HARNETT COUNTY BOARD OF COMMISSIONERS Minutes of Regular Meeting August 20, 2007 The Harnett County Board of Commissioners met in regular session on Monday, August 20, 2007, in the Commissioners Meeting Room, County Administration Building, 102 East Front Street, Lillington, North Carolina. Members present: Teddy J. Byrd, Chairman Beatrice B. Hill, Vice Chairman Dan B. Andrews Gary House Commissioner Tim McNeill was absent due to an out-of-town business trip. Staff present: Neil Emory, County Manager Dwight W. Snow, County Attorney Kay S. Blanchard, Clerk to the Board Chairman Byrd called the meeting to order at 7:00 p.m. and led the pledge of allegiance and prayer. Commissioner Andrews moved to approve the agenda as published with the following changes: Add to consent agenda: sole source purchase for Sheriff’s Dept. – NarTest NTX 200 drug analysis system Delete from consent agenda: Items 4. F, G, H and N Commissioner House seconded the motion and it passed unanimously. Upon motion by Commissioner House and seconded by Vice Chairman Hill, the Board approved the following items on the consent agenda with a unanimous vote. 1. Minutes: Regular Meeting, August 6, 2007 Special Meeting, August 16, 2007 2. Budget amendments: 32 Emergency Services Grants (Fund 110-General) Code 110-5302-420.31-99 Hazardous Materials Emergency Planning (HMEP) $5,000. increase 110-0000-331.53-04 Hazardous Materials Emergency Planning (HMEP) 5,000. increase 33 Interfund Transfer (Fund 110-General) Code 110-8701-490.90-71 Interfd. Trans.-Western Harnett Industrial Park Project 84,740. increase 110-0000-399.00-00 Fund Balance Appropriated 84,740. increase 34 Western Harnett Industrial Park Project (Fund 387-“CP0707”) Code 387-8300-465.90-10 Interfund Trans. – Gen. Fund 84,740. increase 387-0000-389.10-00 Interfund Trans. – Gen. Fund 84,740. increase 35 Harnett-Fuquay Wastewater Project (Fund 551-“PU012B”) Code 551-9100-431.45-80 Contingency 277,582. increase 551-9100-431.45-38 Park Construction A1 277,582. decrease 36 Health (Fund 110-General) Code 110-7600-441.60-33 Materials & Supplies 3,978. increase 110-7600-441.60-46 Medical Supplies & Drugs 4,657. increase 110-0000-331.76-01 WIC Program 3,978. increase 110-0000-331.76-12 Family Planning 4,657. increase 37 Public Safety Appropriations (Fund 110-General) Code 110-5899-420.32-81 Family Pride PATT 113,334. increase 110-0000-331.58-01 Family Pride PATT 85,000. increase 110-0000-399.00-00 Fund Balance Appropriated 28,334. increase 38 Emergency Response Planning (Fund 263-Emergency Response Planning) Code 263-0000-399.00-00 Fund Balance Appropriated 32,641. increase 263-5251-420.11-00 Salaries & Wages 14,737. increase 263-5251-420.22-00 FICA Tax Expense 1,266. increase 263-5251-420.21-00 Group Insurance Expense 1,606. increase 263-5251-420.23-00 Retirement 799. increase 263-5251-420.23-01 Supplemental Retirement 274. increase 263-5251-420.41-11 Telecommunication & Postage 2,825. increase 263-5251-420.58-14 Travel 4,781. increase 263-5251-420.43-16 Maintenance & Repair-Equipment 1,840. increase 263-5251-420.44-21 Building & Equipment Rent 730. increase 263-5251-420.60-33 Materials & Supplies 2,683. increase 263-5251-420.60-36 Uniforms 1,000. increase 263-5251-420.33-45 Contracted Services 42. increase 263-5251-420.60-57 Miscellaneous Expense 58. increase 41 Teens As Parents (Fund 110-General) Code 110-7313-465.11-00 Salaries & Wages 38,320. increase 110-7313-465.21-00 Group Insurance Expense 7,132. increase 110-7313-465.22-00 FICA Tax Expense 2,932. increase 110-7313-465.23-00 Retirement 1,878. increase 110-7313-465.23-01 Supplemental Retirement 766. increase 110-7313-465.26-08 Worker’s Compensation 575. increase 110-7313-465.58-14 Travel 2,378. increase 110-0000-334.73-13 Grant-Teens As Parents 28,981. increase 110-0000-353.73-13 Contributions & Donations- Teens As Parents (BJRH) 25,000. increase 42 Public Safety Appropriation (Fund 110-General) Code 110-5899-420.32-64 Healthy Choice Grant 36,243. increase 110-0000-334.41-08 Re-Entry-Healthy Choice 32,948. increase 110-0000-399.00-00 Fund Balance Appropriated 3,295. increase 45 Aging-Retired Seniors Volunteer Program (Fund 110-General) Code 110-0000-399.00-00 Fund Balance Appropriated 760. increase 110-7510-441.31-31 Medicare D Outreach Low Income Subsidy (LIS) 644. increase 110-7510-441.32-01 Medicare Counseling-Seniors Health Insurance Information Program (SHIIP) 116. increase 46 Aging (Fund 110-General) Code 110-0000-331.75-01 Family Caregiver Support 1,658. increase 110-7501-441.32-11 Family Caregiver Support 1,000. increase 110-7501-441.41-11 Telecommunications & Postage 69. increase 110-7501-441.58-14 Travel 200. increase 110-7501-441.60-47 Food & Provisions 244. increase 110-7501-441.54-26 Advertising 145. increase 48 Library (Fund 110-General) Code 110-8100-450.12-00 Salaries & Wages, p.t. 25,000. increase 110-8100-450.22-00 FICA Tax Expense 1,913. increase 110-8100-450.26-08 Worker’s Compensation 375. increase 110-0000-399.00-00 Fund Balance Appropriated 27,288. increase 49 Restitution (Fund 110-General) Code 110-7930-441.30-04 Professional Services 5,938. increase 110-0000-331.41-02 Community Based Alternatives (CBA) Court Psychologist 5,398. increase 110-0000-399.00-00 Fund Balance Appropriated 540. increase 3. Tax refunds (Attachment 1) 4. Resolutions to add roads to state system: Victoria Hill Subdivision (Attachment 2) Forest Trails Subdivision Carlie Hills Subdivision 5. County Holiday Schedule for 2008: New Year’s Day January 1 Tuesday Martin Luther King, Jr. Day January 21 Monday Good Friday March 21 Friday M emorial Day May 26 Monday Independence day July 4 Friday Labor Day September 1 Monday Veterans Day November 11 Tuesday Thanksgiving November 27 & 28 Thursday & Friday Christmas Dec. 24, 25 ,26 Wednesday Thursday Friday 6. Harnett Area Transit System (HARTS) Drug and Alcohol Substance Abuse Policy 7. Write-off of delinquent Emergency Medical Services accounts - total amount $90,397.13 8. Proclamation regarding Constitution Week (Attachment 3) 9. Authorized staff to proceed with preparation of a contract with Earl Jones to lease an area at the airport to construct a hangar. The North Carolina State Bureau of Investigation needs a larger hangar and wishes to contract with Mr. Jones to construct and lease them a new hangar at the airport. Construction will require removal of the old shed hangar, relocation of the beacon, and renovation of taxiways to accommodate larger aircraft. Staff has worked with Talbert & Bright, Inc., engineers, to ensure the funds expended by Harnett County will be grant eligible. The funds will be reimbursed under the recently received grant from the State. No out of pocket funds will be required from the County. 10. Sewer Use Ordinance amendments which set forth mandated amendments by the State of North Carolina to ensure uniform requirements for direct and indirect contributors into the wastewater collection and treatment system for the County of Harnett and enables the County to comply with all applicable State and Federal laws, including the Clean Water Act (33 United States Code 1251 et seq.) and the General Pretreatment Regulations (40 CFR, Part 403). The amended Sewer Use Ordinance is copied into Ordinance Book 2. 11. Authorized Sheriff’s department to use sole source method to purchase a NarTest NTX 2000 Drug Analysis System from Nar Test Technologies, Morrisville, NC. The price of the system is $29,995.00. Sole source purchase of this equipment is based on this company being the only manufacturer of this type of drug analysis system in North Carolina and has been used to successfully prosecute cases in the North Carolina Judicial System. Informal comments were presented by the following citizens: - Floyd Hein, 411 Rainey Drive, Spring Lake, expressed his concerns with issues regarding Public Utilities’ rights of way for placement of sewer line in Twin Lakes Subdivision. - Gary Ross, Forest Ridge Subdivision, expressed his concerns regarding issues associated with Forest Ridge Subdivision. - Michael Worth, Harnett Central Road, requested a waiver of fees to re-zone his property off Bullard Road. He suggests there was human error input when the property was originally zoned. Vice Chairman Hill moved for the appointments listed below. Commissioner Andrews seconded the motion and it passed unanimously. Harnett County Board of Adjustment Curtis J. Bullion, Robert E. Doberstein (nominated by Commissioner Andrews) and Scott E. Tripp (nominated by Chairman Byrd) for 3-year terms to expire 9-1-10 Jury Commission Edith Cox (nominated by Commissioner Andrews) for a 2-year term to expire 8-31-09 Mid-Carolina Workforce Development Board Sheley E. Eldridge (nominated by Vice Chairman Hill) re-appointed for a 2-year term to expire 8-31-09 Dangerous Dog Committee William Vann Stephens (nominated by Commissioner House) re-appointed for a 3-year term to expire 8-31-10 Joseph Jeffries, Planning Director, summarized the following proposed ordinance text amendments and explained that due to a technical error in the public notice for tonight’s public hearing, the public hearing was re-advertised and a public hearing will be held at the Board of Commissioners regular meeting, September 4th with the proposed amendments being considered at that meeting. 1. Article VI Districts & Regs., Sections 4.0-7.0, 10.0 (compatibility design concept) 2. Article V Design Standards, Sections 5.12-5.15 (open space, recreation, etc.) 3. Article X Planned Unit Development, Sections 1.0-4.0 (design standards) 4. Water Supply Watershed Management and Protection Ord., Article 200, Section 202.A (number of dwelling units per acre) Since several citizens were present and prepared to speak, Chairman Byrd called to order a public hearing and stated that an additional public hearing on the same matter, properly advertised, will be held September 4th. Chairman Byrd opened the meeting for comments from the public. General comments regarding the proposed amendments were received from the following citizens: 1. Gary Ross,1148 Melody Lane, Forest Ridge Subdivision 2. Mary Ann Stinson, 1110 Melody Lane, Forest Ridge Subdivision 3. Larry Strothers, developer, 6777 Surry Road, Fayetteville 4. Danny Norris, developer, Dunn, 5. Mickey Bennett, surveyor, 1662 Clark Road, Lillington 6. Joe Godwin, engineer, Dunn 7. Craig Matthews, builder, 496 Harvell Road, Coats There being no further comments, Chairman Byrd closed the public hearing. Christi Barthelme, Planner, presented the following proposed text amendment to the Zoning Ordinance: Article VI Zoning Districts and Regulations, Section 1-2,4-7 and 10. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Vice Chairman Hill moved to adopt a resolution approving the text amendment as presented. Commissioner House seconded the motion and it passed unanimously. (Attachment 4) Ms. Barthelme presented the following proposed text amendment to the Zoning Ordinance: Zoning Ordinance, Article VI Zoning Districts and Regulations, Section 10.1 and VXI Definitions. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt a resolution approving the text amendment as presented. Commissioner House seconded the motion and it passed unanimously. (Attachment 5) Ms. Barthelme presented the following proposed text amendment to the Subdivision Ordinance, Article V, Design Standards, Section 5.2.8. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Gary Ross, Forest Ridge Subdivision provided general comments regarding Forest Ridge Subdivision. There being no further comments, Chairman Byrd closed the public hearing. Commissioner House moved to adopt a resolution approving the text amendment as presented. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 6) Ms. Barthelme presented the following proposed text amendment to the Zoning Ordinance, Article XIII, Review and Decision Making Boards, Section 3.0, Board of Adjustment, 3.1 Creating Board of Adjustment. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. No comments were offered and Chairman Byrd closed the public hearing. Commissioner Andrews moved to adopt a resolution approving the text amendment as presented. Vice Chairman Hill seconded the motion and it passed unanimously. (Attachment 7) Christi Barthelme, Planner presented a zoning change request for Bruce Wayne Davis, from RA-30 to Commercial, 176 Suitt Road, Upper Little River Township, 18.0 acres. The Planning Board recommended approval of the request and staff recommended denial of the request. Chairman Byrd called to order a public hearing and opened the meeting for comments from the public. Comments were received from: - Mickey Bennett, Clark Road, neighbor for - Bruce Davis, applicant for There being no further comments, Chairman Byrd closed the public hearing. Commissioner Andrews moved to approve the zoning change request from RA-30 to Commercial as requested. Vice Chairman Hill seconded the motion and it passed unanimously. Neil Emory, County Manager, noted that bids received for the Erwin River Park project exceeded the budget. To move forward on this project has required staff to modify the plan and reduce costs. Also, this process requires an amendment to the plan that requires state approval. After discussions with the contractor (WECC, Inc.) and the state, staff has developed a proposed budget that keeps intact the major components of the project while decreasing costs to meet the budget. Vice Chairman Hill moved to authorize award of the construction contract to WECC, Inc. as per the budget provided. In addition, approve the proposed project as amendment and approved by the state. Finally, these approvals are contingent upon final review and approval by the county staff attorney. Commissioner Andrews seconded the motion and it passed unanimously. Neil Emory, County Manager, reported that recently a committee met and interviewed firms that might assist the County in developing a master plan for the West Park/Anderson Creek property (1,000 acres). Serving on the committee with Mr. Emory were Johnson Tilghman, Alice Powell, Joseph Jeffries and Parks Blake. The group interviewed four firms that had experience in developing long-term master plans for recreational properties. Estimated cost for the study would be $20,000 to $25,000. Commissioner Andrews moved to authorize the county to contract with W.K. Dickson to develop a master plan for the West Park Property contingent upon review and approval by the county staff attorney. Commissioner House seconded the motion and it passed unanimously. Departmental reports were filed with the Board from the Planning Department, Health Department, Finance Office (Attachment 8) and Report of Unpaid Taxes (Attachment 9). There being no further business, Vice Chairman Hill moved to adjourn. Commissioner Andrews seconded the motion and it passed unanimously. The Harnett County Board of Commissioners regular meeting, August 20, 2007 adjourned at 8:30 p.m.