Wedding Reception Questionnaire - PDF

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					                      Wedding Reception Questionnaire
CONTACTS

  *** PRIMARY CONTACT (person who gets the contract & bill)
     Name--------
     Address----
     Phone-------home___________work____________cell__________________
     Email--------

      BRIDE’S NAME (If different than above)
      ADDRESS
      PHONE home_____________work_____________cell___________________
      EMAIL
      OTHER CONTACTS

      GROOM’S NAME
      ADDRESS
      PHONE home____________work_____________cell___________________
      EMAIL

      WEDDING PLANNER   YES / NO
      CONTACT INFORMATION:

      WEDDING LOCATION
      WEDDING TIME

      INTERSTATE CENTER ROOM TO BE RENTED________________________________

      EVENT DATE
      EVENT START TIME                      EVENT END TIME        11:00PM

      ROOM COST

SETUP:
    NUMBER OF GUESTS EXPECTED_________
    HEAD TABLE AMOUNT__________________
    HEAD TABLE STYLE   1 TIER____________ 2 TIER______________
    HEAD TABLE SKIRTING / BUNTING--- YES / NO
                                      COLOR_____________

      CAKE TABLE ----YES   /   NO   CAKE SERVICE TABLE SIZE________________
      GIFT TABLE

      ENTRANCE TABLE OUTSIDE OF ROOM                            YES     /   NO
      UPRIGHT PODIUM FOR REGISTRATION                           YES     /   NO
      EASEL                                                     YES     /   NO
      TABLE NUMBERS / RESERVED SIGNS / HOLDERS                  YES     /   NO
      MIRRORS AND VOTIVES (ask for quote)                       YES     /   NO
      SCREENS 8x8 @ no extra charge                             YES     /   NO
     DATA PROJECTOR ( ask for quote)                YES   / NO
     TRELLIS ( no additional charge)                YES /    NO
     NUMBER OF HIGH CHAIRS ________NUMBER OF BOOSTER SEATS________

CATERING

  Seven business days before your reception, please call with a final guest count. This is the amount for
  which you will be charged and it will insure that you have enough food.

          HORS D’OEUVRES -----------YES / NO
          PLATED MEAL------------------YES / NO
          BUFFET MEAL----------------- YES / NO
           MENU SELECTION:

          NUMBER OF ADULTS INCLUDING THE HEAD TABLE?

          NUMBER OF KIDS MEALS NEEDED
          KID’S MEAL SELECTION IF NOT USING BUFFET.

          NUMBER OF CHILDREN 4—12? (@ half price of buffet meal only)
          NUMBER OF CHILDREN 3 AND UNDER? ( free w/ buffet meal only)

          CHAMPAGNE TOAST
          --WEDDING PARTY ONLY                                   YES           NO
           --ALL GUESTS                                           YES           NO
           --NON- ALCOHOLIC (sparkling grape juice)               YES           NO

          HOST BAR                                               YES           NO
          CASH BAR                                               YES           NO
          DRINK COUPONS                                          YES           NO

          HOST KEGS OF BEER                              YES         NO
           ----TYPE OF BEER_____________ # of kegs ordered_____________

           HOST SODA                                              YES           NO
          HOST WINE                                              YES           NO
           # of bottles_______________

          PUNCH                                                  YES         NO
           # of gallons_______________

          CHOCOLATE FOUNTAIN(ask for quote)                      YES           NO

          CAKE CUTTING SERVICE @ $1.00
           PER PERSON                                             YES           NO
                                           TIMELINE:

   FINAL ROOM LAYOUT (ONE MONTH BEFORE EVENT )
   PROVIDE FINAL COUNT (ONE WEEK BEFORE EVENT)
   PAY INTERSTATE CENTER (72 HOURS BEFORE EVENT)


   TIME YOU ARRIVE TO DECORATE- You will be allowed to come in and decorate the day before
    your event any time after noon as (AS LONG AS NO OTHER EVENT HAS BEEN BOOKED)
    Check w/ coordinator.

   TIME DJ OR BAND ARRIVES TO SET UP
   NAME AND CONTACT NUMBER

   TIME CAKE ARRIVES
   NAME AND CONTACT NUMBER

   TIME FLOWERS ARRIVE
   NAME OF FLORIST

   NAME OF PHOTOGRAPHER


   TIME RECEPTION ROOM OPENS
   TIME BAR OPENS
   TIME FOR HORS D’OUVRES (if any)
   TIME BRIDAL PARTY ARRIVES
   TIME BRIDAL PARTY IS ANNOUNCED
   TIME FOR CUTTING CAKE
   TIME FOR TOASTS
   TIME FOR MEAL TO BE SERVED
   TIME FOR EVENT TO END
   TIME FOR EVERYONE TO BE OUT


   ADDITIONAL CONTACT FOR THE DAY OF EVENT
   CELL PHONE NUMBER


                                ADDITIONAL INFORMATION

   The Interstate Center, Inc. does not have boxes for remaining cake. Please be sure to have bakery
    give you boxes for any leftover cake. Before you leave, please make sure you pickup cake stands and
    or any cake plates that may need to be returned.
   Buffet prices assume only one trip through the buffet line per guest.
   Food and drink not consumed by attendees become the property of The Interstate Center, Inc. and
    may not leave the facility.
   Rented and/or personal property must be removed the day of the event unless previous arrangements
    have been made.
   Latest end time for events is 11:00 pm. unless previous arrangements have been made. There is an
    additional fee for events prearranged to end after 11pm

				
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