Data Element Description Project A 1 Project Name Name of project. Project names must be unique. 2 Start Date Actual start date if project has already started; otherwise, an estimated start date. 2/2/2008 3 Department/Agency Name of agency, office, department, board, council. 4 Project Manager The person who provides overall management to the project. Unknown 5 Project Sponsor The person who provides executive team approval and sponsorship for the project. Has budget ownership for the project and is the major stakeholder and recipient for the project deliverables. Unknown 6 Activity Activity distinguishes whether this is a project or proposed project, support activity, collaboration activity or other type of activity: Project, Support, Collaboration, Other 7 Stage Characterizes the project as: Active; Cancelled; Closed; On Hold; Proposed; Unknown Unknown 8 Program Program name is entered if the project is one of several related projects managed under a defined program umbrella; examples of Programs are None; CRIMNET; DTE; HIPAA; Other; Unknown 9 Project Scope Primary indicator of project scope: Agency Unique; Enterprise (used by all agencies); Shared Service (used by two or more agencies); Unknown Unknown 10 Primary Project Driver Primary motivation driving the project: Mandatory or Legal; Mitigation of Operational Risk; Strategic; Other; Unknown Unknown 11 Project Category Primary category describing the project: Infrastructure; Maintenance or Operations; New Application; Other; Unknown Unknown 12 Primary Project Outcome Primary expected project outcome: Customer Satisfaction; Maintenance; Reduced Cost; Other; Unknown Unknown 13 Project Type Type of project: Business Process; Information System; Infrastructure; Other; Unknown Unknown 14 Primary Funding Source Primary funding source: Bonding; Federal; State General Fund; State Other; Other; Unknown Unknown 15 Organization Optional to be used if agency wishes to identify a Division or Bureau None 16 Project Manager Email Email address of state employee Project Manager None 17 Project Owner Organizational manager having management responsibility for successful execution and outcomes of the project. In many instances, the Project Manager may report organizationally to the owner. None 18 Business Case Business Case exists for the project: Yes (attach a copy); No; Not required No 19 Scope Statement Scope Statement exists for the project: Yes (attach a copy); No; Not required No 20 Status Report Status Report exists for the project: Yes (attach a copy); No; Not required No 21 Risk Management Plan Implemented Risk Management plan implemented for the project: Yes; No; NA No 22 Budget Status Color coded budget status, consistent with the monthly status report template: Green (controlled or performing as expected); Yellow (caution); Red (critical status); Unknown. Plus and minus signs vary the appraisal within these categories. Unknown 23 Schedule Status Schedule Status --see Budget Status Unknown 24 Scope Status Scope Status --see Budget Status Unknown 25 Overall Status Overall status of project --see Budget Status Unknown 26 Finish Date Estimated or actual date of project completion. 2/3/2008 27 Approved Budget Cumulative direct and indirect costs budgeted for project. Includes labor, hardware, software, and other. Labor amount includes internal IT labor, internal business labor, and external labor. $0 28 Actual Costs to Date Actual costs expended to date. $0 29 Forecasted Remaining Costs to Complete Estimate of remaining costs to complete the project. $0 Project Portfolio Data Collection Worksheet Template Project Portfolio Data Collection Worksheet Template v8 Date: 2/2/2008 Page 1 of 3 Office of Enterprise Technology Program Management OfficeAgency List Accountancy Board Administration Dept Administrative Hearings Office Agriculture Dept Amateur Sports Commission Animal Health Board Arch/Eng Board Arts Board Asian-Pacific Minnesotans Council Attorney General Barber/Cosmetologist Examiners Bd Behavioral Health & Therapy Bd Black Minnesotans Council Campaign Finance & Public Discl Board Capitol Area Architectural Planning Board Chicano Latino Affairs Council Chiropractic Board Commerce Dept Corrections Dept Court of Appeals Dentistry Board Dietetic & Nutrition Practice Bd Disability Council Education Dept (K-12) Electricity Board Emergency Medical Svcs Reg Bd Employee Relations Dept Employment & Economic Dev Dept Enterprise Technology Office Environmental Assistance Office Explore Minnesota Tourism Finance Dept Gambling Control Board Governor's Office Health Dept Higher Education Office Housing Finance Agency Human Rights Dept Human Services Dept Indian Affairs Council Investment Board Iron Range Resources & Rehab Board Judicial Standards Board Labor & Industry Dept Legislative Auditor Legislature Lottery Marriage & Fmly Therapy Board Mediation Service Bureau Medical Practices BoardMetropolitan Council Military Affairs Dept Minn State Academies Minn State Colleges & Universities Natural Resources Dept Nursing Board Nursing Home Admin Board Ombudsman for MH & MR Ombudsperson for Families Optometry Board Peace Officers Stds & Trng Bd Perpich Center for Arts Education Pharmacy Board Physical Therapy Board Podiatric Medicine Board Pollution Control Agency Private Detective Board Psychology Board Public Defense Bd Public Safety Dept Public Utilities Commission Racing Commission Revenue Dept Secretary of State Sentencing Guidelines Commission Social Work Board State Auditor Supreme Court Tax Court Transportation Dept Trial Courts Veterans Affairs Dept Veterans Home Board Veterinary Medicine Board Water & Soil Resources Board Workers Comp Court/Appeals Zoological Board