DDASS CONOPS for Validation Approval Sourcing and Monitoring by hdx12156

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									            DoD DSCA Automated
              Support System

                  DDASS
         CONOPS for Approval,
        Sourcing and Monitoring
              National EPLO Conference
                   04 MARCH 2008



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                         DDASS Fact Sheet
 Manage the FEMA Mission Assignments (MA)
   1. Real Time
   2. Automated System w/ Forensics
   3. Internet-based Communication
 Allow Multiple Commands to gain SA on MA Status in terms of:
   1. Validation - Approval Process
   2. Sourcing Process
   3. Mission Tracking
   4. Funding
 Provide an automated system for the Defense Coordinating Unit (DCU) to
validate MAs
 Allows for all Orders, RFF and FEMA MA Forms to be associated with a
specific mission
 Allows for a proven Battle Command System to be incorporated into an
existing COP
   Do not have to create PPT slides… efficiency is maximized.
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                                     DDASS Web-enabled
  1. Bandwidth Reduction
  2. Intuitive Interface
     a.   Login (One Login Window)
     b.   Document Retrieval
     c.   Document Printing
     d.   Document Attaching
  3. Mapping
     a. Google Map
     b. Link MA with Google (Plot)
  4. Communication Broadcast Enhancement
     a. Intuitive
     b. Capability to Select All
  5. MA Priority Display in Summary
  6. Labeled Summary View to indicate MA Processes:
     a. Validation - Approval
     b. Sourcing
     c. Mission Tracking
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                            DCE(s) Validating/C2
                            Approving HQ(s)
                            Sourcing HQ(s)
                            C2 HQ(s)
                                                         DDASS Network
                            Monitoring HQ(s)

                   JTF AK


   DCE R10
                                                                                 DCE R1
                                                        DCE R5

                                                                                 DCE R2
                               DCE R8                                                     DHS NOC
                                          DCE R7                      DCE R3
                                                                                       FEMA National
          DCE R9               USNORTHCOM                        JTF NCR               HQDA, AFCAT
                                  SJFHQ-N  STRATCOM                                     NGB, IMCOM
                                                                     JTF CS
                                                                                          OSD
                                                           DCE R4
                                     DCE R6                                      JS, JFCOM, FFC &
                                                                                 MARFORCOM
                                                                       FORSCOM
                                                                       AFNSEP    ACC
USPACOM                                            MARFORNORTH
                                                                       AFNORTH
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                                OCP 1 & 2
                                MEDCOM

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                                MA Process in DDASS
                                      Initiation and Validation Process


   1                      2                                        3                                         4
Receive MA   EPLO/DCO Builds MA in                    EPLO/DCE staffs MA (Validation               DCO Validates MA in
from FEMA    DCE Coordination Manager                 Process) in DCE Coordination                 DCE Coordination Manager
                                                      Manager

             Note1: The MA is attached in the DDASS   Note1: If the MA does not require a          Note1: The DCO turns his block “Green”
             Record Builder, time permitting. The     particular staff sections input: The DCE
             DCE can wait for periods when the        OPS Officer will leave that sections block   Note2: The REPLO/DCE then sends a
             OPTEMPO is not as high to attach the     “white” indicating “No Action Required.”     “Broadcast Message” to selected users.
             actual MA, i.e., late evening.           All staff sections required to input will
                                                      have a “yellow” block assigned
             Note2: If MA is generated at FEMA        indicating “Action Required.”
             National… the Region that the MA affects
             will build the MA in DDASS.              Note2: As each staff officer approves or
                                                      denies the MA; they change their area
             Note3: The DCE then sends the MA to the Green (Approved) or Red (Disapproved)
             “MA Tracking Manager” and a              w/ remarks as required in “Coordination
             “Broadcast Message” is sent to selected Tab” of MA Record.
             users.
                                                      Example: The FEMA FCO request the
                                                      DCO, DCE, REPLOs and SEPLOs…
                                                      1) The DCE OPS Officer would build the
                                                      MA Record with no action required by the
                                                      staff.
                                                      2) The DCO would validate the MA with
                                                      out input.



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                                    MA Process in DDASS
                                         Approval Process


        1                                       2                            3
    USNORTHCOM (NC)                          JDOMS                          OSD
  Recommends Approval or              Recommends Approval or       Approves or Disapproves
       Disapproval                         Disapproval
*Approves/Disapproves MAs
authorized in Standing DSCA Order



 When to Process: When the bubble turns yellow within your column you will action the MA.

 Where and How to Process: In the MA Tracking Manager, bring the MA Record up (double click the
 MA Number), open the Coordination Tab, click “Edit” at bottom of Coordination Tab and from your
 appropriate organization at the top, select appropriate color via menu bar (Green: Approved, Red:
 Disapproved, and Blue: Working). Type in any coordination comments desired under remarks. If,
 further clarification is required indicate the specific question within the remarks portion of the
 Coordination Tab and leave the bubble Blue.

 Action after Approval/Disapproval/Request for Clarification: Send broadcast message to selected
 users in DDASS and Attach message of approval/disapproval, RFF and or Order to MA Record.




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                                MA Process in DDASS
                                            Sourcing Process


             1                                  2                                        3
             JS                  Service(s)                                  JTF or DCE
Tasks to source the MA via an    Strategic Command                           Tasks an Organization(s) to source
            Order                Transportation Command                      the MA via an Order
                                 Joint Forces Command (JFCOM)
                                   Fleet Forces Command (FFC),
                                   U.S. Army Forces Command (FC)
                                   Air Combat Command (ACC)
                                   Marine Forces Command (MARFORCOM)
                                 Tasks an Organization(s) to source the MA
                                 via an Order


 When to Process: When the bubble turns yellow within your column you will action the MA.

 Where and How to Process: In the MA Manager, bring the MA Record up (double click the MA
 Number), open the Coordination Tab, change appropriate status (select appropriate color via menu
 bar (Green: Order has been approved and sent and Blue: Working). Type in any coordination
 comments desired under remarks.

 Action after Order is Approved: Send broadcast message to selected users in DDASS and attach
 Order/MOD to MA Record.

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                         MA Process in DDASS
                                      Mission Tracking

               1
   DCE or JTF (Dependent on who has C2)
      Updates Task and Funds Status

 Task Status: The C2 unit will update the percent of task completed in the “MA Tracking Manager” or
 “DCE Coordination Manager”, bring the MA Record up (double click the MA Number), open the
 Tasking Tab, update the percent of task completed. The following color code will be utilized for the
 bubble: Green: Mission On-Going; Blue: Waiting for Sourced Unit; Red: Mission Stopped and
 Assistance is Requested; and Black: Mission Complete.

 Funding Status: The C2 unit will update the percent of obligated funds in the MA Manager or DCE
 Coordination Manager, bring the MA Record up (double click the MA Number), open the Funds Tab,
 update the dollar amount obligated. The system will automatically change color as the amount
 obligated nears the amount allocated. The following color code will be utilized for the bubble: Green:
 <40% Obligated; Yellow: 40-70% Obligated Funds: Red: 71-99% Obligated Funds; and Black: 100% or
 Greater.

 End Date Status: The system automatically counts down the date entered and changes the bubble
 color for the end of mission date assigned by Primary Agency, i.e., FEMA, NIFC etc. The following
 color code is utilized for the bubble: Green: > 14 Days till Expected Mission Completion Date;
 Yellow: 7-13 Days till Expected Mission Completion Date: Red: < 6 Days till Expected Mission
 Completion Date; and Black: Mission Complete.

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            MA Manager




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            Horizontally Monitor Approval Status of MA:
            1) Green if Approved
            2) Red if Disapproved / Clarifying Info Rqd
            3) Blue if actively working
            4) Yellow if action requested

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            Sourcing Status of MA:
            1) Green if Sourced - Shows JS,
               JFCOM, Services, etc)




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            Monitor Mission Status of MA:
            1) How many Days left on Mission
            2) Percent of Task Accomplished
            3) Percent of Funds Obligated
            These percentages can be adjusted
            and so can the color code standards.

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            Examples of MAs:
            1) Real World – MN Bridge Collapse
            2) Training – Recent R8 Exercise




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            Identifies Unit Conducting the MA

            Can link RFF…




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            Logon Procedures




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                                  Click “Yes” on any alerts




      Go to the following web address:
          https://ddass.iec.belvoir.army.mil/DDASS/


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                             Enter your DDASS username
                                and password

 Select “Real World” or
    “Training” Database
   (Note: Additional
                                   Click “Login”
    databases will soon be
    available)

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    Open Mission Assignment / DCE
              Managers

            Summary Views




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   Click on Managers




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   Click on Mission Assignment or DCE




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    MA Manager




                 Used to approve and source MA



                               Color Legends found
                                  within MA Record


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   DCE Manager




  Internal to DCE to validate MA

  DCE Staff gives the MA a Green or Red
    Status for Validation
                                          Color Legends found
                                             within MA Record

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   Both Managers




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        Adjusting Items per Page




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            From either Manager
               1) Click View
               2) Click Items Per Page
               3) Select Desired Number




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            Filtering / Sorting




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            From Manager Menu Click:
               1) Filters
               2) Filters




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Filter MAs by:
    1) State
    2) Region
    3) PSMAs
    4) Priority
    5) Coordination
    6) Incidents




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            Click OK and/or Apply




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       Sort MAs by clicking on any Header Name




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       Refresh Data from either Manager:
          1) Click View
          2) Click Refresh Data



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       Upload / Download / Print
           MA Documents




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            Uploading Documents




                 From within either manager:
                    1) Dbl-click desired MA record




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            2) Click Mission Docs Tab




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            3) Click “Add Attachment” to upload




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            4) Click Browse




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            5) Browse to desired document


            6) Click Open


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            7) File uploads




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            8) File is listed




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            Downloading (“Opening”) Documents




                         1) Click on desired document




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            2) Click on Open Attachment




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            4) Choose to Open or Save to
                local drive

            5) Can be printed from Open
                file onscreen or from
                local drive if downloaded
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            Send a Message




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            1) From main screen,
               click Managers



            2) Click Broadcast
               Communications




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            3) From main screen,
               click Managers




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            3) Click New




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            4) Choose Message




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            5) Click “To:”




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            6) Enter Keywords to
               search for Users

            7) Click Search




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            8) Select Usernames


            Note: To select multiple
               users, click names
               while holding Ctrl




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            9) Enter Subject/Message




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            10) Click Send




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            Google Maps




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                           Change
                            View

    Zoom




            Google Maps – Map View


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            Note: Satellite/Hybrid views require   Change
               much more bandwidth. Use with        View
               caution in SATCOM
    Zoom
               environments.



                                Google Maps – Satellite View


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            Note: Satellite/Hybrid views require   Change
               much more bandwidth. Use with        View
               caution in SATCOM
    Zoom
               environments.



                                Google Maps – Hybrid View


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            Plotting MAs on Map




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                                     From either Manager
                                        1) Click Plot
                                        2) Click Plot (toggle)
                                        3) Labels
                                        4) Select MA Number,
                                        5) Description or
                                        6) Both



     Note: For the Description and MA Number Click on Icon
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        after                                                    58
            Log-off Procedures




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            1) Close Managers by clicking
               “X” on Manager windows




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            1) Click on File

            2) Click on Exit




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            Questions / Comments




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