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PROJECT MANAGEMENT COMPETENCY ASSESSMENT TOOL

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					PROJECT MANAGEMENT COMPETENCY ASSESSMENT TOOL
Read each of the following competency descriptions and circle current level of competency. Competency and Description: Business & Interpersonal Knowledge & Skills Composure  Demonstrates the ability to remain calm under pressure without becoming defensive or irritated  Handles own stress well and does not show frustration when resisted or blocked  Is an asset during crisis and is able to hold things together Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 Classroom Training Available L&I:  Verbal Judo OA:  Assertiveness Skills for Supervisors*  Stress Management* L&I:  Managing the Conflict in Our Lives  Listening for the Real Message OA:  Conflict Management & Confrontation Skills*  Dealing with Difficult Behavior*  How to Handle People with Tact and Skill*  Making Conflict Work* L&I:  Making Balanced Decisions OA:  Thinking Outside the Boundaries*

Competency Almost Clearly Highly Aptitude to Manage Conflict to Improve Competent Competent Competent  Sees conflict as opportunities and steps forward to deal with them  Uses excellent active listening skills to read situations 1 2 3 4 quickly, settle disputes equitably and hammer out tough agreements  Looks for win-win agreements that can be understood and accepted by the entire team

Decision-Making Ability  Makes good decisions based upon a mixture of analysis, wisdom, experience and judgment  Most solutions and suggestions turn out to be correct and accurate when judged over time  Is sought out by others for advice and solutions

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

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Competency and Description: Business & Interpersonal Knowledge & Skills Influences Others  Demonstrates core values and beliefs during good and bad times  Builds constructive and effective relationships and uses group process skills to lead or direct a group  Anticipates the effect of an action on people's image of the project and uses facts, reasons and data to build support Motivates Others  Creates a climate in which people want to do their best  Empowers others by pushing tasks and decisions down and sharing ownership and visibility  Makes each individual feel his/her work is important Organizational Savvy  Is sensitive to how people and organizations function  Maneuvers through complex political situations effectively and quietly  Anticipates where the landmines are and plans his/her approach accordingly

Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Classroom Training Available L&I:  Upward Influence OA:  Developing Influence Workshop*

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

L&I:  Coaching for Results  Creating a Climate for Motivation  Foundations of Leadership OA:  Leading People through Change L&I:  Communicating Despite Differences  Leading Change  Understanding Differences OA:  Challenge of Change*  Strategic Planning*

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Competency and Description: Business & Interpersonal Knowledge & Skills Inspires Ownership and Commitment  Sets challenging goals for self and others and expects high performance and quality outcomes  Requires compliance with project standards  Accepts overall responsibility for success or failure of the project Problem Solving Ability  Defines problems and identifies root causes  Verifies assumptions and conducts risk assessment  Facilitates group problem solving

Rating

Classroom Training Available

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Strategic Communicator  Keeps key stakeholders informed regarding project status, milestone performance, meeting notifications and outcomes and other needed information  Orchestrates communication so that it is understood, timely and meaningful to team members, project sponsors and other stakeholders  Provides communication is that both strategic and tactical

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

L&I:  Setting Performance Expectations  Developmental Coaching  Corrective Coaching  Project Management L&I:  Solving Problems Right the First Time OA:  Creative Problem Solving*  Creative Problem Solving & Decision Making*  Facilitation Skills L&I:  Public Speaking  Straight Talk  Listening for the Real Message  Project Management OA:  Communicating with Confidence*  How to be a Great Communicator*

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Competency and Description: Business & Interpersonal Knowledge & Skills Team Manager  Blends people into teams when needed and defines team goals, responsibilities and measurements for success  Creates a spirit and feeling of belonging in his/her team  Lets people be responsible for their work while holding them accountable Capacity to Execute  Marshals resources (people, funding, material, support) to get things done and uses them effectively and efficiently  Orchestrates multiple activities at once to accomplish a goal  Keeps people focused on the most important goals and translates them into specific actions that can be broadly understood  Continually and publicly measures and assesses project status and performance against visible standards  Consistently holds people accountable

Rating

Classroom Training Available

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

L&I:  Principles of Working in Teams OA: Effectively Leading Workgroups Facilitator Excellence Training* Positive Thinking and Peak Performance* L&I:  Coaching for Results  Setting Performance Expectations  Developmental Coaching  Corrective Coaching  Improving Your Process  Project Management OA:  Managing Multiple Projects and Meeting Deadlines*  Measuring for Results*  Process Excellence*

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

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Competency and Description: Technical Knowledge & Skills Budget and Fiscal Capacity  Develops realistic budgets and guides work within budgetary constraints  Is sensitive to the agency's various funding streams, fiscal periods and restrictions Contracting Process  Uses specifications, deadlines, incentives and penalties to obtain vendor services and deliverables Defining Work  Uses a work breakdown structure to identify, organize and schedule tasks to ensure timely completion Managing Project Parameters  Works with all levels of stakeholders to define project goal, requirements and scope  Leads a requirements gathering session so that identification of requirements can be completed and approved Project Performance  Manages a project by measuring and monitoring status/performance  Takes corrective actions as and when required  Prioritizes unexpected tasks and issues and manages important tasks simultaneously

Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Classroom Training Available

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 L&I:  Project Management

L&I:  Project Management

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

L&I:  Project Management

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Competency and Description: Technical Knowledge & Skills Project Planning  Estimates work effort and resources required using input from subject matter experts, work breakdown structures and questioning techniques  Determines workflow and critical path Quality Management

Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Classroom Training Available L&I: Project Management

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 L&I:  Project Management

Risk Management  Identifies, evaluates and manages project risks

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

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Competency and Description: IT Project Manager Knowledge & Skills Data security  Ensures adherence to the Commonwealth's data security requirements Documentation  Complies with the agency's application documentation, requirements and processes Infrastructure Standards  Ensures design and components fit into existing (or future) agency standard infrastructure, software and hardware Internet Applications  Complies with the requirements and processes needed to launch an application on the internet Metrics  Adheres to appropriate project documentation and processes to continuously improve the agency's project management methodology and to develop metrics for the development and implementation of IT systems

Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Classroom Training Available

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4 Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

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Competency and Description: IT Project Manager Knowledge & Skills Process Standards  Manages project according to a standard process by understanding and using an agency's technical standards, system development lifecycle and all change management systems Testing  Complies with the agency's regression testing standards, systems and processes

Rating Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

Classroom Training Available

Competency Almost Clearly Highly to Improve Competent Competent Competent 1 2 3 4

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