| Bethel Branch Homeowners Association | Neighborhood Meeting Minutes | September 20, 2005 | page 1 of 3 Welcome (April, President) Pizza and refreshments compliments of Richard Miles and the Association Richard Miles issues need to be addressed to Dogwood Homes, not the BBHA. Vice President position will be open Oct 1. Ballots are attached to minutes. Nomination form is also available at www.bethelbranch.com. Ballots must be returned to any officer by 10/09/2005. Volunteer signup lists on table at meeting and sign up on the website, too. o Pick up trash o Mow/landscaping/weeding Please remember to take down your Yard Sale signs and For Sale signs. Do not attach them to the black fence. No Construction vehicles should be coming through the neighborhood. All construction is now complete in our neighborhood. What We’ve Accomplished (Angie, Secretary) Speed limit signs Common area (park) redone Collected 90% of dues Streets cleaned Handled complaints Handed out bi-laws to all homeowners Welcome letters to new homeowners Front entrance landscaping updated “No Solicitation” sign at front entrance (coming soon) Treasurer Report (Mechelle, Treasurer) Website: www.bethelbranch.com Check it out! More information will continue to be added. Dues: Potential Dues: 142 Homes x $30.00 = $4260.00 Collected Dues: 129 Homes x $30.00 (approx) = $3895.00 (that’s 90% of the dues collected) We have collected a few more dues since the meeting. Please Note: If you pay your dues with a check and the check is returned, you will owe the dues amount plus a $20.00 bank charge for the returned check. We will start collecting 2006 dues in March 2006. The final due date will be May 31, 2006. Payment plans can be arranged, if needed. It is the homeowners’ responsibility to contact a BBHA officer and make these arrangements. Please remember you, as a homeowner of Bethel Branch, are governed by law to pay the set dues for the neighborhood association fee. This is clearly stated in the bi-laws that govern our neighborhood. Due to the cost of maintaining the common areas and after careful consideration we have decided to raise the homeowners’ dues for 2006. It was brought forth to a vote with the 28 neighbors at the meeting and it was agreed to raise the dues to $100.00 a year. That’s $8.33 per month. We are still missing payment of dues from the following neighbors. o Barry Edwards, 214 Savannah Dawn o Jessi Deeley, 213 Bryce Way o Rebecca Kelly, 121 Trevor Court o Kevin/Kenneth Burkhurt, 396 Bryce Way o Please get your dues to the association as soon as possible. The council members are in the process of researching with several different attorneys what actions need to be taken to process liens on delinquent homeowners. | Bethel Branch Homeowners Association | Neighborhood Meeting Minutes | September 20, 2005 | page 2 of 3 Neighborhood Maintenance: On average, grass cutting occurs 9 months per year during March through November (38 weeks). Comments from Chad: The common areas put together would be approximately 7-8 acres to maintain. Check out the website for the neighborhood image with all the green common areas. Most of the common areas are not the in the best shape and not the easiest to maintain. They consist of rocky terrain and excessive weeds. Bid from ChadCo We have an agreement with ChadCo for the maintenance of all common areas for a yearly price of $9500, with the possibility of more expenses to maintain the front entrance and fuel charges. “Park” Update (Terry, VP) Things to consider: Development Costs, Excavating Costs, Maintenance Costs, Insurance Costs o $500 per year just for liability insurance o $1500 per year for liability insurance with equipment Richard Miles has promised the neighborhood $2000 for the Park/Common area for more development. The council members have researched different avenues to consider in developing the park and due to costs and liabilities involved it will not be feasible to develop any type of playground/swings in the Park/Common area. It was agreed upon by the council members and the neighbors present at the homeowners meeting that the money that Richard Miles has allotted us will be used to plant trees and to landscape the Park/Common area. We apologize to the neighbors that this is not what many were told would happen but, once again due to costs and liabilities involved in maintaining of this area it will not be feasible to the homeowners at this time. We would also like to remind everyone about their lawns. There has recently been an ordinance passed in the city of Mount Washington in which it states that your grass can be no higher than 12 inches. The association will no longer be sending any friendly reminder notices in regards to your lawn being mowed. We will call the city and you will be cited by the city and possibly fined by the city. If you would like a copy of this ordinance you can access it at www.bethelbranch.com. If you have any questions or concerns about any of these issues please feel free to give any one of your council members a call between the hours of 6pm-9pm Monday – Friday. Sincerely, April Williams Terry Mantell President Vice-President (502) 538-4927 (502) 538-0723 Angela Buckley Mechelle Read Secretary Treasurer (502) 379-0622 (502) 538-8555 A special thanks to Terry Mantell for his teamwork in helping us get this association started and his role as Vice President. He will be greatly missed in our neighborhood. We wish Terry and his family well as they move. | Bethel Branch Homeowners Association | Neighborhood Meeting Minutes | September 20, 2005 | page 3 of 3 Bethel Branch Homeowners Association Nomination Form Please return this form to a committee member no later than October 9, 2005 to be considered. This form is to nominate a Bethel Branch Homeowner for the Vice President position that is open on the Bethel Branch Homeowners Association. This member will fulfill the remaining time of the current VP position (4 year term). New officers will be elected in 2009. Today's Date: ________________________________________ Name: ______________________________________________ Address: ____________________________________________ City/State/Zip: Mt Washington, KY 40047 Phone: ______________________________________________ Email: _______________________________________________ Please explain why this homeowner would be a good candidate for the open Vice President position: Disclaimer: Please understand that this position is a volunteer position. You are not compensated for your time and efforts. This position does require a good amount of personal time and preparation. Meetings are typically during evenings (7 - 9 pm). Candidate must be a good communicator, friendly, able to handle and address BBHA issues professionally, team player, and willing to work with the other officers. Candidate must be current on dues.