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ALCOHOL POLICY of the Town of Markham

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					                                    ALCOHOL POLICY of the Town of Markham


1.   Purpose

The Town of Markham and the volunteer Boards are committed to providing a safe and enjoyable environment for the
users of its facilities, by ensuring all alcohol-related functions use Smart Serve trained bartenders/supervisors.


2.   Policy Objectives

         2.1.1. Reduce the risk of alcohol-related liability to the Corporation of the Town of Markham.

         2.1.2. Provide appropriate procedures to ensure the proper supervision and operation of Special Occasion
                Permit events.

         2.1.3. Educate individuals or groups operating a Special Occasion Permit in a municipal facility on the Town’s
                alcohol policy and Alcohol and Gaming Commission (A.G.C.O.) legislation to ensure they are aware of
                their duties and responsibilities with respect to alcohol management.


3.   Facility Classifications

All Town of Markham operated facilities have been evaluated on their suitability for allowing Special Occasion Permit
functions. Each category has specific conditions that must be adhered to. The categories are as follows:

     3.1. Category A – The Markham Train Station

         The Markham Train Station is deemed suitable based on its design as well as adequate amenities to satisfy local
         Fire and Public Health Department regulations.

         All Category “A” facilities are eligible to sell alcohol under the authority of a Special Occasion Permit subject
         to the following conditions:

         3.1.1. Each Community Centre requires that the Commission’s formal Rental Agreement Form be completed by
                the Special Occasion Permit (S.O.P.) applicant or designate, as well as a S.O.P. Holder Agreement (see
                Appendix A).

         3.1.2. The permit holder must ensure that all people serving at the bar have received Smart Serve training and
                certification. Proof of certification must be provided to the Markham Village Train Station Community
                Centre Board, two weeks prior to event.

         3.1.3. Authorized Town representatives have the right to enter any Special Occasions Permit event and take
                control of the event at any time. Only pictured drivers licenses, Ontario Photo Cards, passports or military
                cards will be accepted for identification for the consumption of alcohol.

         3.1.4. Signs must be posted in each Community Centre facility indicating regulations governing behaviour of
                participants at Special Occasion Permit functions and the names and telephone numbers of appropriate
                authorities to call if problems arise.
4.   Permit Holder Liability Insurance

     4.1. It is mandatory that all Special Occasion Permit holders purchase liability insurance for the event (a minimum
          of $1,000,000). The Town of Markham and Markham Village Conservancy must be named as a co-insured
          under the insurance policy.

     4.2. However, if a private Special Occasion Permit (SOP) holder can provide a certificate of insurance naming the
          Corporation of the Town of Markham and the Markham Village Conservancy as separate co-insured parties on
          a pre-existing personal liability insurance policy as part of their own homeowner’s or tenant’s insurance
          package, the mandatory additional liability insurance can be waived. If a sports group, social club or other
          non-profit organization can provide a certificate of insurance naming the Corporation of the Town of Markham
          and the Markham Village Conservancy as separate co-insured parties on a pre-existing general liability
          insurance policy, the mandatory additional liability insurance can be waived.


5.   Staffing Requirements

When Special Occasion Permit functions are held in Town of Markham Board-operated facilities, the following staffing
criteria must be adhered to:

     5.1. Category A – The Markham Train Station

     Special Occasion Permit holder must insure that alcohol is served by an individual(s) who possesses a Server
     Intervention Program (S.I.P) or Smart Serve certificate. Proof of certification required. The ratio is one bartender
     per one hundred guests.

6.   Safe Transportation

     6.1. The permit holder assumes the responsibility for promoting safe transportation home for all drinking
           participants. The safe transportation program shall include:

         6.1.1. arranging a Designated Driver Program
         6.1.2. arranging for taxis or shuttle buses
         6.1.3. identifying the program on advertisements and invitations
         6.1.4. promoting RIDE awareness (signage)
         6.1.5. providing non-alcoholic drinks free of charge or at a low cost to all designated drivers

     6.2. Safe transportation programs do not exempt the permit holder from abiding with the A.G.C.O. Act prohibiting
           serving anyone to the point of intoxication or serving an intoxicated person.

7.   Guidelines for Special Occasion Permit Holders

All Special Occasion Permit Holders will be given a copy of the Commission Alcohol Policy with their contract

All Special Occasion Permit Holders will be required to sign "Special Occasions Permit Holder Agreements" (Appendix
A), acknowledging their understanding of an agreement to adhere to the established “Guidelines for Special Occasion
Permit Holders" and the Commission Alcohol Policy.

As the contact person for a Special Occasion Permit, you and your group can be held liable for injuries and damages
arising from failure to adhere to the Liquor License Act of Ontario. These infractions include serving someone to
intoxication, serving someone who is already intoxicated, serving minors, and failing to prevent impaired individuals
from driving. In order to reduce your group's risk of liability, the following guidelines should be adopted:

     7.1. The event sponsor must obtain a Special Occasion Permit from the Alcohol and Gaming Commission and must
           show proof of this to the Community Centre Board or designate at least ten (10) days prior to the event.



ALCOHOL POLICY of the Town of Markham                                                                      Page - 2 - of 4
     7.2. For functions that are open to the public, the entrance will be monitored by two people 19 years of age or over.
           These people are to be provided by the permit holder. It is recommended that these people be Server
           Intervention Program or Smart Serve trained.

     7.3. The only acceptable forms of identification will be an Ontario Photo card, a Driver's License with photo,
           passport or military card.

     7.4. The permit holder shall be present at the event and responsible for making decisions regarding the operation of
           the event. The permit holder and all event workers must refrain from consuming alcohol prior to and during the
           event. The permit holder is responsible for ensuring guests at the event are properly supervised and that no one
           consumes alcohol in an unauthorized location or to intoxication.

     7.5. The Permit Holder and Board facility staff must ensure that the physical setting is safe for both drinkers and
           non-drinkers.

     7.6. The Permit Holder and Board facility staff must prevent patrons from engaging in activities that can harm them
           or others.

     7.7. All exits must be supervised by the permit holder.

     7.8. All bottles and cans must be retained within the bar area. All drinks must be served in containers provided by
          or approved by the Town of Markham Capital Assets Management Department.

     7.9. The licensee must abide by the rules of the Municipal Alcohol Policy as enforced by the municipal
           representative. The Community Centre Board reserves the right to require the presence of police officers for
           the duration of the event, the cost of which will be borne by the sponsoring group or individual.

     7.10. All event workers must wear highly visible identification.

     7.11. In order to reduce the risk of intoxication and the rate of consumption, the Permit Holder should encourage
           patrons to consume food, low-alcohol beverages, and non-alcohol beverages. Low-alcohol and/or non-alcohol
           drinks must be available.

     7.12. If tickets are purchased for alcoholic drinks, the Permit Holder is to refund money for unused tickets.

     7.13. For Sale Type Bars:

         7.13.1. Discounts must not be offered for volume purchases.

         7.13.2. Ticket sales to cease 1/2 hour prior to bar closing time.

     7.14. All liquor brought into the facility must have the A.G.C.O. stickers on them.

     7.15. Alcohol must be served by an individual who possesses an approved Ontario-based server intervention or
           Smart Serve training certificate. The permit holder shall provide the Town with a copy of the trained server’s
           certificates at least 10 days in advance of the event.

     7.16. Alcohol must be served by an individual who possesses an approved Ontario-based server intervention or
           Smart Serve training certificate. The permit holder shall provide the Town with a copy of the trained server’s
           certificates at least 10 days in advance of the event.

     7.17. There will be no last call.

8.   Staff Training Guidelines

     8.1. All relevant management staff will attend a Server Intervention Program or Smart Serve Management Session
          and become certified.


ALCOHOL POLICY of the Town of Markham                                                                   Page - 3 - of 4
TOWN OF MARKHAM
CAPITAL ASSETS MANAGEMENT DEPARTMENT

SPECIAL OCCASION PERMIT HOLDER AGREEMENT

Name of Licensee:       ________________________________________________
                        (please print)

Name of Contact Person:         ________________________________________________
                                      (please print)

Certification:

1.      I have received and reviewed a copy of the Alcohol Policy.

2.      I have read the guidelines for Special Occasions Permit holders.

3.      I agree to adhere to the conditions of this Policy and the Liquor License Act of Ontario.

4.      I understand that if an infraction of the Policy occurs, the Town of Markham may warn or
        suspend my organization from using the facilities in future.

5.      I understand I can be held liable for injuries and damage arising from failing to adhere to the
        Liquor License Act of Ontario or from otherwise failing to take action that will prevent
        foreseeable harm from occurring.

6.      I understand that York Region Police and an Alcohol and Gaming Commission Inspector can
        lay charges for infractions of the Liquor License Act of Ontario or other relevant legislation.

7.      I agree to satisfy the liability insurance requirements, if applicable, as set out in this policy.

Signature:       ________________________________________________
                                   Contact Person

OFFICE USE ONLY

Agreement Received By:          _______________________________________________________
                                      Signature of Board Representative
Date:                           ____________________




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