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Librarian

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									                                     GLOUCESTER COUNTY
                                       JOB DESCRIPTION

                                     JOB TITLE: LIBRARIAN
                                     LIBRARY DEPARTMENT

                                 GENERAL STATEMENT OF JOB

Under minimal supervision assists with the administration of the library and performs responsible
technical and supervisory library duties related to cataloging, reference services, bookmobile, and
selection of library materials for the public library system. Employee trains and supervises
subordinate library staff, assists with budget preparation, writes grants, and in absence of director,
acts on his/her behalf. Employee must exercise considerable tact and courtesy in frequent contact
with patrons. Reports to the Library Director

                           SPECIFIC DUTIES AND RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Assists director with administration of the library; supervises assigned staff; assists with general
staffing duties including recruitment, hiring, and discipline; participates in employee performance
evaluations; and in absence of director, acts on his/her behalf.

Participates in and oversees the processing, classifying, and cataloging of all new and donated
library materials including books, CDs, DVDs, videos, cassettes, etc.; trains subordinate staff in
proper classification and cataloging of library materials.

Supervises the bookmobile component of the library system; evaluates program to ensure it
continues to meet the needs of the community.

Responds to reference questions; locates information sources; provides guidance regarding
specific books and authors.

Maintains a specific section of the library collection ensuring books are in dewey order; removes
old and damaged books; removes unused books.

Acts as liaison between library and Department of Information Technology or TLC to maintain
databases and facilitate training for updates or new services.

Assists director in the development of new programs to meet community needs and interests;
researches available grants and completes grant applications; assists director with preparation of
annual department budget.

Reads book reviews; recommends books and library materials for purchase.

Assist at the circulation desk, including checking library books in and out, registering patrons for a
borrower’s card, preparing books to be shelved and maintaining records and tabulations.

Additional Job Functions

Run monthly reports.

Attends workshops and seminars as offered.

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                                         LIBRARIAN

Other duties as assigned.

                             MINIMUM TRAINING AND EXPERIENCE

Master’s Degree in Library Science (MLS) from an accredited college, two (2) years technical library
experience, plus two (2) years supervisory experience; or any equivalent combination of training and
experience which provides the required skills, knowledge and abilities.

                   MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED
                        TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of library equipment such as
computers, calculators, copiers, cash register, microfiche reader and printer, etc. Must be able to
exert up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or a
negligible amount of force constantly to move objects. Physical demand requirements are those for
Light Work. The position requires walking or standing to a significant degree.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional,
structural or compositional characteristics (whether similar or divergent from obvious standards) of
data, people or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or
exchange information. Includes receiving instructions, assignments or directions from superiors and
giving instructions, assignments or directions to subordinates or assistants.

Language Ability: Requires the ability to read a variety of reports, applications, lists, etc. Requires
the ability to prepare reports, forms, schedules, statistical lists, receipts, etc., using prescribed
formats. Requires the ability to speak before groups of people with poise, voice control and
confidence.

Intelligence: Ability to apply principles of rational systems to solve practical problems and deal with a
variety of concrete variables in situations where only limited standardization exists; to interpret a
variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to
follow oral and written instructions. Must be able to communicate effectively and efficiently using
standard English and library science terminology.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract;
multiply and divide; utilize decimals and percentages.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.

Motor Coordination: Requires the ability coordinate hands and eyes rapidly and accurately in using
office equipment.

Manual Dexterity: Requires the ability to handle a variety of items such as office equipment. Must
have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate between colors and shades of color.


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                                         LIBRARIAN

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving
instructions. Must be adaptable to performing under different levels of stress. The work environment
is typically not stressful, but may become extremely stressful on occasion.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging
ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to
communicate via telephone.

                                   PERFORMANCE INDICATORS

Knowledge of Job: Has thorough knowledge of dewey decimal system, marc 21 standard and
AACRZ standards. Has thorough knowledge of library routine and procedures. Has thorough
knowledge of the library’s automated system and various types of informational materials in the main
and branch library. Has thorough knowledge of library techniques, systems, and processes involved
with library material classification and cataloging. Has considerable knowledge of the reading levels
and interests of County residents. Has considerable knowledge of literature appropriate for juveniles,
young adults and adult patrons. Has considerable knowledge of media including film, video, audio
recordings and computer software. Has some knowledge of current literature, trends, and
developments in the field of library sciences. Is able to use standard library methods and principles in
bibliography, cataloging, classification, circulation and reference services. Is able to present
programs and speak before groups. Is skilled in data entry, typing and operating general office
equipment. Is able to use a variety of office machines, audio-visual equipment, and popular
computer-driven word processing, spreadsheet and file maintenance programs. Is able to follow
established procedures and to perform work requiring some detail. Is able to instruct patrons in the
use of various office machines, computer programs and library reference materials. Is able to express
ideas effectively orally and in writing. Is able to maintain statistical records and prepare clear reports
from them. Is able to supervise employees and volunteer workers. Is able to maintain effective
working relationships with the general public. Is able to deal tactfully and courteously with the general
public. Is able to establish and maintain effective working relationships as necessitated by work
assignments.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of
responsibility. Maintains high quality communication and interacts within department and division,
and with co- workers and the general public.

Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as
described under "Specific Duties and Responsibilities."

Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes
assigned work on or before deadlines in accordance with directives, County policy, standards and
prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical,
human and conceptual areas.

Attendance: Attends work regularly and adheres to County policies and procedures regarding
absences and tardiness. Provides adequate notice to higher management with respect to vacation
time and time- off requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet
job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and
acceptable direction for completion of work with a minimum of supervision and instruction.

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                                          LIBRARIAN

Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations
as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions
to problems or situations. Implements decisions in accordance with prescribed and effective policies
and procedures and with a minimum of errors. Seeks expert or experienced advice and researches
problems, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and
objectives of same. Questions such instruction and direction when clarification of results or
consequences are justified, i.e., poor communications, variance with County policy or procedures, etc.
 Offers suggestions and recommendations to encourage and improve cooperation between all staff
persons within the department.

Relationships with Others: Shares knowledge with supervisors and staff for mutual and
departmental benefit. Contributes to maintaining high morale among all department employees.
Develops and maintains cooperative and courteous relationships with department employees, staffers
and managers in other departments, representatives from organizations, and the general public so as
to maintain good will toward the department and project a good departmental image. Tactfully and
effectively handles requests, suggestions and complaints from other departments and persons in
order to maintain good will within the County. Interacts effectively with fellow employees, patrons,
supervisors, professionals and the general public.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the
completion of work in accordance with sound time-management methodology. Avoids duplication of
effort. Estimates expected time of completion of elements of work and establishes a personal
schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements
work activity in accordance with priorities and estimated schedules. Maintains a calendar for
meetings, deadlines and events.

Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the
County and various regulatory agencies. Sees that the standards are not violated. Maintains a clean
and orderly workplace.

Organizing: Organizes work and that of subordinate staff well. Ensures that staff members know
what results are expected of them and that they are regularly and appropriately informed of all County
and department matters affecting them and/or of concern to them

Delegating: Assigns additional duties to staff as necessary and/or appropriate in order to meet
department goals, enhance staff abilities, build confidence on the job and assist staff members in
personal growth. Has confidence in staff to meet new or additional expectations.

Decision-Making: Uses discretion and judgment in developing and implementing courses of action
affecting the department. When a particular policy, procedure or strategy does not appear to be
achieving the desired result, moves decisively and definitively to develop and implement alternatives.

Creativity: Regularly seeks new and improved methodologies, policies and procedures for enhancing
the effectiveness of the department and County. Employs imagination and creativity in the application
of duties and responsibilities. Is not adverse to change.




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