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					                      Lark Angling & Preservation Society
                     Minutes of the 116th Annual General Meeting
                              Held on 26th March 2009
                     At St John’s Community Centre, Mildenhall.



Present:      Officers
              Richard West          Chairman
              Peter Humphries       Vice Chairman
              Lesley Pigerham       General Secretary
              John Anderson         Treasurer
              Derek Murrow          Trout Secretary
              Rodger Pigerham       Liaison Officer/Conservation
              Karen Cowan           Youth Development Officer


              Management Committee
              Pat Jewell, Tony Weston, Paul Argent, Tim Taylor, Andrew Heywood,
              Andrew Satterley, Frances Taylor.

              Plus 25 members.


Apologies:
              Philip Strachan       Membership Secretary.

Welcome:

       The Chairman Richard West welcomed everyone present to this years A.G.M. of
which is our 116th. Richard asked if there were any apologies from members, of which
there was only one given to the General/Minute Secretary.
       Richard informed members that there were refreshments before the start of the
evening’s business. Of which Richard said there was quite a lot, as we had to adopt some
new policies to our constitution in order for Society to gain Clubmark status.
Annual Awards:

       This was given to members from the coaching side of the society work.
Peter Williams won a bronze medal and a cert.
Next presentation was to Mrs June Van Driel who was given a bronze statue for the most
improved student.
Next award was the Morley family Environmental Shield for those who do the most
improve the environment along the River Lark. This year it was won by Thomas
Heywood , who is allowed to keep the shied for the year.

Minutes of the last A.G.M.

       These were read and Richard West asked if there were any matters arising from
these minutes, only one or two minor spell mistakes on some surnames but otherwise it
was fine. Richard West asked if he could sign the minutes as a true copy of events and
could he have a:-
 Proposer which was Pat Jewell and then seconded by Peter Humphries, carried
unanimously.

Chairman’s Report.

        Richard West gave his annual report of the activities that the Society had been
involved with and the state of fishing on the society’s waters.
“ In general it has been a reasonably good year for the society, the fishing started well at
the start of the season, but then went down hill after that due to the weather during the
summer period. However it did pick up again later in the season, even with the minor blip
of English weather there were still big fish being caught.
During the year the Environment Agency came to Harben’s Lake in order to remove
some 600 Rudd which were removed to the river, there is no need to worry as there are
still many more Rudd and other species still in the Lake.
The society was asked by Forest Heath District Council if we would run the annual
crayfishing event as usual; of which we did and at one stage there were over 150 crayfish
kits being used along the river. In general a thoroughly good year.
Carrying on with the crayfish theme, I personally caught approx 3400 which is down
about 1500 on last years figures. Also the commercial fishermen that we have come in to
help us catch the crayfish also noticed that the amount they were catching was also down
to 90,000.
The society also held environmental/conservation days during the school holidays as well
as our famous crayfish days as Barton Mills. All in all the society has had a good year
and we hope that the new season will be the same.
Trout Secretary’s Report.

The Chairman asked Derek Murrow for his annual review of the trout season.
Derek reported this year more trout members remembered to send in their trout returns
tickets, which showed that 176 trout had been caught as well as 3 Chubb, which showed
that the river and fish were healthy.
Each year one of the trout members who sent in their returns are put into a hat and a
name is drawn this gives the winning member a ½ price trout ticket. This year was
number 10, Mr Liam Barbar.
In December 08, we were visited by the Wild Trout Trust at our invitation, they carried
out a survey of the river on our trout section, and provided a detailed report on what we
should and shouldn’t be doing. Many thanks to Tim Taylor for arranging this; this report
will help us plan our works within our river restoration project. Thanks also to Liam
Smithson for his help and work with Tim on the restoration project and other activities on
the trout section.
Derek emphasised the need for trout members to state size and locations of trout caught
to help with our stocking polices. For the first for many years we had a full membership
plus a waiting list.

Treasurers Report.

The Chairman asked John Anderson to give his report on our financial position.
John Anderson gave members a brief description of the Society’s accounts for 2008-
2009, as of this moment out accounts have not been sent to the auditor to be audited, but
will be as soon as possible.
John gave the members present a break down of our income.
Total income was £13,258 which is made up of:-
        Coarse Subs………£2038
        Trout Subs………..£5812.
Both a good increase on last year.

Deposit Account income £380,but this will be minimal next year.
The remaining £5000 odd is made up of £3000 from the Environment Agency,
comprising of a grant of £2500 towards our River Restoration project and £500 to pay the
fee of the crayfish trappers-commercial fishermen.
Lastly Forest Heath District Council paid us £1900 for the Society’s works on path
maintainence Total expenses were £7577 made up of :-
Rents £3352
Trout stocking £2165, miscellaneous payments were £1853 and an amount from the
Restoration fund was spent.
Thus our total assets at the moment are £27,052, an increase since last year of £5682.
However members must not get the impression that we are emulating one of our banks in
pre-credit crunch days, and realise that the large increase in assets is almost entirely
explained by one off payments from the Environment Agency and the money from Forest
Heath District Council, which may not be a regular payment. The society’s finances are
sound with basic income and running costs in reasonable balance, but we are fortunate
enough to have cash available for our preservation functions and ambitions.
Copies of the accounts are available for members to look at and to ask me any questions
on the accounts.


Liaison/Conservation Officer.

The Chairman asks Rodger Pigerham to give his annual report.
Rodger reported that a lot of work had been done towards obtaining our Clubmark status.
We need to make some changes to our constitution and to adopt the Angling Trusts
Equility Policy and their Child Protection Policy. These changes we will we do later in
the agenda.
The footpath at Barton Mills is still on going due to contactors pulling out of the contract.
Claire Dickson, Suffolk County Council Footpath Officer, has promised me that it WILL
still be going ahead.
The new foot bridge over the River Lark at the Jubilee Fields, Mildenhall, will be
installed this financial year.

Membership Secretary

As the membership secretary is unable to come this evening Rodger Pigerham will read
out Philip Strachan’s report.
Numbers are similar to last year. There was an increase in the number of full members
but this was offset by the decrease in concessionary membership and another fall in the
number of juniors. Rodger said we hope to see an increase in junior membership
following our partnership agreement with Mildenhall College of Technology.
Of our ticket outlets Stebbings is still our strongest seller.

Coaching Sessions.
Richard West gave a brief summary of last season coaching session, which were attended
Sporadically by juniors. Richard hoped that the new link with MCT would hopefully lead
to better attended coaching sessions, and more matches for junior to take part in. Richard
emphasised that these match are not held on Society’s waters.


Adoption of amended Constitution
The Chairman informed members that in order to obtain our Clubmark status we needed
to make a few changes to our constitution. The new constitution would be displayed on
the screen and Rodger Pigerham would talk members through the new constitution and a
vote would be held at the end, on adopting this as our constitution.
Rodger then displayed the new constitution and read this through with the members.
Following the presentation Richard West asked for a proposer to adopt this as our new
constitution. Proposed Lesley Pigerham, seconded by Peter Humphries, carried
unanimously with no objection or abstentions.
Adoption of Equity Policy.

Richard West asked Rodger to show the Equity Policy on screen and to run through the
policy with members. Rodger then ran through the presentation of the policy with
members and after some discussion Richard then proposed we adopted the Angling
Trust’s Equity Policy Statement.
Proposed by Richard West, seconded by Karen Cowan. Carried unanimously with no
objection or abstentions

Adoption of Angling Development Board’s Child Protection Policy.

Richard West asked Rodger to show the Child Protection Policy on screen and to run
through the policy with members. Rodger then ran through the presentation of the policy
with members and after some discussion on various issues Richard then asked for a vote
on adopting the Child Protection Policy .
Proposed by Peter Humphries, seconded by Pat Jewell carried unanimously with no
objection or abstentions

Proposed Rule Change
Tim Taylor put forward a motion that there is a change in the trout rules regarding the use
of a single hook. He proposed this be changed to a maximum of 3 hooks to allow for
droppers. This was seconded by Derek Murrow, carried with no objections. The new rule
will be sent to all trout members.

Election of Officers & Committee.
        Richard West as Chairman stepped down at this present time and our Vice-
Chairman Peter Humphries took over the proceedings, he then asked Richard West if he
was willing to stand again for the coming year of which he agreed. Peter Humphries also
asked the members present for any nominations for the role of chairman. None given.
Therefore Richard West was proposed our vice-chairman asked if Richard West would
accept the role of chairman, of which he agreed.

Office of Chairman
Peter Humphries then asked members for someone to propose Richard West as
Chairman.
Proposed by Tim Taylor seconded by D. Whitear, carried unanimously.

Richard West accepted the post and resumed his role as Chairman of the Society.

Office of Vice-Chairman.
 Richard West informed the members present that Peter Humphries is at present our Vice-
Chairman, Richard asked Peter Humphries if he was willing to stand again for the
coming year of which he agreed, Richard West also asked for any other nominations
from the floor, none given; therefore Richard West then asked Peter Humphries to
become Vice-Chairman. He then asked for a member to prose Peter Humphries as the
society’s Vice-Chairman.
Proposed by Lesley Pigerham, seconded by Doug Mason, carried unanimously.
Peter Humphries accepted the post of Vice-Chairman of the Society.
Office of General Secretary/Minute Secretary
Richard West informed the members present that Lesley Pigerham is at our General
Secretary/Minute Sec, at the moment . Richard asked Lesley Pigerham if she was willing
to stand again for the coming year, of which she agreed. Richard also asked for any other
nominations from the floor, none given; therefore Richard West then asked Lesley
Pigerham to become General Secretary/Minute Sec. He then asked for a member to prose
Lesley Pigerham as the society’s General Secretary/Minute Sec.
Proposed by Richard West, seconded by T. King; carried unanimously.
Lesley Pigerham accepted the post of General Secretary/Minute Sec. of the Society.


Office of Trout Secretary
Richard West informed the members that Derek Murrow is our Trout Secretary at the
moment. Richard asked Derek Murrow if he was willing to stand again for the coming
year, of which he agreed. Richard also asked for any other nominations from the floor,
none given; therefore Richard West then asked Derek Murrow to become Trout
Secretary. He then asked for a member to prose Derek Murrow as the society’s Trout
Secretary.
Proposed by Tony Weston, seconded by P. Matthews; carried unanimously.
Derek Murrow accepted the post of Trout Secretary of the Society.


Office of Treasurer
Richard West informed the members that Dr. John Anderson is our Treasurer at the
moment. Richard asked Dr. John Anderson if he was willing to stand again for the
coming year, of which he agreed. Richard also asked for any other nominations from the
floor, none given; therefore Richard West then asked Dr. John Anderson to become
Treasurer. He then asked for a member to prose Dr. John Anderson as the society’s
Treasurer..
Proposed by A. Harnson, seconded by A. Heywood; carried unanimously.
Dr. John Anderson accepted the post of Treasurer of the Society.


Office of Youth Development Officer
Richard West informed the members that Karen Cowan is our Youth Development
Officer at the moment. Richard asked Karen Cowan if she was willing to stand again for
the coming year, of which she agreed. Richard also asked for any other nominations from
the floor, none given; therefore Richard West then asked Karen Cowan to become Youth
Development Officer . He then asked for a member to prose Karen Cowan as the
society’s Youth Development Officer.
Proposed by Frances Taylor seconded by P Jewell; carried unanimously.
Karen Cowan accepted the post of Youth Development Officer of the Society.
Office of Liaison Officer
Richard West informed the members that Rodger Pigerham is our Liaison/Conservation
Officer at the moment. Richard asked Rodger Pigerham if he willing to stand again for
the coming year, of which he agreed but only as Liaison Officer. Richard also asked for
any other nominations from the floor, none given; therefore Richard West then asked
Rodger Pigerham to become Liaison Officer. He then asked for a member to prose
Rodger Pigerham as the society’s Liaison Officer.
Proposed by Dr. John Anderson, seconded by Peter Humphries; carried unanimously.
Rodger Pigerham accepted the post of Liaison Officer of the Society.

Richard explained to members that that we have split the role of Liaison/ Conservation
Officer into two separate roles.

Office of Conservation/Environmental Officer
Richard West informed the members that we have received one nomination for the post
Conservation/Environmental Officer, which at the moment is being covered by Rodger
Pigerham.
Richard asked the nominee Frances Taylor if she is still willing to stand, of which she
agreed. Richard also asked for any other nominations from the floor, none given;
therefore Richard West then asked Frances Taylor become Conservation/Environmental
Officer. He then asked for a member to prose Frances Taylor as the society’s
Conservation/Environmental Officer.
Proposed by K. Cowan, seconded by D. Whitear, carried unanimously.
Frances Taylor accepted the post of Conservation/Environmental Officer of the Society.


Office of Membership Secretary
Richard West informed the members that Philip Strachan is our Membership Secretary at
the moment. Richard informed members even though Philip Strachan was unable to
attend this evening’s meeting Philip Strachan was still willing to stand again for the
coming year. Richard also asked for any other nominations from the floor, none given;
Therefore Philip Strachan is now our Membership Secretary. He then asked for a
member to prose Philip Strachan as the society’s Membership Secretary.
Proposed by R Bryers, seconded by A Taylor ; carried unanimously.
Philip Strachan is now the Membership Secretary of the Society.


Richard West explained this new post, that of Welfare Officer in compliance with
Clubmark &Angling Trust’s child protection policy of which the Society has this evening
adopted.

Office of Welfare Officer
Richard West informed the members that we have received one nomination for the post
of Welfare Officer.
Richard asked the nominee David Whitear if he is still willing to stand, of which he
agreed. Richard also asked for any other nominations from the floor, none given;
therefore Richard West then asked David Whitear become Welfare Officer. He then
asked for a member to prose David Whitear as the society’s Welfare Officer.
Proposed by R. West, seconded by G. Smithson, carried unanimously.
David Whitear accepted the post of Welfare Officer of the Society.


Committee Members of the Society
Richard West informed the members that last year’s committee were willing to stand
again for this year. Richard asked if there were any nominees from the floor who would
like to join the committee for this year, none given. Therefore Richard West asked if last
years committee could be voted on block , this was agreed, the following members are
this years committee:- Andy Heywood, Tim Taylor, Paul Argent, Pat Jewell, Andrew
Satterley, Tony Weston.
Richard asked a member to prose the above names as the society’s new committee for
`09.
Proposed by Alan Robertson, seconded by Ron Chapman, carried unanimously.
The members above accepted the post of Committee of the Society.

Any Other Business.
   Richard asked the members if they had any items to discuss under AOB, there were
   none.
   Richard West had a few items under AOB:-
       Under membership report this did not include our 40+ trout members.
       Rod licences must be carried at all times
       Our new tickets will be ready in a month or so.
       Richard thanked the committee for their hard work during the last year.
          Richard said “he didn’t normally single out any one person, but he felt he had
          to this time, he thanked Tim Taylor for his work on the Restoration Project.”
       Richard thanked all of the organisations that we have worked with in the past
          year, and all the volunteers.
       Richard thanked everyone for attended and hoped that they had good season
          fishing.


Meeting closed at 9.10pm

				
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