State Preservation Board
Invitation for Bids
Bob Bullock Texas State History Museum
Addendum Issued: October 9, 2008
Below listed are all questions received by the question deadline of 5PM, October 7, 2008 and SPB responses. This
Addendum modifies the original Invitation for Bids documents dated September 22, 2008, as noted below. Acknowledge
receipt of this Addendum by signing below and returning with bid response.
Question #1: The gangway water shows as complete circle in the plan view but only at the curved graphic wall in the
perspective drawing. Which is preferred?
Response #1: The water detail is needed only at the curved section adjacent to the graphic wall as shown in the
Question #2: Do you have a particular degree of finish for the Oxcart and the Luggage Trolley?
Response #2: New materials that have been distressed or faux painted to look like contemporary pieces of the period, but
well used - in the case of the ox cart - worn out. These scenic elements do not need to look like preserved or restored
Question #3: There is quite a bit of luggage and this can be surfaced by our Art department painting these items or we
can research fabric patterns of the mid 1800's and actually cover some of these with basket weave, fabric and leather.
What are your ideas for the luggage?
Response #3: Faux painted finish is acceptable.
Question #4: In the description, you mentioned that two trunks or cases that have acrylic tops. Are these to be clear for
viewing and would they be hinged to open or actually removable?
Response #4: The clear tops should be secure - only accessible by the exhibit technician to install the objects
Question #5: The four scenes to be fabricated are indicated as being a “traveling exhibit”, however does not mention the
need for crates. Are crates required as part of this bid and if so, what is the maximum size and of what construction
should they be?
Response #5: Crates are not required. The exhibit furniture, included the scenic elements, will be soft packed and
handled by an contracted exhibit handler. The smallest opening restriction that we are designing to accommodate (at Ellis
Freight Elevator Doors 52" w X 83" h
Freight Elevator Cab 81" w X 86" deep
Question #6: Should the stated “delivery” at the museum include on site labor for assembly and installation? Or truly
Response #6: Delivery only - we assume that there will be adequate assembly instructions that can be implemented by
our staff exhibit technicians
Question #7: Regarding the Oxcart’s trunks, bundles and other personal effects that do not appear correctly on the
concept drawings, what is the approximate desired ratio of trunks to bundles and other period items?
Response #7: The trunks represent the bulk of the load, bundles and other personal effect will round out the assemblage.
Question #8: Regarding the Railroad Luggage Trolley, there is a similar note……that the luggage on the concept
drawings is inaccurate and should have on it luggage appropriate to the era. Is it correct to assume then that the railroad
trolley should only contain a more uniform stack of trunks and luggage? No bundles, personal effects etc.?
Response #8: Yes, a uniform stack of trunks and luggage would be appropriate.
Question #9: Notes for the Luggage Stack again reference other items than just trunks…….bundles and valises to be
included. Again, as the concept drawings do not reflect this, what is the approximate desired ratio of “trunks and
luggage” to the other irregular bundles and such?
Response #9: Less trunks (50%) bundles and valises seem to be more prevalent in period photographs. The curator and
exhibit designer will be available to advise on the final assemblages.
Question #10: Should I include the price for the wiring of the 'Steamer Trunks" to power the monitors? The size of the
Oxcart and other Luggage Displays could allow them to be fully assembled and move as a units. This would prevent any
pieces from becoming dislodged and becoming a hazard.
Response #10: We plan to have our staff electrician and our exhibit technicians address power, cable, fan, speaker, player
and related equipment installation. Interface and mounting details will be worked out between fabricator and designer.
Question #11: Will you need installers or a supervisor to assist at the installation?
Response #11: No. We assume that there will be adequate assembly instructions that can be implemented by our staff
Question #12: No mention of crates was made so I have quoted the display as movable without a full set of crates. It will
require blanket wrapping but it should travel well. I imagine that the infrequent relocation was taken into consideration.
Response #12: The exhibit furniture, included the scenic elements, will be soft packed and handled by an contracted
Question #13: We are assuming that these scenic elements need to break down to fit through a doorway--do you know
what the maximum pathway opening is to get these pieces to the exhibit space?
Response #13: The smallest opening restriction that we are designing to accommodate (at Ellis island) are:
Freight Elevator Doors 52" w X 83" h
Freight Elevator Cab 81" w X 86" deep
Question #14: The proposal states fabricate and deliver of elements. Are we to price in installation at the first site?
Response #14: No
Question #15: Crating/palleting - Are there any crating guidelines for these units? We are assuming that if these units are
not in full crates that they would be on a skid or pallet and secured down to travel as a traveling exhibit element.
Response #15: Yes, this is a correct assumption.
Question #16: It appears that the curved wall, located behind the gangplank, is situated against a museum wall such that
the backside should need no “finished” appearance. Will the back side of this curved wall need to be “finished” in some
fashion for any of exhibits traveling venues? Or is the idea to apply graphics to both sides of the wall?
Response #16: Graphics are on the inside surface only. The back side may remain unfinished.
Question #17: The graphic output for the same curved wall is noted as “museum provides file / fabricator prints and
installs”. What is the specification for the graphic output and attachment? Or this left to the bidder to propose the
Response #17: Bidder may propose output medium
Question #18: What is the preferred finish for the outside of the curved wall of the Gangway exhibit? Do we prefer this
as a hard-surface wall?
Response #18: : The back side may remain unfinished - however, hard surface is acceptable
Question #19: Do all the exhibit elements in this IFB move when the exhibit travels?
Response #19: Yes
Question #20: Who is fabricating the rest of the exhibits?
Response #20: Most of the exhibit elements is being fabricated in-house. Graphics package will be contracted under a
Question #21: Who will perform the moving of the exhibits in the future? Museum staff? Moving company? Will
crates be required? Is there a size that these exhibits will need to “break down” to in order to fit through a door
Response #21: The exhibit furniture, included the scenic elements, will be soft packed and handled by an contracted
exhibit handler. Crates are not required.
Question #22: Should our bid include installation of the exhibits as well as delivery?
Response #22: Delivery only - we assume that there will be adequate assembly instructions that can be implemented by
our staff exhibit technicians
Question #23: How will power be supplied to the AV exhibits? Will there be outlets beneath each platform or
element that we can plug into?
Response #23: We plan to have staff electrician and staff exhibit technician address power, cable, fan, speaker, player and
related equipment installation. Interface and mounting details will be worked out between fabricator and designer.
Question #24: Is the museum providing the reading rail and other graphic structures as well as the graphics for the
Response #24: Fabricator is to provide the base structure panel base (painted MDF) for the reading rails and other
graphic structures. Interface and mounting detail for the applied graphics can be detailed by the exhibit designer.
Question #25: Are the vertical handrail supports around the oxcart display to be spaced closely enough together so
they function as a barrier?
Response #25: No
Question #26: Is there an IFB Number that we can use to check for checking Electronic State Business Daily at
http://esbd.cpa.state.tx.us/ for the issuance of any addendum?
Response #26: The agency requisition number as posted on the Electronic State Business Daily is 809-9-0011.
Question #27: Is there a phone number we can use for the FedEx address?
Response #27: Please use the main telephone number for the State Preservation Board - 512-463-5495.
Question #28: In downloading the fabrication documents from the State of Texas website, it references the need to
download a HUB subcontracting plan (if required). In reading through the bid documents, I do not see reference to a
requirement to pursue HUB subcontractors, but I wanted to double check with you since there was a reference on the State
of Texas web page.
Response #28: HUB Subcontracting Plans are required if the contract price is $100,000 or more. The State Preservation
Board does not anticipate that this project will be $100,000 or more. However, if your bid is $100,000 or more, a HUB
Subcontracting Plan must be completed. Documents and instructions for completing a HUB Subcontracting Plan are
Question #29: Referring to the plan; are the navy blue walls by Fabricator or Owner? Are these walls currently built?
Can you supply us with the dates these will be completed?
Response #29: The scope of this contract is limited to the four scenic elements specified, all other elements of the exhibit
are being fabricated by the Owner.
Question #30: Can the budget amount be disclosed at this time?
Response #30: Approximately $80,000 is budgeted for this project.
Question #31: Is a Performance bond needed?
Response #31: No.
Question #32: Is there a Bid Bond requirement? If so, at what percentage?
Response #32: No.
Question #33: Are the any Prevailing Wage requirements for this project?
Response #33: No.
Question #34: Are there liquidated damages for not being completed on schedule? What would be the amount of
liquidated damages if this date were passed?
Response #34: There are no liquidated damages on this project.
Question #35: One of the drawing notes, “Graphics provided and installed by Owner.” Is this true for all graphics? If not,
is there a schedule of graphics clearly listing what is the fabricator’s scope vs. provided by Owner?
Response #35: Not in the scope of this contract. A graphics package will be contracted under a separate IFB.
Question #36: Will the fabricator have access to work in the building extended hours...say from 7am - 9pm?
Response #36: Not pertinent - The contract specifies that the four scenic elements includes shipping cost to the museum.
Delivery only - we assume that there will be adequate assembly instructions that can be implemented by our staff exhibit
Question #37: There appears to be several in-wall cases in Section II and Section III. Are these case by fabricator? Are
there any more details on these cases?
Response #37: Not pertinent - The contract specifies only the four scenic elements.
Question #38: Is the fabricator responsible for artifact mounting? If so, can a detailed artifact schedule be provided?
Response #38: No
Question #39: What is the soonest date the fabricator would be allowed to have access into the building to begin
Response #39: Fabricator is not responsible for installation
Question #40: Does the fabricator have any responsibility for gallery lighting or case lighting?
Response #40: No
Question #41: Other than the floor plan, we have no other drawings/elevations/details for Section IVb, Section V, or
Section VI…do we have any scope in these areas? If so, can you provide more details?
Response #41: Not pertinent - The contract specifies only the four scenic elements.
Question #42: Given this is a traveling exhibition, is there a need to include a price to provide crates for transport from
one venue to the next.
Response #42: No. The exhibit furniture, included the scenic elements, will be soft packed and handled by an contracted
Question #43: Audio/visual: please advise the source for the program and whether it will be remotely located or housed
in the luggage with the monitor. Will there be audio that will require the luggage be trimmed for speakers? Will the
program run on continuous loop or will it require some type of sensor that needs to be incorporated within the exhibit?
Do you anticipate the luggage containing AV will require fans to eliminate any heat build-up from the equipment?
Response #43: The equipment will be contained within some component of the scenic elements. We plan to have our
staff electrician and exhibit technician address power, cable, fan, speaker player and related equipment installation.
Interface and mounting detail will be worked out between fabricator and designer.
Question #44: Oxcart: Are the trunks with the acrylic covers, archival? What is the wood species and finish of the
display cabinets in that same space so we can match the rails? Will we need to retro fit circulation fans into the steamer
trunks to ventilate the heat build up of the media equipment? Are the (2) reading rails covered In HPL?
Response #44: The trunks with the acrylic covers will need to be archival. The case trim is Jatoba (Brazilian Cherry).
We will provide the formula and stain sample to the successful bidder. We plan to have our staff electrician and exhibit
technician address power, cable, fan, speaker player and related equipment installation. Interface and mounting detail will
be worked out between fabricator and designer. Fabricator is to provide the base structure panel base (painted MDF)
for the reading rails and other graphic structures. Interface and mounting detail for the applied graphics can be detailed
by the exhibit designer. The finished graphic will be a HPL face mounted to plex.
Question #45: Railroad Luggage Trolley: Will we need to retro fit circulation fans into the steamer trunks to ventilate
the heat build up of the media equipment?
Response #45: We plan to have our staff electrician and exhibit technician address power, cable, fan, speaker player and
related equipment installation. Interface and mounting detail will be worked out between fabricator and designer
Question #46: On the plan of the entire exhibit space, the railroad luggage trolley appears to have three luggage pieces
on the floor to one side. Other pages showing the luggage trolley do not indicate this, though. Is the railroad luggage
trolley’s luggage confined to the cart as most of the illustrations show, or are these ground pieces desired?
Response #46: The ground pieces are not necessary to include.
Question #47: Section 1.4.D.2: The IFB document indicates that the price is to include meetings, travel, shop drawings
and delivery of completed work to the museum. Is the delivery of the completed work to include installation services or
merely delivery to the museum?
Response #47: Delivery only - we assume that there will be adequate assembly instructions that can be implemented by
our staff exhibit technicians.
ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY RETURNING THIS SIGNED FORM WITH IFB
Representative Name and Title