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125 MINUTES OF A MEETING OF THE ARUN DISTRICT COUNCIL HELD IN THE

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					                                     125


                              MINUTES
                                OF A
               MEETING OF THE ARUN DISTRICT COUNCIL
                  HELD IN THE ARUN CIVIC CENTRE
                    ON 18TH JULY 2007 AT 6.00 P.M.

Present:-    Councillors Tyler (Chairman), Patel (Vice-Chairman), Barnett,
             Bence, Bicknell, Botting, Mrs. Bower, Bower, Mrs. Bowyer, Mrs.
             Briggs, Brooks, Mrs. Brown, L. Brown, R. Brown, Buckland, Mrs.
             Caffyn, Chapman, Clayden, Mrs. Coleman, Dendle, Dingemans,
             English, Evans, Forester, Gammon, Mrs. Goad, Mrs. Hall, Mrs.
             Harrison, Haymes, Mrs. Hazlehurst, Holman, Maconachie, Mrs.
             Maconachie, McDougall, Mrs. Oakley, Oliver-Redgate, Mrs.
             Olliver, Oppler, Mrs. Smee, Squires, Dr. Walsh, Mrs. Warr,
             Wensley, Wilde and Wiltshire.

             [Note: The following Members were absent from the meeting
             during consideration of the matters referred to in the Minutes
             indicated:- Councillors Gammon – Minute 144 to 145 (part);
             Barnett – Minute 144 to 145 (part); Holman – Minute 144 to 145
             (part) and Oliver-Redgate – Minute 144 to 157 (part)).

             Mr. Hill, Honorary Aldermen, was also present at the meeting.


144.   WELCOME

       The Chairman welcomed Councillors and officers to the meeting.

145.   CLIVE LAYTON

      The Chairman made a presentation to Mr. Clive Layton, Arun’s oldest
employee, to celebrate his 80th Birthday. Members wished Mr. Layton many
happy returns and congratulated him on his service to the Council.

146.   APOLOGIES FOR ABSENCE

       Apologies for absence had been received from Councillors Ayling, Biss,
Butler, Mrs. Daniels, Elkins, Northeast, Stainton, Mrs. Stainton, Steward, Mrs.
Warr, Wells, and Wotherspoon and Honorary Aldermen Mr. Chandler, Mrs.
Morrish, Mr. Redman and Mrs. Stinchcombe.

     The Chairman wished to have recorded the Council’s best wishes to
Councillor Mike Northeast who was recovering from a serious accident.
                                     126
Full Council – 18.07.07



147.   DECLARATIONS OF INTEREST

       Councillor Dendle declared a personal interest in Item 10 (viii) [Audit
Committee : Leisure Trust Review – 12th April 2007], Item 10 (xv) Audit
Committee : Leisure Trust Review – 15th June 2007] and Item 10 (xviii) [Audit
Committee – 28th June 2007] as the Council’s representative as a Trustee of
Inspire Leisure.

      Councillor Dendle also declared a prejudicial interest in Item 10 (ix)
[Development Control Committee – 25 April 2007] in relation to Application
B/9/07 as he was the landowner.

       Councillor Mrs. Hazlehurst made a declaration under Section 106 of
the Local Government Finance Act 1992 in relation to Item 10 (ii) [Governance
Committee – 21st June 2007] and stated that she would not vote on Minute
156 but was entitled to remain in the meeting for this item and if she wished
could speak on this item.

       Councillor Haymes declared a prejudicial interest in Items 10 (x) and
10(xiv) [Development Control Committee – 24th May and 13th June 2007] in
relation to application Y/20/07, which was his own application and CM/12/07
as this application related to a business that was similar to his own.

148.   QUESTION TIME

      A question was asked regarding the Local Development Framework
(LDF) process and the proposed National Park Authority. The Leader of the
Council responded and highlighted that the Inspectors’ Report on the
proposed South Downs National Park was currently out on public consultation
and that the Council would be making a formal response on the Consultation
documents. The deadline date for responding to the consultation was 13th
August 2007 and so the Council’s response would have to be handled
through the Council’s Policy Scrutiny Committee which was meeting on 31st
July 2007. Authority would then be delegated to the Cabinet Member for
Planning to agree and sign-off the Council’s response on behalf of the
Council.

149.   MINUTES

      The Minutes of the Special Council Meeting held on 6th June 2007 were
approved by the Council as a correct record and signed by the Chairman.
                                     127
                                                       Full Council – 18.07.07



150.   CHAIRMAN’S COMMUNICATIONS

      The Chairman circulated a note setting out the events that he and the
Vice-Chairman of the Council had attended since the last meeting. Members
were then invited to ask any questions on the attended events listed.

151.   MATTERS OF URGENCY

       The Chairman advised that there was an item that needed to be
considered as a matter of urgency relating to the Minutes of the meeting of the
Local Development Framework (LDF) Sub-Committee held on 5th July 2007.
These included a recommendation at Minute 8 [Revised 2007 Local
Development Scheme] which needed to be agreed by Full Council in order to
comply with the LDF timetable. Members had been circulated the Minutes in
advance of the meeting and the Chairman proposed that the matter was dealt
with after Item 10(xiv) on the Agenda.

152.   MATTERS REQUIRED BY STATUTE

       There were no items for this meeting.

153.   BUSINESS REMAINING FROM THE LAST COUNCIL MEETING

       There were no items for this meeting.

154.   REPORTS OF JOINT ARRANGEMENTS

       There were no items for this meeting.

155.   GOVERNANCE COMMITTEE – 11TH JUNE 2007

       The Chairman, Councillor Patel, presented the Minutes of the meeting
of the Governance Committee held on 11th June 2007.

156.   GOVERNANCE COMMITTEE – 21ST JUNE 2007

       The Chairman, Councillor Patel, presented the Minutes of the meeting
of the Governance Committee held on 21st June 2007.

       The Chairman introduced Minute 107 (Members Allowances Scheme –
Final Report) which referred to the Independent Remuneration Panel’s fifth
review of the Members Allowances Scheme which had been prepared
following detailed consultation with Members. The Chairman then welcomed
members of the Independent Panel to the meeting – Mr John Thompson, Mrs
Yvonne Brown and Mrs Sandy Pascoe - to present their report. Mr.
Thompson confirmed that a full and thorough review had been undertaken by
                                     128
Full Council – 18.07.07



the Panel and he thanked Members for their co-operation and comments
which had made the review both challenging and innovative in looking at the
levels to be paid for the Basic Allowance and key Special Responsibility
Allowances. It was stated that the increases recommended would place Arun
in the top quartile of its CIPFA family group. It was acknowledged that there
were several issues for the new Panel to address as part of its next review
which would be able to involve newly Elected Members who had not been
able to take part in this fifth review. Mr Thompson also explained that as this
was his last review, another Panel Member would be recruited in readiness for
next year’s review and so he wished to thank Members who had been most
thoughtful in expressing their views and Officers for their continued support.

        The Chairman responded by formally thanking the Panel for its
hard work and time spent in undertaking the review and in completing the
report.

      Councillor Patel then formally proposed the recommendations, which
were seconded by Councillor Mrs Brown.

      The Council then

             RESOLVED – That

             (1)    the Basic Allowance be increased to £4,685;

             (2)    the Special Responsibility Allowances payable to the
             Chairman and Vice-Chairman of the Council remain unchanged
             at £7,500 and £2,000 respectively;

             (3)   the Special Responsibility allowance payable to the
             Leader of the Council be increased to £13,650;

             (4)   the Special Responsibility Allowance payable to the
             Deputy Leader be increased to £10,000;

             (5) the Special Responsibility Allowance payable to Cabinet
             Members be increased to £8,000;

             (6)   the Special Responsibility Allowances payable to the
             Chairman and Vice-Chairman of the Development Control
             Committee remain unchanged at £6,250 and £2,750;

             (7)    the Special Responsibility allowance payable to Members
             of the Development Control Committee be increased to £1,000
             and the workload of the Site Inspection Panel be reviewed
             further as part of the Panel’s next review;
                        129
                                           Full Council – 18.07.07

(8)   the Special Responsibility Allowance payable to the
Chairman of the Licensing and Enforcement/Licensing
Committee be increased to £5,800, with the Special
Responsibility Allowance payable to the Vice-Chairman
remaining unchanged at £2,000;

(9)    the Special Responsibility Allowance payable to Members
of the Licensing and Enforcement/Licensing Committee be
increased to £300;

(10) the Special Responsibility Allowances payable to the
Chairmen and Vice-Chairmen of the Scrutiny Committees
remain unchanged at £5,000 and £2,000 and that the Panel will
assess their role and workload as part of its next review;

(11) the Special Responsibility Allowance payable to Appeals
Panel Members should remain at £50 per half day a meeting
and that the allowance be paid if the hearing is cancelled once
the papers have been circulated;

(12) a Special Responsibility Allowance of £250 be introduced
for the Chairman of the Audit Committee and as part of its next
review, the desirability of introducing some form of payment or
SRA be explored for Members when undertaking particularly
large reviews;

(13) the Special Responsibility Allowance payable to Leaders
of Opposition Groups be increased to £10,650 and continues to
be shared on the basis of the number of Members in each
Group;

(14) the Special Responsibility Allowance payable to co-opted
and independent members of Committees and to Independent
Panel members be increased to £30 per meeting attended;

(15)   the Carers Allowance be increased to £10 per hour;

(16)   in relation to Parish Allowances:

       a.    The Allowance available to Parish Councillors to
             remain at 10% of the Arun District Council
             Members’ Basic Allowance making it £468 for
             2007/08; and
       b.    Parish Councils may pay travelling expenses and
             Carers Allowances on the basis of the Arun District
             Council Members’ Allowances Scheme
                                         130
Full Council – 18.07.07


                  (17) the IT Allowance be increased to £340 per annum to
                  cover Broadband connection and consumables and that
                  Members are able to apply for the parts of the allowance that
                  reflect their use of IT. In the event that the Council provides
                  broadband access for all Members, the line rental to be
                  reviewed;

                  (18) the Panel support the Council’s proposal that a grant of
                  up to a maximum of £500 will be payable to those Members who
                  currently do not have access to IT equipment or wish to update
                  existing equipment; and

                  (19) a Supplementary Estimate of £9,130 be approved to
                  finance the recommendations contained in the Independent
                  Panel’s Fifth Review of the Council’s Members’ Allowances
                  Scheme.

                          Note: The Supplementary Estimate of £9,130 equates to
                          an increase of up to £0.15 pence for a Band D Council Tax.

     (Councillor Mrs Hazlehurst abstained from voting)

     157.   CABINET – 29TH MAY 2007

           The Chairman, Councillor Mrs. Brown, presented the Minutes of the
     Cabinet Meeting held on 29th May 2007.

           The Chairman referred Members to Minute 29 (Annual Audit and
     Inspection Letter 2007 and Use of Resources Assessment 2006) which
     sought acceptance to the Audit Commission’s annual audit of the Council.
     Councillor Mrs Brown formally proposed the recommendation, which was
     seconded by Councillor Dendle.

             In discussing the recommendation, concerns were expressed over the
     planned audit and inspection fee for 2007/08. Although the Audit Committee
     would be raising its concerns with the Audit Commission, it was felt that the
     Local Government Association and Members of Parliament should also look
     into this as it affected many other local authorities.

            The Council

                  RESOLVED

                  That the Annual Audit and Inspection Letter for 2005/06 be
                  noted.
                                      131
                                                        Full Council – 18.07.07


      The Chairman then referred Members to Minute 31 (Corporate Plan
2005-2009 – Annual Review) which sought approval to the revised Corporate
Plan. Councillor Mrs Brown formally proposed the recommendation, which
was seconded by Councillor Dingemans.

       In discussing the recommendation, it was felt that the % target set for
household recycling was not ambitious enough and should perhaps be
increased from the proposed 25.5% to 27%, especially as the County average
was set at 34%. It was felt that as soon as the Clean and Safe Working Party
was re-established that it should examine revising this target alongside
working on issues such as product packaging and other recycling issues.

        The Council

              RESOLVED

              That the revised Corporate Plan be adopted to include the
              following amendments:-

               1. Incorporate the following indicators to re-align the
               Corporate Plan with the Council’s Priorities:

  1.3     Deliver Carbon Management Action Plan by 31 May 2008
  6.2     % of public toilets (29) where major improvements have been
          carried out to provide new anti-vandal fittings and hand
          washing/drying facilities.
  6.3     Value of major improvements to public toilets
  8.4     Re-instate deferment of “Develop and agree approach to On-Street
          parking” as feasibility study due March 2008 with a decision June


           2008
 13.3     Review and update existing homelessness strategy and produce
          new strategy in consultation with partners and key stakeholders
 21.1     Deliver Economic Strategy for the District by 31 Mar 08
 24.3     Implement Local Government White Paper/Comprehensive
          Spending Review (CSR07) by 31 Mar 08 (subject to review
          following the issue of guidance)
 24.4     Development of new Arun Priorities (2010-2014) by 30 Apr 09
 25.3     Deliver Disaster Recovery arrangements for IT by 31 Aug 07
 30.2     % of appropriate members to undertake scrutiny training (to reflect
          investment in training programme to include Scrutiny as well as
          statutory training)

               2.     Remove the following indicators from the Plan:
                                     132
Full Council – 18.07.07

  3.1    Remove “Increased recycling rate” – on the basis that this is
         measured via BVPI’s 82a and 82b (3.2 & 3.3)
  7.1    Re-instate “Achieve key milestones in Coast Defence Strategy”
  8.1    Report “Deliver Clean and Safe Action Plan” as complete on the
         basis that the remaining work required to implement the byelaw
         review is monitored via the service delivery plan
 12.2    Remove “Support provision of key worker units in West Sussex” –
         no longer reported separately
 13.2    Defer the Review of the Housing Strategy to align with the review of
         Arun Priorities
 13.7    Average length of stay in bed & breakfast accommodation –
         Remove as Audit Commission has confirmed PI has been deleted
         2007/08.
 16.1    Remove “Action Area Plan commencement expected” - incorporate
         with 18.2 below
 18.1    Remove “Achieve key milestones in preparation of Core Strategy
         Development Plan document for the whole district” – incorporate
         with 18.2 below

               3.   Agree revised dates / targets for the following indicators:

  3.2    % of household waste recycled – Increase target for 2007/8 and
         2008/9 from 25% to 27% to reflect outturn for 2006/7 of 25.51%
  3.4    Household waste collection (per head) – Set more challenging
         target for 2007/8 and 2008/9 of 371 kg (from 374 kg) to reflect
         outturn for 2006/7 of 371.59
  4.1    No. of violent crimes per 1000 population - Target 07/8 17.93 (not
         previously set) agreed with Sussex Police March 07 taking into
         account 06/7 outturn. (ACDRP meets 18 June 07)
  4.2    Actions against domestic violence - Target 07/8 90.9% agreed with
         Sussex Police March 07 taking into account 06/7 outturn. (ACDRP
         meets 18 June 07). Previously set at 100% but not achievable due
         to the issue raised with County re the provision of refuge places.
  5.1    No. of recorded incidents of criminal damage - Target 07/8 2661
         (PSA forecast set at 2640) agreed with Sussex Police March 07
         taking into account 06/7 outturn. (ACDRP meets 18 June 07)
  5.2    Domestic burglary per 1000 households - Target 07/8 5.38 (PSA
         forecast set at 4.96) agreed with Sussex Police March 07 taking into
         account 06/7 outturn. (ACDRP meets 18 June 07)
  5.3    Vehicle crime per 1000 population - Target 07/8 7.32 (PSA forecast
         set at 7.56) agreed with Sussex Police March 07 taking into account
         06/7 outturn. (ACDRP meets 18 June 07)
  5.4    Robberies per 1000 population - Target 07/8 0.39 (not previously
         set) agreed with Sussex Police March 07 taking into account 06/7
         outturn. (ACDRP meets 18 June 07)
  5.6    Racial incidents resulting in further action - Increase target 07/8 to
         100% from 95% in view of outturn 06/7 of 100%
                                   133
                                                      Full Council – 18.07.07

       Revise to “Achieve Clean Beach and Blue Flag Awards and meet
       the standards required to maintain the Quality Coast Award for
 7.2   Littlehampton”
 8.2   Environmental Health checklist of best practice - Increase target for
       2007/8 and 2008/9 to 100% from 98.7%. This is considered
       achievable following clarification on reporting against the Trading
       Standards elements of the checklist.
 8.3   Revise target definition to read “Officer time spent on enforcement
       activities i.e. fixed penalty notices by use of joint EA inspection
       team”
12.1   Revise affordable housing and key worker indicators to “Develop
       affordable housing provision in accordance with policy” and include
       annual targets based on projected build from two major Policy Sites
       and other planned build in the district; 209 units for 2007/8, 77 units
       for 2008/9.
13.1   “GOSE sign off Housing Options Appraisal – Review” include review
       date as 01 Jan 08
13.4   Proportion of LA homes which were non-decent – Revise target for
       2007/08 to 15% and 2008/09 to 10%.
13.9   % change in the proportion of non-decent homes – Revise target for
       2007/08 to 45%.
14.1   Revise to “Deliver key targets as identified in the Littlehampton
       Vision Action Plan”
15.1   Revise to “Deliver key milestones in the programme for
       regeneration of Bognor Regis”
15.4   Revise to “Restoration of Hotham Park in accordance with Project
       Programme”
17.1   % of Council Tax collected – Increase target for 2007/8 to 98.25%
       and 2008/9 to 98.4% from 98% to reflect outturn for 2006/7 of
       98.19%
17.2   % of non-domestic rates collected – Increase target for 2007/8 to
       98.5% and 2008/9 to 98.75% from 98% to reflect outturn for 2006/7
       of 98.25%
18.2   Revise target to “Implement Local Development Strategy (LDS)”
       and monitor delivery of key milestones for this project
19.1   “Adopt community cohesion strategy” - Revise target date from 31
       Mar 07 to 30 Sep 07
22.1   Create, agree and deliver an Action plan for a corporate and co-
       ordinated approach to Destination Management for key tourist areas
       - Revise target date from 31 Mar 07 to 31 Mar 08
22.2   Revise to “Deliver Visitor Strategy Action Plan”
25.2   Revise to “Deliver Customers First Programme”
28.1   Revise to “Total external funding received by authority”
                                      134
Full Council – 18.07.07



158.   CABINET – 25TH JUNE 2007

      The Chairman, Councillor Mrs. Brown, presented the Minutes of the
Cabinet Meeting held on 25th June 2007.

159.   AUDIT COMMITTEE – 20TH MARCH 2007

      The Chairman, Councillor Wensley, presented the Minutes of the
meeting of the Audit Committee held on 20th March 2007.

160.   DEVELOPMENT CONTROL COMMITTEE – 5TH APRIL 2007

      The Chairman, Councillor Mrs. Goad, presented the Minutes of the
meeting of the Development Control Committee held on 5th April 2007.

161.   AUDIT COMMITTEE : LEISURE TRUST REVIEW – 12TH APRIL 2007

      The Chairman, Councillor Wensley, presented the Minutes of the
meeting of the Audit Committee on the Leisure Trust Review held on 12th April
2007.

162.   LICENSING AND ENFORCEMENT COMMITTEE AND LICENSING
       COMMITTEE – 13TH APRIL 2007

       The Chairman, Councillor Patel, presented the Minutes of the meeting
of the Licensing and Enforcement Committee and Licensing Committee held
on 13th April 2007.

163.   DEVELOPMENT CONTROL COMMITTEE – 25TH APRIL 2007

      The Chairman, Councillor Mrs. Goad, presented the Minutes of the
meeting of the Development Control Committee held on 25th April 2007.

(Councillor Dendle re-declared his prejudicial interest in application B/09/07 as
he was the landowner).

164.   DEVELOPMENT CONTROL COMMITTEE – 24TH MAY 2007

      The Chairman, Councillor Mrs. Goad, presented the Minutes of the
meeting of the Development Control Committee held on 24th May 2007.

(Councillor Haymes re-declared his prejudicial interest in application Y/20/07,
which was his own application)
                                     135
                                                      Full Council – 18.07.07


165.   POLICY DEVELOPMENT SCRUTINY COMMITTEE – 5TH JUNE 2007

       The Chairman, Councillor Wilde, presented the Minutes of the meeting
of the Policy Development Scrutiny Committee held on 5th June 2007.

       The Chairman referred Members to the recommendation at Minute 40
(Annual Review of Scrutiny – 2006/07) which sought approval to the annual
report. Councillor Wilde formally proposed the recommendation, which was
seconded by Councillor Mrs. Oakley.

       The Council

             RESOLVED

             That the contents of the report covering the work of the Scrutiny
             Committee be noted.

      The Chairman then referred Members to Minute 41 (Scrutiny Work
Programme) which sought agreement to the Scrutiny Work Programme for
2007/08. Councillor Wilde formally proposed the recommendation, which was
seconded by Councillor Mrs. Oakley.

       The Council

             RESOLVED

             That the Work Programme for the Policy Development Scrutiny
             Committee 2007/08 includes the following topics:-

             •       Day Centres – Annual Business Plan
             •       Leisure Trust – Annual Business Plan
             •       2008/9 Budget and Financial Settlement 2008/2010
             •       Coastal Defence (Pagham to East Head)
             •       Planning notifications and display notices (lack of
                     consultation), review of Policy.
             •       Sheltered Housing Review.
             •       Car Parks – to look at charging on Sundays, security,
                     usage figures
             •       Crematorium Provision in the District
             •       Planning and Licensing – enforcement activity
             •       Enhancing Recyclables- Recycling Policy – Green Waste
                     – review of targets
             •       Economic Strategy – update on business relationships in
                     the District following change in management in
                     undertaking this role
                                     136
Full Council – 18.07.07

             •       Financial Strategy/Financial Prospects timetable in line
                     with Comprehensive Spending Review 2007
             •       Street Furniture
             •       Licensing Policy Review

166.   LICENSING AND ENFORCEMENT COMMITTEE AND LICENSING
       COMMITTEE – 8TH JUNE 2007

       The Chairman, Councillor Patel, presented the Minutes of the meeting
of the Licensing and Enforcement Committee and Licensing Committee held
on 8th June 2007.

167.   PERFORMANCE SCRUTINY COMMITTEE – 12TH JUNE 2007

      The Chairman, Councillor Dr Walsh, presented the Minutes of the
meeting of the Performance Scrutiny Committee held on 12th June 2007.

       The Chairman referred Members to Minute 86 (Scrutiny Work
Programme) which sought agreement to the Scrutiny Work Programme for
2007/08. Councillor Dr Walsh in presenting the recommendation thanked the
Head of Improvement, Performance and Scrutiny for helping the Committee
get through the work and formally proposed the recommendation, which was
seconded by Councillor Mrs. Maconachie.

       The Council

             RESOLVED

             That the Work Programme for the Performance Review Scrutiny
             Committee 2007/08 includes the following topics:-

             •       Corporate Plan Performance Report
             •       Service Delivery Plans – exception Reports
             •       Best Value Performance Indicators – Performance
             •       Day Centres – Performance
             •       Leisure Trust – Performance
             •       Coast Protection Annual Review
             •       ADC Water Usage – Update
             •       Planning Services Delivery Grant – Update
             •       Car Parks
             •       Verdant Performance (as part of the Clean and Safe
                     Working Party’s Terms of Reference)
             •       Waterers’ Performance (as part of the Clean and Safe
                     Working Party’s Terms of Reference)
             •       Web site - access to Committee agendas etc to review
                     what Working Parties, Panel agendas/minutes should be
                                     137
                                                       Full Council – 18.07.07

             •       on the web site. General review of the Council’s web site
                     and to also explore IT and E-Government Savings
             •       Enhancing Recyclables- Recycling Policy – Green Waste
                     – review of targets (as part of the Clean and Safe
                     Working Party)

       The Chairman then referred Members to the recommendation at
Minute 88 (Annual Review of Scrutiny) which sought approval to the annual
report. Councillor Dr. Walsh in presenting the recommendation thanked the
Head of Improvement, Performance and Scrutiny for the considerable effort
provided to pull the work together. Councillor Wilde formally proposed the
recommendation, which was seconded by Councillor Mrs. Maconachie.

       The Council

             RESOLVED

             That the contents of the report covering the work of the Scrutiny
             Committee be noted.

168.   DEVELOPMENT CONTROL COMMITTEE – 13TH JUNE 2007

      The Chairman, Councillor Mrs. Goad, presented the Minutes of the
meeting of the Development Control Committee held on 13th June 2007.

(Councillor Haymes re-declared his prejudicial interest in application
CM/12/07 as this application related to a business that was similar to his own)

169.   AUDIT COMMITTEE : LEISURE TRUST REVIEW – 15TH JUNE 2007

      The Chairman, Councillor Wensley, presented the Minutes of the
meeting of the Audit Committee on the Leisure Trust Review held on 15th
June 2007.

170.   LICENSING AND ENFORCEMENT COMMITTEE AND LICENSING
       COMMITTEE – 22ND JUNE 2007

       The Chairman, Councillor Patel, presented the Minutes of the meeting
of the Licensing and Enforcement Committee and Licensing Committee held
on 22nd June 2007.

171.   AUDIT COMMITTEE – 28TH JUNE 2007

(During the course of the discussion, Councillor Dendle re-declared his
personal interest in this item as a Trustee of Inspire Leisure).

(During the course of the discussion, Councillor Patel declared a personal
interest in this item as a Trustee of Inspire Leisure).
                                      138
Full Council – 18.07.07


      The Chairman, Councillor Wensley, presented the Minutes of the
meeting of the Audit Committee on the Leisure Trust Review held on 28th
June 2007.

       The Chairman referred Members to Minute 135 (Leisure Trust Review)
and the final report of the review undertaken by the Committee into the
formation of the Leisure Trust. In view of the confidential nature of the report,
it was proposed that this item would be deferred to the end of the meeting to
be dealt with under exempt business.

       A discussion then took place where it was strongly felt by some
Members that the recommendations listed in the report should be discussed in
open business due to the amount of public interest in the Leisure Trust
Review. It was also felt that the public would want to be able to see what
practices would be put into place by the Council in terms of addressing the
lessons that had been learned from undertaking the Review. Following some
discussion, it was proposed by Councillor Dr Walsh that “Recommendations
1) to 14) including Appendix C to the report, should be taken out of Exempt
Business and considered in Open session”. Councillor Squires seconded the
recommendation. Before putting the proposal to the vote, the Solicitor to the
Council gave advice on which information could not be raised in public
session. Based on this advice, there was support for the proposal put
forward. On putting the proposal to the vote it was declared CARRIED.

       Councillor Wensley then referred Members back to Minute 135 (Leisure
Trust Review) and the final report of the review undertaken by the Committee
into the formation of the Leisure Trust.

       Councillor Wensley in presenting the recommendations, thanked the
Chief Internal Auditor and the former Chairman of the Audit Committee for
their hard work and support given throughout the review and formally
proposed that the report and its recommendations be approved and that the
Council amends its internal practices and procedures accordingly. Councillor
Gammon seconded the recommendations.

       The Council

              RESOLVED

              That the recommendations contained within the Leisure Trust
              Review report, as listed below, be approved and the Council
              amends its internal practices and procedures accordingly:-

              (1)     the Council should give consideration to setting up
              reciprocal arrangements with neighbouring authorities where
              staff can be seconded to undertake specific pieces of work;
                       139
                                         Full Council – 18.07.07


(2)    when undertaking any project in the future, the required
outcome in terms of a pre-defined end product should form part
of the original project brief;

(3)    where Working Parties have been set put to facilitate the
implementation of any project, they should remain active until
the project has been delivered;

(4)     when appointing external advisors/consultants to assist
the Council in specific areas of work, those undertaking the
selection of the advisors/consultants should use formal scoring
assessments based on the key deliverables of the project and
where appropriate weighting mechanisms to be attributed to
significant activities;

(5)    when external consultants/advisors are employed by the
Council, formal contracts should be drawn up to ensure clarity of
purpose for the work to be undertaken (definitions of outcomes
to be achieved and timescales for delivery) and to ensure that in
the event of any dispute, the Council’s Terms and Conditions
are applicable;

(6)   contracts should clearly state that Contractors must not
sub-contract any element of the Contract without the express
consent of the Council;

(7)    when appointing Trustees for any future projects, care
should be taken to ensure that they are provided with sufficient
training/advice and guidance to enable them to have a better
understanding of the control environment in which the Local
Authority operates and the constraints with which it must
necessarily comply with;

(8)    equally staff transferring should be        afforded the
opportunity to undertake training in commercial practice and/or
finances to enable     them to operate effectively in their new
commercial environment;

(9)   in any future such project, the production of a viable
business plan should be fundamental to the project being
approved;

(10) in any future project, great care should be exercised in
respect of Members holding “off the record” meetings. It should
be recognised that it places both the individual and the Council
at risk when the Council’s position is compromised as a result of
these meetings;
                                    140
Full Council – 18.07.07

             (11) when embarking on any significant project in terms of
             either financial risk or complexity the Council’s Senior Project
             Manager should have responsibility for the project from the
             outset;

             (12) with a project of this significance, it is recommenced that
             the Chief Executive (or in his absence his deputy) needs to have
             a more visible strategic overview of the work of the project
             manager;

             (13) in any similar future project, consideration should be
             given to appointing a suitably qualified officer on a short
             term contract to oversee the transfer and to allow the existing
             management team to continue the day to day management of
             the service; and

             (14) the Council should ensure that in any future such
             projects, the Trust or other such entity has appointed key
             personnel at the appropriate time in the project.

172.   LOCAL JOINT STAFF PANEL – 31ST MAY 2007

      The Vice-Chairman, Councillor Mrs. Oakley, presented the Minutes of
the meeting of the Local Joint Staff Panel held on 31st May 2007.

       The Vice-Chairman drew Members’ attention to the recommendation at
Minute 9 (Disciplinary Hearing Procedure) which sought approval to a revised
procedure for disciplinary hearings. Councillor Mrs Oakley formally proposed
the recommendation, which was seconded by Councillor Wilde.

       The Council

             RESOLVED

             That the new Disciplinary Hearing Procedure be incorporated
             into the existing Managing Performance, Conduct and Dismissal
             Procedure.

173.   BOGNOR REGIS SUB-COMMITTEE – 2ND JULY 2007

      The Chairman, Councillor Dingemans, presented the Minutes of the
meeting of the Bognor Regis Sub-Committee held on 2nd July 2007.

      The Chairman referred Members to Minute 12 (Development
Agreement and Other Legal Agreements in relation to the Development of the
Regis Centre and Hothamton Sites) and the comments on the conditions
which had previously been agreed by the Council as part of the agreement
                                      141
                                                         Full Council – 18.07.07


with St Modwen.         The Chairman referred Members to the three
recommendations in the Minutes where further approval was being sought to
the next stage of the negotiations. Councillor Dingemans formally proposed
the recommendations, which were seconded by Councillor Mrs. Brown.

       Some questions were asked relating to what theatre provision would be
made available to the local community in between the new community facility
being constructed; and whether it was of benefit to the local community to
proceed with the proposed re-location of the library from its current position to
the Hothamton site. The Leader of the Council was asked whether significant
improvements would be made to the library if relocated or whether it would be
a duplication of current facilities; and whether Cabinet Members supported
this proposed relocation. The Leader of the Council and the Cabinet Member
of Economic and Cultural Development responded to these questions at the
meeting.

       The Council

              RESOLVED – That

              (1)     the statement produced by St Modwen, in discussion with
              and alongside the Council, in response to the conditions
              identified by Full Council on 12th July 2006, is acceptable in its
              own right and in its relationship to the terms and conditions of
              the proposed Development Agreement and Lease for the Regis
              and Hothamton site developments;

              (2)    the monitoring of the delivery of those elements,
              contained within St Modwen’s statement, continues during the
              development process and will be reported to the Sub-
              Committee; and

              (3)     the Exclusivity Agreement with St Modwen is extended
              until 30th November 2007.

174.   LOCAL DEVELOPMENT FRAMEWORK SUB-COMMITTEE – 5TH
       JULY 2007

       The Chairman, Councillor Bower, presented the Minutes of the meeting
of the Local Development Framework Sub-Committee held on 5th July 2007
which needed to be considered as a matter of urgency to comply with the LDF
timetable.

      The Chairman referred Members to Minute 8 (Revised 2007 Local
Development Scheme) which sought approval to the Local Development
Scheme being published.      Councillor Bower formally proposed the
recommendation, which was seconded by Councillor Mrs. Hall.
                                      142
Full Council – 18.07.07


      In discussing the Minutes, clarification was sought on the dates
provided in the main report which did not appear to correspond. The Cabinet
Member for Planning undertook to clarify and to amend this error prior to the
information being published.

       The Council

              RESOLVED

              That the Local Development Scheme (LDS) be approved for
              publication and put on the Council’s website, subject to
              clarification of the dates in the report.

175.   ANY OTHER BUSINESS SPECIFIED IN THE SUMMONS TO THE
       MEETING

       There were no items for this meeting.

176.   MOTIONS RECEIVED IN               ACCORDANCE         WITH     COUNCIL
       PROCEDURE RULE 11.1

       No motions had been received.

177.   QUESTIONS/STATEMENTS FROM MEMBERS PURSUANT TO
       COUNCIL PROCEDURE RULE 10.2

       No questions had been received.

178.   REPORTS FROM OFFICERS OF THE COUNCIL

       (i)    Declaration of Trust with respect to King George V Playing Field,
              Summerley Lane, Felpham

       In accordance with the requirement of the Constitution, the Council
received a report from the Principal Solicitor which set out the action taken by
the Chairman of the Council, in consultation with the Chief Executive and
Director of Strategy, to exercise delegated powers to authorise the execution
of a Declaration of Trust to avoid the removal of the King George V Playing
Field as a registered charity.

       The Council noted the contents of the report.

       (ii)   Performance Matters 2007/08

       The Council noted that ‘Performance Matters’, the Council publication
including the mid term review of Arun Priorities and the Corporate
                                     143
                                                      Full Council – 18.07.07


Performance Plan for 2007/08 had been published to meet the deadline of
30th June 2007.

      (iii)   Representation on Outside Bodies

      The Council’s approval was sought to a number of changes to
representation on outside bodies. Having been proposed by Councillor Mrs
Brown and seconded by Councillor Dingemans, the Council

              RESOLVED

              That the following changes in representation on outside bodies
              be approved:-

              (a) Mr David Dyball to be confirmed as the Council’s
                  representative on the Flintstone Centre Management
                  Committee for the remainder of 2007/08;
              (b) Councillor Chapman will be the representative on South East
                  Employers with Councillor Wilde as the substitute;
              (c) Councillor D Maconachie will be the representative on the
                  West Sussex Museums Council with Councillor Mrs Olliver
                  as the substitute; and
              (d) Councillor Mrs Hazlehurst will be the representative on the
                  West Sussex Accessible Transport Forum with Councillor
                  Mrs Caffyn as the substitute.




                    (The meeting concluded at 7.34 p.m.)

				
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