THE UNIVERSITY OF BRITISH COLUMBIA
JULY 2006/ ISSUE 15
“Yesterday is a Let’s put a face to the name…
Tomorrow is a How many years have you talked to someone
but have never actually met them in person?
promissory note; Well, it is time to change that during Finance’s
Today is the only annual open house event. This year it will be on
cash you have, Thursday, August 17 from 2-4pm. Like last year
you are encouraged to invite people from other
so spend it departments with whom you deal on a regular
wisely.” basis. It will be a great afternoon of snacks, pop
and socializing (and a little boasting about
- Kim Lyons Finance’s accomplishments!).
Details will follow, and any volunteers will be
Have a great summer!
Staff News 2
Department News 6
Employee News 9
Social Committee 11
Other Fun Stuff 13 Director
Helene Modder – Administrative Assistant – May 15, 2006
Helene joined the Administration Group in May, and she has
been in Financial Services since January of 2003. Most recently,
her career has seen her take on duties in Payroll, where she has
worked as a Payroll rep. and front counter representative. Enjoy
your new position, Helene!
Leisa Rattray – Operations Analyst (Team Leader)– June 19,
Leisa has been promoted to Operations Analyst (Team Leader) in
RTA. Leisa joined UBC Finance in August 2003 and has held various
roles in both Requisitions Processing section and RTA. She has
made a very positive contribution to the Finance Certification and
Training programs. Leisa is a UBC grad and she is currently
completing her CGA designation. Congrats on your new role, Leisa!
Betty Ang – Smart Forms Clerk – March 13, 2006
Betty Ang has been with the Finance Department since
August 2005. She started out in RTA assisting the NCE team
and the Tri-Council Teams. Betty has a degree in Accounting
and a CPA, and her experience in accounting will be helpful
in fulfilling her duties in requisitions. Great job, Betty!
Maria Wong – Revenue Accounting Clerk – May 10, 2006
Maria Wong is now working for Revenue Accounting. Maria
started in January 2005 as the vendor set-up clerk in Requisitions
Processing. In her new position, she will be expanding her
knowledge of Financial Services with Michael Chan and his team.
New to the Department…
Tim Barr – Systems Analyst – March 1, 2006
Tim started with us as a Systems Analyst for budgetary and finance
management on March 1 and comes to us from Business
Objectives/Crystal Decisions where he focused primarily on
Accounts Receivable and Billing processes. Tim has 10 years
experience in Information Technology progressing from functional to
technical. Welcome, Tim!
Josephine Bermejo – Admin. Floater Clerk C– June 1, 2006
Josephine has joined the Requisitions Processing Team as a floater
clerk. Josephine has worked as a Staff Finders temp at several UBC
departments and is interested in completing her CGA designation in
the future. Welcome to the department, Josephine!
Farrah Rajani – Clerk H, RTA – June 15, 2006
I am pleased to announce that Farrah Rajani is the successful candidate
for the General Grants Clerk position in RTA. Farrah joined UBC in
January 2005 and has been part of the accounting team at the Dean's
office of Education. She is also a UBC grad with an Accounting diploma
from BCIT. Please join me in welcoming Farrah!
Irene Wang – Manager, Accounts Payable – June 19, 2006
I am very pleased to announce that Irene Wang has accepted the
position of Accounts Payable/Requisition Processing Manager. Irene
is a CGA with many years of progressive experience in all aspects of
accounting including supervision of a large staff. Please join me in
Helen Wong – Senior Budget Analyst – April 24, 2006
Please join me in welcoming Helen Wong to her new role as an
analyst in the Budget Office. Helen joins UBC after several years of
working with Vancouver Community College as a Budget Accounting
Specialist. She is a welcome addition to the team and will be working
from the Budget Office located in the Old Admin Building.
Narender Gill – Payroll, Front Counter – June 12, 2006
You may be wondering who the new smiling face is at the Front
Counter. Narender Gill has joined the Payroll Front Counter Team,
and he has a strong accounting and payroll background. He has
recently achieved a Diploma in Accounting and Payroll. Welcome,
Danny Yoo – Solutions and Integration Manager – June 28, 2006
Danny Yoo has joined us again, as the new Solutions and Integration
Manager for UBC Finance & HR enterprise systems. Data
management & systems administration will report directly to Danny, who
will also act as our infrastructure liaison with ITServices. Upon leaving
UBC in 2005, Danny worked at Oracle/PeopleSoft and Business
Objects. We are so glad to have you back, Danny!
Jackie Sun – Senior Budget Analyst – June 19, 2006
Jackie Sun will be joining the Budget Office as a Senior Budget
Analyst starting on Monday June 19 th. Jackie is a CGA who joins UBC
from the private sector and has worked in a financial capacity for
organizations such as Amica and Future Shop. Jackie will be located
in the Budget Office in the Old Admin Building. Please join me in
welcoming Jackie to UBC.
Alexia Lee – Operations Analyst
(Team Leader) RTA – June 16,
Alexia has accepted a position in Library as the
Finance Manager, and in order to ensure a
smooth transition at RTA she stayed with us till
the end of RTA’s “peak” season. Her last day
with Finance was Friday, June 16th. Alexia
has done a great job in the variety of roles that
she has held in Finance and will be missed.
Please join me in congratulating Alexia on her
new role. –Sharon Wu
Moses Lo – NCE Grants Clerk – June
I regret to announce that Moses will be leaving
UBC Finance to pursue an opportunity at SFU
effective June 19, 2006. While Moses misses
working with the RTA team, he is very excited
about the new opportunity at SFU where he can
further develop other skills.
I would like to thank Moses for his valuable
contribution to RTA and wish him well in his new
position. –Sharon Wu
Pronab Saha – Solutions Architect
– June 23, 2006
I regret to announce that Pronab Saha is
leaving his position as Solutions Architect,
to pursue an opportunity at ITServices
effective June 26th. In just over a year with
Systems, Pronab has made significant
contributions to the enhancement of our
hardware infrastructure, application tools
upgrades and the recent implementation of
the Faculty and Staff self-service.
On a personal note, I have enjoyed
working with Pronab over the past year,
and I wish him well in his new role.
The following people will surely be missed…
(June 14, 2006) Nataliya Dashko, Systems Analyst, leaving to pursue her family
(June 16, 2006) Alexia Lee, Operations Analyst in RTA (Team Leader), leaving
to pursue an opportunity with the Library.
(June 16, 2006) Moses Lo, Government and Industry Grants Clerk in RTA, off to
SFU to continue to master the financial game…
(June 23, 2006) Pronab Saha, Solutions Architect, is leaving to join the IT services
team, but he won’t be too far away….
Finance Training Update
The Finance Certification deadline for all UBC departments processing their
own financial transactions has passed, and Financial Services is pleased to report
that 35 departments successfully completed all certification requirements. As a
result these departments are able to retain their online update access to
For any other departments interested in receiving this access, please visit the
following link, which provides detailed information on the certification process,
including the training life-cycle, course schedule, and course descriptions:
Smart Forms, the web-based Q-Requisition forms and Travel
Requisition forms, are proving to be very popular with the campus
community, as they are dramatically reducing the processing time
for transactions, especially for some of the year-end processes.
There are currently 335 individuals throughout the campus using
Smart Forms to process transactions. For the month of March
2006, 48% of all requisitions received by Finance from the campus
community had been processed using Smart Forms.
For more information on Smart Forms including registration
information and our training schedule, please visit the following link:
Employee Recognition Award
The recipient of the Customer
Service Award for this quarter is
Penny Dixon from Data
Management. Joanne Young
nominated Penny and shared that The recipient for the Customer Service
Penny monitored Payroll jobs from Award for this quarter is John Bagtas of
home on her vacation! Accounts Payable. John received several
nominations, all of them with glowing
reports. John consistently exceeds
expectations, going beyond his regular
duties to assist others. We are happy to
recognize his efforts!
When an employee goes above and beyond the call of
duty, he or she should be rewarded!
The Customer Service Award will now be called the
Employee Recognition Award to better serve as a
reminder that our clients and customers are certainly
important to us, but so are those people that we see
nearly everyday who help us get our jobs done.
If you have a story of a time when a fellow employee
helped out, came up with a great idea to improve
something or really dug you out of a hole, let someone
know. No need to shout it from the rooftops or wear a t-
shirt with this person’s picture (unless you want to!) just
send an email to nominate him or her for the quarterly
Employee Recognition Award.
We know that there are several in Financial Services who
deserve recognition. Please take the time to nominate a
co-worker and forward all nominations to Diana Parks at
The UBC-O Finance team have moved onto
The Finance Department plans to have an campus with the rest of the UBC-O
Open House from 2 to 4 on August 17, employees. They no longer have to
2006. “commute” for meetings with UBC-O.
UBCO Finance members making the move
Last year was a great success, many are Barbara Peacock, Erin Podmorow,
departments came to meet our employees Wade Noseworthy, and Jeanette Chevrette.
and chat over snacks and coffee.
Please note that their phone numbers will
We will be looking for volunteers and guest remain the same, and the temporary fax
lists for the Open House, so stay tuned! number for UBC-O Finance Staff will be is
Also, if you have any suggestions of what
you might like to see at this year’s open
house, feel free to contact Diana Parks at 2-
Hampton Place - receivables live in June Research and Trust
Reimbursement of staff expenses - direct
In anticipation of the June 30 Tri Council
deposit via Royal Bank live in July 2006
deadline for the submission of financial
Payroll and General cheques that comply statements, the Tri Council team in
with CPA Standard 006, Part A (image- Research and Trust Accounting successfully
based clearing) are targeted to be available completed over 2,700 financial statements.
by October 2006. Keep up with the good work!
The NCE/Contracts team has successfully
completed the annual A133 audit process
for fiscal year 2005/2006. The auditors from
PriceWaterhouseCoopers have expressed
their appreciation for the assistance that
they have received from RTA during their
visit at UBC.
The lunch hour tour series “Getting to know your
campus” for Financial Services staff has been
moving ahead full force. Staff have visited 2
attractions so far, and these departments have
been very gracious in showing Finance staff
members the VIP treatment.
In May, we visited the Belkin Gallery and saw an
exhibit of political works from several Latin-
American countries. In June, we visited the
scenic and peaceful Nitobe Memorial Gardens.
Both visits were unforgettable.
Fine Arts Gallery at the On July 26 we will be visiting the UBC farm and in
Morris and Helen Belkin Art August we hope to visit the UBC Botanical
Gallery Gardens—while the summer is still here!
In the fall and beyond, we hope to see several
other UBC attractions such as the Michael Smith
Laboratories, the Pacific Museum of the Earth (in
EOS dept.), the Barber Learning Centre, and Cecil
Green Park to name only a few.
Stay tuned for more details!
Michael Smith Labs.
25/35 Year Club
A couple of Finance employees each marked quite a milestone in 2006.
Greg Lakowski celebrated 25 years with the University.
Niran Subramaniam wrote a speech for the 25/35 year club dinner to mark
the occasion, saying that Greg was much like a “dog with a bone” when it
comes to taking on new challenges. But in all seriousness, the Finance department is proud to have
Greg as an employee! Congrats!
Jill Darling celebrated her 35th year with UBC.
A good time was had by all at the Annual 25/35 year club dinner.
Though I think that Jill was heard saying, “Well, it’s no Disneyland, but
here I am!” Good for you, Jill!
Thanks and congratulations to you both for your long service to the
Employee Signing Bonuses
Many CUPE and AAPS staff members have seen some extra money on
their recent pay advices from April and May. Thanks go out to Payroll
and the Systems group for the quick turn around on getting lump sum
payments to various employment groups less than 30 days after these
collective agreements were signed and ratified! The retroactive
payments to employees were paid out by the end of May 2006.
Again, a special thank you to the combined efforts of Human Resources
and Finance’s Payroll and Systems teams for helping to get these
payments out to employees so quickly. Bravo!
Finance’s 3rd Annual Hot Dog Day –
June 14, 2006
Another Summer is upon us and the time
had come for another great hot dog day in
There were good quality smokies, all the
fixin’s, three great cooks, and cold pop.
Thanks to Martin, Dana, and Ray for taking
on the cooking of enough hot dogs for our
whole department and then some!
Hmm…it needs something to get going. Also, thanks to the Social Committee for
putting together a great hot dog day with lots
of leftovers and cold pop for everyone.
See you next year!
Yes, that’s what we need—more fuel!! Bob
and Manley are managing the fire. Stand
Oh, yes, now we’re cooking! The dogs
are well on their way.
Martin and Ray have a new victim to take over
the grill. Trang joins in! Niran looks awfully
Lisranti, Maria, Lily and David are enjoying
Elizabeth and Winnie are enjoying Coca- the sights and sounds of hot dog day and
Cola products…good advertising ladies! each other’s company.
There is some World Cup and Stanley Cup
talk going on (can you believe there is Peggy and Lily are enjoying a conversation
hockey in the middle of June?) Bino over a dog and some pop.
certainly has something to talk about!
Susan, Joanne and Michelle entertain our Edmund tells Luz shyly: “It’s only 2 hot
visitors from the Budget Office! dogs; Vincent has 3!”
OTHER FUN STUFF
I was born not knowing and have
had only a little time to change that
here and there.
--Richard Feynman (1918 - 1988) Puzzle Time…
A New Word and Puzzle on
Every Newsletter This week’s puzzles are “logic” puzzles or
riddles, courtesy of some Berkeley
The “bi-monthly” word and geniuses…have fun!
Feel free to use this new part of 1. There are three closed and opaque cardboard
The Grapevine to expand your boxes. One is labeled “APPLES”, another is
mind with extra knowledge! labeled “ORANGES”, and the last is labeled
“APPLES AND ORANGES”. You know that the
labels are currently misarranged, such that no
bombinate \BOM-buh-nayt\, box is correctly labeled. You would like to
intransitive verb: correctly rearrange these labels. To accomplish
To buzz; to hum; to drone. this, you may draw only one fruit from one of the
boxes. Which box do you choose, and how do
Sometimes the computer you then proceed to rearrange the labels?
bombinates way into the night,
stops for a bit of rest, then 2. Three men go to a cheap hotel, and the desk
resumes its hum at the early hours clerk charges them a sum of $30.00 for the
of the morning. night. The three of them split the cost, making
-- Cheryl Glenn and Robert J. the cost $10 each. Later, the manager comes
Connors, New St. Martins Guide over and tells the desk clerk that he
to Teaching Writing overcharged the men, since the actual cost
should have been $25.00. The manager gives
the bellboy $5.00 and tells him to give it to the
men. The bellboy, however, decides to cheat the
men and pockets $2.00, giving each of the men
only $1 back.
Now each man has paid $9 to stay for the night,
Bombinate is from Late Latin
and 3 x $9 = $27. The bellboy has pocketed $2,
bombinatus, past participle of
but $27 + $2 = $29. Where is the missing $1?
bombinare, alteration of Latin
bombilare, from bombus, "a
Solutions to Puzzle Time (on page 13)
Solution 1. Since you know that all three of the boxes are mislabeled, if you start with the box that
is labeled “APPLES AND ORANGES”, you will either find only apples or only oranges. Then the
other two box labels can be found if you know that you have one of the other two choices left and
the “old identity” of the box and “true identity” of the box cannot be the same because they are
Example: If you reach into the box called “APPLES AND ORANGES”, and you pull out an orange,
then this box must have only oranges contained inside, and hence will be called “ORANGES”. So
now we know the true identity of the “APPLES AND ORANGES” box, and as for the true identity of
the “ORANGES” and “APPLES” boxes, one will be called “APPLES AND ORANGES” and the
other will be called “APPLES”. Remember that neither is correctly labeled. So in this example:
Old identity True identity
APPLES AND ORANGES ORANGES (now the last two boxes
should be accurately labeled “APPLES
AND ORANGES” and “APPLES”)
APPLES APPLES AND ORANGES (because the
old and true identities cannot be the
ORANGES APPLES (and this one is by default)
Solution 2. The solution for this can be found using accurate accounting. The $2 the bellboy took
came from the $27 that the men originally paid (so no need to add it again to the original cost of
the hotel room). So the $30 can be accounted for with this equation:
$25 (hotel) + $2 (bellboy) + $3 (back to the men) = $30
Thanks for reading the July issue of The
Grapevine. As always, if you have any
feedback, ideas or suggestions of what
to include in future newsletters please
feel free to contact me,
Diana Parks, at ext.
2-5499 or via email at