The United Nations Office for the Coordination of Humanitarian Affairs
Regional Office for West Africa
Regional meeting on the Implementation of the Humanitarian
Reform in West Africa and the Consolidated Appeals Process (CAP)
Tuesday, 27 June 2006
1. The Humanitarian Reform
2. West Africa Consolidated Appeal Process
No comments were made on the agenda, no additional points were added.
The list of participants is included as an annex to this report.
Part I: The Humanitarian Reform
After a general presentation of participants attending the meeting, the OCHA Head of Regional
Office briefed participants on the main outcomes of the OCHA Global Retreat held in Switzerland on
19-23 June 2006 and chaired by the Emergency Relief Coordination and Under-Secretary for
Humanitarian Affairs, Mr. Jan Egeland. The debate that followed mainly focused on the
practicalities of implementing the Humanitarian Reform in West Africa, in particular how guidelines
on fostering the Humanitarian Reform at a regional level still are to be developed as we go along.
Following this brief introduction, an outline of the Humanitarian Reform and its three main
components (cluster approach, strengthening of the UN resident coordination system and the
CERF) was presented by OCHA based upon the elements reflected in various guidelines issued by
the ERC the and IASC, in particular the Preliminary Guidance Note on Implementation of the
Cluster Leadership Approach of 15 June 2006.
1.1. Discussion Highlights
The UN system as a whole and the IASC country teams have to be brought to the level of
awareness required to effectively adapt to the new operating principles embedded in the
Humanitarian Reform. At the country level flexibility and creativity is required to address sub-
regional issues such as the food security in the Sahel).
The promotion of the cluster approach is needed but should not be at the expense of sector
groups that are already working well and address transnational issues. Flexibility and common
sense are prime ingredients.
In implementing the reform, the approach should strike a fair balance between criteria to be
fulfilled and needs to be met.
In view of the position of the G77, it is equally important to engage a sustained dialogue with
Member States of ECOWAS on the Humanitarian Reform and define ways to ensure the
involvement of NGOs.
It was highlighted that the roles of regional offices (ROs) must be further reviewed taking into
account disparities in geographic coverage and the non-operational functions of ROs.
Although ROs support operations conducted at the country-level they do not have direct
responsibilities in the actual provision of assistance and it was agreed that neither the concept
of accountability nor the principle of “provider of last resort” could actually be applied to most
regional representations. However, ROs have a key role to play in promoting the humanitarian
reform at the country level with particular focus on effecting institutional responsibilities with
regard to the cluster approach and the principle of “provider of last resort”; in advising on the
use of the CERF for national or sub-regional appeals; and, in assisting in the reinforcement of
the resident coordination systems.
OCHA Regional Office for West Africa
UN Office for the Coordination of Humanitarian Affairs
BP 45792, Dakar-Fann, tel: +221 867 27 50, fax: +221 867 26 18, http://ochaonline.un.org/westafrica
OCHA through the regional IASC will ensure that the dialogue continues on the practical roles
of ROs in facilitating the implementation of the humanitarian reform and engaging Member
States to ensure their full support.
The regional/national role of OCHA in implementing the humanitarian reform was perceived as
one of a process owner to ensure that gaps are properly identified and attended to; that the
resources mobilized through the CERF remains focused on addressing life-savings needs at the
inception of an emergency; that cluster leadership is applied in the most flexible way with a
needs-based focus; and that the UN resident coordinator system is tooled to foster the
overarching principles of the reform
1.2. Specific Actions
Through the regional IASC process, the OCHA RO will ensure that regional directors
representing the IASC meet on a regular basis to guide the implementation of the humanitarian
reform from a region-based perspective and provide specific guidance to technical working
groups on specific humanitarian tools such as the CAP, the contingency planning guidelines, the
flash appeals and the use of the CERF.
OCHA RO will embark into a series of awareness-raising missions to ensure that UN teams,
Government representatives and the NGO community are kept abreast of roles and
responsibilities entailed by the humanitarian reform. In any new mission undertaken in the
region, staff member(s) will be asked to ensure that time is set aside to brief humanitarian
All humanitarian-related planning and resources mobilization exercises will reflect the basic
principles of the humanitarian reform starting with the CAP Workshop scheduled for mid-
The coordination and surge capacity unit of the RO will revisit contingency plans and suggest
ways to adjust them to reflect the principles of the HR.
The OCHA RO will seek practical ways to engage ECOWAS in presenting and fostering the
humanitarian reform before Member States of this regional institution.
Part II: West Africa Consolidated Appeal Process
The second part of the meeting was dedicated to the consolidated appeal process in West Africa.
OCHA presented an overview of the past CAP’s, the Common Humanitarian Action Plan (situation
analysis, response analysis, monitoring and reporting on progress) and the status of funding in the
last three years. It is worth mentioning that the West Africa CAP is the better financed Appeal in
2006 globally with 50.7% of requested funds.
Participants agreed that the WA CAP provides a reliable platform for developing a common reading
of the humanitarian situation and the most appropriate strategic priorities and responses. Although
it clearly facilitates overall coordination it can be improved by improving situation analysis and
further streamlining the complexity of issues at stake to ensure a greater focus on priorities that
span across several countries. It was also noted that the low participation of NGO’s and new
strategic developments such as the Humanitarian Reform must be addressed in the next CAP
2.1. Discussion Highlights
The main issues debated have been summarized below.
50.7% funding may seem acceptable at this time of the year, however, it mostly concerns food
supply and does not sufficiently address critical issues such as nutrition, protection, or water
Although the CAP remains a relevant instrument, it needs to be adjusted to reflect the
complementary with new rapid funding tools such as CERF, and OCHA RO should lead a
discussion on this matter to reach a strategic agreement among stakeholders of the CAP.
The meeting noted that mobilizing NGO’s and sometimes UN agencies and donors remains a
challenge as many interlocutors are development-oriented actors and not accustomed to
humanitarian tools and practice. Varying geographical coverage and lack of regional presence
in Dakar is also related.
Participants recognized that the nature of humanitarian needs is in constant evolution and
substantive changes have happened since the last inter-agency review conducted in 2003.
Emphasis was placed on the need to reinforce assessments tools and monitoring activities as to
better distinct specific needs related to sudden onset emergencies from those of crises.
It was agreed that the most important added value of a regional CAP is its ability to position
transnational issues and to propose sub-regional responses and projects. While the analysis in
the 2006 CAP mainly was structured around geographical areas with similar humanitarian
context and needs, it was decided to return to a more thematic framework for the analysis in
2007. Further clarification regarding needs for financial tracking will be discussed at the CAP
OCHA highlighted the fact that the CAP has been trying to address critical livelihood and
transitional issues which may explain why the process has become so overwhelmingly complex.
The CAP should be formulated in a way that better highlight the needs of victims while also
serving the resource programming process of donors (earmarked versus non-earmarked
2.2. Specific Agreements
In preparation for the next CAP cycle, the meeting participants agreed to the following principles:
A CAP for West Africa is needed and must be developed to better grasp regional issues; to
better reflect the basic principles of the humanitarian reform; to rally the support and
commitment of IASC members; and to focus its priorities on regional responses.
The regional CAP workshop will be held in Dakar on 11-12 September 2006 and will place its
focus on life saving activities and targeted livelihoods activities that will allow for scores of
people to fall into very precarious situations.
The upcoming CAP formulation process will focus more on the strategic level and on bringing
more coherence to analysis of the situation and the response hence requiring a stronger
commitment of all stakeholders of the process to adequately report on unmet needs.
The 2007 CAP will place its focus on identifying sub-regional issues of priority; will promote
regional projects rather than country-based projects; and will aim at better participation of
Specific process guidelines will be developed by OCHA RO to ensure that country-based
projects submitted by IASC country teams are integrated into regional projects. OCHA RO will
facilitate this process and will stress the need to ensuring that the CAP does not end up being a
mere list of projects with little coherence with strategic and sectoral/cluster priorities.
OCHA will take this opportunity to present to participants the main aspects of the Humanitarian
OCHA RO to prepare a brief position paper on ways to address and advocate for transitional,
post-conflict recovery and livelihood issues outside the CAP process.
In preparation for the workshop in September regional participants will outline three key
themes/priorities for next CAP cycle and submit to OCHA for consolidation.
Furthermore, it was discussed that the 2003 Joint Regional Humanitarian Field Review Mission has
become outdated in light of changes that have occurred in Sierra Leone, Liberia, Guinea, Guinea-
Bissau and the Sahel to name a few examples, and participants have tasked the OCHA RO to start
planning for an inter-agency field review mission to take place at the most suitable period to be
determined by IASC members.
Organisation Name First Name Telephone Cell Email
1 UNHCR Sylla Papa Kysma 823 66 03 email@example.com
2 OXFAM GB Anglade Michel 865 13 00 firstname.lastname@example.org
3 WFP Hantz Olivia 849 65 00 email@example.com
4 USAID/OFDA Davis Régina 639 42 79 firstname.lastname@example.org
5 OCHA RO WA Ludovic de Lys Hervé 569 38 71 email@example.com
6 OCHA RO WA Thomle Sofie Garde 569 96 55 firstname.lastname@example.org
7 OCHA RO WA Siblini Maya 867 27 57 email@example.com
8 OFADEC Dione Abdoulaye 820 80 67 firstname.lastname@example.org
9 UNESCO Marias Carrie 849 23 04 email@example.com
10 FAO Gascon Jean-François (39)0657055141 firstname.lastname@example.org
WFP RO Nieuwenhuyse Christine 644 98 60 email@example.com
12 OFADEC Ndiaye Mamadou 639 61 97 firstname.lastname@example.org
13 Amb. Pays-Bas Van Der Zande John 849 03 60 email@example.com
14 UNICEF Guluma Esther 569 05 42 firstname.lastname@example.org
15 UNICEF Chapuisat Tanya 596 19 23 email@example.com
Suède/SIDA Jonsson-Cissé Kerstin 644 19 21 firstname.lastname@example.org
17 IRIN Rosemberg Claire 569 80 96 email@example.com
18 RADDHO Kama Fatou 865 00 30 512 85 34 firstname.lastname@example.org
19 ECHO Quinton Stephane 869 80 00 email@example.com
20 ONUSIDA Quenum Brigitte 869 06 68 firstname.lastname@example.org
21 OCHA RO WA Kats Ancel 867 27 22 email@example.com
22 OCHA RO WA Landiech François 867 27 60 firstname.lastname@example.org
23 OCHA RO WA Gueye Thierno 867 27 19 email@example.com
24 PNUD Cheik Tidiane 221 839 90 50/89 221 839 90 50 firstname.lastname@example.org