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Lakehead University Student Union Board of Directors 20082009

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					                                 Lakehead University Student Union
                                    Board of Directors 2008/2009
                                 ANNAUL GENERAL MEETING MINUTES
                                          March 19th, 2009
                                              ATAC 5035


   1. Call to order [4:23pm]
   2. Appointment of Proxies

       Ian Dasti proxies to Brecklyn Fowler

       Kyle Lees proxies to Will Perry

       Derek Wall proxies to Josh Kolic

   3. Acceptance of the Agenda
      Valiquette moves to table the approval of the minutes until the next BOD meeting
      Seconded by Ryan
      Carried

       Wease motions to add new business section in regards to the Presidential search committee
       Seconded by Granville
       Carried

       Valiquette motions to accept the agenda as amended
       Seconded by Granville
       Carried

   4. Presentation of the 2007/2008 audited financial statements

       Ruberry motions to accept report of the audited financial statements
       Seconded by Garro
       Carried

   5. Presentation of LUSU Budget and Income Statements
      Ryan moves to accept the report on the LUSU budget and income statements
      Seconded by Fiorito
      Carried

   6. Ratification of LUSU Constitutional and Policy Amendments
      Granville moves to accept LUSU Constitutional and policy amendments


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       Seconded by Wease
       Carried

   7. Appointment of Corporate Auditors
      Granville motions to appoint BDO Dunwoody as the auditors for the next fiscal 2008/2009 year
      Seconded by Ryan
      Carried

   8. Motion to reallocate funds
      Valiquette motions the following;
      Whereas the past president of LUSU, Richard Longtin, resigned in mid-January and whereas the
      entitled portion of his salary remains unused in the staff salary budget Be it resolved that the
      remainder of what was meant to be Richard Longtin’s salary be transferred to the Building Fund
      Valiquette withdraws motion

   9. New Business
      a) Wease seeks input from students in regards to the Presidential search committee in terms
         of what they are looking for in the next Lakehead University president
         Any student can come to the LUSU office to give Anna Wease their input or email Anna at
         vpsi@lakeheadu.ca

          Granville moves to make a request that the BOG Presidential search committee have
          student representation remain on the committee when Wease’s term ends
          Seconded by Steven Ackroyd
          Carried

       b) Dechert motions that the following idea be referred to CD&R: during the ballot counting no
          one should be in the room except for the CRO and the elections committee
          Seconded by Snoddon
          Bennett would like to amend Dechert’s referral to CD&R to allow Argus in the room also
          Seconded by Alex Boulet
          Ruberry abstains
          Carried

       c) Dechert proposes the following motion:
          Motion to Adopt Graduate Student Committee Policy

          WHEREAS graduate students make up a population of the student body within the Lakehead
          University Student Union (LUSU), but yet remain intact with the students’ union at Lakehead
          University, unlike that of many other student unions across Canada

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Board of Directors
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          WHEREAS issues and concerns related to graduate students are different in many ways to
          that of undergraduate students, such as issues regarding copyright, intellectual property,
          academia-employment relationship of graduate students, and the working relationship
          between students and employees, whom are graduate students

          WHEREAS currently no training or programs exist currently within the Lakehead University
          Student Union that provide assistance to graduate students, or members, whom have
          concerns regarding any issues

          WHEREAS before the end of the academic year of 2007-2008, the Lakehead University
          Students’ Union Board of Directors had a graduate student representative on the board of
          directors, designed to speak on behalf of graduate students whom have concerns or issues,
          and which acted as the graduate student representative within the Lakehead University
          Student Union

          WHEREAS currently no graduate student representative sits on the Board of Directors, that
          position was removed at the end of the academic year 2007-2008

          WHEREAS four of the universities major goals within their strategic plan (2010-2013),
          designed solely to dramatically increase the population of graduate students, or members,
          at Lakehead University

          Objective: By 2013, Lakehead University will increase its overall research funding level by
          at least 50% from the $16 million level achieved in 2007/08 to $24 million.

          Objective: Lakehead University will build on existing quality graduate programming and
          develop new quality PhD programs.

          Objective: The number of named awards available to graduate students will be increased.

          Objective: New graduate programs at the Orillia Campus will build upon and extend
          existing undergraduate programs of high demand and enrolment.

          WHEREAS by the expiration of this strategic plan, the number of graduate students will be
          dramatically increased within the Lakehead University Student Union, and very little
          currently exists within the Lakehead University Student Union that will adhere to graduate
          student concerns in regards to academic, employment, or student-related services




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          WHEREAS graduate students still pay the same fees as undergraduate students to the
          Lakehead University Student Union, in addition to second $35 levy, which is provided to the
          Graduate Students Association (GSA)

          WHEREAS the GSA acts as an outlet for graduate students, to act as a social and academic
          avenue for graduate student concerns and issues, but yet has no accountability in regards to
          the money that graduate students provide to them on a yearly basis

          WHEREAS graduate students also provide fees to the Lakehead University Students’ Union
          for certain graduate student campaigns and services, but yet do not receive much benefit
          from these services

          BE IT RESOLVED THAT a graduate student commissioner and committee be created to deal
          solely with graduate student concerns, issues, campaigns and services within the Lakehead
          University Student Union

          BE IT FURTHER RESOLVED THAT the graduate student commissioner and committee act as
          the liason between the Lakehead University Student Union and the Graduate Student
          Association (GSA) in order to maintain accountability between these two organizations

          BE IT FURTHER RESOLVED THAT a referenda question be adopted and implemented on April
          7th and 8th by the Lakehead University Student Union designed to adopt the policy of the
          graduate student commissioner and committee and to transfer the current $35 fee per year
          per graduate student to that of the graduate student committee for use of campaigns and
          services for graduate students

          Referenda Question

          Are you in favour of establishing a Graduate Student Committee, by adopting the policy on
          the LUSU Standing Graduate Committee and the Lakehead University Student Union as
          publicized, in order to develop and promote various graduate student campaigns and issues,
          to work with and administer the GSA and to transfer the current fee per graduate student
          per year to the budget and graduate student committee?

          Seconded by Valiquette
          Carried

       d) Moyer motions the following:
          Whereas in the constitution as per article 1.2.2 and also policy 3.2.2, board members are
          obligated constitutionally to attend the mandatory orientation

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          Whereas board members who are absent are automatically removed from office
          Whereas hereby elected LUSU executives upon taking office must train for a period of no
          less than two weeks
          BIRT executives must adhere to the mandatory orientation training
          Babay rules motion out of order

       e) Wease motions to refer the following to CD&R:
          Increase representation on the Board of Directors to 19 with 3 of those seats reserved for
          the LUSU President, VPSI and VP Finance, a second seat added in Orillia (2 seats total in
          Orillia), a graduate representative seat, a mature student representative, and ex-
          officio/non-voting LU Radio representative
          Granville motions to amend motion to include CD&R taking a week to solicit students before
          CD&R changes take place
          Snoddon moves to amend motion to make sure proportional representation on Orillia and
          Thunder Bay campus is maintained
          Seconded by Eric Caulkin
          Carried

   10. Acceptance of Executive Reports
       a) Past President, Longtin’s report
       b) Acting President/Vice President Finance, Granville’s report
       c) VPSI, Wease’s report
          Garro motions to accept all three (3) reports
          Seconded by Ruberry
          Carried

          Wease motions to adjourn
          Seconded by Valiquette
          Carried




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Board of Directors
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