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                                                ADMINISTRATOR’S REPORT

                                                             January 15, 2009

TO: Board of Supervisors

FROM: R. David Laurrell, County Administrator R. David Laurrell 1/15/2009

RE: Tuesday, January 20, 2009 Board of Supervisors Meeting

11:00 a.m. Public Works Meeting (Puckett / Rosser)

1:00 p.m. Call to Order, Invocation by Supervisor Gunter

4:00 p.m. Aerial Fire Apparatus Dedication – Rustburg Fire Company

January 27, 2009 – Joint Committee Meeting (Gunter / Rosser) – 6:30 p.m. at Technical Center

                                                  ADMINISTRATOR’S ITEMS

Anne Blair, Information Technology Director

        1. Campbell County Broadband Sub site, Brochure and Press Release (10 minutes)

One of the FY 08 Board of Supervisors’ Priority Initiatives for the departments of Information
Technology and Economic Development was to complete a Broadband assessment to provide the
accessibility of broadband service in the County, including the providers, the prices and service
packages. In conjunction with this initiative, a sub site to provide available information was created on
the County’s Web Site at http://www.campbellcountyva.gov/depts/it/broadband. A paper version, in the
form of a brochure, was also created. A press release was issued on Monday, January 5, 2009.

(Copies are included separately.)

RECOMMENDATION: No formal action required. Staff will take questions and provide

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additional information as requested by the Board.

Nan Carmack, Library Director

2. Renewal of Timbrook Library Lease (5 minutes)

The Timbrook Library resides in the Southwood Village shopping mall on Timberlake Rd. Its lease is
due for renewal on March 1, 2009. The Rebkee Management Company, representing the owner, has
offered a 6th amendment (included) to the current lease for a three-year period; terms are identical to the
previous amendment offered.

Recommendation: Staff recommends acceptance of the 6th amendment and renewal of the lease
for the Timbrook Library with Rebkee Management and authorization for the County
Administrator to execute the lease extension.

        R. Aubrey Cheatham, Public Safety Director

        3. EMS Billing Fees PROPOSED INCREASE (10 minutes)

The current emergency medical services (EMS) billing transport rates utilized by the Department of
Public Safety as previously approved by the Board of Supervisors were based on the United States
Department of Health and Human Services/Medicare allowable payment. The Department of Health and
Human Services / Medicare has increased their allowable payment based on a 5% inflation factor
effective January 1, 2009.

RECOMMENDATION: Staff and the Emergency Services Advisory Committee (EMSAC)
recommend the Campbell County Board of Supervisors authorize an increase of 5% to the
current EMS billing rates, which if approved would be:

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BLS $367.00

ALS 1 $472.00

ALS 2 $630.00

Mileage $9.45/Loaded Mile

Staff and the EMSAC also recommend that the Board of Supervisors provide approval to
administratively increase EMS billing rates in the future to match Medicare payment allowable
charges as they occur.

        4. Volunteer Recruitment and Retention Coordinator (10 minutes)

On October 27, 2008 the Emergency Medical Services Advisory Committee (EMSAC) participating
rescue squad Captains unanimously supported the creation of a recruitment and retention coordinator
position. This position would concentrate on recruitment strategies and volunteer recognition and
retention programs in addition to assisting with new member orientation sessions, training coordination,
and public relations; and would be funded using EMS revenue recovery funds. The EMSAC
recommended approval of the position by unanimous vote at their December 2008 meeting. Salary and
benefits are estimated at approximately $40,000 ($30,000 plus $10,000) based on the County’s market
and internal analysis. (Organizational chart attached).

RECOMMENDATION: Staff and the EMSAC recommend the Board of Supervisors approve the
addition of a volunteer recruitment and retention coordinator position to the Public Safety
Department with the salary and benefits based on the County’s internal and market analysis
process to be funded by the EMS revenue recovery program.

Alan Lane, Director of Management Services

        5. Insurance Renewal for Property, Casualty and Workers Comp Insurance FY2010

On July 1, 2006, Campbell County entered into an agreement with Virginia Municipal Liability Pool
(VML) for Property, Liability and Workers Compensation insurance, and adopted a resolution to
become a member of the VML Pool for a period of not less than three years through June 30, 2009. Staff

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is very pleased with all of the aspects of the VML Pool for the last 2 ½ years. Insurance rate increases
the last two years have been very modest at between 2 to 3 percent per year. Additionally, VML has
indicated that rates for FY2010 will be flat with little or no rate increases anticipated. Claims handling
services with VML have been excellent.

RECOMMENDATION: Staff recommends that a determination by the Board that competitive
sealed bidding and competitive negotiation at this time are not fiscally advantageous to the County
based on the proven cost/benefit provided by our continued participation with the Virginia
Municipal Liability Pool; and, recommends approval of a one-year extension of our membership
in the VML insurance pool through June 30, 2010 for Property, Liability, and Workers
Compensation Insurance as staff believes the VML program provides the optimum cost/benefit to
the County.

        6. Legal Services and Advertising for Delinquent Taxes Collection Effort (5 minutes)

The County Attorney collects delinquent real estate taxes on behalf of the County and has recently
initiated the more intensive collection effort that occurs every several years. In order to proceed through
the courts to collect delinquent real estate taxes additional funding is needed to pay for the costs
associated with collections that include title searches and legal advertising in our local newspapers.
These additional costs are included in the attached supplemental appropriation in the amount of $42,500.
These costs will be recovered when the delinquent taxes are paid and/or the affected properties are sold.
There will be no impact on the General Fund.

RECOMMENDATION: Staff recommends the Board approve the attached supplemental
appropriation in the amount of $42,500 for Legal Services and associated Advertising costs to
continue with the County’s collection efforts for delinquent taxes.

R. David Laurrell, County Administrator

        7. Update on Staff Vacancy Hiring Freeze (10 minutes)

At the Board’s regular January 5th meeting the current vacancy hiring freeze was discussed and extended
to all personnel for 90 days and to all personnel not directly related to public safety and welfare to 180

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days. The County Administrator would like to take an opportunity to clarify for the entire Board the
current implementation of the freeze and the financial benefit staff expects to see. Attached is the current
vacancy list that was discussed with the Administration / Management Services Committee on the 5th,
and is regularly discussed with that committee at each of their meetings.

RECOMMENDATION: No action is required. This information is being provided to the full
Board for your information. Please let staff know if you have any questions regarding this

8. FY 2010 BUDGET STEP-DOWN STRATEGY (15 minutes)

At the Board’s regular January 5th meeting the strategy for implementing a budget step down process,
using a portion of the General Fund balance and expenditure savings was mentioned. The County
Administrator would like to take a few minutes to brief the Board in more detail about how that process
would work over a number of years and obtain initial feedback. (Example attached.)

RECOMMENDATION: No formal action is required; however, initial feedback from the Board
and general consensus on the direction of this proposal would help significantly in developing a
suitable budget for consideration by the Board in April.

9. FY 2010 Priority Initiatives (45 minutes)

Please find attached a draft of the Priority 1, 2 and Future Initiatives distributed at the Board’s regular
January 5th meeting. The Completed and Ongoing priorities have been removed for easier reference.
Adoption of a priority list is the first step in developing the Operations and Capital Budgets. These
priorities cover the period beginning July 1, 2009. The final version adopted by the Board will be used
to develop the FY 2010 budget as budgetary priorities. Many of these priorities are focused on internal
operations issues that require little or no additional funding; however, as mentioned at the January 5th
meeting, funding constraints will determine whether some of this work can move forward based on the
Board’s decisions during the upcoming budget process.

RECOMMENDATION: Staff is recommending the Board adopt a FY 2010 Priority Initiatives
plan to ensure the most efficient and effective resource allocation for the County. Please modify
the draft list as you see appropriate following review and before adoption.

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a.) APPROPRIATIONS – Appropriations are attached for your review.


a.) Approve the Appropriations.


An appointment list is attached for your review.

                                               MATTERS FROM THE BOARD


A few minutes will be scheduled at each meeting to discuss matters from the Board.


Please note item #26 outlining that Foster Fuels in Brookneal has exceeded their investment and
employment agreement with the County for economic incentives.

Please note item #28 announcing the school’s budget public hearing date for February 2nd at 7 PM.

Please note item #31 announcing the successful closeout of Phase I of the beef initiative funded by the
Tobacco Indemnification Commission.


                                            AGENCY MINUTES AND REPORTS

13. Administration/Management Services (with attachment) January 5, 2009

14. CCUSA Construction Report September 7, 2008

15. CCUSA Construction Report October 10, 2008

16. CCUSA Minutes August 26, 2008

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17. CCUSA Minutes September 23, 2008

18. CCUSA Minutes – Special Meeting October 14, 2008

19. CED Minutes November 3, 2008

20. School Board Minutes December 15, 2008

21. Social Services Board November 19, 2008

22. Social Services Board December 17, 2008

                                                      INFORMATION ITEMS

23. Community Development’s Report to Schools on Subdivisions January 2, 2009

For 2009

24. Campbell County Erosion & Sediment Control Program Review January 7, 2009

25. Nomination of Flat Creek Rural Historic District Designation December 23, 2008

26. Foster Fuel Incentive Compliance January 20, 2009

27. School Board – Change in Meeting Dates January 5, 2009

28. School Board – Notice for Public Hearing on Proposed Budget February 2, 2009

29. Secretary of Finance – Stimulus Package Possible December 30, 2008

Construction Projects

30. Sheriffs Office – Invitation to Awards Ceremony and Retirement January 30, 2009

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Ceremony for Sgt. Mitchell

31. Tobacco Beef Initiative Phase I Close Out January 20, 2009

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