March 12, 2004 P-4063 Mr. Robert Zaitooni, P.E. Deputy Public Works Director City of Ocoee 301 Maguire Road Ocoee, Florida 34761 Re: Bluford Avenue Sediment Removal Structure Work Order No. 26
Dear Robert: Per your request, please find enclosed four (4) copies of the following documents for your review and approval associated with the above referenced project: Work Order For Engineer’s Services Agreement; Scope of Services (Attachment "A"); Man-hour and Fee Estimate (Attachment "B"); Hourly Rate Sheet (Attachment "C"); Estimate of Indirect Expenses (Attachment "D"); and Sub consultant Fee Proposals (Attachment "E").
We appreciate the opportunity to provide our services for this assignment and look forward to our continued working relationship with you and City staff on this project. If you have any questions or need any additional information, please do not hesitate to contact me directly at 407-422-8062, extension 194, or by e-mail at dwh@peconline.com. Sincerely, PROFESSIONAL ENGINEERING CONSULTANTS, INC.
David W. Hamstra, P.E. Principal / Stormwater Department Manager DWH/llb
K:\LD\PRO\P-4063.ltr.wpd
Enclosures cc: David Wheeler, City of Ocoee Buddy Elmore, City of Ocoee Jim Petersen, Southeastern Surveying Devo Seereeram, Devo Engineering D.J. Silverberg, Lotspeich and Associates, Inc.
SUMMARY OF CITY OF OCOEE STORMWATER WORK ORDERS Work Project Name (PEC Job No.) Order No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26
NOTES:
Status Complete Complete Complete Complete Complete Complete Complete Complete On Hold Complete Complete (1) Complete (2) (3) On Hold (2) (3) On Hold On Hold Complete Complete Complete Out to Bid Under Review Under Review
NPDES Part 1 Permit Application (OE-158) Citywide Data Collection and Digital Mapping (OE-172) Northwest Ditch Drainage Basin Study (OE-173) NPDES Part 2 Permit Application (OE-177) Spring Lake / Lake Johio Drainage Basin Study (OE-188) Citywide Drainage Maintenance Program (OE-195) Lake Lotta Drainage Basin Study (OE-207) Starke Lake / Lake Olympia Drainage Basin Study (OE-208) McCormick Road Drainage Basin Study Phase 1 Capital Improvement Program - Design Services (OE-262) Prairie Lake / Lake Meadow Drainage Basin Study (OE-260) Lake Bennett Drainage Basin Study Phase 1 Capital Improvement Program - C.A. Services (OE-257) Lake Addah Drainage Basin Study Lake Stanley Drainage Basin Study (OC-233) South Maguire Drainage Basin Study Lake Lilly / Lake Pearl Drainage Basin Study Lake Lucy / Lake Florence Drainage Basin Study (OC-233) Black Lake Drainage Basin Study Lake Olympia Estates - Groundwater Seepage Improvements Reflections - Groundwater Seepage Improvements (OE-367) Lake Olympia / Starke Lake Control Structure Modification (OE-370) Pioneer Key II Drainage Improvements (OE-369) Log Run Court Drainage Improvements (OE-386) Center Street Stormwater Pond Bluford Avenue Sediment Removal Structure
(1) The Florida Department of Transportation will analyze this basin in the future to address the known flooding problems along State Road 50. (2) The Orange County Stormwater Management Division will analyze these basins in the future as part of the Big Wekiva River Stormwater Management Master Plan (SWMMP). (3) PEC has completed these basins (September 2003) as part of the Big Wekiva River SWMMP for the Orange County Stormwater Management Division.
Bluford Avenue Sediment Removal Structure
Work Order for Engineer’s Services Agreement
WORK ORDER FOR ENGINEER'S SERVICES AGREEMENT
WORK ORDER NO. PROJECT: ENGINEER:
26 Bluford Avenue Sediment Removal Structure Professional Engineering Consultants, Inc.
Execution of the Work Order No. 26 shall serve as authorization of ENGINEER to provide professional engineering services as described in Attachment "A" which is attached hereto and made a part hereof.
ENGINEER shall provide said service pursuant to Work Order No. 26, its attachment and that certain Agreement of June 2, 1992 between CITY and ENGINEER which is incorporated herein by reference as if it had been set out in its entirety. Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be completed by December 31, 2004.
COMPENSATION: The CITY shall compensate the ENGINEER a negotiated fixed fee in the amount of Forty Four Thousand Eight Hundred Thirty Four Dollars ($44,834.00) for the professional services required under this Work Order. An additional amount, not to exceed Seven Hundred Fifty Dollars ($750.00), shall be paid as direct reimbursable charges for copying and reproduction expenses. ENGINEER shall perform all work required by this Work Order; but, in no event shall ENGINEER be paid more than the fixed fee set forth above without authorization of the CITY.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on this _____th day of ______________, 2004 for the purpose stated herein.
ATTEST:
PROFESSIONAL ENGINEERING CONSULTANTS, INC. By:
David W. Hamstra, Principal Date:
R. Craig Batterson, Vice President
ATTEST:
APPROVED: CITY OF OCOEE, FLORIDA
Beth Eikenberry, City Clerk (SEAL)
S. Scott Vandergrift, Mayor
FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA APPROVED AS TO FORM AND LEGALITY this ___ day of ___________, 2004. FOLEY & LARDNER
APPROVED BY THE OCOEE CITY COMMISSION AT A MEETING HELD ON ______________, 2004 UNDER AGENDA ITEM NO. ______.
By: City Attorney
Bluford Avenue Sediment Removal Structure
ATTACHMENT "A" Scope of Services
ATTACHMENT "A" SCOPE OF SERVICES WORK ORDER NO. 26 for the BLUFORD AVENUE SEDIMENT REMOVAL STRUCTURE
I.
PURPOSE
The City of Ocoee has recently received a contribution from the Florida Fish and Wildlife Commission to partially fund the construction of a sediment removal structure. Specifically, to install a sediment removal structure in the vicinity of Bluford Avenue and the City Hall ditch (refer to Figures 1 and 2). The purpose of the proposed sediment removal structure is to capture the TSS (Total Suspended Solids) and other pollutants associated with the urban runoff from the Bluford Avenue right-of-way as well as the area associated with downtown Ocoee. The objective of this project is to provide engineering services for the design and preparation of construction drawings, technical specifications and applicable permits, in order to provide a complete bid document package to implement the proposed water quality improvement project within the Starke Lake watershed. It should be pointed out that the proposed improvements do not involve upgrading the existing storm sewer system within the Bluford Avenue right-of-way. II. PROFESSIONAL ENGINEERING SERVICES:
Professional Engineering Consultants, Inc. (ENGINEER) shall provide engineering services enumerated below. Engineering services shall include the following tasks: 1. The ENGINEER shall compile technical data and costs associated with the various sediment removal structures (e.g., sedimentation baffle box, CSR StormCeptor, CDS Technologies, BaySaver Separator System, etc.) and provide recommendations based on the targeted pollutants. The ENGINEER shall conduct a “kick-off” meeting with the City of Ocoee and the Florida Fish and Wildlife Commission. The ENGINEER shall coordinate with the City of Ocoee and the St. Johns River Water Management District (SJRWMD) to collect and review construction plans and/or drainage calculations associated with the study area.
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The ENGINEER shall conduct a detailed field review to confirm the limits of the contributing drainage area; establish the current land use; establish the hydraulic connectivity; and finalize the survey scope of services. The ENGINEER shall also coordinate with the Environmental Sub consultant (Lotspeich & Associates, Inc.) to identify and locate jurisdictional wetlands in the vicinity of the outfall pipe within the City Hall ditch (refer to Attachment "E"). The ENGINEER shall coordinate with the Geotechnical Sub consultant (Devo Engineering) regarding a subsurface investigation in the vicinity of the proposed sediment removal structure (refer to Attachment "E"). The Survey Sub consultant (Southeastern Survey and Mapping, Inc.) shall conduct the necessary surveys for the development of the construction plans and technical provisions. Surveys shall also include the location of all known utilities in the field through coordination with the various utility service providers. It is anticipated that the following survey-related services will be performed by the Survey Sub consultant (refer to Attachment "E"): a. Topographic / location survey of the area immediately east of Bluford Avenue, south of the City Hall ditch, and west of City Hall in the vicinity of the proposed sediment removal structure (approximately a 50-foot by 50-foot area); Topographic / location survey of Bluford Avenue, immediately south of the Bluford Avenue cross-culvert (approximately a 50-foot by 50-foot area); Perform the following miscellaneous services: Coordinate with all utility companies and locate all existing utilities within the vicinity of the proposed improvements as well as Bluford Avenue; Establish recoverable baseline of survey/construction within project limits to use as horizontal reference for the preparation of construction plans; and Research plats and establish horizontal control to verify that the proposed improvements lie within the existing rights-of-way and/or City Hall property.
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The Survey Sub consultant (Southeastern Surveying and Mapping, Inc.) shall supply the ENGINEER AutoCAD (Version 14 or later) base maps depicting the existing topographic
features in the vicinity of the proposed improvements. The survey sub consultant shall provide the City of Ocoee and the ENGINEER signed and sealed copies of all final work products (AutoCAD base maps, field notes and the Surveyor’s Report). 7. The ENGINEER shall coordinate with the City of Ocoee and the various utility entities in order to verify/confirm the existence of existing underground utilities in the vicinity of the proposed sediment removal structure, as well as the Bluford Avenue right-of-way. The ENGINEER shall conduct a pre-application meeting with the SJRWMD to establish the design criteria, type of permit and the permit application fee. The ENGINEER shall perform a hydraulic analysis of the existing Bluford Avenue storm sewer system. The purpose of the analysis is to determine if the existing system has sufficient hydraulic capacity and to demonstrate that the installation of the sediment removal structure will not cause upstream localized flooding due to a minor increase in the HGL elevation. The ENGINEER shall prepare a Technical Memorandum documenting the hydrologic and hydraulic analysis. For the proposed improvements, the ENGINEER shall prepare all Construction Plans and Technical Specifications necessary for a complete and single bid package to award for construction. All design parameters, surveys and construction plans shall be submitted in English Standard units. At a minimum, it is anticipated that the preparation of construction drawings for the proposed improvements will include the following six (6) sheets: Title Sheet (1 sheet) General Notes and Summary of Quantities (1 sheet) Overall Site Plan / Location Map (1 sheet) Plan View of the Sediment Removal Structure and Outfall Pipe (1 sheet) Sediment Removal Structure Details (1 sheet) Standard and Miscellaneous Details (1 sheet)
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The ENGINEER shall prepare Technical Specifications to support the construction plans which will be included in the final bid package. It is anticipated that the City of Ocoee shall prepare and provide the "front-end" documents and general conditions. 12. The ENGINEER is responsible for preparing and submitting an Environmental Resource
Permit (ERP) Application to the SJRWMD (Altamonte Springs Service Center) required for construction. The ENGINEER is also responsible for supplying responses for all reasonable "requests for additional information" (RAI) letters from the WMD in order to acquire the necessary permits. In other words, the ENGINEER shall be responsible for addressing all technical issues but will not be required to defend an administrative hearing without additional compensation.
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The ENGINEER shall prepare probable construction costs for the proposed water quality improvements. Statements of probable construction costs and detailed cost estimates prepared by the ENGINEER represents his best judgment as a design professional familiar with the construction industry. It is recognized, however, that the ENGINEER has no control over the cost of labor, materials, or equipment; over the contractor's methods of determining bid prices; or over competitive bidding or market conditions. Accordingly, the ENGINEER cannot and does not guarantee that bids will not vary from any statement of probable construction cost or other estimates prepared by him. The ENGINEER shall also conduct two (2) status meetings with the City of Ocoee during the duration of the assignment. The ENGINEER shall attend a pre-construction meeting with the City of Ocoee and the selected contractor to address any specific comments and/or questions prior to construction.
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III.
CONDITIONS AND ASSUMPTIONS
The following conditions and assumptions are noted as qualifications to this proposal. 1. This Scope of Work has assumed that no permanent drainage and/or temporary construction easements will be required. It is assumed that the proposed sediment removal structure and the outfall pipe improvements will be located within the existing Bluford Avenue right-ofway or within the City Hall property. If, due to utility conflicts, the proposed improvements require additional temporary construction and/or permanent drainage easements, then the survey sub consultant (Southeastern Surveying and Mapping, Inc.) shall prepare an amendment to the work order to provide additional services to prepare the necessary easement documents. This scope of work does not include relocation and/or permitting with the Florida Department of Environmental Protection (FDEP) for existing water and/or wastewater utilities within the Bluford Avenue right-of-way. It is the responsibility of the ENGINEER to visually verify that the "surveyed" above ground information (e.g., light poles, fire hydrants, water meter boxes, etc.) utilized in the preparation of the construction plans has been located. Since the proposed improvements are less than 1 acre of disturbed surface area, a NPDES Page 11 of 20
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permit (Storm Water Pollution Prevention Plan and a Notice of Intent) will not be required. 5. This scope of work has assumed that no wetland mitigation is required by the SJRWMD as well as no formal authorization (e.g., consent of use, easements, or leases) from FDEP to construct works within state sovereign submerged lands. For the purpose of this proposal, it is assumed that a Maintenance of Traffic (MOT) Plan will not be part of the construction plans but will be prepared by the Contractor prior to construction. This scope of work has assumed that the ENGINEER shall provide no construction administration services (e.g., conduct monthly site inspections, review shop drawings, etc.) with the exception of attending the pre-construction meeting.
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IV.
ADDITIONAL ENGINEERING SERVICES
The following Additional Engineering Services are not included under the Basic Scope of Professional Services. These services, if required, may be performed upon proper authorization by the City. 1. Services resulting from significant changes in the general scope, extent or character of the Project or its design including, but not limited to, changes in size, complexity, OWNER's schedule or character of construction. Services resulting from revising previously accepted studies, reports, design documents or Contract Documents when such revisions are required by changes in laws, rules, regulations, ordinances, codes or orders enacted subsequent to the preparation of such studies, reports or documents, or are due to any other causes beyond ENGINEER's control. Services resulting from the award of more than one individual prime contract for construction of the Project. Further biding and negotiating services including assistance in connection with bid protests and re-bidding or renegotiating contracts for construction, materials, equipment or services, provided that re-bidding is not required by errors or omissions of the ENGINEER. Providing any type of property surveys or related engineering services needed for the transfer of interests in real property, field surveys for design purposes, engineering services needed Page 12 of 20
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for the transfer of interest in real property, field surveys for design purposes, engineering surveys, staking to enable Contractor(s) to proceed with their work, and providing other special field surveys. 6. Preparing to serve or serving as an ENGINEER or witness for OWNER in any litigation, arbitration or other legal or administrative proceeding involving the Project. Services in connection with work directive changes and changes orders to reflect changes requested by OWNER.
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Services in making revisions to construction documents occasioned by the acceptance of substitutions proposed by the Contractor; and services after the award of each contract in evaluating and determining the acceptability of more than three substitutions proposed by the Contractor. Additional or extended services during construction made necessary by a significant amount of defective or neglected work of the Contractor, acceleration of the progress schedule involving services beyond normal working hours, and default by any Contractor. Services to verify the accuracy of drawings or other information furnished by OWNER. Services required due to conditions different from those itemized under Basic Scope of Professional Services or due to events beyond the control of the ENGINEER. Survey services related to construction survey and/or as-built surveys.
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V. 1.
COMPENSATION Engineering services itemized herein shall be performed on a Lump Sum Basis. Attached is an estimate of the required man-hours and associated labor costs (Attachment "B"). DESCRIPTION AMOUNT a. Civil Engineering Services ……………………………………………… $ 35,850.00 b. Survey Services……………………………………………………….…..$ 3,452.50 c. Geotechnical Services…………………………………………………….$ 2,335.00 d. Environmental Services…………………………………………………..$ 3,196.50 e. Reimbursable Expenses…………………………………………………..$ 750.00 f. TOTAL……………………………………………………………………$ 45,584.00
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Additional Engineering Services: Any engineering services authorized by the OWNER and performed as an Additional Engineering Service shall be performed on a time-andmaterial basis pursuant to the attached standard hourly rate sheet (Attachment "C"), or agreed additional lump sum amount. Reimbursable Expenses: Reimbursable expenses, such as plotting and printing of drawings and specifications, deliveries, required travel, and postage, incurred in connection with all Basic and Additional Engineering Services shall be paid by the OWNER. Reimbursable expenses for the subject project will be paid to the ENGINEER at a lump sum rate of $750.00 (Attachment "D"). Permit Fees: Permitting application fees associated with any required permits for the Project shall be paid by the OWNER.
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Bluford Avenue Sediment Removal Structure
ATTACHMENT "B" Man-hour and Fee Estimate
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Bluford Avenue Sediment Removal Structure
ATTACHMENT "C" Hourly Rate Sheet
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ATTACHMENT "C" HOURLY RATE SHEET Division Manager ....................................................................................................$145.00 / Hour Department Manager ...............................................................................................$135.00 / Hour Sr. Engineer / Sr. Planner ........................................................................................$115.00 / Hour Sr. CADD Designer / Engineer ................................................................................$ 87.00 / Hour CADD Designer / Jr. Engineer / Planner..................................................................$ 65.00 / Hour CADD Operator .......................................................................................................$ 60.00 / Hour Engineering Assistant ...............................................................................................$ 60.00 / Hour Word Processor / Secretary ......................................................................................$ 55.00 / Hour Clerical Support .......................................................................................................$ 45.00 / Hour Professional Surveyor and Mapper...........................................................................$ 95.00 / Hour Survey 2-Man Crew ................................................................................................$110.00 / Crew Hour Survey 3-Man Crew ................................................................................................$145.00 / Crew Hour Mileage Copies (In-House) B&W 8.5 x 11 $0.13 / page 8.5 x 14 ..................................................................... $0.17 / page 11 x 17 ...................................................................... $0.26 / page All other sizes ........................................................... $0.20 / SF Color 8.5 x 11 ..................................................................... $1.50 / page 8.5 x 14 $1.50 / page 11 x 17 $2.00 / page 13 x 19 $2.75 / page $1.00 / page $ 0.375 / mile
Blueprints Plotters OCE - Plotter All B&W Plots B&W Mylars HP 1055 Color Plotter All Color Plots All B&W Sizes Overnight Parcels Rate Facsimile Postage Government Permits Actual Cost
$0.20 / SF $3.50 / SF $6.00 / SF $0.20 / SF Actual Cost / Fed. Express $0.50 / page
Actual Cost
Reference Data (Codes, Maps, Aerials, etc.) Actual Cost Unit Prices Effective Until June 30, 2004
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Bluford Avenue Sediment Removal Structure
ATTACHMENT "D" Estimate of Indirect Expenses
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ATTACHMENT “D” – ESTIMATE OF INDIRECT EXPENSES
1. Copies (5¢/Page)
No. of Sets
* 100% Submittal: - Technical Specifications (assume 100 pages).......................................................................... 5 * Final Submittal: - Technical Specifications (assume 100 pages).......................................................................... 5 * Drainage Calculations, ERP Application and Miscellaneous Correspondence: (assume 2,500 Pages) * Total Copies = [(10 x 100) + 2,500] x 5¢/Page = $175.00 No. of Sets
2. 24" x 36" Bond Plots ($1.00/Sheet)
* 90% Submittal: - Construction Plans (6 sheets) .................................................................................................. 5 * 100% Submittal: - Construction Plans (6 sheets) .................................................................................................. 5 * SJRWMD Permit Submittal: - Construction Plans (6 sheets) .................................................................................................. 5 * RAI Submittals: - Construction Plans (6 sheets) .................................................................................................. 5 * Final Submittal: - Construction Plans (6 sheets) ................................................................................................ 35 * Total Prints = [(5 + 5 + 5 + 5 + 35) x 6] x $1.00/Sheet = $330.00
3. Miscellaneous Expenses (Faxes, mileage, courier charges, photographs, color copies, half-size construction plans for utility locate requests, mylar plots, etc.) say $245.00. 4. Total Estimated Reimbursable Expenses = $750.00
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