After Action ConferenceAgenda•Introductions & Opening Remarks I.Exercise SummaryII.Improvement Plan DevelopmentIntroductionsYour nameYour organizationYour role during the exerciseOne key success during the exerciseOne key challenge during the exerciseExercise Scope[Insert a brief description of the exercise including the scope, duration, etc.]Exercise Objectives[Insert Exercise Objectives]Scenario Synopsis[Insert brief summary of the exercise scenario]Key Strengths and Accomplishments[Insert the key strengths from the exercise]Key Areas for Improvement[Insert the key areas for improvement from the exercise]AAR Review and ApprovalReport Section•Executive Summary through Part 3•Part 4 –Exercise Synopsis•Part 5 –Cross-Functional Analysis•Part 6 –Conclusions & Recommendations•Appendices (except lessons learned)Comments•Issues of disagreement•Technical corrections to content•Additions or deletions•Approval[Review the exercise AAR with participants and solicit feedback on its contents)Report Approval Process•Decision by consensus•Parking lot for unresolved issues (e.g. consensus not attained)–Consider compromises–Refer to Exercise Directors–Exercise Directors consult with applicable agency headImprovement Plan Development•Divide into groups•Select a group leader and recorder•Discuss each lesson learned•Turn recommendations to actions•Provide actions to facilitator•Reconvene to brief actions to entire groupWriting Improvement Actions•Determine action needed to fix the problem•Choices–No further action; already fixed–No further action; not worth fixing–Accept recommendation as is–Choose new action—if so, write itWriting Improvement Actions•Generally plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises•All follow-up actions must have:–What must be done (an action e.g.,a verb) –Who will do it (agency and POC)–When it will be done (specify reasonabledate)Sample Improvement Action Template•Use these templates as suggestions for refining recommendations. You need not match the wording exactly.•(Who)will prepare/revise ________ plan to (correct what?)by (when).•(Who)will prepare/revise ________ policy or procedure to (correct what?)(when).•(Who)will conduct training for (group)in (what?)so that ________ by (when).•(Who)will obtain/repair _______ equipment/facilities so as to __________ by (when).•(Who)will conduct _________ study/analysis to __(action required)___so as to _______________.•(Who)will convene a working group of ___(people/agencies)___ to __(action required)__so as to correct ___(what)___.15Tasks Recommendations Action Responsibility Due Date Improvement Plan MatrixAction BriefPlease indicate:•Which items require no further action•Recommendations with no change to actions•Changed or new actions and whyFacilitator will record revised actions.Wrap-upNext Steps•Memo report•Follow-up progress meetingClosing Comments