Freepost RLUS-JKZL-KUSC

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					                                                                                 Freepost RLUS-JKZL-KUSC
                                                                                                      ACT
                                                                                         5a Malvern Gate
                                                                                          Bromwich Road
                                                                                                Worcester
                                                                                                 WR2 4BN
                                                                                     Phone: 01905 420715
                                                                                        Fax: 0871 9940434
                                                                                    act@actforfunding.org
 Herefordshire & Worcestershire                                                    www.actforfunding.org



         FUNDING 08/09 FUNDING 08/09 FUNDING 08/09
Dear Social Care Provider/ Employer, please read this funding communication carefully as it
contains important information on how to claim TSI (Skills for Care funding) to help towards
the costs of staff development to the National Minimum Standards.

As the sub-regional employer partnership for Skills for Care covering Herefordshire &
Worcestershire, ACT has been awarded £136,000 of TSI (Training Strategy Implementation)
funding for 2008/09 to enable employers in the two counties to claim £70 per unit for the
following:

     Common Induction Standards (1 unit)
     LDQ (1 unit)
     NVQ 2, 3 & 4 in Care/ Health & Social Care (Adult only)
     NVQ 4 Registered Managers Award
     A1/ A2 Assessor Award (2 unit)

The claim process is straight forward but if you have any questions at all, you should either
refer to the FAQ’s (Frequently Asked Questions), included in this pack, or call Shelley Reader
at ACT on 01905 420715, who will be happy to discuss any issues you may have.

To claim funding for 2008/09 you will need to complete and return the following compulsory
documents:

     1. Partnership Form (Document 1) – to be completed by all organisations, (please fill in
        even if you have completed one in recent years). Funding will not be allocated if we do
        not receive an up to date form.
     2. National Minimum Data Set – Social Care (This questionnaire is NOT enclosed in the
        funding pack, for further information regarding the NMDS-SC, please call Colin
        Rushforth, ACT Project Officer on 07970 568774 / email: colin@actforfunding.org or
        Debbie Price on 07814417511 / debbie@actforfunding.org.or visit www.nmds-sc-
        online.org.uk.
        If you have completed the NMDS establishment data before 1st April 2008, you must
        have fully updated your establishment details before funding can be released, (please
        see ‘Step by Step guide for updating your NMDS-SC establishment detail at the back of
        this pack for more information). You must also be working towards completing your
        employee data.

Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
     Funding is allocated on a first come, first served basis
     Send your claims to ACT as each unit is completed
     If you delay sending your claims you may not be successful in obtaining funding
     Only units assessed AND verified between 1st January, 2008 and 17th March, 2009 will be
     accepted (any completed in 2007 CANNOT be claimed).

The funding pack contains the following documents:

     1. Cover Sheet (Complete each time you send your claims to confirm what you have sent
        to us)
     2. Step by Step Guide (Explains how to claim)
     3. FAQ’s (Frequently Asked Questions)
     4. Document 1 – Partnership Form
     5. Document 2 – Common Induction Standards Claim Form
     6. Document 3 – LDQ Induction Claim Form


Please use the documents in this pack as a master copy, or alternatively download the forms
from our website: www.actforfunding.org go to the funding pack page and click on the
appropriate form from the menu on the left hand side of the page. If you have any problems
with this please do not hesitate to contact Shelley Reader on 01905 420715 for advice.

NVQ unit summary sheets are obtained from your TRAINING PROVIDER, who will be able to
provide them at the end of each completed unit.

REMEMBER if paperwork is not completed IN FULL, correctly signed and dated, then it will
be returned to you, which will result in your claim being delayed.

We will send a letter of confirmation to you once your claims have been processed by us and
sent to Skills for Care. Once funding has been received from Skills for Care you will receive a
letter and a cheque, which you should double check to ensure that they match your original
claims submission. If you require any help, please call Shelley Reader on 01905 420715.




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
                                                                                 Freepost RLUS-JKZL-KUSC
                                                                                                      ACT
                                                                                         5a Malvern Gate
                                                                                          Bromwich Road
                                                                                                Worcester
                                                                                                 WR2 4BN
                                                                                     Phone: 01905 420715
                                                                                        Fax: 0871 9940434
                                                                                    act@actforfunding.org
 Herefordshire & Worcestershire                                                    www.actforfunding.org



     STEP BY STEP GUIDE TO CLAIM TSI FUNDING
The deadline for TSI funding claims to be with Skills for Care is Friday, 17th March,
2009 – therefore, all claims MUST BE WITH ACT by FRIDAY, 7TH MARCH, 2009 to
allow time for processing

1.     Complete the Partnership Form (Document 1)
       All organisations that havent completed this form, must complete this form.

2.     Ensure that you have your NMDS-SC (National Minimum Data Set – Social
       Care) reference Number.
       You should have received a reference number from Skills for Care on
       completion of the NMDS-SC questionnaire. If you have not received your
       reference number or have not completed the NMDS-SC, please contact Colin
       Rushforth, on 07970 568774 or email: colin@actforfunding.org or Debbie
       Price, on 07814417511 or email debbie@actforfunding.org

3.     Complete the appropriate claim form as follows:

              FOR NVQ’s you should send us a completed unit summary sheet for each
              unit, which is provided by your Training Provider, as follows:
               Full candidate name
               Candidate registration number
               Unit number e.g. Level 3 in Care
               Unit Code e.g. CL1
               Signature and date of Assessor (must be between 1.1.08 and 17.3.09)
               Signature and date of Verifier (must be between 1.1.08 and 17.3.09)




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
              FOR COMMON INDUCTION STANDARDS you should complete Document 2
              All information MUST be completed including the National Insurance
              Number, staff should be in a care role, forms should be signed and dated
              between 1.1.08 and 17.3.09. Any forms dated in 2007, claims on the
              INCORRECT FORM WILL NOT BE ACCEPTED FOR PROCESSING

              FOR LDQ INDUCTION you should complete Document 3
              All information MUST be completed including the National Insurance
              Number, staff should be in a care role, forms should be signed and dated
              between 1.1.08 and 17.3.09.
              Any forms dated in 2008 or claims on the INCORRECT FORM WILL NOT
              BE ACCEPTED FOR PROCESSING

4. Once you have gathered all appropriate forms, complete a COVER sheet
   (enclosed)
   This is a double check to ensure that you have completed and enclosed all
   required documentation.

PLEASE NOTE

              Final Certificates will NOT be accepted
              Invoices will NOT be accepted
              All Staff MUST be in a CARE ROLE




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
                                                                                           DOCUMENT 1




                          Partnership Form
                                 To be completed by each member of the partnership.

Your Organisation Name:


Your Contact Name:


Name of Partnership you are joining:
ACT Herefordshire & Worcestershire
Your Contact Address:




                                                            Post Code:
Telephone Number:                                           Fax Number:


Email Address:

9. Partner’s Declaration:

My organisation/business is a member of this partnership and we are happy for the Lead Organisation to
sign the proposal on our behalf.

 I understand that the Skills for Care funding is a contribution to the cost of individuals in my
   organisation achieving relevant units of competence.
 I understand that I have a responsibility to inform the Lead Partner of units achieved and any relevant
   information that they need to maintain financial probity and a clear audit trail on funding spent.
 I understand that I am not able to ‘double fund’ the same candidate against the same ‘unit outcome’
   using Skills for Care funding combined with Local Authority or other funding
 I can, where appropriate, fund the same candidate using other funding, this is called match funding. (I
   understand this has to be based on a shortfall in the funding and real cost and that no profit can be
   made from this contribution).
 I am not funding individuals in this proposal with funding from other Skills for Care funding
   partnerships to which I might belong.
 I understand that I am not able to claim for funding for free places.
 I understand that I am only able to claim for staff employed by this organisation.
 I understand that I must keep a clear and robust audit trail of the funding received by Skills for Care.
 I have completed the NMDS-SC organisation questionnaire  (please provide NMDS-SC Reference
    Number _______________________________)
 I have not completed the NMDS-SC organisation questionnaire 

Name: (please print)___________________________

Signature: _________________________________                            Date: _______________


Please return to:
Freepost RLUS JKZL KUSC, ACT, 5a Malvern Gate, Bromwich Road,
Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
Worcester, WR2 4BN
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
                          Training Strategy Implementation Funding
                                           2008/09

                COMMON INDUCTION STANDARDS FORM                                                         DOCUMENT 2


    Regional Contract No:WM-LRN0708-ACT25

    Lead Partner Name: ACT Herefordshire & Worcestershire

          Staff Member’s Name:                                       Staff Member’s Work Role:



                                                                     Direct social care or management
                                                                     functions of social care
          National Insurance Number:                                 Employer’s Name & Full Address
          (This will only be used to identify                        including Postcode:
          double funding)

          Staff Member’s Full Workplace
          Address (if different from Employer’s)




          Tel No:                                                    Tel No:

          Date this Staff Member’s Employment                        What type of organisation are you e.g.
          commenced at this workplace:                               Private, Voluntary etc?


          Manager supervising this staff member’s Induction confirms all sections of the
          Common Induction Standards (1 to 6) have been covered

          Name:                                                   Work Role:

          Signed by Manager on completion of Induction:

          Signed by Staff Member on completion Date Induction completed (DD/MM/YY):
          of Induction:



Please return to: Freepost RLUS JKZL KUSC, ACT
5a Malvern Gate, Bromwich Road, Worcester, WR4 2BN
Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
                     Training Strategy Implementation Funding
                                      2008/09
                  LEARNING DISABILITY QUALIFICATION (LDQ)
                         INDUCTION FORM
    Regional Contract No: WM-LRN0708-ACT 25                                           DOCUMENT 3


    Lead Partner Name: ACT Herefordshire & Worcestershire

          Staff Member’s Name:                                       Staff Member’s Work Role:



                                                                     Direct social care or management
                                                                     functions of social care
          National Insurance Number:                                 Employer’s Name & Full Address
          (This will only be used to identify                        including Postcode:
          double funding)

          Staff Member’s Full Workplace
          Address (if different from Employer’s)




          Tel No:                                                    Tel No:

          Date this Staff Member’s Employment                        What type of organisation are you e.g.
          commenced at this workplace:                               Private, Voluntary etc?


          Manager supervising this staff member’s Induction confirms all sections of the
          Learning Disability Qualification have been covered

          Name:                                                   Work Role:

          Signed by Manager on completion of Induction:

          Signed by Staff Member on completion Date Induction completed (DD/MM/YY):
          of Induction:


Please return to: Freepost RLUS JKZL KUSC, ACT
5a Malvern Gate, Bromwich Road, Worcester, WR4 2BN

Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
COVER SHEET


Please complete and return this cover sheet with your claim forms and appropriately completed documentation, in the pre-paid
envelope enclosed, to Shelley Reader.

Establishment Name:

Address:



CSCI number:

Please complete the following table with details of claims enclosed
Full Staff Name   NI Number     NVQ 2     NVQ 3     NVQ 4    RMA    Common Induction                 LDQ      TOTAL number of   TOTAL £ at £70
                                                                       Standards                  Induction     units claimed     pounds each
e.g. Claire Smith  123456A      6 units                                                                               6                       390
e.g. Tina Adams    345678B                                               1 unit                                       1                        65




                                                                                                     TOTALS

Please ensure that the following documents are enclosed
Document 1         Partnership Form (Complete once for 2007/08)        COMPULSORY                                   YES               NO
Document 2         Common Induction Standards Claim Form               ENCLOSE ONLY IF CLAIMING                     YES               NO
Document 3         LDQ Induction                                       ENCLOSE ONLY IF CLAIMING                     YES               NO

                     NVQ Unit Summary Sheets                           ENCLOSE ONLY IF CLAIMING                     YES               NO
                     COVER SHEET                                       COMPULSORY                                   YES               NO

I confirm that copies of the completed and signed claim forms and/ or NVQ unit Summary sheets are attached as evidence. I also
confirm that funding for these units has not been obtained from other Skills for Care Partnerships to which I may belong or other
funding sources e.g. Train to Gain etc.

Signed:                                                    Name (in Capital letters):

Date:                                                      Telephone Number:

REMEMBER – If paperwork is not completed IN FULL, correctly signed and dated, then it will be returned to you. This will delay
your claim.

If you would like further information regarding the NMDS-SC please contact Colin Rushforth (NMDS Project Officer)
on 07970 568774 or 01905 420715 or email: colin@actforfunding.org




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
FAQ’s
What is a Partnership Form?
This form contains contact fields and a declaration to sign. This is to be completed by every
establishment who wants to access Skills for Care funding. This is an agreement that allows ACT to act
on your behalf to attract funding.

When should I submit my claim for funding?
Please submit your claims as soon as a Unit Achievement/Unit Summary sheet has been signed off. For LDAF or
Common Induction Standards, please complete and return Documents 3 or 4 as soon as the units have been
completed.


When will I receive the funding?
We will issue a cheque to your organisation as soon as we receive the funding from Skills for Care.


Can I choose the Training Provider that I use?
Yes, as long as they are based in Herefordshire & Worcestershire. If you require a comprehensive list, please
contact us at ACT.


Who should complete the Unit Summary Sheet?
Please let your chosen training provider know that you will require copies of the Unit Summary Sheet, appropriately
signed and dated by the verifier and assessor in order to draw down the funding (see step by step guide).


Do I need to include the candidate’s National Insurance Number?
Yes, Skills for Care asks for NI numbers for Common Induction Standards and LDAF Induction units in order to
identify double funding.


Can anyone apply for this type of funding?
Only those working in the care profession may apply for example Care Assistants, Care Workers etc.


Can I claim funding for training that used free places?
No, claims can not be made for units achieved using free places for training.


Can I claim for units completed in 2007?
No, Skills for Care will only grant funding for units assessed and verified between 1 January 2008 and 17 March
2009.


What evidence will Skills for Care accept in order to receive funding?
Please see the table below entitled “Qualifications Covered & Evidence Required” for a simple breakdown.


What Qualifications can I claim for from Skills for Care Funding?
Please see the table below:

Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
                                        Qualifications Covered & Evidence Required


                     NVQ Care Level 2                                 A unit summary sheet is required, from
                     NVQ Care Level 3                                 the assessment centre or awarding
                     NVQ Care Level 4                                 body, complete with the following
                     NVQ Health & Social Care Level 2                 information:
                     NVQ Health & Social Care Level 3
                     NVQ Health & Social Care Level 4                  Full Candidate Name
                     NVQ 4 Registered Manager                          Candidate Registration Number
                      (Adults)                                          Unit code e.g. NVQ3 CL1,
                                                                        This MUST be signed and dated by
                                                                          the assessor and verifier between 1
                                                                          January 2008 and 17 March 2009

                                                                       Skills for Care will also accept Internal
                                                                       Verification Reports or equivalent.
                                                                       These must be completed with the
                                                                       following information:

                                                                        Full candidate name
                                                                        Candidate registration number
                                                                        This must be signed and dated by
                                                                          the assessor and verifier between 1
                                                                          January 2008 and 17 March 2009
                                                                          Completion date
                                                                        NVQ short code achieved

                                                                       Certificates will NOT be accepted.


                     Common Induction Standards                       Please provide Skills for Care with the
                      (count as 1 unit)                                following:

                     LDQ Induction.                                    Document 3 Common
                      (count as 1 unit)                                  Induction Standards
                                                                        Document 4 for LDQ Induction


                                                                       All should be correctly signed and
                                                                       dated by inductee and manager
                                                                       and containing the inductee’s
                                                                       National Insurance number. This will
                                                                       only be used to identify double
                                                                       funding.




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
Step by Step guide for updating your NMDS-SC Establishment Details
If you filled in the Establishment details for the NMDS-SC before the 31 March 2008 you must check
and update your establishment details before TSI funding can be released. To do this you need to do
the following:

        Go to the Website www.nmds-sc-online.org.uk
        Click on Login
        Enter your name and password
         If you haven’t got a name and password or you have lost it, please ring the NMDS helpdesk on
         0845 873 0129. They will post you a new name and password.

Once logged in:
    Click on ‘My Establishment’ on the Menu bar on the left hand side of the screen
       You will see your establishment details listed
       Next to each section is an Edit Button

Contact Details
        Click on the ‘EDIT’ button
         Check the contact details – Address, telephone, Email

         Very Important
         Even if you do not change any details your must still press the SAVE button. This will tell the
         system that you have checked the details. You should get ‘Record saved successfully’ in green
         at the top of the screen
         Scroll down and click on RETURN

Users at Establishment
You do not need to ‘EDIT’ this unless you are:
   1. Changing your name and/or password
   2. Adding a new user

Establishment details
Click on the ‘EDIT’ button
Check the information – Sector, IIP, data sharing
Once checked/updated press the SAVE button
Press RETURN

Other Information
It is not necessary to update this for the TSI funding. If you are intending setting up a ‘Parent
Establishment’ with Subsidiaries and are unsure what to do please contact Debbie Price 07814417511
or Colin Rushforth 07801924338 at ACT and they will explain the procedure.

Registration Details
Click on EDIT
Check the details
Press the SAVE button
Press return

Please note
The staff total is calculated from the ‘Job Roles’ section further down.



Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX
The Main Care Service that you provide
Please check your ‘Total Capacity’ and ‘Current Uptake’
If they need updating:
      Press ‘EDIT’
      You will see the Service listed with ‘Edit’ next to it – press the EDIT button
      Change the values as appropriate
      Press the ‘SAVE’ button
      Press ‘RETURN

Other Services Provided
As main care service above

Job Roles
This is very important to update as it very likely that this has changed.
    Press EDIT
    Check the Job Roles and numbers – Press EDIT to change the figures. Press SAVE to
        update.
Before you leave this screen please count the ‘Total Number of leavers’ as this will be needed for the
next two sections.

Reason for Leaving
        Press the EDIT button
        Change the numbers to reflect the number of leavers that you set in the Job Roles section.
        Press the SAVE button. If the figures do not add up you will get an error message.
        Press RETURN once complete.

Destination after Leaving
Same steps as reason for leaving




Association for Care Training is a Company Limited by Guarantee (Reg. 5307049)
             Registered Office: 26 Sansome Walk, Worcester WR1 1LX

				
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