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SHREWSBURY TOWN COUNCIL

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					                       SHREWSBURY TOWN COUNCIL

                           Meeting of Council
           held at the Guildhall, Frankwell Quay, Shrewsbury
                At 6.00pm on Monday 23 November 2009

PRESENT

The Mayor, Councillor ARH Townsend
The Deputy Mayor, Councillor Mrs K Owen
Councillors PN Adams, Mrs J Brennand, D Carroll, Mrs AM Chebsey, T
Durnell, Mrs J Jones. JMW Kenny, A Mosley, P Nutting, M Price, K Roberts,
Mrs S Taggart, J Tandy & A Wagner

IN ATTENDANCE

Reverend M Thomas (The Mayor’s Chaplain); Helen Ball (Town Clerk); Gary
Farmer (Operations Manager) & Andy Watkins (Responsible Financial Officer)

APOLOGIES

Councillor DS Farmer

PRAYERS

Prayers were said by the Chaplain, Reverend M Thomas

114/09 DECLARATIONS OF INTEREST IN ACCORDANCE WITH THE
CODE OF CONDUCT

None received

115/09 MINUTES OF THE COUNCIL – 28 SEPTEMBER 2009

The minutes of the meeting of the Council held on 28 September 2009 were
submitted as circulated.

RESOLVED: That the minutes of the Council meeting held on 28 September
2009 be signed by the Mayor as a true and accurate record.

116/09 ANNOUNCEMENTS

The Mayor informed members that he would be inviting Members and Staff to
his Parlour in the run up to Christmas. He also advised that he was to host
his Mayoral Ball on Friday 26 February 2010, details of which would be
forwarded to members nearer the time.

117/09 PUBLIC QUESTIONS/COMMENTS

None received
118/09 QUESTIONS FROM MEMBERS

Councillor Mosley reported that he had again been unable to access the
building via the main reception and requested that in future the Caretakers be
asked to open the main doors 30 minutes prior to the commencement of the
meeting.

119/09 PLANNING COMMITTEE – 6 OCTOBER 2009

It was proposed by Councillor Wagner, seconded and

RESOLVED: That the minutes of the Planning Committee meeting held on 6
October 2009 be received and adopted.

120/09 RECREATION & LEISURE COMMITTEE - 14 OCTOBER 2009

Councillor Mosley questioned the Terms of Reference of the Committee as he
believed that other than the Planning Committee, the ultimate decisions
should be taken by Full Council.

(i) Re Min 11/09 – The Quarry – Policy for Outdoor Music Events –
Councillor Adams felt that any Policy for Outdoor Music Events needed to be
explicit in how an event was defined to ensure that any decisions of Council
were not open to challenge. Members of the Committee were asked to revisit
the Policy.

(ii) Re Min 09/09 – Playbuilder Scheme – Councillor Mosley expressed
concern that the majority of the money available in the Playbuilder Scheme
had been allocated and there was currently no proposed scheme in
Shrewsbury. The Clerk reported that all members had been asked to identify
areas within their wards where a Playbuilder Scheme could be considered; to
date there had only been six responses.

It was proposed by Councillor Mrs Brennand, seconded and

RESOLVED: That the minutes of the Recreation & Leisure Committee
meeting held on 14 October 2009 be received and accepted.

121/09 FINANCE & GENERAL PURPOSES COMMITTEE – 19 OCTOBER
2009

(i) Re Min 23/09 – Shropshire Association of Local Councils – Councillor
Nutting reported on the Committee’s recommendations to join SALC. He
advised that it was necessary to join SALC to seek access to the National
Association of Local Councils.

(ii) Re Mins 24/09 & 25/09 – Audit & Accounts – Councillor Nutting advised
that it had been necessary for the Committee to change the proposed audit
arrangements to allow the Council to take greater control of its finances rather
than relying on Shropshire Council.
(iii) Re Min 29/09 (i) – Noticeboards – Councillor Mosley felt that the minutes
did not reflect the discussions at the meeting as members were cynical about
installing Noticeboards within their wards. Councillor Nutting advised that the
Council was not averse to the siting of Noticeboards but they should be sited
in strategic locations, rather than in every ward.

(iv) Re Min 29/09(v) – Livery - Members were asked to consider the size of
logo and typeface to be used on Council vehicles. Members suggested
changing from the tradition font to something more contemporary.

It was proposed by Councillor Nutting, seconded and

RESOLVED: That the minutes of the Finance & General Purposes Committee
meeting on 19 October 2009 be received and adopted.

122/09 CIVICS COMMITTEE - 22 OCTOBER 2009

(i) Re Min 09/06 – Citizenship/Local Democracy – Councillor Mosley
questioned the need for the Town Council to become involved in
Citizenship/Local Democracy as it was an established function of Shropshire
Council. The Mayor advised that it was intended that the Mayor would if
invited visit schools.

(ii) Re Min 09/08 – Freemen of Shrewsbury – Councillor Nutting advised
that Shropshire Council had been asked to delegate the responsibility oof
creating Freemen to the Town Council and the matter would be considered at
a future Full Council meeting.

It was proposed by Councillor Kenny, seconded and

RESOLVED: That the minutes of the Civics Committee meeting on 22
October 2009 be received and adopted.

123/09 PLANNING COMMITTEE – 27 OCTOBER 2009

It was proposed by Councillor Wagner, seconded and

RESOLVED: That the minutes of the Planning Committee meeting held on 27
October 2009 be received and adopted.

124/09 PLANNING COMMITTEE – 17 NOVEMBER 2009

It was proposed by Councillor Wagner, seconded and

RESOLVED: That the minutes of the Planning Committee meeting held on 17
November 2009 be received and adopted.

125/09 COUNCIL REPRESENTATION

Members were asked to consider sending representation to the following
bodies.
(i) Shropshire Association of Local Councils AGM – 5 December 2009
No member of the Council was available

(ii) Gateway Management Committee

RESOLVED: That Councillor Brennand be nominated as the Town Councils
representative on the Gateway Management Committee.

126/09 ZUTPHEN TWINNING ASSOCIATION

Members considered the revised constitution in light of local government
reorganisation. Members felt that it was not necessarily practical for 5
members from each of the Town Council and Shropshire Council to make up
the Committee and that the Committee should look to recruiting members of
the public, thereby broadening the scope of the Committee. Councillor
Roberts reported that the Committee was proposing to visit Zutphen in March
2010 to which the Committee was keen for members of the Council who had
not been before to visit.

RESOLVED: That the amended Constitution for the Zutphen Twinning
Association be approved.

127/09 REMUNERATION PANEL

Members considered the report of the Independent Remuneration Panel into
the Town Council’s request to set a level at which an allowance should be
made under the Local Authorities (Members’ Allowances) (England)
Regulations 2003. The Panel’s recommendation was based upon interviews
with members from each political party on the Council, some of which were
twin hatted and some single hatted and the Town Clerk. The Panel
recommended that a Parish Basic Allowance of £1000 be approved with the
provision of a Mayoral Allowance being funded via s15 Local Government Act
1972. Members expressed concern that there were no recommendations for
a differential payment to the Deputy Mayor under the Regulations in light of
her civic role.

RESOLVED: That
  (i)   A Parish Basic Allowance of £1000 per annum be approved, back
        dated to 4 June 2009;
  (ii)  The Independent Remuneration Panel be asked to review the
        Allowance at the end of the municipal year once the role of the
        Town Council was clearer;
  (iii) The Town Clerk look to ways in which the Deputy Mayor can be
        recompensed for her civic duties under current legislation.

				
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