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					                        LOCAL SERVICE BOARD

                Wednesday, 7th October, 2009 at 9.30 am
                       Interchange,Colwyn Bay
___________________

PRESENT:      David               Scott Conwy Voluntary Services Council
              (Cadeirydd/Chair)

              Aneurin Phillips             Snowdonia National Park
              Meic Davies                  Environment Agency
              Chief      Supt.    Simon    North Wales Police
              Humphreys
              Huw Evans                    Llandrillo College
              Trevor Henderson             Catrefi Conwy
              Divisional    Commander      North Wales Police
              Chief       Superintendent
              Simon Humphreys
              Grant Duncan                 Welsh Assembly Government


Officers:     Fran Lewis                   Corporate Performance and Improvement
                                           Manager
              Patti Fitton                 Customer Services Manager
              Helen Gregson-Holmes         Framework Assessment Coordinator
              Tim Pritchard                Governance Partnership Officer
              Andrea Williams              Partnerships Coordination Manager
              Sara Wyn Evans               Temporary Committee Services Officer
              Jane A. Jones                Committee Services Officer
              A. Ffransis Jones            Translator
              Mark Bowler                  Principal Research and Information Officer


137.   APOLOGIES FOR ABSENCE

       Apologies for absence were received from Councillor Dilwyn Roberts
       (Leader of Conwy County Borough Council), Byron Davies (Chief
       executive of Conwy County Borough Council), Ellen Greer (North Wales
       NHS Trust), Wyn Thomas (Conwy Local Health Board) and Michael
       Williams (North Wales NHS Trust).

       Members welcomed Andrea Williams (Conwy’s Partnership Co-ordination
       Manager) to the Local Service Board (LSB) meeting.

138.   MINUTES

       The minutes of the Local Service Board held on 1 July 2009 were
       submitted for approval.

       The Strategic Partnership Development Manager reported that the Fire
       Service had expressed an interest in becoming a member of the Conwy
       LSB. The Board agreed that a senior representative from the Fire Service
       would be welcomed.
       It was also reported that both Marianne Jackson (Conwy’s Head of
       Community Development Service) and Janet Jones (North West Wales
       Spatial Plan Area Manger) had expressed an interest in becoming
       observers at future meetings. Following discussion, the Board agreed to
       invite a senior representative from the Fire Service to join the LSB and
       were happy to welcome Marianne Jackson and Janet Jones as observers.

       With regard to the Recession and the impact on partner organisations,
       Members requested the following amendment be made:
           That bullet point 2 should read – ‘that 50% of burglaries were
             normally during the summer months’.

       Minute 126- Workforce Development- Jobs in Conwy and Denbighshire
       event
       Mr. Huw Evans informed the Board that preparation for the next ‘Jobs in
       Conwy and Denbighshire Event’ were in progress.

       Mr. Simon Humphreys highlighted some issues relating to the proposed
       Prison in Caernarfon and the prospect of future jobs for the area.

       Minute 127- Co- Ordinated Capital Investments
       In relation to resolution (d), Mr. Graham Duncan informed members that
       he had taken the Boards concerns back to the Welsh Assembly
       Government (WAG).

       RESOLVED-
              a) That the minutes of the Local Service Board held on 1
                 July 2009 be approved and subject to the amendment to
                 minute 123highlighted above.

                b) That the membership of the Local Service Board be
                   amended to include a senior representative from the Fire
                   service.

                c) That the North West Wales Spatial Plan Area Manager
                   and Conwy’s Head of Community Development Service
                   attend future LSB meetings in an observer role.


139.   MATTERS ARISING

       The Board requested that future minutes if the meeting of the LSB be
       circulated to all members one published.

       The Chairman informed Members that he had received a letter from the
       Welsh Assembly Government (WAG) thanking the Board for their
       commitments in working jointly and for improving outcomes for citizens in
       the Conwy area. It was requested that the Strategic Partnership Co-
       ordinator Development Manager draw up a response and send it to all
       Members of the LSB for their comments. In addition, Members were
       requested to provide the Strategic Partnership Co-ordinator Development
       Manager will details regarding barriers that need to be tackled.
       RESOLVED-
          a) That the Strategic Partnership Co-ordinator Development
             Manager draw up a response letter to WAG and send it to all
             Members of the LSB for their comments

              b) That the Board provide the Strategic Partnership Co-
                 ordinator Development Manager with details regarding
                 barriers that need to be tackled.

140.   CHILDREN'S AND YOUNG PEOPLES PARTNERSHIP PLAN

       The Children and Young Peoples Partnership Strategic Manager
       presented a review and update on the annual review of the Conwy’s
       Children and Young People’s Strategic Plan 2008-2011.

       Discussion arose regarding priority areas that had changed since
       November 2008, barriers, achievements and performance indicators.

       Comments and responses to the report were made as followed:

              Mr. Grant Duncan (WAG representative) highlighted that WAG
               would produce guidelines before 2012 across local authorities for
               slimmer documentation.

              Mr. Huw Evans addressed some issues relating to ‘core aim Group
               data’. Ms. Helen-Gregson-Holmes agreed to meet with Mr. Huw
               Evans after the meeting to discuss further.

       RESOLVED-
          a) That Members support the review and welcome the progress
             being made.

              b) That a final executive summary of the report be presented to
                 the LSB at a future meeting.

141.   SNOWDONIA NATIONAL PARK LOCAL DEVELOPMENT PLAN (TO
       BE TABLED)

       Members were presented with a summary of Consultation Progress, which
       was administrated by Snowdonia National Park Authority.

       The following had been highlighted;

              Strategic options and preferred strategy
              Future choices and community engagement
              Deposit Eryri Local Development Plan – press release prepared
               and public notice in local papers in March 2009
              Responses to the deposit Eryri Local Development Plan – 502
               individual representations from 92 representors made
              Public inquiry - Spring 2010
              Main issues – housing distribution, affordable housing, mineral
               resources, employment allocations and the need to preserve the
               Welsh language
       In response to a concern by a Member in relation to the dangers of
       mountain climbing in Snowdonia, it was suggested that the Snowdonia
       National Park Authority could work in partnership with the Police Authority
       and outdoor centres within the park in order to spread awareness.

       RESOLVED-
           That the information be noted.

142.   CITIZEN ENGAGEMENT

       The Customer Service Development Manager presented a report, which
       informed Members of the progress to date on developing a more co-
       ordinated approach to citizen engagement across Conwy and of plans for
       future developments.

       It was reported that research had proven that, citizens in the Conwy area
       generally felt that the Authority over-consults but does not deliver. It was
       also reported that Conwy’s own assessment indicated that the Authority
       was good at engaging with citizens but poor at letting them know how their
       involvement had made a difference.

       Discussion took place on the following:
           A need for a co-ordinated approach to impose new ways of working
             – building on existing good practice and making sure that what is
             done is shared and fed back to the citizens of Conwy.
           Highlight that both citizens and staff can be involved in shaping
             decisions, services and policies
           Citizen involvement - being an essential part of the Authorities
             decision making process
           Geographical approach - citizen engagement used to raise needs
             and issues that are relevant to the communities in which they live
           Web’ front end’ designed to allow citizens and partners to be able to
             access information about activity within Conwy
           Funding to develop the ‘ Web front’ database – possibility of linking
             with Denbighshire County Council with links to other parteners
           Events calendar

       RESOLVED-
              a) That the Board agree that the Authority should continue
                 to investigate all means of Co-ordinating involvement
                 activity.

                 b) That the Board nominate a staff member from each
                    partnership to be their community involvement link, who
                    will work with the Council’s Customer Service
                    Development Manager.

                 c) That consideration be given to how existing intelligence
                    can be shared across organisations

                 d) That a web ’front end’ be designed for the database to
                    allow citizens and partners to be able to access
                    information about involvement activity in Conwy and in
                    principal support the funding needed to maintain the
                    web ‘front end’,         subject   to      Denbighshire   LSB
                    contributing.

143.   DATA COLLECTION

       Mark Bowler, Conwy’s Principal Research Officer presented on Conwy’s
       data collection website. He noted that he would provide support for the
       LSB with the new project and would facilitate the identified projects and
       link all web-sites together to remain ‘joined-up’.

       It was agreed that Conwy’s Principal Research Officer would make contact
       with Llandrillo College to discuss centralising data.

       RESOLVED-
           That Board members support the Local Government Data Unit
           project.

144.   PARTNERSHIP GOVERNANCE TOOLKIT

       The Partnership Governance Officer provided Members with the final
       version of the Governance Toolkit (WAO). Members were informed that
       the toolkit had been streamlined and revisions had been made following
       discussions with the Wales Audit Office.

       Discussion took place on the following:
           A Memorandum of template needed
           Developing partnerships
           Geographic boundaries
           Sharing the Toolkit with other local Authorities

       It was acknowledged that not all levels of partnership would be required to
       follow the toolkit. Common sense must be used as to when the toolkit is
       relevant. It was also highlighted that ‘minor’ partnerships may only require
       some elements of the Toolkit, however, major partnerships would be
       advised to follow the toolkit.

       Members extended their thanks to the Partnership Governance Officer for
       his hard work in moving the Toolkit forward and welcomed Andrea
       William’s task to pilot the Toolkit and undertake an annual review.

       RESOLVED-
           That the LSB endorses the Partnership Governance Toolkit for
           Conwy, and gives approval for its implementation as a pilot.

145.   INVEST TO SAVE FUND AND ESF CONVERGENCE FUNDING FOR
       LOCAL SERVICE BOARDS

       Invest to Save Fund

       Members were presented with a verbal update on the Invest to Save Fund.
       The purpose of the fund was to support new ways/models of working to
       improve public services. It was highlighted that all suggested submissions
       would be considered in November 2009.
       ESF Convergence Funding

       It was reported that the funding could establish a potential project to
       support Conwy’s LSB on a National level.

       Conwy’s Governance Partnership Officer highlighted that there would be a
       revised Expression of Interest form circulated to all Board members for
       their comments.

       RESOLVED-
          a) That the Board support the principals of the Invest to Save
             Project.

              b) That a revised Expression of Interest Form be circulated to
                 all members for their comments.

146.   CONWY LSB PROJECTS AT THE NATIONAL LSB CONFERENCE
       NOVEMBER 2009
       Members were reminded that the Annual LSB Conference would be held
       on 26 November 2009 at Venue Cymru, Llandudno. It was suggested that
       the Conference would provide an opportunity for LSB to share
       experiences, learn from each other and provide an opportunity to hear and
       discuss the latest developments in public service policy and management.
       RESOLVED-
           That the Strategic Partnership Co-ordinator Development
           Manager liaise with partners to secure a suitable advertising
           stand to be displayed at the Annual LSB Conference.

147.   REDEVELOPMENT OF NHS

       That the item be deferred, due to no representative from the NHS being
       present.

148.   FORWARD WORK PROGRAMME

       RESOLVED-
         a) That the Forward Work Programme be up-dated in line with
            new meeting dates (taking into account meeting dates of
            Denbighshire LSB).

          b) That the following be added to the Forward Work Programme:

       January 2010:

              Managing Changing and Commonality
              Joint Local Safeguarding Children Board
              Data Analysis – Partnership Information System
              Community Strategy
              Partnership Annual Review
              UK Government Counter Terrorist Contest Strategy
              Scenario planning – Kevin Murray
149.   AGENDA ITEMS FOR NEXT MEETING

       As above.

150.   ANY OTHER BUSINESS

       It was also suggested that Members be provided with a summary of
       performance targets and core goals before future meetings.

       It was noted that attendance at the meeting had been disappointing.

       RESOLVED-
          a) That the location of future LSB meetings be alternated across
             the County.

            b) That future meetings of the LSB include a page summary,
               notifying Members of project performance.

151.   TO AGREE DATES OF FUTURE LOCAL SERVICE BOARD MEETINGS

       The date of the next meeting of the Local Service Board would be
       Wednesday, 20 January 2010 at 10.00 am (Venue to be confirmed).

       It was agreed that Conwy’s LSB meetings be co-ordinated with
       Denbighshire’s LSB meetings to reduce the number of meetings attended
       by Board members. Members agreed that a 10 week period between
       meetings like Denbighshire, was not practicable, and requested that
       Andrea Williams seeks a compromise.

       RESOLVED-
         a) That any future meetings of the LSB be co-ordinated with the
            Denbighshire Local Service Board.

          b) That any provisional dates of future LSB meetings be
             circulated to all Members and Personal Assistants via email.

          c) That future LSB meetings should not be scheduled during
             school holidays.




                      (The meeting ended at 12.40pm)

				
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