Responsibility Matrix

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This document sets forth a responsibility matrix where key activities or processes are listed on each row and staff positions (contactors, program staff, and managers) are listed for each column. The matrix assigns responsibility, such as Perform, Assign and Approve, Review, Input, and Secondary, for each process. This matrix can be used to match tasks and clarify roles and responsibilities within an organization or project. This template matrix can be modified to fit the unique needs of a company or project manager.

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									This document sets forth a responsibility matrix where key activities or processes are
listed on each row and staff positions (contactors, program staff, and managers) are
listed for each column. The matrix assigns responsibility, such as Perform, Assign and
Approve, Review, Input, and Secondary, for each process. This matrix can be used to
match tasks and clarify roles and responsibilities within an organization or project. This
template matrix can be modified to fit the unique needs of a company or project
manager.
                                      PARRIS Matrix
               Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                  Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
              KEY ACTIVITIES



BUSINESS PROCESS REENINGEERING
                                                                                                                                A/P/R/
Execute Planning Tasks                                        P                                                   I
                                                                                                                                  S
Refine Base Definition of Project                             P                             R                     I             A/P/R
Develop Communication Strategy                                P                             R                     I             A/P/R
Perform Current Systems Analysis                              P                             R                     I             A/P/R
Develop Future System Concepts                                P                             R                     I             A/P/R
Determine Project Feasibility                                 P                             R                                   A/P/R
Prepare Initial Capacity Plan                                 P                             R                                   A/P/R
Prepare Detail Work Plan for Requirements
Definition Phase
                                                              P                             R                                   A/P/R
Conduct Planning Phase Exit                                   P                              P                                  A/P/R
BPR Phase Complete
REQUIREMENTS DEFINITION
                                                                                                                                A/P/R/
Perform Planning Tasks                                        P                             R                     I
                                                                                                                                  S
Define Project Requirements                                   P                             R                     I             A/P/R
Define Security Requirements                                  P                             R                                   A/P/R
Requirements Management                                       P                             R                     I             A/P/R
Prepare Initial Data Dictionary                               P                             R                     I             A/P/R
Develop Initial Service Level Agreement                       P                             R                                   A/P/R
Develop Project Test Strategy                                 P                          R/P                      I             A/P/R
Develop Acceptance Test Strategy                              P                          R/P                      I             A/P/R
Select Design Technique                                       P                             R                                   A/P/R
Execute Next Phase Preparation Tasks                          P                             R                                   A/P/R


                                                 2
                                       PARRIS Matrix
                Defines the responsibilities of various members of the project
             P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
      Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                   Project Mgt. Team
                                                                                          Quality Assurance



                                                                                                              State and County
                                                                                                               Program Staff
                                                            BPR/Planning
                                                            Contractor A




                                                                                            Contractor C
                                                                           Contractor B
                                                                           Development
               KEY ACTIVITIES



Conduct Requirements Definition Phase Exit                     P                              P                    I              A/R
Requirements Definition Phase Complete
GSD
Identify and Build Development Environments                    P                             R                                    A/R
Update Business Model                                          P                             R                     I              A/R
                                                                                                                                 A/P/R/
Perform Planning Tasks                                         P                          P/R                      I
                                                                                                                                   S
Design Content of System Inputs and Outputs                    P                             R                     I             A/P/R
Design The User Interface                                      P                             R                     I             A/P/R
Develop Security Architecture Design                           P                             R                                   A/P/R
Create Logical Data Model                                      P                             R                                   A/P/R
                                                                                                                                 A/P/R/
Revise Data Dictionary                                         P                             R                     I
                                                                                                                                   S
Design System Architecture                                     P                             R                                   A/P/R
Develop Systems Approach and Development
Strategy
                                                               P                             R                                   A/P/R
Develop Conversion and Interface Plan                          P                             R                                   A/P/R
Develop Testing and Installation Strategies                    P                          R/P                      I             A/P/R
Prepare Software Configuration Management
Plan
                                                               P                             R                                   A/P/R
Develop Training Programs                                      P                             R                     I             A/P/R
Prepare Outreach Strategy                                      P                             R                     I             A/P/R
Document Policy, Procedures and Job
Responsibility Changes
                                                               P                             R                     I             A/P/R
Prepare General System Design Document                         P                             R                                   A/P/R
                                                                                                                                 A/P/R/
Develop Business Case for DDI                                  P                             R                     I
                                                                                                                                   S

                                                  3
                                       PARRIS Matrix
                Defines the responsibilities of various members of the project
             P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
      Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                   Project Mgt. Team
                                                                                          Quality Assurance



                                                                                                              State and County
                                                                                                               Program Staff
                                                            BPR/Planning
                                                            Contractor A




                                                                                            Contractor C
                                                                           Contractor B
                                                                           Development
               KEY ACTIVITIES



Obtain Vendor Assistance for Detailed System
Design, Development, System Integration &
Testing, Acceptance & Installation, and Close-
                                                                                                                                 A/P
out Phases
Prepare Detailed Work plan for the Detailed
System Design Phase
                                                               P                          P/R                                    A/P/R
Execute Next Phase Preparation Tasks                           P              I           P/R                                    A/P/R
Conduct General System Design Exit                             P              I               P                                  A/P/R
General System Design Phase Complete                                          I
DSD
Perform Planning Tasks                                                        P
Initiate Procurement of Hardware and Software
Retrieve and Review General System Design
Document
Design Software Module Specifications
Review and Finalize Logical Data Model
Design Physical Data Model and Database
Structure
Expand Data Dictionary
Review and Update System Architecture Design
Recommendation Report
Develop Proof of Concept
Develop Integration Test Plan
Develop System Test Plan
Develop Web Accessibility Testing Plan
Develop Performance (Capacity Loading) Test
Plan
Develop Conversion and Interface Plan



                                                  4
                                      PARRIS Matrix
               Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
              KEY ACTIVITIES



Outline Users Manual
Outline Operations Run Book
Outline Disaster Recovery Plan
Develop User Training Plan
Develop Outreach Plan
Update Requirements Traceability Matrix
Compile Detailed System Design Document
Conduct Critical Design Review
Establish Allocated Baseline
Execute Next Phase Preparation Tasks
Update Detailed Project Work Plan
Select Programming Standards
Conduct Detailed System Design Phase Exit
Detailed System Design Phase Complete
DEVELOPEMENT
Perform Planning Tasks
Establish Programming Environment
Write/Create Components
Conduct Unit Testing
Develop Integration and System Testing
Scenarios
Develop System Acceptance Testing Scenarios
Update Capacity Plan and Performance (Load
Capacity) Test Plan



                                                 5
                                      PARRIS Matrix
               Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
              KEY ACTIVITIES



Develop Service Level Agreement
Prepare Detailed Installation Plan
Perform User-Oriented Site Preparation Tasks
Plan Transition to Operational Status
Produce Users Manual
Prepare Operations Run Book
Document Disaster Recovery Plan
Develop User Training Program
Develop Outreach Materials
Develop Policy, Procedures, and Job
Responsibility Change Materials
Execute Next Phase Preparation Tasks
Update Detailed Project Work Plan
Conduct Development Phase Exit
Development Phase Complete
TESTING
Perform Planning Tasks
Conduct Integration Testing
Compile Testing Results
Compile Testing Results
Compile Testing Results
Conduct Web Accessibility Testing
Compile Testing Results
Test Disaster Recovery Plan


                                                 6
                                      PARRIS Matrix
                Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
                KEY ACTIVITIES



Conduct Acceptance Test Team Training
Obtain Go/No Go Signoff
Execute Next Phase Preparation Tasks
Update Detailed Project Work Plan
Conduct System Integration and Testing Phase
Exit
Testing Phase Complete
IMPLEMENTATION
Perform Planning Tasks
Prepare for Migration to Production
Conduct User Training
Conduct Pilot
Initiate Acceptance Process
Perform Installation Activities
Install and Test Hardware/Software
Conduct Data Conversion
Conduct Installation Tests
Conduct Operations Training
Install Disaster Recovery Capability
Migrate to Production Status
Conduct Acceptance Test
Conduct Standalone Performance/Stress/Volume
Testing
Conduct Enterprise System
Performance/Stress/Volume Testing



                                                 7
                                      PARRIS Matrix
                 Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
              KEY ACTIVITIES



Conduct Test for Production (TFP)
Conduct Review of Pilot
Prepare Pilot Review Report
Implementation or Rollout
Initiate Acceptance Process
Perform Installation Activities
Install and Test Hardware/Software
Conduct Data Conversion
Conduct Installation Tests
Migrate to Production Status
Conduct Acceptance Test
Conduct Standalone Performance Testing
Conduct Enterprise System Performance Testing
Provide Warranty Support
Conduct Implementation Phase Exit
Implementation Phase Complete
CLOSE OUT
Reassign Staff
Consolidate Project Correspondence
Delete Extraneous/Duplicate Work Products
Gather Project Performance Measures
Assess Project Plan for Attainment of
Objectives, Scope, Requirements
Compile Project Metrics


                                                 8
                                      PARRIS Matrix
               Defines the responsibilities of various members of the project
            P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
     Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance




                                                                                                                                Project Mgt. Team
                                                                                         Quality Assurance



                                                                                                             State and County
                                                                                                              Program Staff
                                                           BPR/Planning
                                                           Contractor A




                                                                                           Contractor C
                                                                          Contractor B
                                                                          Development
              KEY ACTIVITIES



Distribute Client Satisfaction Survey
Obtain Completed Client Satisfaction Survey
Prepare Client Satisfaction Survey Results
Report
Document Project History and Experiences
Conduct Project Close-out Review
Prepare Close-out Review Report
Prepare Closing Correspondence
Prepare Contractor Closure Documents
Compile and File Project Results
Prepare Final Status Report
Project Complete
MAINTENANCE
Operational Support Areas Assume
Responsibility for System
Provide On-going Support




                                                 9
                                                       PARRIS Matrix
                         Defines the responsibilities of various members of the project
                   P = Perform; A = Assign and Approve; R = Review; I = Input; S = Secondary
            Contractor A - BPR/Planning; Contractor B – Development; Contractor C - Quality Assurance


								
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