Exhibitor Guide & Application Information: Company Name_____________________________________________________________ Address___________________________________________________________________ City/State/Zip______________________________________________________________ General Phone____________________________General Fax________________________ General Email______________________________________________________________ Website___________________________________________________________________ Contact for Exhibit-Related Information: Exhibitor Contact Person_____________________________________________________ Address (if different than above)_______________________________________________ City/State/Zip______________________________________________________________ Phone____________________________________Fax______________________________ Email_____________________________________________________________________ YES, I want to exhibit. 10% discount if booking is made by April 1, 2010. □ Please reserve my tabletop exhibit for $1500. □ Please reserve my 10 X 10 booth for $2500. Final payment must be received by July 1, 2010. YES, I would like to purchase an ad in the July issue of ME Magazine with my exhibitor booth or tabletop. Purchase includes 5,000 name mailing list. □ Please reserve my tabletop exhibit & ad space. □ Please reserve my 10 X 10 booth & ad space. Final payment must be received by July 1, 2010. Please list your top two choices – exhibit space is on a first-come, first serve basis: Booth or Tabletop Number Size (enter dimensions L ft X W ft) First Choice 1._________________ __________ X _____________________ Second Choice 2._________________ ___________ X _____________________ Principle products to be displayed: Publications Instruments Equipment Other: ___________________________ Name badges – please list the name(s) of the individual(s) who will be running your exhibit onsite: 1. _________________________________2. __________________________________ 3. _________________________________4. __________________________________ Note: booth purchase includes one Conference Pass for use by the booth attendant. All additional attendants will receive admission to the exhibits only. Exhibitor Benefits: • Ten-foot back drape, three-foot side-rail drape, and sign indicating your company name and booth number or a 6 x 3 foot draped table, sign, wastebasket, and two chairs. • Exposure to a select group of engineers, scientists, business professionals and educators involved in heat transfer and related fields. • Copy of attendee pre-registration list a few weeks before the start of the conference • Your exhibitor fee includes one COMPLIMENTARY conference registration • ONE complimentary set of conference proceedings • 50% discount on any ad in the July issue of ASME’s Mechanical Engineering Magazine along with 5,000 name mailing list. • Your company listed in the final program distributed to all conference attendees • Your company logo, profile and link www.asmeconferences.org/IHTC-14 • Company logo, profile & link on CD-ROM conference proceedings distributed to all attendees • After completion of the program, ONE set of the participant registration list (hard copy only) for your one-time use Total amount due: Booth Fee: $________________________________ Tabletop Fee: $______________________________ Payment & Contact Information: Make check payable to ASME or provide credit card information below. Please charge my company: □ Mastercard □ VISA □ Discover □ AMEX Credit card security code: _______ Visa/Mastercard: Flip your card over and look at the signature box. You should see either the entire 16-digit credit card number or just the last four digits followed by a special 3-digit code. This 3-digit code is your Card Security Code. American Express: Look for the 4-digit code printed on the front of your card just above and to the right of your main credit card number. This 4-digit code is your Card Security Code. Credit Card #:_______________________________________ Exp. Date______________ Cardholder’s Name__________________________________________________________ Cardholder’s Signature_______________________________________________________ Contact Name (if different from above):_________________________________________ Address___________________________________________________________________ City/State/Zip______________________________________________________________ Phone____________________________________Fax______________________________ Email_____________________________________________________________________ Return this completed application with required payment to: Mike Reier 900 South Main Street, Suite 103, Belair, MD 21014 Tel: 410-893-8003 X 17 Fax: 410-893-8004 Email: email@example.com www.executivepublishing.com You will receive confirmation of your booth or tabletop number shortly after receipt of contract. The contract and payment will be processed accordingly at ASME Headquarters. Thank you! Exhibit Dates, Times & Location The exhibit hall is in the Palladian and Diplomat Ballrooms (Lobby Level). The halls are carpeted with a 13.6’ ceiling in the Palladian and 15.2’ ceiling in the Diplomat. This area will be the location of the breaks and poster presentations. Set-Up Monday, August 9, 2010 7:00 am – 11:00am Breakdown Thursday, August 12, 2010 6:00 pm – 9:00 pm Friday, August 13, 2010 8:00 am – 12:00 pm Exhibits Open Monday, August 9, 2010 11:00am- 6:00pm Tuesday, August 10, 2010 11:00am – 1:00pm Wednesday, August 11, 2010 11:00 am – 6:00 pm Thursday, August 12, 2010 11:00 am – 6:00 pm *Times subject to change For Publication on the International Heat Transfer Conference Web Site and final conference program: 1) Type or print clearly your Company/Product/Service description, and please limit to 50 words or less: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ 2) E-mail a company logo in high resolution format to firstname.lastname@example.org Your logo will be published on the conference web site as well as in the conference program. Cancellation Policy: Should I cancel my booth or tabletop after midnight, June 4, 2010, I understand that I will receive a 50% refund of the total amount. If I cancel my booth or tabletop space after midnight, July 1, 2010, I understand that I will forfeit the entire exhibit fee.
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