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The United Nations Office for the Coordination of Humanitarian

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					                 The United Nations Office for the Coordination of Humanitarian Affairs
                                    Regional Office for West Africa




  Regional meeting on the Implementation of the Humanitarian
Reform in West Africa and the Consolidated Appeals Process (CAP)
                      Tuesday, 27 June 2006


                                                Report

Agenda

     1. The Humanitarian Reform
     2. West Africa Consolidated Appeal Process

No comments were made on the agenda, no additional points were added.
The list of participants is included as an annex to this report.

Part I: The Humanitarian Reform

After a general presentation of participants attending the meeting, the OCHA Head of Regional
Office briefed participants on the main outcomes of the OCHA Global Retreat held in Switzerland on
19-23 June 2006 and chaired by the Emergency Relief Coordination and Under-Secretary for
Humanitarian Affairs, Mr. Jan Egeland. The debate that followed mainly focused on the
practicalities of implementing the Humanitarian Reform in West Africa, in particular how guidelines
on fostering the Humanitarian Reform at a regional level still are to be developed as we go along.

Following this brief introduction, an outline of the Humanitarian Reform and its three main
components (cluster approach, strengthening of the UN resident coordination system and the
CERF) was presented by OCHA based upon the elements reflected in various guidelines issued by
the ERC the and IASC, in particular the Preliminary Guidance Note on Implementation of the
Cluster Leadership Approach of 15 June 2006.

1.1.     Discussion Highlights

    The UN system as a whole and the IASC country teams have to be brought to the level of
     awareness required to effectively adapt to the new operating principles embedded in the
     Humanitarian Reform. At the country level flexibility and creativity is required to address sub-
     regional issues such as the food security in the Sahel).
    The promotion of the cluster approach is needed but should not be at the expense of sector
     groups that are already working well and address transnational issues. Flexibility and common
     sense are prime ingredients.
    In implementing the reform, the approach should strike a fair balance between criteria to be
     fulfilled and needs to be met.
    In view of the position of the G77, it is equally important to engage a sustained dialogue with
     Member States of ECOWAS on the Humanitarian Reform and define ways to ensure the
     involvement of NGOs.
    It was highlighted that the roles of regional offices (ROs) must be further reviewed taking into
     account disparities in geographic coverage and the non-operational functions of ROs.
    Although ROs support operations conducted at the country-level they do not have direct
     responsibilities in the actual provision of assistance and it was agreed that neither the concept
     of accountability nor the principle of “provider of last resort” could actually be applied to most
     regional representations. However, ROs have a key role to play in promoting the humanitarian
     reform at the country level with particular focus on effecting institutional responsibilities with
     regard to the cluster approach and the principle of “provider of last resort”; in advising on the
     use of the CERF for national or sub-regional appeals; and, in assisting in the reinforcement of
     the resident coordination systems.
                                  OCHA Regional Office for West Africa
                            UN Office for the Coordination of Humanitarian Affairs
    BP 45792, Dakar-Fann, tel: +221 867 27 50, fax: +221 867 26 18, http://ochaonline.un.org/westafrica
   OCHA through the regional IASC will ensure that the dialogue continues on the practical roles
    of ROs in facilitating the implementation of the humanitarian reform and engaging Member
    States to ensure their full support.
   The regional/national role of OCHA in implementing the humanitarian reform was perceived as
    one of a process owner to ensure that gaps are properly identified and attended to; that the
    resources mobilized through the CERF remains focused on addressing life-savings needs at the
    inception of an emergency; that cluster leadership is applied in the most flexible way with a
    needs-based focus; and that the UN resident coordinator system is tooled to foster the
    overarching principles of the reform


1.2.   Specific Actions

   Through the regional IASC process, the OCHA RO will ensure that regional directors
    representing the IASC meet on a regular basis to guide the implementation of the humanitarian
    reform from a region-based perspective and provide specific guidance to technical working
    groups on specific humanitarian tools such as the CAP, the contingency planning guidelines, the
    flash appeals and the use of the CERF.
   OCHA RO will embark into a series of awareness-raising missions to ensure that UN teams,
    Government representatives and the NGO community are kept abreast of roles and
    responsibilities entailed by the humanitarian reform. In any new mission undertaken in the
    region, staff member(s) will be asked to ensure that time is set aside to brief humanitarian
    partners.
   All humanitarian-related planning and resources mobilization exercises will reflect the basic
    principles of the humanitarian reform starting with the CAP Workshop scheduled for mid-
    September 2006.
   The coordination and surge capacity unit of the RO will revisit contingency plans and suggest
    ways to adjust them to reflect the principles of the HR.
   The OCHA RO will seek practical ways to engage ECOWAS in presenting and fostering the
    humanitarian reform before Member States of this regional institution.


Part II: West Africa Consolidated Appeal Process

The second part of the meeting was dedicated to the consolidated appeal process in West Africa.
OCHA presented an overview of the past CAP’s, the Common Humanitarian Action Plan (situation
analysis, response analysis, monitoring and reporting on progress) and the status of funding in the
last three years. It is worth mentioning that the West Africa CAP is the better financed Appeal in
2006 globally with 50.7% of requested funds.

Participants agreed that the WA CAP provides a reliable platform for developing a common reading
of the humanitarian situation and the most appropriate strategic priorities and responses. Although
it clearly facilitates overall coordination it can be improved by improving situation analysis and
further streamlining the complexity of issues at stake to ensure a greater focus on priorities that
span across several countries. It was also noted that the low participation of NGO’s and new
strategic developments such as the Humanitarian Reform must be addressed in the next CAP
process.

2.1.   Discussion Highlights

The main issues debated have been summarized below.

   50.7% funding may seem acceptable at this time of the year, however, it mostly concerns food
    supply and does not sufficiently address critical issues such as nutrition, protection, or water
    and sanitation.
   Although the CAP remains a relevant instrument, it needs to be adjusted to reflect the
    complementary with new rapid funding tools such as CERF, and OCHA RO should lead a
    discussion on this matter to reach a strategic agreement among stakeholders of the CAP.
   The meeting noted that mobilizing NGO’s and sometimes UN agencies and donors remains a
    challenge as many interlocutors are development-oriented actors and not accustomed to
    humanitarian tools and practice. Varying geographical coverage and lack of regional presence
    in Dakar is also related.
   Participants recognized that the nature of humanitarian needs is in constant evolution and
    substantive changes have happened since the last inter-agency review conducted in 2003.


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   Emphasis was placed on the need to reinforce assessments tools and monitoring activities as to
    better distinct specific needs related to sudden onset emergencies from those of crises.
   It was agreed that the most important added value of a regional CAP is its ability to position
    transnational issues and to propose sub-regional responses and projects. While the analysis in
    the 2006 CAP mainly was structured around geographical areas with similar humanitarian
    context and needs, it was decided to return to a more thematic framework for the analysis in
    2007. Further clarification regarding needs for financial tracking will be discussed at the CAP
    workshop.
   OCHA highlighted the fact that the CAP has been trying to address critical livelihood and
    transitional issues which may explain why the process has become so overwhelmingly complex.
   The CAP should be formulated in a way that better highlight the needs of victims while also
    serving the resource programming process of donors (earmarked versus non-earmarked
    funding).

2.2.   Specific Agreements

In preparation for the next CAP cycle, the meeting participants agreed to the following principles:

   A CAP for West Africa is needed and must be developed to better grasp regional issues; to
    better reflect the basic principles of the humanitarian reform; to rally the support and
    commitment of IASC members; and to focus its priorities on regional responses.
   The regional CAP workshop will be held in Dakar on 11-12 September 2006 and will place its
    focus on life saving activities and targeted livelihoods activities that will allow for scores of
    people to fall into very precarious situations.
   The upcoming CAP formulation process will focus more on the strategic level and on bringing
    more coherence to analysis of the situation and the response hence requiring a stronger
    commitment of all stakeholders of the process to adequately report on unmet needs.
   The 2007 CAP will place its focus on identifying sub-regional issues of priority; will promote
    regional projects rather than country-based projects; and will aim at better participation of
    NGOs.
   Specific process guidelines will be developed by OCHA RO to ensure that country-based
    projects submitted by IASC country teams are integrated into regional projects. OCHA RO will
    facilitate this process and will stress the need to ensuring that the CAP does not end up being a
    mere list of projects with little coherence with strategic and sectoral/cluster priorities.
   OCHA will take this opportunity to present to participants the main aspects of the Humanitarian
    Reform.
   OCHA RO to prepare a brief position paper on ways to address and advocate for transitional,
    post-conflict recovery and livelihood issues outside the CAP process.
   In preparation for the workshop in September regional participants will outline three key
    themes/priorities for next CAP cycle and submit to OCHA for consolidation.

Furthermore, it was discussed that the 2003 Joint Regional Humanitarian Field Review Mission has
become outdated in light of changes that have occurred in Sierra Leone, Liberia, Guinea, Guinea-
Bissau and the Sahel to name a few examples, and participants have tasked the OCHA RO to start
planning for an inter-agency field review mission to take place at the most suitable period to be
determined by IASC members.




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       Organisation           Name                First Name      Telephone              Cell                             Email

 1   UNHCR            Sylla            Papa Kysma              823 66 03                          syllap@unhcr.org
 2   OXFAM GB         Anglade          Michel                  865 13 00                          manglade@oxfam.org.uk
 3   WFP              Hantz            Olivia                  849 65 00                          olivia.hantz@wfp.org
 4   USAID/OFDA       Davis            Régina                                     639 42 79       rdavis@ofda.net
 5   OCHA RO WA       Ludovic de Lys   Hervé                                      569 38 71       delys1@un.org
 6   OCHA RO WA       Thomle           Sofie Garde                                569 96 55       thomles@un.org
 7   OCHA RO WA       Siblini          Maya                    867 27 57                          siblinim@un.org
 8   OFADEC           Dione            Abdoulaye               820 80 67                          dionab@sentoo.sn
 9   UNESCO           Marias           Carrie                  849 23 04                          c.marias@unesco.org
10   FAO              Gascon           Jean-François           (39)0657055141                     jeanfrancois.gascon@fao.org
                      Van
11
     WFP RO           Nieuwenhuyse     Christine                                  644 98 60       christine.vannieuwenhuyse@wfp.org
12   OFADEC           Ndiaye           Mamadou                                    639 61 97       mndiaye@ofadec.org
13   Amb. Pays-Bas    Van Der Zande    John                    849 03 60                          john-vander.zande@minbuza.nl
14   UNICEF           Guluma           Esther                                     569 05 42       eguluma@unicef.org
15   UNICEF           Chapuisat        Tanya                                      596 19 23       tchapuisat@unicef.org
     Amb.
16
     Suède/SIDA       Jonsson-Cissé    Kerstin                                    644 19 21       kerstin.jonsson-cisse@foreign.ministry.se
17   IRIN             Rosemberg        Claire                                     569 80 96       claire.rosemberg@irinnews.org
18   RADDHO           Kama             Fatou                   865 00 30          512 85 34       fatoukama@yahoo.fr
19   ECHO             Quinton          Stephane                869 80 00                          stephane.quinton@echoce.org
20   ONUSIDA          Quenum           Brigitte                869 06 68                          quenumb@unaids.org
21   OCHA RO WA       Kats             Ancel                   867 27 22                          kats@un.org
22   OCHA RO WA       Landiech         François                867 27 60                          landiech@un.org
23   OCHA RO WA       Gueye            Thierno                 867 27 19                          gueyet@un.org
                      Mbengue
24   PNUD                              Cheik Tidiane           221 839 90 50/89   221 839 90 50   cheikh.tidiane.mbengue@undp.org


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