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Wedding Policy _ Guidelines

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					                   Wedding Policy & Guidelines
                   Broadway Church of Christ
                        1924 Broadway
                     Lubbock, Texas 79401
                         806-763-0464

                          INTRODUCTION

Congratulations! It is the desire of Broadway Church of Christ to
make your wedding a beautiful and meaningful event. Our prayer is
that you will have fond memories of your wedding day through the
years. We want to extend every possible courtesy to you and your
wedding party to make your special day such a time to remember.

This booklet contains information concerning guidelines and policies
that have been designed to preserve the spiritual dignity of your
wedding ceremony and to protect church property.

We ask that you take a few moments to read this booklet that will
answer most of the questions you might have regarding building use
policies, fees, etc. The agreement on the last page of this booklet
must be signed and returned with your deposit.

Please understand that you are not renting the church building for a
wedding, but you are paying for use of the church building per the
guidelines in this booklet.

The policies set out in this document have the approval of the
Elders of the Broadway Church of Christ.




                                                                       1
                    Building Usage Fee Schedule
                     Effective September 1, 2007


1. Broadway members will have the first priority on reserving
available dates.
2. Deposit
    Refusal to follow the policies, whether it results in the damage
       of property or not, may result in the forfeiture of some or all of
       the deposit.
    To reserve your date on the church calendar, the deposit must
       be paid.
    You will be given a receipt when the deposit is received in the
       church office.
    The deposit will be deposited upon receipt.
    After the wedding all items rented from the church will be
       inventoried and the cost of repairing any rented items damaged
       or of replacing lost items will be subtracted from the deposit.
    If there are no items damaged or lost, the entire deposit will be
       returned to you in a check from the church within one week
       after the wedding.
    If there are damaged or lost items, an itemized list of those
       items will be mailed to you along with the remaining balance of
       the deposit.
    In the event the wedding is cancelled, the deposit will be
       refunded in full, unless a technician, custodial personnel, or
       other personnel have invested time in preparation. Under such
       circumstances the cost of their time will be deducted from the
       deposit.
3. The balance of the fee must be paid either in person or received
   by mailed no later than two weeks prior to the wedding date. Mark
   all pertaining mail to the attention of “Wedding Reservations”.
5. Fees
    Deposit………………………………………….…..$300.00

                                                                        2
 Energy usage fee (This includes the 3 hours it takes to adjust
  room temperature and includes all times in which the building
  temperature needs to be adjusted when any person related to
  the wedding and its preparation is working in the building. The
  only alteration of this policy would be when preparation is being
  done during regular office hours and the temperature of that
  area is already being adjusted.)
     o Auditorium:………………………………...…$120.00 for the
        first hour (includes the 3 initial hours required for adjusting
        the temperature plus $40.00/hr. for each additional hour.
     o Chapel…………………………………………...$20.00 first
        hour (see above explanation) and $5.00 /hr. for each
        additional hour..
     o Fellowship Hall ………………………………...$20.00 (see
        above explanation) first hour $5.00/hr. for each additional
        hour.
     o Office Atrium………………………...$30.00 for first hour
        (see above explanation) and $5.00 each add. hr.
     o Lower Level……………………………………..$10.00/hr
     o Fellowship Hall………………………………….$50.00 flat
        fee.
     o Garden Room…………………………..No additional
        charge unless this is the only room that is rented. In such
        a case the cost is $25/hour.
 Janitorial fees
     o Auditorium ………………………………...…..$150.00
     o Chapel ………………………………………… $100.00
     o Garden Room …………………………………….$50.00
 Building Representative fee …………………...………..$25/hour
     o The church office will put you in touch with the building
        representative.
     o The initial consultation is free.
     o The time is based on the number of hours reported on
        “Request For Building Use” sheet.
     o Includes all times in which the building represented is
        working with the wedding party.
 Sound/Video Technician fee ………………………...…$100.00
 Security Personnel ……………………….………………$25/hr
     o This fee includes all times the security personnel is
        needed from the time the building is opened until all

                                                                      3
         wedding party and family members have vacated the
         building.
 If the above groups mentioned are in the building longer than
  the “Request for Building Use” sheet indicates, there will be an
  additional charge for the time the security personnel and
  janitorial personnel and building representative have to be in
  the building. This additional charge will be subtracted from the
  deposit.




            Reserving the Church for Weddings

1. Broadway church activities always have first priority for
   reserving the building for specific dates.
2. Broadway members will have first preference of available dates
   not being used for church activities.
3. “Member” is defined as the bride or groom and/or parents or
   grandparent of the bride or groom who has been a member of
   Broadway Church of Christ for at least six (6) months prior to
   the wedding date.
4. Weddings will not be scheduled at the following times:

        Sundays (May be reserved only under special
        arrangements.)
        New Year’s Eve
        New Year’s Day
        Easter Weekend
        Memorial Day Weekend
        Independence Day
        Labor Day Weekend
        Thanksgiving Day (and following weekend)
        Christmas Eve
        Christmas Day

  4b. If a wedding is approved by the Wedding Ministry
       Committee to be scheduled on any date between
                                                                     4
               Christmas Day and New Years Day, all deadlines listed
               hereafter will be advanced by two weeks.
  5.   No more than one wedding will be scheduled per day or per
       weekend.
  6.   All rehearsals must begin no later than 6:00 p.m. and last no
       more than two (2) hours.
  7.   Saturday weddings and receptions must clear the building by
       8:00 PM. Our custodial staff must have adequate time to clean
       and prepare the building for Sunday worship services.
  8.   Wedding ceremonies on a day other than Saturday must begin
       no Later than 7:00 PM. All weddings & receptions must clear
       the building by 10:00 PM
            On days other than Saturday, arrangements can be made
               in advance for items supplied by the wedding party to be
               removed from the building the next day.
            In such a cases, all items must be removed by noon of
               the next day.
  9.   Seating capacity
        The auditorium seats 1,350 people. It has 32 rows of
           seating and a center aisle.
        The chapel seats approximately 175 people. It has 13 rows
           of pews and a center aisle.
        The Lower level has a capacity of 500. It has a full kitchen
        The Garden Room has a capacity of 96. It has a small
           kitchen.
        The Office Atrium has a capacity of 70
        The Fellowship hall has a capacity of 100 and has a full
           kitchen.
10.    Broadway Ministers may be available to officiate at your
       wedding. You are responsible to contact the person of your
       choice.
11.    Ministers other than those at Broadway are also allowed to
       officiate at your wedding.




                                                                      5
                Building Usage Policies for Weddings

   1. All members of the wedding party must abide by the building
      use policies. NO EXCEPTIONS WILL BE PERMITTED.
   2. Broadway’s building representative must be present at all times
      when anyone connected to the wedding is working in the
      building after 5:00 p.m. during the work week and at any time
      on Saturdays.
   2b.If they request a Building Representative to be with them any
      time between the hours of 8-5, there is a $25/hour fee.
   3. No tobacco products or alcoholic beverages will be allowed in
      the building at any time.
   4. No food or drink is allowed in the auditorium or the chapel at
      any time except that which is directly relevant to the ceremony.
   5. Birdseed or dried potpourri may be thrown only outside the
      church building.
   6. Only silk or fabric flower petals may be dropped in the aisle
      during the ceremony.
   7. No other items of this nature, including bubbles or confetti,
      not listed in #’s 4 or 5 may be used at any time.
   8. The church will not be responsible or liable for lost, damaged,
      or stolen personal articles, valuables, or equipment brought into
      the building or left in vehicles parked around the building. (This
      includes all members of the wedding party, florist,
      photographer, and caterer).
   9. The bride and groom are responsible for communicating this
      information to the wedding party and are encouraged to
      designate a responsible party to safeguard any personal items.
10. The bride and groom are responsible for communicating this
      information to the wedding party and are encouraged to
      designate a responsible party to safeguard any personal items.
11. The bride and groom are responsible for communicating this
      information to the wedding party and are encouraged to
      designate a responsible party to safeguard any personal items.
12. A nursery will NOT be provided for wedding activities.
13. All church furniture and plants will be moved by church
      personnel per the set up instructions given to the church office.
      Any additional moving of furniture or plants belonging to the
                                                                       6
      church will be moved only with the approval and assistance of
      church personnel.
14.   Any damages to church property because of the
      wedding/reception event will be the responsibility of the
      wedding party and will be deducted from your deposit. If the
      deposit is not enough to cover damages, you will be charged
      the additional repair fees.
15.   Round table cloths can be provided on site for a $10 each
      rental fee. The fee includes the cleaning of the tablecloths.
      Tablecloths must be left in the kitchen following the reception.
         a. Table clothes may also be rented through Ameripride
             Linen and Apparel Service. Phone. 747-4326
16.   No items owned by Broadway that are used or rented for the
      wedding are to ever leave the building.
17.   All dishes and silverware belonging to Broadway that are used
      or rented for the wedding must be cleaned. The cost of
      cleaning any such items will be subtracted from the deposit.
      Broadway will provide cleaning supplies.
18.   For your own security, exterior doors may NOT be propped
      open at any time for the following reasons.
19.   An alarm will sound and could result in police being summoned.
      False alarms result in an additional fee.
         a. This could result in someone off the street coming into the
             building that might disrupt your event or cause damage to
             the building that would be your responsibility.
20.   The bride and groom or other members of the wedding party
      are responsible for giving the applicable building policies for the
      photographers, florist, wedding planner, and caterer.
21.    Broadway Church of Christ is not responsible for any injuries
      or accidents associated with any wedding related activity.




                                                                        7
           Instructions for the Florist/Wedding Party

The following rules govern both the professional florist and friends
or family members who may help with decorations.

The auditorium at Broadway Church of Christ seats 1,350 people.
There are 32 rows of seating down the center aisle.

The chapel at Broadway Church of Christ seats approximately 175
people. There are 13 rows of pews down the center aisle.

The Lower Level has the capacity of 500

The Fellowship Hall has a capacity of 100

The Office Atrium has a capacity of 70

1. It is the responsibility of the bride or wedding planner to give
   these guidelines to the florist prior to the wedding so that there
   will be no misunderstanding or deviation.
2. All furniture and plants belonging to the church will be moved
   only with the approval and assistance of the church staff.
3. Tacks, tape, pins, nails, wire or glue are prohibited to prevent
   defacing of the furniture or building.
4. Only ribbon or wrapped floral wire that will not mar the pew
   ends may be used to fasten bows.
5. Floor and carpet must be protected from water in flower
   arrangements.
6. Candles
      a. ONLY DRIP-LESS CANDLES ARE PERMITTED.
      b. Candelabra candles, votive candles and unity candles
          may be used in the auditorium and chapel, on the stage
          area or in windowsills. No aisle, pew-end candle holders
          are permitted.
      c. Clear plastic drop cloths or pads must be used to give
          protection from wax, even with “drip-less” candles.
7. Birdseed or dried potpourri may be thrown only outside the
   church building.
                                                                       8
8. Only silk or fabric flower petals may be dropped in the aisle
    during the ceremony.
9. No other items of this nature, including bubbles or confetti,
    not listed in # 7 or #8 may be used at any time.
10. Florist is responsible for coordinating flower delivery with the
    building representative. Arrangements must be made with the
    building representative for the delivery of flowers.
11. If Florist comes at a time outside regular church office hours
    and no arrangements have been made in advance, there will
    most likely be no one to open the building.
12. Flowers CANNOT be delivered until the day of ceremony.
13. No food or drink is allowed in the auditorium or chapel.
14. The Broadway Church of Christ will not be responsible for any
    personal items brought into the building or left in vehicles
    parked around the building.
15. The church will not be responsible or liable for lost, damaged,
    or stolen articles, valuables, or equipment.
16. Broadway Church of Christ is not responsible for any injuries
    or accidents associated with any wedding related activity.
17. The florist/wedding party is responsible for removing all
    decorations PROMPTLY following the ceremony or reception.
18. Smoking is not allowed in the building.
19. Alcoholic beverages are not permitted on the premises at any
    time.




                                                                   9
                     Instructions for the Caterer

Broadway does offer a catering service. The advantage of using
Broadway’s caterer is that they are familiar with the building and its
policies.

The following rules govern both the professional caterer and friends
or family members who may help with the reception.

   1. Wedding receptions at the Broadway Church of Christ can be
      scheduled in the Garden Room Lower Level, Fellowship Hall, or
      Office Atrium.
   2. Round tables that are 60 inches in diameter and have a
      Formica top are available for use.
   3. Round table cloths can be provided on site for a $10 each
      rental fee. The fee includes the cleaning of the tablecloths.
      Tablecloths must be left in the kitchen following the reception.
   4. Two wooden drop-leaf tables are also available. Chairs are
      also available for the Garden Room.
   5. It is the responsibility of the bride to give these guidelines too
      the caterer prior to the reception so that there will be no
      misunderstanding or deviation.
   6. Arrangements must be made with the building representative
      for all set up times.
   7. All church furniture and plants will be moved by church
      personnel per the set up instructions given to the church office.
      Any additional moving of furniture or plants belonging to the
      church will be moved only with the approval and assistance of
      church personnel.
   8. Tacks, tape, pins, nails, wire or glue are prohibited to prevent
      defacing of the furniture or building.
   9. Only ribbon or wrapped floral wire that will not mar the pews
      may be used to fasten bows.
10. Candles
          a. ONLY DRIP-LESS CANDLES ARE PERMITTED.
          b. Clear plastic drop cloths, glass, or Plexiglas must be used
              to give protection from wax, even with “drip-less” candles.

                                                                         10
11.   Kitchens (check cost of building use if more than one location is
      requested).
         a. Garden Room
                i. One refrigerator with freezer space
               ii. One cook top is available.
              iii. Two double sinks are also located in the Garden
                   Room kitchen.
              iv. When using the Garden room kitchen all food needs
                   to come fully prepared.
         b. The kitchen in the Fellowship Hall can also be used if
            available.
                i. Two refrigerators with some freezer space if
                   available.
               ii. One stove top
              iii. Two ovens
12.   Be sure to bring any towels, paper towels, plastic wrap, foil, etc.
      that you might need.
13.   The caterer or wedding party is responsible for removing all
      decorations and equipment PROMPTLY following the
      reception.
14.   Smoking is not allowed in the building.
15.   Alcoholic beverages are not permitted on the premises at any
      time.
16.   The Broadway Church of Christ will not be responsible for any
      personal items brought into the building or left in vehicles
      parked around the building.
17.   The church will not be responsible or liable for lost, damaged or
      stolen articles, valuables, or equipment.
18.   Broadway Church of Christ is not responsible for any injuries or
      accidents associated with any wedding-related activity.




                                                                       11
               Instructions to the Photographer

Broadway does have professional photographers who may be
available.

The following rules govern both the professional and amateur
photographer.

1. Arrangements must be made with the building representative
   for the time the building needs to be open and air conditioning
   provided.
2. The bride is responsible for reviewing these guidelines with
   the photographer prior to the wedding in order that there be no
   misunderstanding or deviations from these established rules.
3. Smoking is not allowed in the building.
4. Alcoholic beverages are not permitted on the premises at any
   time.
5. The Broadway Church of Christ will not be responsible for any
   personal items brought into the building or left in vehicles
   parked around the building.
6. The church will not be responsible or liable for lost, damaged
   or stolen articles, valuables, or equipment.
7. Broadway Church of Christ is not responsible for any injuries
   or accidents associated with any wedding-related activities.




                                                                12
                   Music And Video Guidelines

These guidelines are designed to help make your wedding as trouble-
free and enjoyable as possible. Videos or music that are not
submitted to the church as set out in this policy have a much greater
risk of having technical glitches which detract from the beauty of the
wedding.

  1. The use of taped and live instrumental music is permitted.
  2. Broadway’s wedding representative must approve all music.
       a. The main music concern has to do with the lyrics.
       b. No vulgar language is allowed.
  3. Music must be submitted at least three weeks in advance of
     the wedding so that the appropriate parties can give approval
     at least two weeks prior to the wedding.
  4. All instruments used must be removed from the Broadway
     building prior to any corporate worship event.
  5. No changes can be made without the approval of Broadway’s
     wedding representative.
  6. Weddings in the auditorium and chapel will require the use of a
     sound/video technician to set up microphones, play recorded
     music, video clips, etc. As stated on the “Building Usage Fee”
     page, a $100 fee for this technician will be in addition to
     building usage fees, etc.
       a. Only one of Broadway’s technicians can be used.
  7. If video playing is required, it must be submitted in DVD format
     and turned into the office at least three weeks prior to
     rehearsal date to avoid any technological problems.
  8. Recorded music must be submitted in CD (region 1) format. If
     you are not sure what that is, the office will put you in touch
     with one of our technicians for explanation.
  9. Slide shows must be presented in power point format.



                                                                    13
                 Kitchen Items Available for Rental

None of the items listed in this section are to every leave the
premises of Broadway Church of Christ.

All items must be cleaned as found.

Please indicate the number of any items that you wish to use. Our
staff will take an inventory after the wedding before the deposit can
be returned.

Silver Service Items

___ 1 Sheridan Silver Plate Oblong Dish
___ 1 Small Silver Plate Round Tray
___ 1 Silver Plate Coffee pot
___ 1 Silver Plate cream, sugar and tray set
___ 1 Large Rectangular Silver Plate Coffee Service Tray
___ 51 Sterling Silver Plate Punch Cups
___ 1 Large Sterling Silver Footed Wallace Punch Bowl
___ 1 Large Sterling Silver Plate W.S. Blackington Punch Bowl Tray
___ 1 International Silver Plate Punch Ladle
___ 1 Old Hickory Silver Plate Punch Ladle

Glass Service Items

___ 1 Small Oval Glass Tray
___ 5 Round Glass Trays
___ 1 Round Glass Mint Bowl
___ 1 Oblong Glass Relish Boat
___ 17 Dozen glass plates (8 doz. dessert size, 9 dozen plates, 16
oversized plates)
___ 200 glass punch cups

Flatware
___ 100 Forks
___ 82 Desert Forks
___6 cake servers
                                                                        14
___ 5 Gravy Ladles
___ 6 Serving Spoons
___ 2 Meat Forks
___ 1 Cake Knife
___ 3 Sugar Spoons
___ 10 Small Spoons

Plastic Items
___ 1 Large Rectangle Plastic Tray
___ 1 Small Rectangle Plastic Tray
___ 1 Chip and Dip Plastic Tray




                                     15
   Checklist for Wedding Preparations at Broadway Church of
                            Christ

Three weeks out:
____ Touch base with the building representative regarding any
details that need to be worked out.
____ Turn in floor plan diagram of desired furniture arrangement and
decorations for all areas area.
____ Turn in all music, and/or video to be played at wedding or
reception.
____ Turn in copy of the wedding invitation.

Two weeks out:
____ Turn in remaining balance of fees.

One week out:
____ Notify the church office of estimated arrival time of florist,
caterer, photographer and all wedding party members for set up
times as well as times the wedding party will in the building prior to,
during, and after the rehearsal or wedding.
____ Turn into the office the schedule of heating/cooling times in
written form.
____ Turn in checklist of requested kitchen items.
____ Turn in order of the wedding service.

Within one week following the wedding:
____ Turn in keys to church office.
____ Any funds remaining in the deposit will be returned by check.




                                                                          16
                               AGREEMENT
                         Broadway Church of Christ
                              Lubbock, Texas

We, the undersigned, having been provided a copy of and having
read the Guidelines for Weddings and Receptions of the Broadway
Church of Christ, Lubbock, Texas (BCOC), herewith agree to abide
by these guidelines as evidence by our signatures below. This
Agreement is to be returned to Broadway Church of Christ within ten
(10) days after reserving the date of our wedding and serves as
confirmation of that reservation. Failure to abide by any of these
guidelines will cause the forfeiture of the deposit.

____________________________                    _______________________
Groom                                           Bride

________________________                  ____________________________
Other person responsible, if Applicable   Representative of Broadway Church of Christ

Dated this _____________ day of _______________________,
200___.


I hereby acknowledge that I am the person responsible for payment
of all outstanding bills associated with the above-referenced wedding
and agree to pay all charges as stated in this policy to Broadway
Church of Christ upon presentment of such charges.

______________________________                        _____________
Signature                                             Date


______________________________                    _____________
Address                                           Phone number




                                                                                  17
                  Broadway Church of Christ
            1924 Broadway ~ Lubbock, Texas 79401
                       (806) 763-0464
                   Request for Building Use
                         Weddings

Name of Bride: __________________________________________

Name of Groom: _________________________________________

Date of wedding _________________

Time of wedding _______________

Contact Person (Family Wedding Representative):
______________________________________________
Address ____________________________
Telephone _______________

Deposit Pd: ____(Y?N)    Date: ___________
Check #: ___________ Amt. Pd.: __________

Name of officiating Minister_________________________________

Name of florist __________________________
Telephone _____________

Use Broadway’s Caterer ___Yes ___ No

Use Broadway’s Photographer ___ Yes ___ No

Date of rehearsal _________________

Time of Rehearsal ______________

Time needed to be in the building for rehearsal ___________

Time needed to be in the building for the wedding __________
                                                               18
Time for arrival of Photographer __________

Time for arrival of Florist ___________

Time of arrival for Caterer __________

Area(s) requested: Auditorium ___         Chapel ___ Atrium ______

    Fellowship Hall __        Garden Room ___ Lower Level _____

Video to be played during ceremony? YES______          NO______

Type of music: Recorded ____              Live ___

Instruments used:


Furniture required: See Building Setup Form

Diagram of any room in which custodian is to set up: (Use back of
this sheet if necessary)

Kitchen item rental sheet filled out Yes ___ No ___

I hereby acknowledge and agree to assume liability of payment for
damages to the property or facilities as determined by the
replacement made or repair required. I also agree to observe all
building use policies of the Broadway Church of Christ. I understand
that a $300 deposit is required at the time a date is reserved on the
church calendar. This deposit will either be returned to me or applied
to the total fee. I also understand that there is a $___________
charge for use of the building, payable no later than seven (7) days
prior to the wedding. I also understand that failure to abide by any
policy requirements will result in the forfeiture of my deposit.

____________________________
Signature

____________________________
Date
                                                                     19
                       Building Setup Form

Date: ______________

Event: _______________________

Contact Person: ______________________________ Phone:
__________

Rooms rented: _____________________________

Equipment needed:(If the following are needed indicate how many
items are needed and what room they need to be in if using multiple
rooms.)

     Video
             DVD: _____
             Overhead _____
             Projector _____
             Screen ______
             TV _____
             VCR _____
     Audio
          CD player ____
          Mic with stand _____
          Lapel mic _____
          Handheld wireless _____
     Podium _____
     Extension cord _____

Food or refreshment equipment or items needed
     Coffee ____ $3.50/pot for 10-12 cups
     Tea ____
     Ice ____
     Coffee cups ____
     Large cups ____
     Salt ______ Pepper _____ Sugar ____ Sweetener _____
     Stirring sticks ____
                                                                      20
     Plates _____
     Plastic ware packets _____ $/packet
     Napkins _____

Estimated number of participants ________
Do you need round tables for participants to sit around? Y N
     Number of tables __________
     Number of chairs _________
     Number of tables _________
Describe or draw a diagram indicating the arrangement of furniture.




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