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DEWITT DOWNTOWN DEVELOPMENT AUTHORITY

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									DEWITT DOWNTOWN DEVELOPMENT AUTHORITY
SPECIAL MEETING MINUTES - BOARD OF DIRECTORS
Tuesday, December 18, 2007                                            Page 1
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CALL TO ORDER:

Vice-Chairman Hartlieb called the meeting to order at 7:35 a.m.

       Directors Present:    John Coscarelli, Paul Hartlieb, Paul Hughes,
                             Linda Hundt, Fred Motz, Leanne Roman, Jim Rundborg
       Directors Absent:     Beth Herendeen, Bill Sermak
      Others Present: Brian Vick, City Administrator
                             Kellie Warner, DDA Coordinator
                             Kara Villarreal, DDA Administrative Assistant


APPROVAL OF MINUTES: Tabled

CITIZEN COMMENTS: None

OLD BUSINESS:

       1. DDA Coordinator Report: Kellie Warner had reported her activities as previous meeting.

       2. Committee Reports:

       Property Acquisition: Committee Chairman, Hughes presented the draft proposal of the
       Purchase Agreement. He explained that demolition costs would be brought to the Board at a
       later date and that the Committee was also looking into possible rehabilitation. Presently
       doing environmental study. It could be an option for future Farmer’s Market location. On
       motion by Mayor/Director Rundborg, seconded by Director Roman and carried by vote of
       the Board as to the following resolution:

WHEREAS the City of DeWitt Downtown Development Authority, a public body corporate,
pursuant to Act No. 197 of Michigan Public Acts of 1995 (MCL 125.1651 et seq.), as
amended, by action of its Board of Directors is entitled to acquire by purchase land and
other property, real or personal, which the Authority determines is reasonably necessary to
achieve its purposes; andWHEREAS the Board of Directors may make and enter into
contracts necessary or incidental to the exercise of its powers or the performance of its
duties; andWHEREAS the Board of Directors has determined that a certain parcel of real
property located at 116 South Bridge Street, within the Downtown District of the City of
DeWitt, legally described as Lot 297, Assessor’s Plat of the City of DeWitt – North, T5N,
R2W, City of DeWitt, Clinton
DEWITT DOWNTOWN DEVELOPMENT AUTHORITY
SPECIAL MEETING MINUTES - BOARD OF DIRECTORS
Tuesday, December 18, 2007                                         Page 2
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County, is available for the purchase price of $180,000.00, which the Board has determined
to be a reasonable price; andWHEREAS a preliminary Buy and Sell Agreement for the
property was executed by and between Fred Motz, an officer of the Authority, and Wayne
Farmer, the sole shareholder and corporate president of Advance Business Works, Inc.,
the titleholder pursuant to the last deed of record at Liber 742, Page 750, Clinton County
Records; andWHEREAS Advanced Business Works, Inc., is a dissolved Michigan
business corporation, pursuant to statute for failure to file its annual corporate reports with
the State of Michigan since 1997, resulting in its dissolution by the State effective July 15,
2000; andWHEREAS Wayne Farmer has engaged legal counsel to have the corporate
entity reinstated, in order to provide a Certificate of Good Standing from the State of
Michigan in due course; andWHEREAS First American Title Insurance Company has
given its Commitment to issue title insurance to the Authority in the amount of the purchase
price, subject to the issuance of the Certificate of Good Standing, and has proposed to
issue such insurance in the alternative, conditioned upon its review of the titleholders
corporate By-Laws and its quit claim deed of the premises to Wayne Farmer and his
warranty deed to the Authority;NOW, THEREFORE, BE IT RESOLVED that the
Downtown Development authority of the City of DeWitt, by its Board of Directors, hereby
authorizes an offer to purchase the premises at 116 South Bridge Street in the City of
DeWitt for the purchase price of $180,000, subject to the conveyance by the titleholder,
Advance Business Works, Inc., and Wayne Farmer, as the case may be, of marketable
title, properly insured by title insurance, and hereby authorizes its Chairperson or Vice
Chairperson to execute a proposed Real Property Purchase Agreement, subject to its terms
and conditions, on behalf of the Board of Directors of the Downtown Development Authority,
which Agreement shall rescind and replace the preliminary Buy and Sell Agreement.
Discussion was held on proposed payment options, due to Authority Certificates of Deposit maturity
dates, which would be presented to the seller. Purchase Agreement to be re-written to reflect
payment schedule.

       Enhancement: Committee Chairperson, Hundt reported on comments on Christmas
       decorations.
       Public Relations and Events: Tabled

      3. Requisition Approvals: none

       4. Grant/Incentive Program: Appropriations going in another direction.




DEWITT DOWNTOWN DEVELOPMENT AUTHORITY
SPECIAL MEETING MINUTES - BOARD OF DIRECTORS
Tuesday, December 18, 2007                                                Page 3
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NEW BUSINESS:

       1. Acceptance and Approval of 2006/07 Audit: After discussion, on motion by Director
       Hughes, seconded by Director Motz and carried by vote of the Board to accept, approve and
       place on file the 2006/07 Audit as presented.

       2. Election - Chairman of the Board: Director Hughes moved to nominate Director Roman
       as Chairperson of the Board. Mayor/Director Rundborg seconded said nomination.
       Discussion. Motion to close nominations by Mayor/Director Rundborg, seconded by
       Director Hundt. Vote taken. All ayes, no nays, in favor of the election of Director Leanne
       Roman as the Chairperson of the Board of Directors to fulfill the term of outgoing Chairman
       Peckham.

       3. Approval of 2008 Meeting Schedule: After discussion, on motion by Chairperson
       Roman, seconded by Director Hartlieb and carried by vote of the Board to approve the 2008
       Meeting Schedule with exception of time change to 6:45 p.m. for each date.

       4. Discussion/Approval Property Purchase: As covered in above Old Business #2 Agenda
       Item - Committee Reports/Property Acquisition Committee.


OTHER BUSINESS:

       1. Council Report: none

       2. Treasurer’s Report: On motion by Director Hughes, seconded by Director Hartlieb and
       carried by vote of the Board to accept the Treasurer’s Report as presented.

ADJOURNMENT: Mayor/Director moved to adjourn at 8:03 a.m.

Respectfully Submitted:



Kara L. Villarreal, on behalf of
Paul Hughes, Board Secretary

								
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