Lease Acquisition
FIMS / Real Estate Workshop Tom Geronikos, Senior Realty Officer, OECM Office of Management June 5, 2008
LEASE ACQUISITION
PURPOSE • Identify magnitude of effort • Reaffirm the role of the Certified Realty Specialist • Highlight the leasing process • Source of background information
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LEASE ACQUISITION
Magnitude of Effort • Leasing is on on-going administrative effort requiring vigilance and direct effort to control. • Failure to input data on a timely basis leaves gaps in your data. Currently, we rely of FIMS data to provide the Department with budget rental estimates. • Failure to process expiring leases in a timely proactive manner can severely impact the site’s operation and place the CRS in a precarious position.
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Expiring Leases – FY09
Program EE EM EM EM EM EM EM FE FE LM LM LM LM LM LM NE NE NNSA NNSA NNSA NNSA NNSA NNSA NNSA NNSA NNSA PA PA RW SC SC SC SC Site Name National Renewable Energy Laboratory - Cole Blvd Fernald Idaho National Lab-Idaho Falls R E C Idaho National Lab-Scoville Oak Ridge National Laboratory (X-10) Oak Ridge Office Savannah River Site Morgantown Office New Orleans Facility George West, TX, Calibration Model Site Grants, NM, Calibration Model Site Pinellas County, FL, Site Rifle, CO, Disposal/Processing Site Riverton, WY, Processing Site Salt Lake City, UT, Disposal/Processing Site Idaho National Lab-Idaho Falls R E C Idaho National Lab-Scoville Kirtland Las Vegas Los Alamos National Laboratory Nevada Test Site Pantex Site Office SNL - California SNL - New Mexico The Central Training Facility Y-12 Site Office Denver West Building 19 Lease Salida Substation Civilian Radioactive Waste Management Argonne Natl Lab-Site D Lawrence Berkeley Laboratory Oak Ridge National Laboratory (X-10) Pacific Northwest National Lab Land Contractor Agreement Leases 4 1 3 7 5 DOE Leases Ingrant Land 2 FY09 Total 4 3 3 7 5 1 1 1 2 1 1 1 4 1 1 12 5 1 1 11 2 10 2 26 1 1 1 1 2 3 3 3 7
1 1 1 1 1 1 1 1 4 1 1 12 5 1 1 11 4 2 14 1 2 2 4 12 1 1 1 2 2 1 3 7 1 2
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Expiring Leases – FY10
Program EE EM EM EM EM EM EM FE FE FE FE FE FE LM LM LM LM NE NNSA NNSA NNSA NNSA PA PA PA PA PA RW SC SC SC Site Name National Renewable Energy Laboratory - Cole Blvd Fernald Oak Ridge National Laboratory (X-10) Pacific Northwest National Lab Paducah Gaseous Richland Operations Office Savannah River Site Bayou Choctaw Facility Big Hill Facility Bryan Mound Facility St. James Facility Weeks Island Facility West Hackberry Facility Gunnison, CO, Disposal/Processing Site Monticello, UT, Disposal and Processing Sites Rifle, CO, Disposal/Processing Site Slick Rock, CO, Disposal/Processing Site Idaho National Lab-Idaho Falls R E C AL Complex Lawrence Livermore National Laboratory Los Alamos National Laboratory SNL - New Mexico Big George Substation Hanna Communication Site Oatman Mountain Communication Site Rock River Communication Site Southeastern Power Administration Civilian Radioactive Waste Management Lawrence Berkeley Laboratory Oak Ridge National Laboratory (X-10) Pacific Northwest National Lab June 5, 2008 Land Contractor DOE Agreements Leases Leases 1 1 2 1 2 1 Ingrant Land 2 FY10 Total 1 2 1 2 1 2 2 3 3 3 1 2 4 2 1 1 3 5 5 1 3 19 1 1 1 1 1 3 4 1 52
1 3 3 3 1 2 4 2
1 1 3 5 1 1 3 12 4
7 1 1 1 1 1 2 2
1 2 1 2
Expiring Leases – FY11
Program EM EM LM LM LM LM LM LM LM NE NNSA NNSA NNSA NNSA NNSA NNSA PA PA PA PA PA RW SC SC SC SC SC Site Name EMCBC Fernald Durango, CO, Disposal/Processing Site Falls City, TX, Disposal Site Fernald, OH, Site Gunnison, CO, Disposal/Processing Site Monticello, UT, Disposal and Processing Sites Naturita, CO, Disposal/Processing Site Riverton, WY, Processing Site Idaho National Lab-Idaho Falls R E C Kirtland Las Vegas Los Alamos National Laboratory Pantex Site Office SNL - New Mexico Y-12 Site Office Christmas Tree Pass Communication Site Fort Peck Relay Communication Site Meeteetse Communication Site Raderville Communication Site Tyzack Substation Civilian Radioactive Waste Management Argonne Natl Lab-Site D Lawrence Berkeley Laboratory Notre Dame Radiation Lab Oak Ridge National Laboratory (X-10) Pacific Northwest National Lab Land Contractor Agreement Leases DOE Ingrant FY11 Leases Land Total 1 1 4 4 2 2 2 2 1 1 4 4 1 3 1 5 1 1 1 5 4 17 18 1 1 1 1 1 1 1 1 1 1 1 1 22 1 3 4 1 1 2 2
1 3 1 5 1 5 4 1
22 1 1 2 2
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LEASE ACQUISITION
QUANTITY 90 80 70 60 50 40 30 20 10 0 LAND LAND CONTRACTOR DOE LEASES INGRANT LAND
EXPIRING LEASES
FY09 FY10 FY11
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LEASE ACQUISITION
Role of the Certified Realty Specialist
• Process new and expiring leases currently in FIMS • Oversee the leasing by contractor personnel for “review and approval” as specified in Real Property Asset Management (DOE O 430.1B) • Play an active role in the management of property where the Department has a leasehold interest, or is out-granting Department property • Insure that all actions in process are scheduled and tracked. • Insure that completed actions are entered into FIMS to maintain data integrity.
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LEASE ACQUISITION
At a recent meeting of the FPRC Asset Management Group, OMB gave an update of the leasing initiative. The working group met and is developing an initial list of questions to be addressed, including the following: What data is available and how should the data be used? How can agencies quickly identify leases available in the Federal market? How can agencies evaluate the reasonableness of lease costs? Corollary Question: How can GSA leasing data be shared amongst Federal agencies? How does the lease delegation process impact lease management? Which leases (office, warehouses, laboratories, hospitals, should this initiative target? Is GAO most interested in addressing leases for office space? The group pointed out the difficulties involved in analyzing lease information due to the lack of basic lease information in the FRPP database, such as lease terms. The committee asked the working group to explore the pros and cons of adding data elements to the FRPP in the future. -Next steps for this initiative were discussed Short-term: Identify other agencies for participation: Generate leasing data from the Federal Real Property Profile (FRPP) database Long-term: Establish government-wide performance goals and targets Measure progress towards improving the management of Federal leases Revise GSA’s lease delegation program to improve lease management The group agreed to set a goal of September 30th to accomplish the long term steps.
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LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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CONTRACTOR LEASE ACQUISITION
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