Project name Component Options Analysis
Action statement Date Name Position Action required (Review/Endorse/Approve) Due date
Prepared by Title Branch/District Division/Region Location Version no. Revision date Status DMS ref. no. File/Doc no.
Name Job title Branch/District Division/Region Floor, street, city 1.0 15 April 2004 Draft/Final review/Sign off (delete 2 of) DMS reference number File number/document number
C:\Component Options Analysis 150802a.doc
On-Q template version date 15/08/2002a
Project name Component Options Analysis
Document control sheet
Contact for enquiries and proposed changes
If you have any questions regarding this document or if you have a suggestion for improvements, please contact:
Project Manager Phone
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Version history
Version no. Date 14/04/2004 Changed by Nature of amendment Initial draft.
Component Options Analysis approval
The following officers have approved this document. Customer
Name Position Signature Date
Sponsor
Name Position Signature Date
The following officer has endorsed this document.
Name Position Signature Date
Queensland Transport and Main Roads
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15 April 2004
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Project name Component Options Analysis
Contents
1 1.1 1.2 1.3 1.4 2 2.1 2.2 2.3 2.4 2.5 2.6 3 3.1 3.2
3.2.1 3.2.2 3.2.3 3.2.4 3.2.5 3.2.6
Introduction................................................................................................................ 4 Executive summary...................................................................................................... 4 Purpose......................................................................................................................... 4 References .................................................................................................................... 4 Definitions.................................................................................................................... 4 Overall project............................................................................................................ 4 Project name and description ....................................................................................... 4 Customer ...................................................................................................................... 5 Sponsor......................................................................................................................... 5 Project Manager ........................................................................................................... 5 Objectives..................................................................................................................... 5 Scope ............................................................................................................................ 5 Component project .................................................................................................... 5 Background / current situation..................................................................................... 5 Objectives..................................................................................................................... 5
In scope .................................................................................................................................... 6 Out of scope ............................................................................................................................. 6 Related projects........................................................................................................................ 6 Constraints ............................................................................................................................... 6 Urgency.................................................................................................................................... 6 Assumptions............................................................................................................................. 6
3.3 3.4
3.4.1 3.4.2
Stakeholders ................................................................................................................. 7 Impacts ......................................................................................................................... 7
Internal ..................................................................................................................................... 7 External.................................................................................................................................... 7
3.5 4 4.1 4.2 5 6
Risks............................................................................................................................. 8 Options analysis.......................................................................................................... 8 Identified options ......................................................................................................... 8 Recommended option .................................................................................................. 8 Key actions and dates ................................................................................................ 9 Cost forecast and resources....................................................................................... 9
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1
Introduction
Note that material brought forward from the previous document is shown in bold italics. To delete this guidance text box, double click mouse in the left margin then press delete.
1.1
Executive summary
The executive summary is mandatory. Outline the strengths and weaknesses of the options considered and summarise key justification for the recommended option. To delete this guidance text box, double click mouse in the left margin then press delete.
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1.2 1.3
Purpose
The purpose of this document is to type here
References
This item lists any documents to which the component options analysis refers. This could include reports on any previous investigations carried out. To delete this guidance text box, double click mouse in the left margin then press delete.
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1.4
Definitions
In the table below define any term that the audience of the options analysis may not understand, including specific terms and abbreviations. To delete this guidance text box, double click mouse in the left margin then press delete.
Terms, abbreviations and acronyms
Meaning
2
2.1
Overall project
Project name and description
Enter the name and description of the overall project. To delete this guidance text box, double click mouse in the left margin then press delete.
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2.2
Customer
Enter the name of the overall Project Customer. To delete this guidance text box, double click mouse in the left margin then press delete.
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2.3
Sponsor
Enter the name of the overall Project Sponsor. To delete this guidance text box, double click mouse in the left margin then press delete.
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2.4
Project Manager
Enter the name of the overall Project Manager. To delete this guidance text box, double click mouse in the left margin then press delete.
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2.5
Objectives
A statement of what the overall project is expected to achieve including potential benefits based upon the current state of knowledge and understanding. To delete this guidance text box, double click mouse in the left margin then press delete.
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2.6
Scope
Statement of what is in and out of scope for the overall project. To delete this guidance text box, double click mouse in the left margin then press delete.
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3
3.1
Component project
Background / current situation
Provide a brief history to bring the reader up to speed on the subject matter of the component project including a brief history. Describe here the current situation and the problems along with their associated impacts on internal and external stakeholders. This section should describe the history of the component project. It should include details of: - Who initiated the component project and how it was initiated - Identify the impact of problems/issues over time - Describe any other initiatives carried out previously to address related issues. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2
Objectives
A statement of what the component project is expected to achieve including potential benefits based upon the current state of knowledge and understanding. To delete this guidance text box, double click mouse in the left margin then press delete.
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Type here
3.2.1
In scope
This defines the component project boundaries. The scope outlined in any previous document should be confirmed here or updated as necessary. List all items that are included in the scope of the component project. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2.2
Out of scope
List identified items that will not be delivered as part of this component project. This is most important as it specifies items that will not be undertaken as part of the component project. This assists in managing/avoiding scope creep. The importance of individual out of scope items should be mentioned. Such items may pose significant risks to the project if they are not done at all by others. This may create risks for the project that need to be recognised and managed. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2.3
Related projects
List any related projects or proposals affecting this component of the project (whether past, current or planned) and their relationship to this component. Such projects may pose significant risks to the project if they are not done at all by others or not completed in time. This may create risks for the project that need to be recognised and managed. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2.4
Constraints
Restrictions that will limit the way the objective is to be achieved (describe anything that might impact on the successful development and/or implementation of the component project). This may include restrictions on budget / funding, political issues, limited resources to work on the overall project, timing constraints or constraints on the implementation of the outcomes of the project. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2.5
Urgency
Identify the urgency of the component project stating reasons. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.2.6
Assumptions
List all assumptions made in producing this document. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.3
Stakeholders
List anyone with an interest in the component project, including internal stakeholders (from branches/divisions within the department) and external stakeholders. Findings may be expressed in tabular form (as below) if considered appropriate. To delete this guidance text box, double click mouse in the left margin then press delete.
Stakeholder
Responsibility
Interest/context
3.4
Impacts
This can be completed in narrative or table format. Identify areas of potential impact, the nature of impact and who will be impacted (internal and external). Include both the impacts envisaged during the life of the component project (that is, costs, disruptions, temporary arrangements, and so on) and ongoing impacts resulting from the project’s product/deliverables. To delete this guidance text box, double click mouse in the left margin then press delete.
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3.4.1
Internal
This item describes when, where and how the component project will impact on areas within the department and should include an outline of both positive and negative influences. To delete this guidance text box, double click mouse in the left margin then press delete.
Area within the department
Nature of impact
3.4.2
External
This item describes the impact that the component project will have outside the department and includes both positive and negative impacts on external stakeholders To delete this guidance text box, double click mouse in the left margin then press delete.
Area external to the department
Nature of impact
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Area external to the department
Nature of impact
3.5
Risks
Identify the risks associated with the component project development and implementation. To delete this guidance text box, double click mouse in the left margin then press delete.
Risk
Likelihood (0-5)
Consequences /severity (0-5)
Risk rating likelihood X consequence (0-25)*4
Mitigation strategy
4
4.1
Options analysis
Identified options
This section should explain in full all options identified for the component, including those not recommended. Each option should be analysed separately. The following subheadings should be used for evaluation of each option. The information may be presented in order of preference, order of complexity, or in the order in which the information is gathered and the option formulated. The same information can also be presented in serial format or in a table comparing each option. The basis for ranking options should be detailed in this section. - Strategic fit (strengths and weaknesses) - Feasibility - Costs - Benefits - Option specific risks - Impacts - Timing - Deliverables - Others - Assumptions - Dependencies/constraints To delete this guidance text box, double click mouse in the left margin then press delete.
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4.2
Recommended option
This section recommends the preferred option for the component. It should include the reasons why that option is recommended. Where an option involves a number of steps or actions, each should be
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detailed in the recommendation. To delete this guidance text box, double click mouse in the left margin then press delete.
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5
Key actions and dates
Describe the next step recommended in this Options Analysis. Identify the key dates/milestones in the next process. To delete this guidance text box, double click mouse in the left margin then press delete.
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6
Cost forecast and resources
Describe the resources (specific item and names where available) and the associated costs to complete the next step. To delete this guidance text box, double click mouse in the left margin then press delete.
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When all information has been put into this document and the guidance text boxes have been deleted, it will be necessary to reformat the document taking out any blank lines. Once this is done, right click mouse in the table of content, click Update Fields, Update entire table, then click OK. This will update the table of contents to show the new page numbers. To delete this guidance text box, double click mouse in the left margin then press delete.
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