Project Roles and Responsibilities Template

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For the REVISION HISTORY Worksheet Instructions a) The purpose of this worksheet is to record changes made to this document. Complete the following fields as applicable: Current Version -Numerical value assigned by the document owner. Date Last Updated -Date the document was last updated Revision Author -Who revised the document last Author -Who created the document Date Created -The date the document was created Approve by -Who approved the change or baseline Approval Date -The date the document was approved Summary of Changes Made -Summary of the change to help the reader understand how the document was updated. For the STAKEHOLDER CHECKLIST Worksheet a) The purpose of this worksheet is to provide a checklist to be used by the project team to use when determining who should be involved as project stakeholders and identifying the stakeholder that will be involved in the project' s tollgates. The checklist helps ensure that the appropriate individuals have been selected. Complete the following fields as applicable: Description -Description of the stakeholder consideration item. Organization -The functional organization the role is form. Title -The title of the role. Name -The mane of the individual that would be fulfilling this role. For the SKILL MATRIX Worksheet a) Enter the names of team members in Team Member1 through Team Member10 . Add/Delete team members as appropriate, depending on the size of the project team. Only assess the skills of the Project team members. b) In the column headers, enter the skills (SKILL #1 -SKILL #6 ) needed to execute the project. Add more columns if necessary. $ASQProject Roles and Responsibilities Template.xls Page 1 of 11 . d) Skill Level -Actual : This is a calculated field and hence DO NOT modify the values. The value in each cell of the row is automatically calculated based on the skill levels entered as above. For each skill, this is an average value across all team members. c) For each team member, select the Skill Level between 0 and 5 from he drop down list for all skills identified for the project. If a particular skill is not applicable for a member, select NA. The levels are as follows: 0 -No Knowledge , 1 -Trained, but limited experienc e, 2 -Has experience , 3 -Has Worked Extensively , 4 -Worked Extensively and Can Train Others and 5 -Expert . Depending on the skill level entered, the cell color will change automatically. g) The TRAINING NEEDS worksheet gets automatically filled based on the values entered in the SKILL MATRIX worksheet. This sheet displays whether training is "Reqd." or "Not Reqd." for all team members in different color codes. e) Skill Level -Required : The Project Manager should enter the skill level required to execute the project between 0 and 5 (0 being the lowest and 5 being the highest). For example, if a project requires the team to be highly skilled in Skill #1, enter 4 or 5. f) The Overall Skill Index is a computed field. DO NOT modify the values displayed in this row. If any cell has a value less than 1, then training is required in that particular skill. For the TRAINING PLAN -GM and TRAINING PLAN -PROJECT Worksheets For the "Reqd." cells in the TRAINING NEEDS worksheet make a Training Plan. If the training is available at GM complete the TRAINING PLAN -GM Worksheet and mail it to the Training Coordinator for further processing. Enter the team member's name requiring training in the to fields. Enter the name of the required training in the to column headings. If the training is project oriented, complete the TRAINING PLAN -PROJECT Worksheet. In Section A -Project Level Training Details for each class enter name of class in ; the mode of training from the drop down box (Instructor-Led, Self-Study or Online); the trainers name and the duration of the class. For Section B -Project Level Training Plan for each team member requiring training, enter the team member's name requiring training in the to fields. Enter the name of the required training in the to column headings. For each training class, enter the Planned Date and the Actual Date of the training. For the RASIC Worksheet a) The purpose of this worksheet is to document the responsibility of each role involved, at the work product level. The documents included are the configuration items. Tollgate approves and attendees are also captured in this worksheet. b) Enter the name of the individual in the column that has the role identified with (name) after the role. (i.e. Project Champion (Clif Triplett). Ensure that both the role and the name are captured. Do not delete the role and enter just a name. $ASQProject Roles and Responsibilities Template.xls Page 2 of 11 d) Indicate the participation of the Roles, as it relates to the work products. By utilizing the pull down, select from one of the following options: R = Responsible A = Approval S = Support (Optional) I = Inform (Optional) C = Consult (Optional) e) Indicate who are the Tollage Approvers by entering a Y for yes or a N for no f) Indicate who are the Tollage Attendees by entering a Y for yes or a N for no c) TBD has been entered as a role if additional roles are required. TBD can be updated with the additional role if required. If more roles are needed than what has been provided in the worksheet, ensue the entire column is copied to capture all formulas. $ASQProject Roles and Responsibilities Template.xls Page 3 of 11 Current Version: Date Last Updated: Last Updated By: Author: Date Created: Approved By: Approval Date: Revision History Version Number Date Updated Revision Author Summary of Major Changes Made 0.1 Initial document created. [Purpose of this Section: Record changes to this document here making an entry for each new version of the document. Include a summary of major $ASQProject Roles and Responsibilities Template.xls Page 4 of 11 Organization Title Name 1 Has the project’s Business Champion been identified? 2 Has the project’s IS&S Champion been identified? 3 Has the Customer(s) been identified? · · 4 Is this project a multi-agency effort? · Identify the Agencies and their stakeholders 5 Has the project's Financial Stakeholder(s) been identified? 6 · · · · 78 Other partners with major impacts by project · · · 9 · Operations · IT Standards · Data Content Standards · Architecture Standards · Deployment · Program Management Office · Testing · Requirements · Other? Does this project have an external Agency customers Has an agnecy Stakeholder(s) been identified to validate and Stakeholder Checklist [The checklist has been designed for a project team to use when determining who should be involved as project stakeholders and identifying the stakeholders that will be involved in the project’s tollgates. The checklist helps ensure that the appropriate individuals have been selected. Each item should be considered as to whether it is applicable to the project and noted in the chart. This checklist does not encompass all possible types of stakeholders and the project should, therefore, consider the addition of any other relevant stakeholders.] Description Have all participating organizations and their designated 10 Does the project need a privacy stakeholder? If the project will be involved with collecting or handling Personal information, it must have a privacy stakeholder. 11 Does the project need a legal stakeholder? 12 Requirements stakeholder GM Laura Young Requirements Contributor 13 Has the project identfied stakeholder resources for: Managing the supplier Managing the configuration Managing Process and Product Quality Managing Measurement and Analysis Managing the Processes 14 Other? Are the requirements stakeholder/contributors identified: Team Member 1 Team Member 2 Team Member 3 Team Member 4 Team Member 5 Team Member 6 Team Member 7 Team Member 8 Skill Level -Required Skill #1 NA NA NA NA NA NA NA NA 0 Skill #2 NA NA NA NA NA NA NA NA 0 Skill #3 NA NA NA NA NA NA NA NA 0 Skill #4 NA NA NA NA NA NA NA NA 0 Skill #5 NA NA NA NA NA NA NA NA 0 Skill #6 NA NA NA NA NA NA NA NA 0 Project Mangement Knowledge NA NA NA NA NA NA NA NA 0 Project Planning NA NA NA NA NA NA NA NA 0 Project Monitoring and Control NA NA NA NA NA NA NA NA 0 Requirements Management NA NA NA NA NA NA NA NA 0 Measurement & Analysis NA NA NA NA NA NA NA NA 0 Configuration Management NA NA NA NA NA NA NA NA 0 Supplier Agreement NA NA NA NA NA NA NA NA 0 Product and Process Quality Assurance NA NA NA NA NA NA NA NA 0 SKILL LEVELS Reqd. -Training Required 0 -No knowledge Not reqd. -Training not required 1 -Trained, but limited experience 2 -Has experience 3 -Has worked extensively 4 -Worked extensively and can train others 5 -Expert NA -Not Applicable Technical Skills $ASQProject Roles and Responsibilities Template.xls Page 7 of 11 Team Member 1 Team Member 2 Team Member 3 Team Member 4 Team Member 5 Team Member 6 Team Member 7 Team Member 8 Skill #1 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Skill #2 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Skill #3 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Skill #4 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Skill #5 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Skill #6 Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Project Management Knowledge Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Project Planning Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Project Monitoring and Control Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Requirements Management Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Measurement & Analysis Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Configuration Management Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Supplier Agreement Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Product and Process Quality Assurance Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Not reqd. Reqd. -Training Required Not reqd. -Training not required CMMI Process Areas Technical Skills $ASQProject Roles and Responsibilities Template.xls Page 8 of 11 Team Members Planned date Actual date Planned Date Actual Date Planned Date Actual Date $ASQProject Roles and Responsibilities Template.xls Page 9 of 11 Training Mode Trainer Name Duration [Days] Team Members Planned Date Actual Date Planned Date Actual Date Planned Date Actual Date Planned Date Actual Date Section A -Project Level Training Details Section B -Project Level Training Plan $ASQProject Roles and Responsibilities Template.xls Page 10 of 11 RASIC Work Products Key Review Area (by phase) Roles Plan Define Design Build Deploy Close Project Champion Project Manager (name) Development Team Deployment Team Technical Architect -SME (name) Operations & Support Team Requirements Analyst (name) Test Team Business Continuity Name QA Representative (name) CM Librarian (name) PMO Liaison (name) TBD TBD TBD TBD TBD C U U U U U 4up Report I R A C U U U Business Case I S A C U Business Requirement Document I R A A A A C Buy/Build/Reuse Study S R A C U U U Configuration Management Plan R A S C Disaster Recovery Risk Assessment R A A A A C U Disaster Recovery Plan (no template) R A A A A C U Disaster Recovery Strategy R A A A A C U Disaster Recovery Test Plan (no template) R A A A A C U U U U GCTS Performance Report Measures For Project Manager R A C U U U Generic Site Implementation Materials R A A A A A C U U IT Standard Bill of Material A R C Supplier Agreement R A C U U U U Operations & Support Plan I R A A A A C U U U U PMC Review Report R C U U U Project Plan R A C U U U U Project Schedule R A C U U U QA Plan R A C U Requirements Trace Document S A R A C U Software/Systems Architecture Document A R C Specs for Systems Installation Guide (no template) R A A A A C Specs for Systems Maintenance Guide (no template) R A A A A C Specs for Systems Operation Guide (no template) R A A A A C U Supplier Management Plan R A C U U U System QA Results R I C U System Design Document R A C U Systems Deployment Plan R A C U U Systems Requirements Specification A R A A A A C U Test Cases I A R C U Test Plans I A R C Test Results I A R I C Test Strategy I A R C Training Requirements R A S S C U U U U Tollgate Presentation R S S A C U U U U Tollgate/Deliverable Review Report R A A A A Tollgate Approval: Y=Yes N=No N Y N N N N N N Y Y Y Y Y Y Y Y N Y Tollgate Attendance: Y=Yes O=Optional O Y O O O O O O O O O O Y O Y Y O Y $ASQProject Roles and Responsibilities Template.xls 11

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