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Wedding Reception Questionnaire CONTACTS *** PRIMARY CONTACT (person who gets the contract & bill) Name-------- Address---- Phone-------home___________work____________cell__________________ Email-------- BRIDE’S NAME (If different than above) ADDRESS PHONE home_____________work_____________cell___________________ EMAIL OTHER CONTACTS GROOM’S NAME ADDRESS PHONE home____________work_____________cell___________________ EMAIL WEDDING PLANNER YES / NO CONTACT INFORMATION: WEDDING LOCATION WEDDING TIME INTERSTATE CENTER ROOM TO BE RENTED________________________________ EVENT DATE EVENT START TIME EVENT END TIME 11:00PM ROOM COST SETUP: NUMBER OF GUESTS EXPECTED_________ HEAD TABLE AMOUNT__________________ HEAD TABLE STYLE 1 TIER____________ 2 TIER______________ HEAD TABLE SKIRTING / BUNTING--- YES / NO COLOR_____________ CAKE TABLE ----YES / NO CAKE SERVICE TABLE SIZE________________ GIFT TABLE ENTRANCE TABLE OUTSIDE OF ROOM YES / NO UPRIGHT PODIUM FOR REGISTRATION YES / NO EASEL YES / NO TABLE NUMBERS / RESERVED SIGNS / HOLDERS YES / NO MIRRORS AND VOTIVES (ask for quote) YES / NO SCREENS 8x8 @ no extra charge YES / NO DATA PROJECTOR ( ask for quote) YES / NO TRELLIS ( no additional charge) YES / NO NUMBER OF HIGH CHAIRS ________NUMBER OF BOOSTER SEATS________ CATERING Seven business days before your reception, please call with a final guest count. This is the amount for which you will be charged and it will insure that you have enough food. HORS D’OEUVRES -----------YES / NO PLATED MEAL------------------YES / NO BUFFET MEAL----------------- YES / NO MENU SELECTION: NUMBER OF ADULTS INCLUDING THE HEAD TABLE? NUMBER OF KIDS MEALS NEEDED KID’S MEAL SELECTION IF NOT USING BUFFET. NUMBER OF CHILDREN 4—12? (@ half price of buffet meal only) NUMBER OF CHILDREN 3 AND UNDER? ( free w/ buffet meal only) CHAMPAGNE TOAST --WEDDING PARTY ONLY YES NO --ALL GUESTS YES NO --NON- ALCOHOLIC (sparkling grape juice) YES NO HOST BAR YES NO CASH BAR YES NO DRINK COUPONS YES NO HOST KEGS OF BEER YES NO ----TYPE OF BEER_____________ # of kegs ordered_____________ HOST SODA YES NO HOST WINE YES NO # of bottles_______________ PUNCH YES NO # of gallons_______________ CHOCOLATE FOUNTAIN(ask for quote) YES NO CAKE CUTTING SERVICE @ $1.00 PER PERSON YES NO TIMELINE: FINAL ROOM LAYOUT (ONE MONTH BEFORE EVENT ) PROVIDE FINAL COUNT (ONE WEEK BEFORE EVENT) PAY INTERSTATE CENTER (72 HOURS BEFORE EVENT) TIME YOU ARRIVE TO DECORATE- You will be allowed to come in and decorate the day before your event any time after noon as (AS LONG AS NO OTHER EVENT HAS BEEN BOOKED) Check w/ coordinator. TIME DJ OR BAND ARRIVES TO SET UP NAME AND CONTACT NUMBER TIME CAKE ARRIVES NAME AND CONTACT NUMBER TIME FLOWERS ARRIVE NAME OF FLORIST NAME OF PHOTOGRAPHER TIME RECEPTION ROOM OPENS TIME BAR OPENS TIME FOR HORS D’OUVRES (if any) TIME BRIDAL PARTY ARRIVES TIME BRIDAL PARTY IS ANNOUNCED TIME FOR CUTTING CAKE TIME FOR TOASTS TIME FOR MEAL TO BE SERVED TIME FOR EVENT TO END TIME FOR EVERYONE TO BE OUT ADDITIONAL CONTACT FOR THE DAY OF EVENT CELL PHONE NUMBER ADDITIONAL INFORMATION The Interstate Center, Inc. does not have boxes for remaining cake. Please be sure to have bakery give you boxes for any leftover cake. Before you leave, please make sure you pickup cake stands and or any cake plates that may need to be returned. Buffet prices assume only one trip through the buffet line per guest. Food and drink not consumed by attendees become the property of The Interstate Center, Inc. and may not leave the facility. Rented and/or personal property must be removed the day of the event unless previous arrangements have been made. Latest end time for events is 11:00 pm. unless previous arrangements have been made. There is an additional fee for events prearranged to end after 11pm
"Wedding Reception Questionnaire - PDF"