Lib Coord

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					                                      GLOUCESTER COUNTY
                                        JOB DESCRIPTION

                                   LIBRARY DEPARTMENT

                                 GENERAL STATEMENT OF JOB

Under occasional supervision, performs professional work in planning, organizing, promoting and
directing a specific program or services for residents of the County. Work involves organizing and
executing scheduled and unscheduled programs and events, coordinating the community's desires
with services and programs offered, and providing administrative support and customer service for the
library. Employee must exercise initiative and independent judgment in developing programs and
performing assigned tasks. Employee must also exercise considerable tact and courtesy in frequent
contacts with library patrons. Reports to either the Library Director or Librarian.


Responsible for specific library service as designated by Library Director that includes Administrative
Services, Branch Library Services, Customer Service and Programs Service.

Schedules, plans, and presents special programs and events or branch services for library patrons,
based on age, interest, type of activity, etc.; organizes schedules and promotes special exhibits and
programs. Makes recommendations to library director concerning future programs.

Maintains records and statistics on programs of the Library System; prepares and sends appropriate
documentation to the Library of Virginia.

Maintains a specific section of the library collection ensuring books are in Dewey order; removes old
and damaged books; removes unused books.

Reviews journals and catalogs to select library materials such as books, periodicals, audio-visual
materials that are appropriate for pre-school and school age children, Young Adult and the adult

Performs reference tasks as instructing readers in the use of reference tools, including computers,
and answering reference questions and requests on historical, cultural or genealogical topics and
providing technical assistance on the equipment that is available in the library. Explains the rules and
procedures pertaining to the library.

Performs personnel related duties as they relate to branch services, including scheduling, employee
hiring, training and reviews. Reports problems of a non-routine nature as they arise.

Develops and designs booklists, bibliographies, displays and reference guides using all the tools
available in the library. Provides reader’s advisory service to patrons.

Develop and maintain WEB page for the library following the guidelines for county.

Prepares vouchers for payment and keeps track funds available for reports to director.

Assist at the circulation desk, including checking library books in and out, registering patrons for a
borrower’s card, preparing books to be shelved and maintaining records and tabulations.

                                     LIBRARY COORDINATOR

Additional Job Functions

Generates overdue lists, checks shelves and notifies patrons.

Prepares carts for shelving and regularly shelves books and reads shelves.

Trains and oversees volunteers and court-appointed helpers as they are available.

Attends seminars and workshops as needed.

Inspects books for damage and repairs as needed; assesses book donations for addition to
collection or for sale.

Performs other related work as required.

                             MINIMUM TRAINING AND EXPERIENCE

Associate's degree and a minimum of 2 years experience in public library work; or any equivalent
combination of training and experience which provides the required skills, knowledge and abilities.


Physical Requirements: Must be physically able to operate a variety of machinery and equipment
including office equipment such as computers, calculators, copiers, cash register, microfiche reader
and printer, etc. Must be able to exert up to 50 pounds of force occasionally, and/or up to 20 pounds
of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand
requirements are those for Light Work. Requires standing or walking for long periods of time.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional,
structural or compositional characteristics (whether similar or divergent from obvious standards) of
data, people or things.

Interpersonal Communication: Requires the ability of speaking and/or signaling people to convey or
exchange information. Includes receiving instructions, assignments or directions from superiors.

Language Ability: Requires the ability to read a variety of reports, applications, lists, invoices,
receipts, etc. Requires the ability to prepare reports, forms, schedules, statistical lists, etc., using
prescribed formats. Requires the ability to speak before groups of people with poise, voice control
and confidence.

Intelligence: Ability to apply principles of rational systems to solve practical problems and deal with a
variety of concrete variables in situations where only limited standardization exists; to interpret a
variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to
follow oral and written instructions. Must be able to communicate effectively and efficiently using
standard English and library science terminology.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract;
multiply and divide; utilize decimals and percentages.

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                                    LIBRARY COORDINATOR

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.

Motor Coordination: Requires the ability coordinate hands and eyes rapidly and accurately in using
office equipment.

Manual Dexterity: Requires the ability to handle a variety of items such as office equipment. Must
have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving
instructions. Must be adaptable to performing under varied levels of stress.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging
ideas by means of spoken words. Hearing: perceiving nature of sounds by ear.) Must be able to
communicate via telephone.

                                  PERFORMANCE INDICATORS

Knowledge of Job: Has considerable knowledge of services available through the library and
associated library routines and procedures. Has considerable knowledge of literature for each age
group. Has considerable knowledge of library routine and procedures. Has general knowledge of
arts and crafts and is able to produce illustrations and decorations in various media. Is able to use
standard library methods and principles in bibliography, acquisitions, cataloging, classification,
circulation and reference services. Is able to use common office machines including popular
computer-driven word processing and file maintenance programs. Is able to maintain clerical records,
and to compile reports from these records. Is able to follow established procedures and to perform
work requiring some detail. Is able to instruct patrons in the use of various office machines, computer
programs and library reference materials. Is able to plan, develop and implement educational
programs of appropriate interest to children of different age levels. Is able to present programs and
speak before large groups of people. Is able to read books and tell stories to children and young
adults. Is able to produce and use a variety of storytelling techniques, such as flannel boards,
puppets, props, etc., as appropriate for different age levels. Is able to stimulate interest in the
children's services and adult programming offered through the library. Is able to exercise tact and
courtesy in frequent contact with library patrons of various ages and the general public. Is able to
establish and maintain effective working relationships as necessitated by work assignments.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities.
Exercises immediate remedial action to correct any quality deficiencies that occur in areas of
responsibility. Maintains high quality communication and interacts within department and division,
and with co- workers and the general public.

Quantity of Work: Maintains effective and efficient output of all duties and responsibilities as
described under "Specific Duties and Responsibilities."

Dependability: Assumes responsibility for doing assigned work and meeting deadlines. Completes
assigned work on or before deadlines in accordance with directives, County policy, standards and
prescribed procedures. Accepts accountability for meeting assigned responsibilities in the technical,
human and conceptual areas.

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                                      LIBRARY COORDINATOR

Attendance: Attends work regularly and adheres to County policies and procedures regarding
absences and tardiness. Provides adequate notice to higher management with respect to vacation
time and time- off requests.

Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet
job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and
acceptable direction for completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations
as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions
to problems or situations. Implements decisions in accordance with prescribed and effective policies
and procedures and with a minimum of errors. Seeks expert or experienced advice and researches
problems, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and
objectives of same. Questions such instruction and direction when clarification of results or
consequences are justified, i.e., poor communications, variance with County policy or procedures, etc.
 Offers suggestions and recommendations to encourage and improve cooperation between all staff
persons within the department.

Relationships with Others: Shares knowledge with supervisors and staff for mutual and
departmental benefit. Contributes to maintaining high morale among all department employees.
Develops and maintains cooperative and courteous relationships with department employees, staffers
and managers in other departments, representatives from organizations, and the general public so as
to maintain good will toward the department and project a good departmental image. Tactfully and
effectively handles requests, suggestions and complaints from other departments and persons in
order to maintain good will within the County. Interacts effectively with fellow employees, patrons,
Library Director, professionals and the general public, especially children.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the
completion of work in accordance with sound time-management methodology. Avoids duplication of
effort. Estimates expected time of completion of elements of work and establishes a personal
schedule accordingly. Attends meetings, planning sessions and discussions on time. Implements
work activity in accordance with priorities and estimated schedules. Maintains a calendar for
meetings, deadlines and events.

Safety and Housekeeping: Adheres to all safety and housekeeping standards established by the
County and various regulatory agencies. Sees that the standards are not violated. Maintains a clean
and orderly workplace.

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