Component Options Analysis Document

On-Q template version date 15/08/2002a C:\Component Options Analysis 150802a.doc Project name Component Options Analysis Action statement Date Name Position Action required (Review/Endorse/Approve) Due date Prepared by Name Title Job title Branch/District Branch/District Division/Region Division/Region Location Floor, street, city Version no. 1.0 Revision date 15 April 2004 Status Draft/Final review/Sign off (delete 2 of) DMS ref. no. DMS reference number File/Doc no. File number/document number Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 2 of 9 Document control sheet Contact for enquiries and proposed changes If you have any questions regarding this document or if you have a suggestion for improvements, please contact: Project Manager Insert Project Manager's name here Phone Insert phone number here Version history Version no. Date Changed by Nature of amendment 14/04/2004 Initial draft. Component Options Analysis approval The following officers have approved this document. Customer Name Position Signature Date Sponsor Name Position Signature Date The following officer has endorsed this document. Name Position Signature Date Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 3 of 9 Contents 1 Introduction................................................................................................................ 4 1.1 Executive summary......................................................................................................4 1.2 Purpose........................................................................................................................ 4 1.3 References.................................................................................................................... 4 1.4 Definitions.................................................................................................................... 4 2 Overall project............................................................................................................ 4 2.1 Project name and description ....................................................................................... 4 2.2 Customer ...................................................................................................................... 5 2.3 Sponsor........................................................................................................................ 5 2.4 Project Manager ........................................................................................................... 5 2.5 Objectives..................................................................................................................... 5 2.6 Scope........................................................................................................................... 5 3 Component project .................................................................................................... 5 3.1 Background /current situation..................................................................................... 5 3.2 Objectives..................................................................................................................... 5 3.2.1 In scope ................................................................................................................................... 6 3.2.2 Out of scope ............................................................................................................................. 6 3.2.3 Related projects....................................................................................................................... 6 3.2.4 Constraints ............................................................................................................................... 6 3.2.5 Urgency................................................................................................................................... 6 3.2.6 Assumptions............................................................................................................................ 6 3.3 Stakeholders................................................................................................................. 7 3.4 Impacts ......................................................................................................................... 7 3.4.1 Internal .................................................................................................................................... 7 3.4.2 External................................................................................................................................... 7 3.5 Risks............................................................................................................................ 8 4 Options analysis.......................................................................................................... 8 4.1 Identified options .........................................................................................................8 4.2 Recommended option ..................................................................................................8 5 Key actions and dates ................................................................................................ 9 6 Cost forecast and resources....................................................................................... 9 Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 4 of 9 1 Introduction Note that material brought forward from the previous document is shown in bold italics. To delete this guidance text box, double click mouse in the left margin then press delete. 1.1 Executive summary The executive summary is mandatory. Outline the strengths and weaknesses of the options considered and summarise key justification for the recommended option. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 1.2 Purpose The purpose of this document is to type here 1.3 References This item lists any documents to which the component options analysis refers. This could include reports on any previous investigations carried out. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 1.4 Definitions In the table below define any term that the audience of the options analysis may not understand, including specific terms and abbreviations. To delete this guidance text box, double click mouse in the left margin then press delete. Terms, abbreviations and acronyms Meaning 2 Overall project 2.1 Project name and description Enter the name and description of the overall project. To delete this guidance text box, double click mouse in the left margin then press delete. Type here Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 5 of 9 2.2 Customer Enter the name of the overall Project Customer. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 2.3 Sponsor Enter the name of the overall Project Sponsor. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 2.4 Project Manager Enter the name of the overall Project Manager. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 2.5 Objectives A statement of what the overall project is expected to achieve including potential benefits based upon the current state of knowledge and understanding. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 2.6 Scope Statement of what is in and out of scope for the overall project. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3 Component project 3.1 Background /current situation Provide a brief history to bring the reader up to speed on the subject matter of the component project including a brief history. Describe here the current situation and the problems along with their associated impacts on internal and external stakeholders. This section should describe the history of the component project. It should include details of: -Who initiated the component project and how it was initiated -Identify the impact of problems/issues over time -Describe any other initiatives carried out previously to address related issues. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2 Objectives A statement of what the component project is expected to achieve including potential benefits based upon the current state of knowledge and understanding. To delete this guidance text box, double click mouse in the left margin then press delete. Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 6 of 9 Type here 3.2.1 In scope This defines the component project boundaries. The scope outlined in any previous document should be confirmed here or updated as necessary. List all items that are included in the scope of the component project. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2.2 Out of scope List identified items that will not be delivered as part of this component project. This is most important as it specifies items that will not be undertaken as part of the component project. This assists in managing/avoiding scope creep. The importance of individual out of scope items should be mentioned. Such items may pose significant risks to the project if they are not done at all by others. This may create risks for the project that need to be recognised and managed. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2.3 Related projects List any related projects or proposals affecting this component of the project (whether past, current or planned) and their relationship to this component. Such projects may pose significant risks to the project if they are not done at all by others or not completed in time. This may create risks for the project that need to be recognised and managed. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2.4 Constraints Restrictions that will limit the way the objective is to be achieved (describe anything that might impact on the successful development and/or implementation of the component project). This may include restrictions on budget /funding, political issues, limited resources to work on the overall project, timing constraints or constraints on the implementation of the outcomes of the project. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2.5 Urgency Identify the urgency of the component project stating reasons. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.2.6 Assumptions List all assumptions made in producing this document. To delete this guidance text box, double click mouse in the left margin then press delete. Type here Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 7 of 9 3.3 Stakeholders List anyone with an interest in the component project, including internal stakeholders (from branches/divisions within the department) and external stakeholders. Findings may be expressed in tabular form (as below) if considered appropriate. To delete this guidance text box, double click mouse in the left margin then press delete. Stakeholder Responsibility Interest/context 3.4 Impacts This can be completed in narrative or table format. Identify areas of potential impact, the nature of impact and who will be impacted (internal and external). Include both the impacts envisaged during the life of the component project (that is, costs, disruptions, temporary arrangements, and so on) and ongoing impacts resulting from the project’s product/deliverables. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 3.4.1 Internal This item describes when, where and how the component project will impact on areas within the department and should include an outline of both positive and negative influences. To delete this guidance text box, double click mouse in the left margin then press delete. Area within the department Nature of impact 3.4.2 External This item describes the impact that the component project will have outside the department and includes both positive and negative impacts on external stakeholders To delete this guidance text box, double click mouse in the left margin then press delete. Area external to the department Nature of impact Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 8 of 9 Area external to the department Nature of impact 3.5 Risks Identify the risks associated with the component project development and implementation. To delete this guidance text box, double click mouse in the left margin then press delete. Risk Likelihood (0-5) Consequences /severity (0-5) Risk rating likelihood X consequence (0-25)*4 Mitigation strategy 4 Options analysis 4.1 Identified options This section should explain in full all options identified for the component, including those not recommended. Each option should be analysed separately. The following subheadings should be used for evaluation of each option. The information may be presented in order of preference, order of complexity, or in the order in which the information is gathered and the option formulated. The same information can also be presented in serial format or in a table comparing each option. The basis for ranking options should be detailed in this section. -Strategic fit (strengths and weaknesses) -Feasibility -Costs -Benefits -Option specific risks -Impacts -Timing -Deliverables -Others -Assumptions -Dependencies/constraints To delete this guidance text box, double click mouse in the left margin then press delete. Type here 4.2 Recommended option This section recommends the preferred option for the component. It should include the reasons why that option is recommended. Where an option involves a number of steps or actions, each should be Project name Component Options Analysis Queensland Transport and Main Roads Version 1.0 15 April 2004 Page 9 of 9 detailed in the recommendation. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 5 Key actions and dates Describe the next step recommended in this Options Analysis. Identify the key dates/milestones in the next process. To delete this guidance text box, double click mouse in the left margin then press delete. Type here 6 Cost forecast and resources Describe the resources (specific item and names where available) and the associated costs to complete the next step. To delete this guidance text box, double click mouse in the left margin then press delete. Type here When all information has been put into this document and the guidance text boxes have been deleted, it will be necessary to reformat the document taking out any blank lines. Once this is done, right click mouse in the table of content, click Update Fields, Update entire table, then click OK. This will update the table of contents to show the new page numbers. To delete this guidance text box, double click mouse in the left margin then press delete. -----ooooo-----