SENIOR ADMINISTRATIVE ASSOCIATE
Applications are being accepted for the position of Senior Administrative Associate to
work in the Bedford County Administration Office located in the Bedford County
Administration Building, 122 East Main Street, Bedford, Virginia. The candidate for this
position must have a great deal of experience providing administrative support and
proficiency in writing tasks. Typical duties include: attendance at all Board of
Supervisors meetings and composition of meeting minutes; ability to compose a variety
of letters and memorandums; considerable skill in the operation of a computer with
proficiency in Microsoft Office and related software; extensive phone and interpersonal
communications with the public; excellent organizational skills; ability to multi-task. The
candidate for this position will be required to attend numerous night meetings.
Candidate should have a combination of education and experience equivalent to
graduation from high school supplemented with a thorough knowledge of standard office
practices, procedures, equipment and administrative support techniques.
Starting salary range is $25,410 - $27,952 plus excellent benefits package. Benefits
include: life, medical, dental and vision insurance, retirement, direct deposit, paid
holidays, vacation and sick leave. Applications and job descriptions are available on our
website: www.co.bedford.va.us and are also available from the Bedford County Human
Resources Department, Bedford County Administration Building, 122 East Main Street,
2nd Floor, Bedford, VA 24523, (540) 586-7601. Applications will be accepted until
position is filled. Only interviewed candidates will be notified when position is filled.
SENIOR ADMINISTRATIVE ASSOCIATE - 1005
GENERAL DEFINITION OF WORK:
Performs intermediate skilled clerical and responsible technical work involving a variety of administrative
support and clerical tasks in an office environment; does related work as required. Work is performed under
general supervision. Limited supervision may be exercised over subordinate personnel.
ESSENTIAL FUNCTIONS/TYPICAL TASKS:
Providing administrative support to division or departmental staff; receiving and processing incoming
calls and visitors; preparing and maintaining detailed and/or confidential records and files; preparing
(These are intended only as illustrations of the various types of work performed. The omission of specific
duties does not exclude them from the position if the work is similar, related, or a logical assignment to the
Greets visitors, citizens and customers; provides information; assists the public with the completion of
records, applications, documents, etc.; processes various applications; directs visitors to appropriate
Enters a variety of data into computer; verifies statistical and other records for accuracy and
completeness; enters and retrieves sensitive and restricted information into computer system.
Processes accounts receivable, accounts payable, payroll, budgetary and other financial data; makes
deposits; reconciles invoices with payment vouchers; prepares bills; performs calculations and posts to
statistical and other records applying knowledge of regulations; assists with budget preparation.
Takes and/or transcribes dictation; types a variety of documents including correspondence, forms,
reports, purchase orders, requisitions, resolutions, ordinances, proclamations, meeting minutes,
agendas, electronic newsletter and related documents, where a knowledge of format and presentation is
necessary; answers routine correspondence independently.
Prepares and distributes job advertisements; maintains application files; schedules testing and new
employee orientations; prepares and processes various personnel, worker’s compensation and
Prepares and maintains a variety of office files, accounts and other records; prepares statistical and
financial reports; assists with processing budget information.
Prepares financial, statistical and project status reports, spreadsheets and work papers; receives and
accounts for various revenues.
Assists with training subordinate personnel; maintains division or department work schedules.
Handles inquiries or complaints from the general public in person or by telephone; forwards calls to
appropriate party; assists with scheduling facility use, special events, etc.
Plans and coordinates meetings and programs.
Maintains inventories and orders supplies; books and assigns meeting rooms and vehicles; prepares
work orders; maintains various databases.
Operates a variety of standard office equipment; receives and processes incoming and outgoing mail.
Performs related tasks as required.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of standard office practices, procedures, equipment and administrative support
techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of
departmental programs and policies; ability to type, take and transcribe dictation using good composition
skills; ability to make arithmetical calculations; ability to follow oral and written instructions; ability to read
and understand detailed and complicated policies, procedures and materials that contain specialized words and
phrases; ability to operate a variety of office equipment to produce complex/technical documents; ability to
work independently; ability to establish and maintain effective working relationships with associates and the
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school supplemented by
course work in secretarial science and considerable administrative support experience.
This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount
of force frequently or constantly to move objects; work requires reaching, fingering, grasping, and repetitive
motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; visual acuity is required for
preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts,
operation of machines, determining the accuracy and thoroughness of work, and observing general
surroundings and activities; the worker is not subject to adverse environmental conditions.
May require Notary Public license.