SCOPE OF SERVICE CITY OF BUFFALO INTENSIVE LEVEL HISTORIC

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					                                          SCOPE OF SERVICE

                                 CITY OF BUFFALO
             INTENSIVE LEVEL HISTORIC BUILDINGS RECONNAISSANCE SURVEY



INTRODUCTION AND PROJECT DESCRIPTION

         In conformance with the City of Buffalo’s Programmatic Memorandum of Agreement governing
the City’s historic preservation review responsibilities for activities funded by the U.S. Department of
Housing and Urban Development, and executed as per 36 CFR Part 800 “Advisory Council Procedures for
the Protection of Historic and Cultural Properties,” the City is updating, amending and continuing its
existing survey of historic resources within the City.

          Historic buildings, landscapes, structures, and other features are distinct components of
communities that highlight history on the local, regional, and national levels. A survey of a City’s historic
resources is an important first step in recognizing the significance of these properties and keeping them a
vital part of the community’s built environment. Placing a resource in a larger context provides a sense of
place. The information gained from documenting historic resources forms the foundation for integrating
historic preservation into planning, community development, and economic revitalization efforts.

         Therefore, the City of Buffalo Urban Renewal Agency (BURA) in conjunction with the Buffalo
Preservation Board and the New York State Office of Parks, Recreation, and Historic Preservation (N.Y.
State Historic Preservation Officer - SHPO) is requesting the services of a professional consultant to
undertake the following:

                  •    To update and amend the City’s first Historic Building Survey (completed from 1978
                       – 1984) by documenting the history and architecture of specified neighborhoods
                       within existing City of Buffalo planning districts.

                  •    To complete historic building survey documentation transfers to the Buffalo
                       Preservation Board and the New York SHPO for two City Historic Districts.


SCOPE OF SERVICES

Task I – Project Orientation

          Meet with the “Liaison Team” (as determined by the B.U.R.A. project manager) and SHPO staff
member(s) to finalize the project objectives, formalize project schedules and additional meetings, clarify
issues and establish contacts. Full cooperation between the consultant and the “Liaison Team” and New
York SHPO is vital to the success of this project, and will be required under the terms of the project
contract.

Task II – Parkside Historic District

                  (a) The consultant shall transfer all Parkside Building/Structure Inventory (BSI) Forms
                      (on file in the Buffalo Office of Strategic Planning) to computer disc in duplicate.
                  (b) All of the above documentation will be submitted to the Buffalo Preservation Board.
Task III – Hamlin Park Historic District
                (a) The consultant shall prepare one hard copy (to include hard photographs) of existing
                    BSI Forms for the Hamlin Park Historic District, which are on file with the Buffalo
                    Preservation Board. Copies shall be made only for those properties which meet the
                    criteria for listing on the National Register, and which are selected in consultation
                    with appropriate staff of the New York State SHPO, and the “Liaison Team”. The
                    Preservation Board will submit this documentation to the New York SHPO.
                (b) The consultant shall transfer all selected Hamlin Park BSI forms to computer disc, in
                    duplicate. The duplicate computer documentation will be submitted to the Buffalo
                    Preservation Board. The Board will forward one copy of this documentation to the
                    New York SHPO.
                (c) The consultant shall prepare a Draft description of the Hamlin Park Historic District
                    and the methodology used to prepare the BSI Survey in accordance with the
                    “Historic Resources Survey Recommended Standards” (as outlined in Attachment
                    A). The consultant will incorporate the information in the city’s existing Hamlin
                    Park Historic District documentation as appropriate, to complete their task. The
                    “Liaison Team” will review the draft product and, upon approval, the consultant
                    shall prepare two hard copies of a Final Hamlin Park District Survey for submittal to
                    the Buffalo Preservation Board. The Board will forward one copy of the
                    documentation to the New York SHPO.

Task IV – Historic Building Reconnaissance Survey : Primary Neighborhoods

                 (a) The consultant shall prepare a Draft Historic Buildings Reconnaissance Survey of
                     potentially significant historic resources for each of the following four City of
                     Buffalo Planning Neighborhoods: Forrest, Grant-Ferry, Broadway-Fillmore, and
                     Triangle (see location map-Attachment B). The consultant shall prepare the historic
                     buildings survey for each of the above neighborhoods, including the property BSI
                     Forms, in accordance with the “Standards” in Attachment A.
                 (b) The type and number (current count approximately 1650) of properties to be
                     included in the survey (and for which BSI Forms will be prepared) will be
                     determined in consultation with the New York SHPO and the “Liaison Team”.
                 (c) Upon approval of the Draft Survey Report by the “Liaison Team” the consultant
                     shall provide the Buffalo Preservation Board the following:
                          1. Two hard copies (including photography) of the entire Final Survey. Only
                              one set of original photographic negatives of the surveyed properties will be
                              provided to the Preservation Board.
                          2. Two copies of the entire Final Survey transferred to computer disc.

Task V – Historic Building Reconnaissance Survey : Alternate Neighborhoods

                 (a) The undertaking of this Alternate Historic Buildings Reconnaissance Survey will be
                     dependant upon the availability of future funding from the N.Y. State Office of Parks,
                     Recreation, and Historic Preservation.
                 (b) The consultant shall prepare a Draft Historic Buildings Reconnaissance Survey of
                      potentially significant historic resources for each of the following three City of
                     Buffalo Planning Neighborhoods: Kaisertown, Lovejoy, and Abbott-McKinley (see
                     location map- Attachment C ). The consultant shall prepare the historic buildings
                     survey for each of the above neighborhoods, including the property BSI Forms, in
                     accordance with the “Standards” in Attachment A.
                 (c) The type and number of properties to be included in the survey (and for which BSI
                     Forms will be prepared) will be determined in consultation with the New York SHPO
                     and the “Liaison Team”.
                 (d) Upon approval of the Draft Survey Report by the “Liaison Team” the consultant
                      shall provide the Buffalo Preservation Board the following:
                          1. Two hard copies (including photography) of the entire Final Survey. Only
                             one set of original photographic negatives of the surveyed properties will be
                             provided to the Preservation Board.
                          2. Two copies of the entire Final Survey transferred to computer disc.


TECHNICAL REQUIREMENTS

        The transfer of all completed Survey documentation to computer disc shall be undertaken in the
method and format to be specified by the New York SHPO and B.U.R.A.


PROJECT SCHEDULE

         The consultant will complete all services identified in this proposal for TASKS I through IV
within 240 days from the execution of a contract. The consultant shall provide a proposed schedule for
completion of the TASK V alternate in the event that this TASK is undertaken by B.U.R.A.


PROPOSAL CONTENT

        The proposal should contain the following sections:
                a) Qualifications – A brief description of your firm, including it’s history and the
                     company’s direct and related experience with : recent relevant projects; preservation
                     grant programs; projects approved by the New York SHPO; historical research; Field
                     Surveys; historical architecture; architectural history and history in general; handling
                     survey data; and historic preservation planning. Resumes of proposed personnel
                     must be included in this section.
                b) Technical – Describe the approach to be taken in addressing the scope of work which
                     demonstrates the COMPANY’S understanding of the objectives of this project.
                     Describe the method and format the COMPANY proposes to use to transfer all the
                     completed Survey documentation to computer disc. Describe in detail the
                     COMPANY’S ability to complete the project and ability to work within the time
                     schedule.
                c) Describe the management plan to be used in completing the tasks set forth in the
                     scope of work. This description should include project schedule showing starting
                     and completion dates for all tasks and a staff-loading-by-task chart showing
                     individuals allocated time by task, hourly wage rates, and total labor charges.
                d) Three (3) project references – briefly describe scope and budget. Give name,
                     address, and phone number of the client representatives for at least three (3) projects
                     you have completed which you consider closely related to ours. Provide one
                     example (only one copy) of a Historic Building Reconnaissance Survey previously
                     completed by the Company, including method of documentation transfer to computer
                     disc. This will be returned to the Company after the selection process.
                e) Identify proposed sub-consultants, if any. Include resumes and project lists for team
                     members for each sub-consultant.
                f) Insurance – List types and limits of COMPANY’S insurance.
                g) Cost of Proposal – Submit a separate cost breakdown of labor and expenses for the
                     scope of work outlined in TASKS I through IV. The consultant shall be guaranteed
                     completion of and payment for TASKS I through IV under the terms of the project
                     contract. The consultant will also submit a separate cost breakdown of labor and
                     expenses for the scope of work outlined in Alternate TASK V. The undertaking of
                     this alternate TASK will depend upon the availability of future funding from the
                     N.Y. State Office of Parks, Recreation, and Historic Preservation.
AFFIRMATIVE ACTION: MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES
                      (AA/MWBE) REQUIREMENTS

            (a) The consultant will not discriminate against employees or applicants for employment
                because of race, creed, color, national origin, sex, age, disability or marital status,
                and will undertake or continue existing programs of affirmative action to ensure that
                minority group persons and women are afforded equal opportunity without
                discrimination. Such programs shall include, but not be limited to, recruitment,
                employment, job assignment, promotion, upgrading, demotion, transfer, layoff,
                termination, rates of pay or other forms of compensation, and selection for training
                or retraining, including apprenticeship and on-the-job training.
            (b) At the request of the Office of Parks, Recreation, and Historic Preservation (PARKS)
                or B.U.R.A., the consultant shall request each employment agency, labor union, or
                authorized representative of works with which it has a collective bargaining or other
                agreement or understanding and which is involved in the performance of this
                contract to furnish a written statement that such employment agency, labor union or
                representative shall not discriminate because of race, creed, color, national origin,
                sex, age, disability or marital status and that such union or representative will
                cooperate in the implementation of the consultant’s/contractor’s obligation
                hereunder.
            (c) The consultant will state, in all solicitations or advertisements for the employees
                placed by or on behalf of the contractor in the performance of this contract, that all
                qualified applicants will be afforded equal employment opportunity without
                discrimination because of race, creed, color, national origin, sex, age, disability or
                marital status.
            (d) The consultant will include the provisions of paragraphs (a) through (c) of this
                subdivision in every subcontract or purchase order in such a manner that such
                provisions will be binding upon each subcontractor or vendor as to its work in
                connection with the contract with B.U.R.A.
            (e) Every consultant and subcontractor shall submit to the BURA such compliance
                reports relating to the implementation of its affirmative action and minority and
                women-owned business enterprise utilization plan as shall be requested by PARKS.
            (f) The consultant and it s subcontractors shall make good faith efforts to meet goal
                requirements of the project agreement. Good faith efforts may include:
                     • Advertisement in appropriate general circulation, trade and minority and
                          women-oriented media;
                     • Timely notice of job and contract opportunities;
                     • The development and maintenance of lists for purposes of notifying
                          minorities and women of employment and contracting opportunities; and
                     • Maintenance of records required by the Office of documenting the
                          contractor’s actions, which identify minorities and women soliciting
                          employment and contract opportunities.
                     • Sanctions, and contract termination, may be imposed for a consultant’s
                          failure to comply with these requirements.

   Prior to the award of the contract, the successful bidder shall submit an Affirmative Action Plan or
   Affirmative Action Policy Statement and a Minority and Women-Owned Business Enterprise
   Utilization Plan. The consultant shall be responsible for submitting Affirmative Action/Equal
   Employment Opportunity and Minority and Women-Owned Business Enterprise Compliance
   Reports and making good faith efforts to meet Affirmative Action/Equal Employment Opportunity
   and Minority and Women-Owned Business Enterprise contract requirements.
PROPOSAL REQUIREMENTS

         (a) Each proposal should be typed, double spaced on 8 ½” by 11” paper. Proposals must be
             received by 4:00 PM on March 31, 2003. Responses will not be accepted by fax. Three (3)
             copies of the proposal should be submitted to:

                                            Mr. Gregory Bernas
                                 Assistant Environmental Program Coordinator
                                        Office of Strategic Planning
                                                901 City Hall
                                             Buffalo, NY 14202
                                              (716) 851-5083

         (b) It is the intention of B.U.R.A. to select one consultant based solely on this RFP and on the
             quality of the proposals received. B.U.R.A. reserves the right to interview consultants should
             it be deemed necessary upon review of the proposals received. All selected and non-selected
             firms will be notified in writing as soon as possible after the submission date. Any questions
             regarding this RFP should be directed in writing to Gregory Bernas, Assistant Environmental
             Program Coordinator, at the above address.

         (c) B.U.R.A. reserves the right to reject any and all proposals that do not comply with these
             instructions. Proposals will not be returned and will become the property of B.U.R.A. once
             submitted.

         (d) Expenses incurred in the preparation of the proposals are borne by the COMPANY with the
             understanding that the COMPANY may not apply to B.U.R.A. for reimbursement of these
             expenses.

         (e) Each proposal should be accompanied by a cover letter signed by an officer empowered by
             the COMPANY to sign such material and thereby commit the COMPANY to the obligations
             contained in the proposal.

         (f) The COMPANY shall maintain in force comprehensive general liability insurance subject to
             limits of not less than $1,000,000 per occurrence and $2,000,000 aggregate to address claims
             arising out of the performance of the survey work.


CONSULTANT REVIEW/SELECTION PROCESS

          The Buffalo Urban Renewal Agency is an equal opportunity employer and will follow State
mandated MWBE and AA requirements. All qualified applicants will be afforded equal employment
opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or
marital status. Selection will be based in part on:

         •    Previous relevant experience (for subconsultants as well as prime consultant)
         •    Qualifications of project team
         •    Responsiveness of proposal to RFP
         •    References
         •    Ability to meet schedule
                  HISTORIC PRESERVATION FIELD SERVICES BUREAU

                  Historic Resources Survey Recommended Standards
                Historic buildings, landscapes, and structures are integral components of communities that lend
a distinctive character while highlighting history and architecture on the local, regional, state and national levels.
Surveys are an important first step in identifying properties worthy of preservation. Information gained from a
well-planned survey report supports programs and initiatives dedicated to the preservation of New York State's
historic built environment. Contact your State Historic Preservation Office (SHPO) representative at (518) 237-
8643 for guidance and materials on beginning the survey process. The following is an outline of how the survey
should be organized.

Survey Methodology: Surveys are designed to address specific needs and opportunities. The length and
complexity of a survey will vary depending upon the scale of the project and available resources. The
methodology should be a clear and concise statement of the objectives, scope and depth of the survey and should
include the following information:
    •   survey sponsor(s)
    •   survey consultant (if different from sponsor)
    •   date(s) of field work
    •   survey funding sources
    •   intended goals and uses of the survey report
    •   definition of the survey area(s) accompanied by a map illustrating the physical boundaries
    •   estimate of acreage
    •   description of the geographic or contextual scope of the survey
    •   summary of any previous survey efforts
    •   intended methods of research, fieldwork, photography, mapping, and recording survey data
    •   community involvement and participation
    •   timetable for completing the survey
    •   type of format of the final report (bound volume, CD/ROM,GIS recording, etc.)

Historic and Architectural Overview: Overviews should include a narrative account of the study area that
combines both research and observation to explain the historic and architectural development as well as present
physical conditions. This account should be a written chronological description of the study area's development
that identifies associated historical and architectural themes and expected property types with which they are
associated. The overview should record the loss of important resources and the presence of modern or
extensively altered properties. The account should note the prevalence or absence of particular types of historic
properties and discuss patterns of development in adjacent areas in order to establish a context for
understanding the significance of the survey area. The overview should be supplemented when possible with
historic and current maps and photos that illustrate the study area's evolution from past to present.

Guidelines and Selection Criteria: Guidelines and selection criteria are derived from the completed historic
and architectural overview. Guidelines establish a typology based on distribution, period, relative rarity, and are
used to determine which property types will be recorded. Selection Criteria are developed for each property
type, paying particular attention to integrity and the ability of each property to reflect the significant attributes.
Properties selected to be included will require a level of documentation that facilitates an evaluation of
significance at the conclusion of the survey. The SHPO strongly encourages survey sponsors to consult with
their Survey and National Register representatives in developing these guidelines and criteria. Consultation is
required for all projects receiving funding from the SHPO and for projects that lead to National Register
nominations.
                                        ATTACHMENT A
Annotated Properties List: This is the portion of the survey where the information about buildings and sites is
organized. The annotated list records descriptions and locations of individual properties and/or potential historic
districts identified in the survey. It should be cross-referenced to maps and photographs and should contain:
    •    street name and number
    •    building name (if any)
    •    approximate dates of construction and major alterations
    •    brief, basic description identifying the property and its defining characteristics
    •    applicable National Register criteria or other reasons for inclusion such as historical significance, associations,
         etc.
    •    black and white photographs (*see photo standard below)
    •    number or other reference to survey map (**see map standard below)
   Arrange this list alphabetically by street and numerically by address. ( Also See Attached
Building/Structure Inventory Form Instructions)

*Photographs: All properties included in the annotated list should be documented with black and white photographs and labeled with
address or location and keyed to the annotated property list. Properly processed black and white film is required, due to its superior
quality and long-term archival stability. All copies of the final report must include original photographs.

**Maps: Survey maps should illustrate the boundaries of the study area and must be drawn to a scale sufficient to clearly depict
properties included on the annotated list. Extant features important to understanding the historical development of the survey area
(such as rivers, canals, and railroads) should be represented on the survey map. Effective survey maps should also include the scale
and a north arrow and orient the viewer to the relationship of the survey area within the larger geographic context.

Conclusions and recommendations: A narrative summary of the survey and recommendations for its use
should be prepared at the conclusion of the survey, explaining in general terms what was accomplished and
suggesting the logical next steps for historic preservation. It should address:
    •    any new understandings and changes to existing information resulting from the survey
    •    areas or topics requiring further investigation
    •    recommendations and priorities for National Register listings
    •    other historic preservation strategies and opportunities

Appendices: Some surveys result in the preparation of inventory forms to record detailed information about
individual buildings and potential historic districts. Copies of these prepared inventory forms should be
included in an Appendix. The originals should be filed with the survey project sponsor for local reference and
use. All survey reports should include a bibliography of sources consulted during the preparation of the survey
and the résumés of consultants and other individual project staff.

Filing the Survey: Upon receipt of a completed survey, the SHPO will review its contents and
recommendations. If sufficient information is present, preliminary National Register eligibility findings will be
prepared and transmitted to the survey sponsors. The survey report is added to the state's reference file for
general use by staff, interested members of the public and historic preservation and archaeological consultants.
The SHPO strongly encourages sponsors to prepare and file reference copies of the survey with local libraries,
municipal offices and preservation organizations for maximum exposure and use. Completed surveys should be
sent to:       National Register and Survey Unit
               New York State Office of Parks, Recreation and Historic Preservation
               Field Services Bureau
               Peebles Island State Park
               P O Box 189
               Waterford NY 12188-0189
                                                             ATTACHMENT A
         revised 2/15/02
Attachment A
                   RIVERSIDE PARK
                                                                                                                                 UNIVERSITY


                                             MILITARY    NORTH DELAWARE            NORTH PARK




                                                                                                       STARIN CENTRAL




                                                                                                                                                KENSINGTON
                                                                                                                                 LaSALLE
                                                              PARK MEADOW

                             BLACK ROCK


                                                                                              PARKSIDE
                                                                                                                  LEROY
                                             BUFFALO STATE



                                                                             DELAWARE PARK

                                             STATE HOSPITAL


                                                                                                                                              KENFIELD
                                    #                        ALBRIGHT
           Forest                       FOREST




                                                                                           HAMLIN PARK
                                                                                                             GRIDER


                                    GRANT FERRY                               COLD SPRING

                                         #
                                                           DELAWARE W. FERRY



                                                                                                                              GENESEE MOSELLE
Grant-Ferry
                                                                                                                                              SCHILLER PARK
                                                                            MASTEN PARK
                                                                                            KINGSLEY
                                                                                                            M.L.K. PARK
                                                          BRYANT


                              FRONT PARK




                                                                              MEDICAL PARK
                                                                                                                               EMERSON

                                                          ALLEN



                                        LAKEVIEW

                                                                                           JOHNSON    BROADWAY FILLMORE



                                                                                                              #                                LOVEJOY

                                                                                                                                                               Broadway-
                                              COLUMBUS
                                                                        WILLERT PARK
                                    WATERFRONT                                                                                                                 Fillmore
                                                                                             EMSLIE


                                                              CBD




                                                                                                                   BABCOCK
                                                                                   SOUTH ELLICOTT
                                                                     PERRY                                                                  KAISERTOWN




                                                                                                            VALLEY

                                                        FIRST WARD


                                                                                                                                           SENECA




                                                                                                                     TRIANGLE

                                                                                                                          #                   CAZENOVIA PARK
                                                                                              TIFFT
                                                                                                                                ABBOTT McKINLEY
                                Triangle




   Attachment B
                                                                                                           SOUTH PARK                         SOUTH ABBOTT




            Planning Neighborhoods

                                                                                                                               City of Buffalo
                                                                               N
                                                                                                                                Office of Strategic Planning
    3000       0         3000           6000        Feet                W              E
                                                                                                                                Planning Analysis

                                                                               S                                                February 2003
         RIVERSIDE PARK
                                                                                                               UNIVERSITY


                              MILITARY    NORTH DELAWARE         NORTH PARK




                                                                                      STARIN CENTRAL




                                                                                                                              KENSINGTON
                                                                                                               LaSALLE
                                               PARK MEADOW

                   BLACK ROCK


                                                                             PARKSIDE         LEROY
                               BUFFALO STATE


                                                              DELAWARE PARK

                              STATE HOSPITAL


                                                                                                                            KENFIELD
                                              ALBRIGHT

                             FOREST




                                                                         HAMLIN PARK
                                                                                            GRIDER


                          GRANT FERRY                         COLD SPRING


                                            DELAWARE W. FERRY



                                                                                                         GENESEE MOSELLE


                                                                                                                            SCHILLER PARK
                                                         MASTEN PARK
                                                                          KINGSLEY
                                                                                           M.L.K. PARK
                                           BRYANT


                    FRONT PARK




                                                              MEDICAL PARK
                                                                                                          EMERSON

                                           ALLEN



                            LAKEVIEW

                                                                         JOHNSON     BROADWAY FILLMORE



                                                                                                                             LOVEJOY


                                COLUMBUS

                          WATERFRONT
                                                         WILLERT PARK
                                                                                                                                  #
                                                                                                                                             Lovejoy
                                                                            EMSLIE


                                               CBD




                                                                                                BABCOCK
                                                                 SOUTH ELLICOTT
                                                                                                                          KAISERTOWN
                                                      PERRY




                                                                                                                                  #
                                                                                                                                             Kaisertown
                                                                                           VALLEY

                                         FIRST WARD


                                                                                                                         SENECA




                                                                                                    TRIANGLE

                                                                                                                            CAZENOVIA PARK
                                                                             TIFFT
                                                                                                           ABBOTT McKINLEY


                                                                                                                     #
                                                                                                                                                Abbott

Attachment C
                                                                                          SOUTH PARK                        SOUTH ABBOTT




       Planning Neighborhoods

                                                                                                          City of Buffalo
                                                                N
3000     0        3000         6000       Feet                                                            Office of Strategic Planning
                                                         W           E
                                                                                                          Planning Analysis

                                                                S                                         February 2003