PROPOSED MINUTES OF THE COUNCIL MEETING by tyndale

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									                          MINUTES OF THE COUNCIL MEETING
                HELD AT THE COUNCIL CHAMBER, BRUNSWICK TOWN HALL
                 CNR SYDNEY ROAD AND DAWSON STREET, BRUNSWICK
                           ON WEDNESDAY 12 AUGUST 2009



The meeting commenced at 7.02 pm.



PRESENT:
Cr Lambros Tapinos (Mayor), Cr Kathleen Matthews-Ward (Deputy Mayor), Cr Toby Archer,
Cr Jo Connellan, Cr Anthony Helou JP, Cr Stella Kariofyllidis, Cr John Kavanagh,
Cr Alice Pryor, Cr Michael Teti and Cr Oscar Yildiz JP

APOLOGIES:
Cr Enver Erdogan
Cr Helou moved, Cr Kariofyllidis seconded that –
Council resolve the apologies for Cr Erdogan be accepted.
                                                                              Carried

OFFICERS:
Chief Executive Officer – Peter Brown
Acting Director Corporate Services – Derek Madden
Director City Development – Roger Collins
Director Social Development – Jenny Merkus
Director City Infrastructure – Nerina Di Lorenzo
Director Economic Development - Kirsten Coster
Executive Manager Human Resources – Gerry Smith
Project Director – The Coburg Initiative – James Scott
Manager Governance – Lidia Harding
Manager Communication and Research – Peter Fitz
Executive Officer Mayor and Councillors – Tony O‟Brien

CONFIRMATION OF MINUTES:
Cr Matthews-Ward moved, Cr Connellan seconded that –
The minutes of the Council meeting held on 8 July 2009 be confirmed.
                                                                              Carried

INTERESTS AND/OR CONFLICT OF INTERESTS:
Nil.




Minutes of Council Meeting held on 12 August 2009                                   1
PETITIONS:
(D09/120900) PETITIONERS CONCERNED WITH PARKING IN WESTGATE STREET,
PASCOE VALE SOUTH
A petition has been received containing 132 signatures. The petitioners request Council to
consider parking restrictions in Westgate Street, Pascoe Vale South.
Cr Kavanagh moved, Cr Matthews-Ward seconded that –
1.     The petition be received and noted.
2.     The petition be referred to the Director City Infrastructure for consideration.
3.     Any proposed action is emailed to all Ward Councillors, relevant Portfolio Councillors
       and Councillors Responsible For, allowing seven clear days for Councillor feedback.
4.     The first named signatory to the petition be advised of this action.
                                                                                         Carried

(D09/136118) PETITIONERS CONCERNED WITH STREET TREE IN GLADSTONE
STREET, COBURG
A petition has been received containing 13 signatures. The petitioners request Council to
consider the replacement of a street tree in the vicinity of number 16 Gladstone Street,
Coburg with a more appropriate species.
Cr Kavanagh moved, Cr Matthews-Ward seconded that –
1.     The petition be received and noted.
2.     The petition be referred to the Director City Infrastructure for consideration.
3.     Any proposed action is emailed to all Ward Councillors, relevant Portfolio Councillors
       and Councillors Responsible For, allowing seven clear days for Councillor feedback.
4.     The first named signatory to the petition be advised of this action.
                                                                                         Carried

MAYOR AND COUNCILLOR’S CORRESPONDENCE:
The following correspondence was called for:-
     Cr Connellan              Doc. No. D09/112775
     Cr Matthews-Ward          Doc. No. D09/129822, D09/129987
     Cr Yildiz                 Doc. No. D09/118631, D09/130636
Cr Connellan moved, Cr Matthews-Ward seconded that –
The Mayor and Councillor‟s correspondence be received and noted.
                                                                                         Carried

COMPLETED AND OUTSTANDING COUNCIL RESOLUTIONS AND REPORTS
Cr Matthews-Ward moved, Cr Pryor seconded that –
The Completed and Outstanding Council Resolutions report be received and noted.
                                                                                         Carried




Minutes of Council Meeting held on 12 August 2009                                               2
REPORTS FROM COMMITTEE TO COUNCIL:
The following reports were presented:-
      Moreland Reconciliation Steering Committee (18 December 2008)
      Moreland Reconciliation Steering Committee (19 March 2009)
      Moreland Reconciliation Steering Committee (21 May 2009)
      Audit Committee (21 April 2009)
      Audit Committee (30 June 2009)
Cr Connellan moved, Cr Teti seconded that –
The reports from Committee to Council be received and noted.
                                                                                        Carried

QUESTION TIME:
Ms Cathy Greenwood – Coburg
Ms Greenwood spoke as a representative of the Merri & Edgars Creek Parkland Group and
thanked Council for making a public statement regarding Council wanting to retain the
Parkland as open space. At the last Council meeting the suggestion of banners for around
the Parkland was raised. Has there been any progress with the banners and if so where
have they been located?
Cr Matthews-Ward advised that this was in a response to a motion she raised at the last
Council meeting.
Nerina Di Lorenzo, Director City Infrastructure advised that discussions regarding the
banners have taken place and Council is in the process of finalising the text and determining
appropriate locations for the banners.
Ms Clare Averill – Coburg North
Ms Averill spoke as a representative of the Merri & Edgars Creek Parkland Group and
advised Council that at its meeting on 10 June 2009 a motion was moved regarding setting
up a meeting with the Minister for Planning to progress the Merri & Edgars Creek Parkland
Group issue. Has this meeting been organised?
Peter Brown, Chief Executive Officer advised that a meeting has not been organised,
however will be. Council needs to go back to VicRoads and the Department of Planning &
Community Development to work out the strategic relevance of this land.
Ms Averill asked if community members can be involved?
Peter Brown, Chief Executive Officer advised that he has no objection, but it would be up to
the Minister.
Cr Tapinos advised that Council will liaise with the Minister and if residents cannot be
involved in the meeting Council will represent the residents views.
Mr Peter Averill – Coburg North
Mr Averill advised Council that he sent a letter to the Premier‟s office regarding the Merri &
Edgars Creek Parkland and received a response on 6 August 2009 which states that
meetings and options have been raised with the Chief Executive Officer, Peter Brown.
Peter Brown, Chief Executive Officer advised that Council did hold meetings prior to the last
election. He saw the Minister for Planning in Canberra‟s in June, but no further progress was
made and they said they would meet again. Prior to the last election Council told VicRoads
that it wanted the land for free and there has been no further progress. Council has not
received a formal proposal from VicRoads.
Mr Colin Sparks - Unknown
Mr Sparks asked Council if there had been any progress with the VCAT Appeal for 338
Sydney Road?


Minutes of Council Meeting held on 12 August 2009                                                3
Roger Collins, Director City Development advised that he would take that question on notice.
Mr Sparks asked Council if there had been any names suggested for the road at the rear of
1 Sheffield Street, Coburg?
Cr Kavanagh advised that the naming of the road is being considered in a report later on in
the meeting.
Ms Connie Paglianiti – Brunswick
Ms Paglianiti asked Council if it was true that Councillors and officers may be going to
Europe for a study tour?
Cr Tapinos advised that there was a report being considered tonight for Councillors and
officers to go to Europe on a Study Tour. The Study Tour aims to give Council the
opportunity to work with consultants to develop urban renewal projects, speak to industry
experts and see successful developments that may be able to be used in Coburg.
Ms Emma Turner - Brunswick
Ms Turner advised Council that considering that only two sports groups use Allard Park and
Jones Park can Council give consideration to making it an off lead park?
Cr Connellan advised that Council has received a letter regarding this issue and it will be
considered and responded to in due course.
Mr Bruno C – Coburg
Bruno advised Council that he made a submission regarding the naming of the road at the
rear of 1 Sheffield Street, Coburg however wanted to advise that Council has previously
considered a development for this site and it was denied due to traffic issues. The road really
requires widening.
Cr Kavanagh thanked Bruno for his submission and advised that he would be moving a
deferment of the item.
Ms Lynn Fitzpatrick – Brunswick
Ms Fitzpatrick advised Council of her concerns in relation to Jones Park and the designation
of off lead parks for people with dogs. She made the following suggestions:
      Fence the playground and barbeque areas in Jones Park as a matter of urgency.
      Fence all playgrounds in off lead parks and in the interim make the on lead boundary
       in all parks a realistic and workable 5 metres in the absence of fencing.
      Return Allard Park to an off lead park along with Jones Park.
Cr Connellan advised that Council has received her letter and a copy will be distributed and
a response provided.
Peter Brown, Chief Executive Officer advised that the resident is asking Council to make a
policy change. There is a process for this and it would need to come back to Council for
consideration. The fencing of parks will need to be funded and consultation may need to
occur. A response will be provided, but it may take some time.
Ms Maureen McCunnie – Unknown
Ms McCunnie asked Council in relation to the Brunswick City Baths Redevelopment if there
was an OH&S requirement for swimming pools to have at least a 3 metre boundary? How
does Council intend on abiding by this regulation? She also urged Council to keep space
available for the Moreland City Band.
Cr Pryor advised that the boundary requirements will be abided to based on Royal Life
Saving Guidelines. Regarding the Band Hall, it will be moved, but a suitable alternative will
be found or built for the Band.




Minutes of Council Meeting held on 12 August 2009                                               4
Ms Megan Stoyles - Brunswick
Ms Stoyles advised Council that she noticed in the report regarding the Brunswick City Baths
that there may be a reference group established. She advised Council that she would be
interested in joining the group. Ms Stoyles further asked Council what its commitment to
environmental sustainability was? She too supports the retention of the Band.
Cr Pryor advised that architectural plans have been developed over the last 4 years. These
plans include environmental sustainability concepts and have been developed in
consultation with the community. Council anticipated community reaction to the concept
plans and welcomed them so that it can pressure the funding bodies to provide Council with
money to build a facility that the community want.
Jenny Merkus, Director Social Development advised that the establishment of a reference
group is not in the recommendation of the Council report, but is referred to in the
consultation section of the report. Council has not made a definite decision as to whether or
not the reference group will go ahead.
Peter Brown, Chief Executive Officer advised that this project has gone through a s223
process under the Local Government Act 1989. Submissions have now been heard and
Council needs to make a decision. The reference group is a good concept, but Council also
needs to start making some decisions.
Cr Connellan moved, Cr Yildiz seconded that –
Council resolve question time be extended.
                                                                                         Carried

Gordana – Unknown
Gordana asked Council if the Brunswick City Baths will retain its existing size of 8 lanes?
Cr Pryor advised that it will, however it will be reduced from 52 metres to 50 metres.
Carl – Unknown
Carl asked Council if it wants to carbon efficient why are there so may lights on in the
Council Chamber?
Cr Connellan advised that energy efficient bulbs were being used.
Wendy - Unknown
Wendy advised Council that she put in a submission regarding Amendment C94 which she
then withdrew. She asked Council what hours of restriction apply to the development of this
site as there are cranes there 7 days a week.
Peter Brown, Chief Executive Officer advised Wendy to have a look at the EPA website
which lists the State and environmental policies that show guidelines that developers need to
adhere to.
Roger Collins, Director City Development asked Wendy to leave her contact details behind
and he would contact her directly.
Unknown
The resident asked Council why we do not have dog poo dispensers in parks?
Peter Brown, Chief Executive Officer advised that dispensers were installed and they were
repeatedly damaged. Council decided to remove them and provide dog owners with plastic
carry bags.
Sam
Sam spoke in relation to the Jolley Street Scout Hall which is currently being redeveloped.
He asked Council why it was not relocated to Victoria Street as there has been ongoing
issues with parking. Once renovated this is likely to get worse if the centre is more highly
utilised.


Minutes of Council Meeting held on 12 August 2009                                               5
Cr Kavanagh advised that Council requested a traffic management survey be completed
before the redevelopment and then after the redevelopment so that it can make an
appropriate decision about the parking issues. The centre was not relocated because it is
heavily utilised.
Mr Bruno C – Coburg
Bruno advised Council that the development originally applied for at the rear of 1 Sheffield
Street, Coburg was for 7 townhouses to be built. This was denied and now the development
is for 8 townhouses. Why?
8.13pm             Cr Archer left the Council Chamber.
Cr Matthews-Ward advised that Council did not ask for this change, the developer did. This
matter has now gone to VCAT.
Cr Connellan advised that Council receives 1500 planning application per annum and cannot
know the details of all applications.
8.15 pm            Cr Archer returned to the Council Chamber.
                   Cr Yildiz left the Council Chamber.

“ON NOTICE” ITEMS FROM PREVIOUS COUNCIL MEETING:
Resident was not present.

COUNCILLORS ITEMS:
CRTA8          TRAM ROUTE 96 CAMPAIGN
Cr Archer advised Council that the Friends of Tram Route 96 campaign is promoted by the
Metropolitan Transport Forum and with supporters from cities of Melbourne, Port Phillip,
Yarra and Moreland. The aims of this plan are to secure additional trams when the
Bumblebee trams are returned to France in 2011, installation of accessible stops and
improve service levels.
While the 96 serves the far south east corner of Moreland, a vastly improved service would
help drive the reinvigoration of Nicholson St as envisaged by the Brunswick Structure Plan.
Cr Archer moved, Cr Pryor seconded that –
Council resolve to support and resource the Tram Route 96 campaign to ensure that
additional trams are secured for Route 96, accessible stops are installed and service levels
improved.
                                                                                     Carried

8.17 pm            Cr Yildiz returned to the Council Chamber.
CRJK8          LETTER OF CONGRATULATIONS
Cr Kavanagh advised Council that Ruth Matthews has received an award for 50 years
continuous service to the Pasco Vale RSL Women‟s Auxiliary. Ruth is currently the
President of the Auxiliary, however her involvement dates back to 1958 when she was
Secretary.
Cr Kavanagh moved, Cr Matthews-Ward seconded that –
Council resolve to write a letter of congratulations to Ruth Matthews on her recent award and
to thank her on behalf of the Moreland community.
                                                                                     Carried




Minutes of Council Meeting held on 12 August 2009                                              6
CROY4          LEAVE OF ABSENCE
Cr Yildiz moved, Cr Connellan seconded that –
Council resolve Cr Yildiz be granted a leave of absence from Council from 21 September
2009 - 27 October 2009.
                                                                                      Carried

CRKM18         BUS ZONE BOUNDARIES
Cr Matthews-Ward advised Council that it has received a negative response from the State
Government regarding Council‟s request to alter bus zone boundaries in Glenroy
Cr Matthews-Ward moved, Cr Kariofyllidis seconded that –
Council resolves to respond to the State Government‟s letter, (with a copy to local MP's)
reiterating the importance of the issue and requesting a trial of the Gowanbrae ticketing
system where you can purchase either a zone one or two ticket for bus services in Glenroy.
This would have a positive affect on peoples being able to choose sustainable transport
options to access the station and provide positive flow on effects on the whole activity
centre.
                                                                                      Carried

CRKM19         NOISE ATTENUATION MEASURES
Cr Matthews-Ward moved, Cr Connellan seconded that –
Council resolves to seek an urgent meeting with the Minister for Roads regarding improved
noise attenuation measures along the soon to be upgraded section of the Western Ring
Road.
                                                                                      Carried

CRP8           LETTER OF CONGRATULATIONS
Cr Pryor advised Council that Andrew Price has received a Gold Medal in the International
Maths Award.
Cr Pryor moved, Cr Kariofyllidis seconded that –
Council resolves to write a letter of congratulations to Andrew Price on receiving a Gold
Medal in the International Maths Award.
                                                                                      Carried

COUNCIL REPORTS:
DSD29          BRUNSWICK BATHS REDEVELOPMENT (D09/127793)
8.20pm             Cr Teti left the Council Chamber.
The Brunswick Baths Redevelopment project is moving towards conclusion of Stage 1 -
Feasibility and Concept Design. Several recommendations in this report are associated with
commencing Stage 2 of the project - Design Development and Costing. Specifically, this
report seeks to confirm the outcome of community consultation undertaken in response to
the draft concept plan and change of land use of 21-23 Phoenix Street, Brunswick.
The report also seeks approval to invite tenders from short listed architects and notes the
appointment of a project manager to oversee the design development and refurbishment
works.
Cr Pryor moved, Cr Kavanagh seconded that –




Minutes of Council Meeting held on 12 August 2009                                             7
Council resolve:
1.     To note the community feedback on the Concept Plan – Proposal 1 summarised in
       Attachment 1 to the report, and proceed with the design development of the Brunswick
       Baths refurbishment incorporating the reinstatement of the outdoor pool to its original
       width, inclusion of environmental sustainable design initiatives and retention of cultural
       and heritage significance elements of the complex where ever possible within a
       construction budget of $14 million.
2.     To note the submission from Moreland City Band responding to Council notification of
       change of land use for 21 and 23 Phoenix Street, currently a band room and small
       bore rifle range, for the purpose of aquatic and leisure facilities. (Attachment 2 to the
       report).
3.     To approve the change of land use for 21 and 23 Phoenix Street, currently a band
       room and small bore rifle range, for the purpose of aquatic and leisure facilities.
4.     To commit to the relocation of the Moreland City Band by undertaking a needs
       analysis into their specific requirements and identification of a range of
       accommodation options commensurate with their needs.
5.     To expand the project scope of the Brunswick Baths refurbishment upon receipt of any
       additional government funds.
6.     To note that the short list of applicants arising form the Expression of Interest will be
       invited to tender to provide architectural services for the Brunswick Baths
       Redevelopment project.
7.     To appoint Davis Langdon, as detailed in Confidential Attachments 3 and 4 to the
       report, to provide project management services for the Brunswick Baths
       Redevelopment project.
8.     To note that the projected order of cost of project management services over the
       remainder of the project is in the range of $430,000 to $500,000.
                                                                                          Carried

8.27pm             Cr Teti returned to the Council Chamber and resumed his seat.
DCI54          NAMING OF NEW ROAD AT REAR 1 SHEFFIELD STREET, COBURG
               (D09/118919)
Council has issued a planning permit (MPS 2009/525) for a residential development at the
rear of 1 Sheffield Street, Coburg.
A Public Notice seeking suggestions for the naming of the existing road was advertised in
the Moreland Leader newspaper on 22 June 2009. Council received eight submissions, all
of which meet the criteria of the Naming Moreland Places Policy.
Council must now consider the submissions and assign a name to the road.
Cr Kavanagh moved, Cr Yildiz seconded that –
Council resolve to defer this item.
                                                                                          Carried

DCD43          AMENDMENT C94 - MORELAND PLANNING SCHEME - FLORENCE
               STREET / BREESE STREET / WEST STREET / DUCKETT STREET / HOPE
               STREET, BRUNSWICK (D09/121499)

Amendment C94 affects properties located in Florence St, Breese St, West St, Duckett St
and Hope St Brunswick, between the Upfield Railway Line and Sydney Rd, near the Anstey
Train Station.




Minutes of Council Meeting held on 12 August 2009                                                  8
Specifically, the amendment proposes to:
1.     Rezone the land at 5 & 7-9 Florence Street, 1 to 7 (odd and even numbers) & 11 West
       St, 1 to 12 (odd and even numbers) Duckett Street and 20-28 (even numbers) Hope
       St, Brunswick from an Industrial 3 Zone (IN3Z) to a Business 2 Zone (B2Z).
2.     Apply a Design and Development Overlay – Schedule 13 (DDO13) to the properties at
       3A to 3G, 5 & 7-9 Florence St, 1- 45 (odd numbers) Breese St, 1 to 7 (odd and even
       numbers) & 11 West St, 1-12 (odd and even numbers) Duckett St and 20- 28 (even
       numbers) Hope St.
3.     Apply an Environmental Audit Overlay (EAO) to the land at 5 & 7-9 Florence St, 1 to 7
       (odd and even numbers) & 11 West St, 1 to 12 (odd and even numbers) Duckett St
       and 20- 28 (even numbers) Hope St, Brunswick.
4.     The proposed zoning/overlay maps and DDO13 are included in this report at
       Attachment 1 and 2 respectively.
The amendment was placed on public exhibition between 5 March 2009 and 6 April 2009.
Following the exhibition period a total of seven submissions were received, three of which
sought changes to the proposed amendment. All submissions seeking changes to the
amendment were withdrawn following consultation with Council Officers and minor changes
being made to the DDO13. The remaining four submissions were from referral authorities
(statutory and non-statutory) that did not object to the proposal.
This report details the nature of the changes to the DDO13 since exhibition and
recommends that Council adopt the amendment with the proposed changes and submit the
amendment to the Minister for Planning for approval.
Cr Connellan moved, Cr Archer seconded that –
Council resolve:
1.     To support the proposed changes to the proposed Design and Development Overlay -
       Schedule 13 as detailed in Attachment 2 to the report.
2.     To adopt Amendment C94 in accordance with Section 29(1) of the Planning and
       Environment Act 1987.
3.     To submit Amendment C94 to the Minister for Planning for approval.
                                                                                     Carried

CEO25          2008-2009 ANNUAL PERFORMANCE & IMPROVEMENT PLAN -
               PERFORMANCE REPORT (D09/116530)
The Annual Performance & Improvement Plan Performance Report July 2008 to June 2009
provides a snapshot of Council‟s progress towards achieving agreed targets. The process is
currently under review with a work group looking at options for presenting data in a more
sophisticated reporting format using performance software
Cr Teti moved, Cr Helou seconded that –
Council resolve to receive the Annual Performance & Improvement Plan Performance
Report for the period July 2008 to June 2009.
                                                                                     Carried

DCD42          APPOINTMENT OF INTERIM MUNICIPAL BUILDING SURVEYOR
               (DO9/130475)

As a consequence of the recent restructure of Council's Urban Planning & Building Services
and the Civic Safety & Amenity Branches, a vacancy in the Municipal Building Surveyor
function makes it necessary for Council to appoint an interim Municipal Building Surveyor
until a permanent appointment is made to the position Unit Manager Building Services.



Minutes of Council Meeting held on 12 August 2009                                              9
It is proposed that John Royce be appointed as Council‟s interim Municipal Building
Surveyor. Mr Royce is a registered building surveyor and has extensive experience in the
local government sector and is adequately qualified and experienced to hold the position of
Municipal Building Surveyor.
Cr Connellan moved, Cr Matthews-Ward seconded that –
Council resolve to appoint Mr Troy Walters as Council‟s Interim Municipal Building Surveyor
in accordance with the provisions of the Building Act, effective 5 pm 14 August 2009.
                                                                                           Carried

DCD44          SUBMISSION TO THE URBAN GROWTH BOUNDARY REVIEW (D09/120362)

Director City Development reporting on the officer submission prepared and sent to the
Minister for Planning, (and other officers within the Department of Planning and Community
Development (DPCD) and the Growth Areas Authority (GAA) in response to the Delivering
Melbourne’s Newest Sustainable Communities - Urban Growth Boundary Review – Report
for Public Consultation, released 16 June 2009.
Melbourne @ 5 Million, a planning update to Melbourne 2030, was released in December
2008. Melbourne @ 5 million included a commitment to investigate areas in the north, west
and south-east of Melbourne for potential extension to the Urban Growth Boundary. The
Urban Growth Boundary Review – Report for Public Consultation provides detail on the
locations proposed to be included within the revised Urban Growth Boundary and designates
land suitable for future development in the growth corridors at the fringe of Metropolitan
Melbourne.
The commitment by the State Government to review the Urban Growth Boundary constitutes
a considerable shift from Melbourne 2030 policy to prioritise urban consolidation and
maintain a fixed Urban Growth Boundary. This policy shift will affect Moreland City Council
as State Government funds are channelled to new additional infrastructure provision at the
edges of Melbourne rather than into investment in Activity Centre locations such as Coburg,
Glenroy and Brunswick.
The timeline for providing a submission to the Report for Public Consultation did not
correspond with Council reporting time frames. As a result an officer response was
submitted to the DPCD and GAA to meet the due date of 17 July 2009. This report seeks to
formalise the draft submission included at Attachment 1 made by Council officers and
submitted to the DPCD and GAA.
Cr Connellan moved, Cr Kavanagh seconded that –
Council resolve:
1.     To endorse the letter addressed to the Minister for Planning and to be copied to the
       Growth Areas Authority (contained at Attachment 1 to the report) as the Moreland City
       Council submission to the Urban Growth Boundary Review.
8.31 pm            Cr Kariofyllidis left the Council Chamber.
2.     To write to the Minister for Planning and the Growth Areas Authority to notify of
       Council‟s endorsement of the lodged submission.
                                                                                           Carried

DCD45          MODERNISING VICTORIA'S PLANNING ACT - SUBMISSION TO
               DISCUSSION PAPER (D09/62853)

The report outlines the officer submission prepared and sent to the Department of Planning
and Community Development (DPCD) in response to the Modernising Victoria’s Planning
Act: A discussion paper on opportunities to improve the Planning and Environment Act 1987,
March 2009.



Minutes of Council Meeting held on 12 August 2009                                               10
The Planning and Environment Act 1987 establishes a framework for planning the use,
development and protection of land in Victoria. Since its inception in 1987, Victoria has
experienced substantial population growth and expansion. A review of the Act in the context
of broader initiatives around growth, development and sustainability is now being
undertaken. The purpose of the review is to: simplify the current laws, eliminate duplication,
remove redundant provisions, modernise the language and strengthen certainty and
timeliness in the planning process.
The timeline for providing a submission to the discussion paper did not correspond with
Council reporting time frames. As a result an officer response was submitted to the DPCD
to meet the due date of 1 May 2009. This report seeks to provide an additional submission
to the review from the Moreland City Council and submit the submission to the DPCD.
Cr Connellan moved, Cr Matthews-Ward seconded that –
Council resolve:
1.     To submit the attached “Moreland City Council Submission to Modernising Victoria‟s
       Planning Act - Discussion Paper, July 2009” at under separate cover Attachment 1 to
       the report.
2.     To write to the Expert Panel convened to assist with the review requesting their
       consideration of a late submission.
                                                                                          Carried

DCD46          TOWARDS ZERO NET EMISSIONS FOR THE NAGA REGION (D09/115710)

Towards Zero Net Emissions for the NAGA Region (TZNE) outlines an innovative and
collaborative approach to regional cooperation on tackling climate change through
greenhouse gas emissions reduction. The strategic blueprint, for northern metropolitan
Melbourne councils, outlines a comprehensive set of strategies and actions spanning the
key sectors of the region. By harnessing the combined capabilities of its members, and their
connection with local communities, the TZNE strategy demonstrates how members of the
Northern Alliance for Greenhouse Action (NAGA) can effect greater change than any one
member could achieve alone.
TZNE provides, for the first time in Australia, a comprehensive and evidence-based regional
strategic direction to 2020 and provides the framework by which zero net emissions can be
realised. Implementation of TZNE will provide a significant contribution to driving emissions
reduction within Victoria and will drive innovation and research in technological, governance
and policy related approaches to climate change mitigation. TZNE will also provide a
template by which regional action can be implemented, both within Victoria and across
Australia. For NAGA, implementation will create a new era of collaboration and ensure it
remains a national leader in regional approaches to emissions reduction.
The total greenhouse emissions of the NAGA region for 2005/2006 were 21,051 kilo tonnes
of carbon equivalent (kt CO2-e) gases. Emissions are projected to grow by 18.8 per cent to
25,012 kt CO2-e in 2020. During this period, the cost of electricity and carbon will directly
impact Moreland households, businesses and communities. The TZNE plan proposes a
leading role for councils to implement community projects, which can stabilise emissions
growth and lead to reductions of business as usual emissions by over 24 per cent by 2020 –
all the while fostering innovation and economic opportunities. TZNE will assist the Moreland
community to reduce their emissions and in turn reduce the financial burden of rising utility
costs. TZNE draws together key projects to provide a practical action plan that can be
transferred across the NAGA region and beyond. For Moreland City Council, TZNE builds
on a number of existing community programs including:
              STEPS;
              The Coburg Initiative;
              Accelerating Sustainable Buildings;
              Solar Cities; and
              Zero Carbon Moreland and Energy Hub.

Minutes of Council Meeting held on 12 August 2009                                              11
Cr Connellan moved, Cr Pryor seconded that –
Council resolve to support the implementation of Towards Zero Net Emissions for the NAGA
Region (TZNE), Final Report 2009 (under separate cover Attachment 1).
                                                                                         Carried

DCD47          VCAT PRESIDENT’S REVIEW - SUBMISSION TO DISCUSSION PAPER
               (D09/118360)

The Director City Development is reporting on the officer submission prepared and sent to
the Victorian Civil and Administrative Tribunal (VCAT) in response to Justice Kevin Bell
(President VCAT) review of VCAT.
VCAT is Australia‟s largest and most diverse civil and administrative tribunal and certainly
plays an important role in dispute resolution and making Council‟s decisions accountable.
This is VCAT‟s 10th anniversary year with the government asking the newly appointed VCAT
President to look closely into the Tribunal‟s past performance and report on how VCAT might
continue to deliver low cost, efficient and fast access to justice that is fair to all Victorians.
The timeline for providing a submission to the discussion paper did not correspond with
Council reporting time frames. As a result an officer response was submitted to VCAT on
10 June 2009. This report seeks to formalise the draft submission included at Attachment 1
to the report made by Council officers and submitted to VCAT.
Cr Connellan moved, Cr Yildiz seconded that –
Council resolve:
1.     To endorse the letter titled and dated as “President‟s Review of VCAT, 10 June 2009”
       at Attachment 1 to the report.
2.     To write to VCAT to notify of Council‟s endorsement of the lodged submission.
                                                                                         Carried

8.33 pm            Cr Kariofyllidis returned to the Council Chamber and resumed her seat.
DCI49          CLEARWAYS PANEL - COUNCIL REPRESENTATIVE (D09/130184)
In May 2008 the State Government announced a $112.7 million package aimed at easing
congestion. The Keeping Melbourne Moving plan aims to standardise more than 150
clearways within 10 kilometres of the Melbourne CBD from 6.30am to 10am and from 3pm to
7pm, helping traffic flows during peak traffic times. Clearways will also be more strictly
enforced including tow-away provisions.
These clearways changes have recently been implemented within Moreland following an
extended dispute resolution process with the State Government. Meanwhile Council has
been working with VicRoads and the traders to implement a number of other strategies to
help offset any potential impacts of the clearways. These are still being implemented.
In late July 2009, the Minister for Roads and Ports wrote to Council seeking nomination for a
representative on a Clearway Panel, which will provide independent advice for reviewing
data and monitoring the effectiveness of clearway changes.
Cr Kavanagh moved, Cr Matthews-Ward seconded that –
Council resolve:
1.     To nominate the Director City Infrastructure as Council‟s representative on the
       Clearway Panel proposed by the Minister for Roads and Ports.
2.     The Council write to the Minister for Roads and Ports advising of the nomination.
3.     To ask the Minister for Roads and Ports to invite Bicycle Victoria onto the panel.
                                                                                         Carried



Minutes of Council Meeting held on 12 August 2009                                              12
DCI50          WESTGATE STREET, PASCOE VALE SOUTH – CONCERNING THE
               INTRODUCTION OF PARKING RESTRICTIONS (D09/119552)
Council received a petition of 132 signatures on 10 July 2009, requesting 3-hour parking
restrictions from 9am until 9pm Monday to Saturday. Parking restrictions are to be
implemented on the south side of Westgate Street, Pascoe Vale South, from Anderson
Street to the cross over of 9 Anderson Street, Pascoe Vale South (refer to Attachment 1).
Initially Council received a request from the Shirlene School of Classical Ballet in March
2009, located at 9A Anderson Street, Pascoe Vale South, to introduce 3-hour parking
restrictions as it was claimed that out of area cars and trucks are parked for periods of one
week to three months, without being moved. However, as they are registered vehicles they
are not illegally parked. The long term parked vehicles were perceived to be obstructive by
the Ballet School and made it difficult for users of the school to access the indented parking
bay, which abuts the Shirlene School of Classical Ballet along the property line with
Westgate Street.
A circular was distributed in March 2009 to properties of effected frontages seeking support
for proposed changes. Of the six questionnaires received back, three were in favour of the
proposal and three opposed the proposal giving a 50/50 split. The proposal was withdrawn
on the basis that there was a lack of support in line with Council policy, which states 60%
support is required to further a proposal.
Cr Kavanagh moved, Cr Helou seconded that –
Council resolve to leave the street unrestricted given that the proposal received less than the
support required for it to proceed and that existing conditions are not considered a safety
issue.
                                                                                         Carried

DCI51          ROAD REINSTATEMENTS (D09/114269)
Council at the 10 June 2009 Council meeting (CROY2) requested a report be prepared
detailing the process of road reinstatements for roads and footpaths within public land.
This report details the process as outlined in Council‟s Environmental and Civic Assets Local
Law, the Road Management Act 2004 and the relevant Codes of Practice referred to in the
Road Management Act.
Cr Kavanagh moved, Cr Helou seconded that –
Council resolve to defer this item.
                                                                                         Carried

DCI52          BLACK STREET/BARKLY STREET CAR PARK - PROPOSED
               IMPROVEMENT WORKS (D09/127018)
Council has received complaints from residents that live near the Council car park on the
corner of Black Street and Barkly Street, Brunswick that enforcement of existing parking
restrictions is unsatisfactory. The existing restrictions prohibit parking between 11pm and
4am on Thursday, Friday and Saturday nights.
It is proposed that the car park be fenced and automatically operated and pneumatically
retractable bollards be installed to physically assist Council in enforcing the existing parking
restrictions. The cost of these works, including asphalt resheeting and linemarking works is
estimated at $125,620. (Refer to Attachment 1 to the report).
Cr Kavanagh moved, Cr Kariofyllidis seconded that –
Council resolve:
1.     To approve the expenditure of up to $25,000 to fund a solution at the car park and to
       close the car park between 11pm and 6am.



Minutes of Council Meeting held on 12 August 2009                                              13
2.     That Council officers report back to Council at the November meeting about the
       effectiveness of closing the car park in addressing the anti-social behaviour and to
       detail all options for the long term future of the car park.
                                                                                       Carried

DCI53          BUILDING OPERATIONAL PLAN (BOP) (D09/101170)
The Building Operating Plan (BOP) is a plan that supplements the Building Asset
Management Plan (BAMP) and Council‟s numerous service delivery plans. It brings these
policies together to formulate a long-term plan for the renewal of Council‟s building stock.
The Building Operating Plan Policy is the document that describes how the BOP works.
Council now has the opportunity to adopt the Building Operating Plan and the Building
Operating Plan Policy.
Cr Kavanagh moved, Cr Matthews-Ward seconded that –
Council resolve:
1.     To adopt the Building Operating Plan (BOP) Policy with editorial changes on page 4.
2.     To adopt the Building Operating Plan (BOP) with the Oak Park Pool project moved to
       Year 5.
3.     That the Building Operating Plan (BOP) be reported to Council periodically, and prior
       to the commencement of the annual budget adoption process, for review and
       endorsement as per the process outlined in the Building Operating Plan Policy.
                                                                                       Carried

DSD28          NORTH WEST REGION - FOOTBALL VENUE STRATEGIC REVIEW AND
               FEASIBILITY STUDY (D09/109795)
Participation in football has grown across Victoria, particularly throughout Melbourne. The
ongoing provision of appropriate facilities is a concern for all levels of government, the
game‟s governing body and all local clubs.
The need to develop a coordinated approach to facility development, particularly “municipal
and regional facilities”, is seen as being essential to the sustainable growth of the game.
The North West Region Football Venue Strategic Review and Feasibility Study is the result
of eight municipalities across the north west region of Melbourne, Football Federation of
Victoria and Sport and Recreation Victoria working together to prepare a regional and local
strategy for sustainable facility development.
This report recommends that Council adopt the North West Region Football Venue Strategic
Review and Feasibility Study and endorses the municipal priorities for Moreland to maximise
community benefit and the opportunities for game development in Moreland and the region.
Cr Kavanagh moved, Cr Pryor seconded that –
Council resolve:
1.     To receive the North West Region – Football Venue Strategic Review & Feasibility
       Study.
2.     To endorse the Key Focus Areas for Regional Directions, Football Facility Hierarchy
       and municipal priorities for Moreland contained within the North West Region –
       Football Venue Strategic Review & Feasibility Study.
3.     To refer key municipal priorities including the redevelopment of CB Smith Reserve,
       implementation of the Hosken Reserve master plan and installation of a synthetic pitch
       at Clifton Park to the forward capital works estimate and for any state and federal
       government funding opportunities.




Minutes of Council Meeting held on 12 August 2009                                              14
4.     To thank the Minister for Sport and Recreation, The Honourable James Merlino MP for
       sponsoring the North West Region Football Venue Strategic Review and Feasibility
       study, a significant strategic document that supports football in Moreland and the North
       West Region.
5.     To investigate Box Forest Secondary College shared use open space as a multi or
       single use facility.
                                                                                       Carried

LATE REPORT:
CEO26          STRATEGIC OPERATIONAL PLAN (D09/123083)
The 2009-2013 Council Plan adopted by Council in June has set the strategic direction for
how Council will progress its vision for addressing the desired direction and challenges faced
by the City of Moreland over the next four years. The Strategic Operational Plan actions the
first year, 2009-2010, of the Council Plan.
Cr Teti moved, Cr Yildiz seconded that –
Council resolve:
1.     To endorse the 2009-2010 Strategic Operational Plan with minor editorial changes in
       conjunction with the Deputy Mayor and Cr Connellan.
2.     To remove unfunded actions from the 2009-2010 Strategic Operational Plan.
3.     To make the Strategic Operational Plan available to the community via the internet and
       through the availability of hard copies at Council service centres.
                                                                                       Carried

CEO27          THE COBURG INITIATIVE: URBAN REGENERATION STUDY TOUR
               (D09/128910)
A study tour of urban regeneration projects in Spain and the UK is proposed for
13 - 25 September 2009.
The tour will provide an opportunity to talk to people involved in urban regeneration projects
to learn from their experience. It will cover matters such as governance, urban design,
commercial, regulatory frameworks and economic development. The projects to be visited
have been selected due to the innovative approach they have taken and that they have
delivered projects on the ground with similar issues to the Coburg Initiative.
Cr Teti moved, Cr Kariofyllidis seconded that –
Council resolve:
1.     That the Mayor, Cr Tapinos, the Portfolio Councillor Economic Development, Cr Helou,
       and North East-Ward Councillor, Cr Kariofyllidis, represent Council on a study tour of
       urban renewal projects in Europe between 13 and 25 September 2009.
2.     That travel, accommodation and associated expenses be met from the Mayor and
       Councillors Conference and Seminar Budget.
3.     To note that the Chief Executive Officer, Peter Brown and Project Director The Coburg
       Initiative, James Scott, are attending the study tour and during the absence of the
       Chief Executive Officer from the 13 to 25 September 2009 that the Director Social
       Development, Jenny Merkus, will be the Acting Chief Executive Officer.
                                                                                       Carried

Cr Kavanagh voted against this motion.




Minutes of Council Meeting held on 12 August 2009                                            15
DSD30          COMMUNITY FACILITY FUNDING PROGRAM 2010-2011 (D09/124069)
The Community Facility Funding Program provides an opportunity for Council to apply for
grant funding from Sport and Recreation Victoria (SRV) to complement its financial
commitment to recreation planning and capital works projects in any given year.
This report seeks Council endorsement of recommended projects and that funding
applications be submitted to SRV under the Facility Planning and Major Facility Funding sub-
categories of the Community Facility Funding Program.
Cr Kavanagh moved, Cr Pryor seconded that –
Council resolve:
1.     To endorse a Facility Feasibility funding application of $30,000 to Sport and
       Recreation Victoria for the Oak Park Aquatic Centre Redevelopment.
2.     To endorse a Major Facility funding application of $500,000 to Sport and Recreation
       Victoria for the pavilion replacement project at CB Smith Reserve.
3.     To refer the required funding for the pavilion replacement project at CB Smith Reserve
       to the 2010-2011 Capital Works Program.
                                                                                       Carried

URGENT BUSINESS:
The Urgent Business Council report CEO28 Submission Into Inquiry Into Manufacturing In
Victoria (D09/134727) was circulated prior to the meeting and submitted for consideration.
Cr Teti moved, Cr Connellan seconded that –
Council resolve that the Urgent Business Council report CEO28 Submission Into Inquiry Into
Manufacturing In Victoria (D09/134727) be admitted for consideration because it relates to a
matter that has arisen since the distribution of the agenda and cannot safely or conveniently
be deferred to the next Council meeting.
                                                                                       Carried

CEO28          SUBMISSION INTO INQUIRY INTO MANUFACTURING IN VICTORIA
               (D09/134727)
On 3 August 2009, Council sent a submission to the Victorian „Parliamentary Inquiry into
Manufacturing in Victoria‟ suggesting that there was a potential opportunity for Moreland
within the scope of the Inquiry. Further the submission suggested that any future for
manufacturing in the state required a considered government long-term plan with incentives
to encourage new industries into both metropolitan and regional locales.
Cr Connellan moved, Cr Matthews-Ward seconded that –
Council resolve:
1.     To endorse the “Inquiry Into Manufacturing in Victoria” submission of 3 August 2009
       (D09/131741) Attachment 1.
2.     To further advise that they would like the ideas from „Victoria the Green Jobs State -
       Seizing the Opportunities‟ a report released by Environment Victoria from The Green
       Jobs Summit for increasing manufacturing in Victoria, to be given serious
       consideration.
                                                                                       Carried




Minutes of Council Meeting held on 12 August 2009                                               16
CONFIDENTIAL BUSINESS:
Cr Kariofyllidis moved, Cr Matthews-Ward seconded that –
In accordance with section 89(2) of the Local Government Act 1989 this Council meeting be
closed to the public to consider Council report DCI55 Open Space Maintenance Operations
Service Review (D09/127329) because it relates to industrial matters and DSD31 Pascoe
Vale Sports Club - Outstanding Debt (D09/124220) because it relates to a matter which the
Council or special committee considers would prejudice the Council or any person.
                                                                                  Carried

The Council Meeting was closed to the public at 9.18 pm.

OPENING THE MEETING TO THE PUBLIC
Cr Pryor moved, Cr Connellan seconded that –
The Council Meeting be open to the public.
                                                                                  Carried

The Council meeting was opened to the public at 9.43 pm.
The meeting closed at 9.44 pm.


                                                                               Confirmed




                                                                      Cr Lambros Tapinos
                                                                                 MAYOR




Minutes of Council Meeting held on 12 August 2009                                       17

								
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