Terminating Employees and Processing COBRA Notices One of the most challenging processes after the summer season is the timely processing of COBRA notices for seasonal employees. Currently PEBB.benefits receives status information from the PPDB personnel system and uses that information to flag employee files that need to be processed for COBRA. What is happening is that the termination PA is not sent in timely, personnel does not process the final coding, and the COBRA notice is not sent. Payroll has developed a simple flag that the work location can add to the requested P370 to help us know if we can wait for the formal PA to be processed or if a COBRA notice is to be requested manually. On the upper right corner of the P370 check request please include one of the following numbers, circled, to let payroll know what time line to follow. #1- termination, employee not returning in near future to ODF, process COBRA #2- termination, but employee will return within the next 15 days for the next season for ODF, do not process COBRA #3- Declination of Insurance form sent in to payroll, do not process COBRA #4 - retiree, employee is retiring from state employment (use even if the employee will be back the next day as a temporary employee), process COBRA #5- check is for other reasons, no COBRA required This will greatly help payroll to ensure that all eligible employees are given the full 45 days to determine if they wish to continue insurance coverage through COBRA and what their options are.