              Personal Details   Service computation date for        Appropriated Fund employees
                                        those in the Senior Executive
                                        Service.

SCD Special          Personal Details   Service performed under an          Appropriated Fund employees
Retirement                              approved special retirement
                                        position that is creditable under
                                        special retirement.

Security Access      Position Details   The degree or level of security     Appropriated Fund employees
                                        access granted to an individual.

Social Security      Personal Details   The identification number           Appropriated and
Number                                  assigned by the Social Security     Nonappropriated Fund
                                        Administration to the employee.     employees

Start Date (US Fed   Update My          The date the employee updates       All employee types
Language)            Information, US    a language row.
                     Fed Language
                     Tab

Start Date (FEHB)    Benefits Tab,      The effective date of the           Appropriated Fund employees
                     Health Benefits    employees Federal Employees
                                        Health Benefit Plan (FEHB).

Start Date (TSP)     Benefits Tab,      The effective date the Catch Up     Appropriated Fund employees
                     Thrift Savings     Contribution begins.
                     Plan and TSP
                     Catch Up
                     Contributions

Start Date           Benefits Tab,      Calendar date last change to        Appropriated Fund employees
(Retirement)         Retirement Plan    Retirement Plan occurred.

Status               Benefits Tab,      Status code for Thrift Savings      Appropriated Fund employees
                     Thrift Savings     Plan eligibility.
                     Plan

Status Date          Benefits Tab,      Effective date of status code       Appropriated Fund employees
                     Thrift Savings     above.
                     Plan




     Self Service Terms and Definitions Version 060717.doc                       Page 18 of 22
                                Terms and Definitions
         TERM           LOCATION                  DEFINITION                    EMPLOYEES AFFECTED

Step or Rate         MY                 The specific step, which is and       Appropriated and
                     INFORMATION,       incremental rate of salary within     Nonappropriated Fund
                     GENERAL INFO       a grade, level, class, rank, or pay   employees
                                        band. For Nonappropriated
                                        Fund employees: Applies only
                                        to NAF FWS positions.
                                        Describes the pay intervals
                                        within the grade of the position.

Supervisory Diff     Position Tab       Code to annotate if employee is       Appropriated Fund employees
Eligibility                             eligible for supervisory
                                        differential, which is a
                                        percentage of pay given to
                                        increase supervisor's pay - when
                                        supervisor would otherwise make
                                        less money than at least one of
                                        their employees.

Supervisory          Salary Details     The amount of supervisory             Appropriated Fund employees
Differential                            differential paid to an employee.

Supervisory Status   Position Details   The nature of managerial,             Appropriated and
                                        supervisory or non-supervisory        Nonappropriated Fund
                                        responsibility assigned to an         employees
                                        employee's position.

Target Grade         Position Tab       Full performance level of a           Appropriated and
                                        career ladder or developmental        Nonappropriated Fund
                                        position, e.g., GS-5/6/9/11, GS-      employees
                                        11 is the target grade.

Temporary            Appointment Tab,   The specific step an employee         Appropriated and
Promotion Step       Retained Grade     retains, which represents a           Nonappropriated Fund (Crafts
                     Details            salary within a grade, level,         and Trades) employees
                                        class, rank, or pay band.

Temps Total Cost     Benefits Tab,      Temporary Employees pay 100%          Appropriated Fund employees
                     Health Benefits    of annual cost for health
                     Details            coverage.

Tenure               Appointment        The retention group in which an       Appropriated Fund employees
                     Details            employee is placed based on the
                                        type of appointment when there
                                        is a Reduction-In-Force (RIF),
                                        i.e., 0 = temporary, 2 = career
                                        conditional, 1 = career for NSPS
                                        0=Modified Temporary; 1=Career
                                        (all perm Employees, including
                                        those on initial probationary
                                        period); III=Modified Term
                                        employees (indefinite, non-
                                        status, non-temporary.



     Self Service Terms and Definitions Version 060717.doc                         Page 19 of 22
                                   Terms and Definitions
        TERM             LOCATION                   DEFINITION                  EMPLOYEES AFFECTED

Total Pay             Salary Tab          Adjusted Basic Pay plus Other       Appropriated Fund employees
                                          Pay.

Total Salary          MY                  The amount of “adjusted basic       Appropriated Fund employees
                      INFORMATION,        pay” plus any AUO, availability
                      GENERAL INFO        pay, retention allowance, or
                                          supervisory differential after
                                          taking into account all pay caps
                                          that may be applicable.

Training Program ID   Position Details    The Code indicating which           Appropriated Fund employees
                                          training program the position or
                                          employee is associated with.

TSP Catch Up                              Contributions made by               Appropriated and Army
Contribution                              employees age 50 or older which     Nonappropriated Fund
                      Benefits Tab, TSP   are permitted to exceed the         employees
                                          annual contribution limit and IRS
                      Catch Up
                                          deferral limit and must be
                      Contributions
                                          contributing the maximum
                                          amount for TSP.

TSP Whole Dollar      Benefits Tab, NAF   Thrift Savings Plan coverage        Army Nonappropriated Fund
Amount                TSP/401(k)          applies employees eligible for      employees only
                                          portability of benefits for
                                          Nonappropriated Fund
                                          employees. The amount, in
                                          dollars, the employee elected to
                                          contribute toward a TSP account.

Type                  Update My           Use Add button to enter multiple    All employee types
                      Information,        phone numbers, e.g., work or
                      Employee Phone      home, updateable by employee.
                      Number Tab          List of values available.

Uniform Service       Personal Details    Code designating the Military       Appropriated and
Component                                 Service Component of the            Nonappropriated Fund
                                          Branch of Service from which an     employees
                                          employee retired, e.g., Tech,
                                          Reserve, National Guard.

Uniform Service       Personal Details    The branch of military in which     Appropriated and
Designation                               employee retired from military      Nonappropriated Fund
                                          service, i.e., A = Army, M =        employees
                                          Marine Corps, N = Navy, F = Air
                                          Force, P = Coast Guard, etc.

Unit                  Performance         Unit Identification Code (UIC)      Appropriated Fund employees
                      Details             employee belong to for the last
                                          rating - If different from the
                                          employee’s current organization.




       Self Service Terms and Definitions Version 060717.doc                       Page 20 of 22
                                Terms and Definitions
      TERM               LOCATION                  DEFINITION                   EMPLOYEES AFFECTED

Veterans Preference   Personal Details   The employee’s category of           Appropriated and
                                         entitlement to preference in the     Nonappropriated Fund
                                         Federal Service based on active      employees
                                         military service that terminated
                                         honorably.

Veterans Preference   Personal Details   The employee's category of           Appropriated Fund employees
for RIF                                  entitlement to preference for
                                         Reduction In Force purposes.

Veterans Status       Personal Details   An indicator of whether an           Appropriated Fund employees
                                         employee serviced in the active
                                         military, e.g., X = Not a Veteran;
                                         V = Veteran - Vietnam Era.

WIGI Due date         Appointment        End date of Within Grade             Appropriated and
                      Details            Increase waiting period. Not         Nonappropriated Fund
                                         applicable to pay banded             employees
                                         employees.

WIGI Pay date         Appointment        Date Within Grade Increase is        Appropriated and
                      Details            supposed to be effective. Not        Nonappropriated Fund
                                         applicable to pay banded             employees
                                         employees.

Work Email Address    Update My          Information defaults from work       All employee types
                      Information        email address input/updateable
                                         on My Biz, Update My
                                         Information, Email Address Tab.

Work Schedule         Appointment        The most common are: FULL-           Appropriated Fund employees
                      Details and the    TIME - A basic workweek for
                      Position Tab       most full-time employees is
                                         normally 40 hours of scheduled
                                         work extending over no more
                                         than six of seven consecutive
                                         days. There are variations to the
                                         40 hour workweek for employees
                                         whose tours cannot be regularly
                                         scheduled or involve standby
                                         time. Some organizations
                                         provide their employees with the
                                         option of flexible or compressed
                                         work schedules as well; PART-
                                         TIME - A part-time tour of duty
                                         means regularly scheduled work
                                         from 16 to 32 hours per week;
                                         INTERMITTENT - An intermittent
                                         work schedule requires
                                         employees to work on an
                                         irregular basis for which there is
                                         no prearranged tour of duty.



    Self Service Terms and Definitions Version 060717.doc                          Page 21 of 22
                             Terms and Definitions
      TERM            LOCATION               DEFINITION                    EMPLOYEES AFFECTED

Year Degree/Cert   Personal Tab,   The year in which the employee        Appropriated and
Attained           Education       attained the degree or                Nonappropriated Fund
                   Information     certification. If bachelor's degree   employees
                                   or greater, enter the year the
                                   highest degree was attained.




    Self Service Terms and Definitions Version 060717.doc                    Page 22 of 22

				
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