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University of Wisconsin System REQUEST FOR BID #LT-06-2335 780 Regent Street Madison, WI 53715 SPECIAL CONDITIONS OF BID 1. SCOPE: The University of Wisconsin-Extension requests bids for Printing the 2006-2007 Introduction to the UW System Books. 2. DELIVERY: Delivery is required per the specifications. Please state if the delivery schedule can be made. 3. F.O.B. DESTINATION/INSIDE: Books are to be delivered to the University of Wisconsin-Extension Madison, Wisconsin. (two locations) Bid prices should include all packing, unloading and transportation charges. 4. QUOTATION AND AWARD PROCEDURES: This RFQ is issued by the University of Wisconsin System Purchasing Department which is the sole point of contact for the State during the selection process. 4.1 Clarification of the Specifications: If additional information is necessary to assist the bidder in interpreting specifications, direct all questions to Lori Taylor, System Procurement, Telephone: (608) 263-4380. Technical questions should be directed to Randy Parvin, Telephone: 608/263-4567. 4.2 Revisions to this RFQ: In the event it becomes necessary to provide additional clarifying information or data to revise any part of this request for quotation, this information will be provided in the form of an addendum to this request for quotation. If a prospective bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFQ, the prospective bidder must immediately notify University of Wisconsin System Purchasing of the error and request modification or clarification of the document. If notification of such error is received and University of Wisconsin System issues a modification or clarification, it will be in the form of an addendum and will be made available to all parties receiving this RFQ. In the event that an addendum is issued, vendors submitting a bid response must acknowledge receipt of such addendum, in accordance with accompanying instructions. 4.3 Deviations and Exceptions: Any deviations from and/or any exceptions taken to the conditions and/or specifications shall be described fully on the bidder's letterhead. University of Wisconsin-Extension reserves the right, however, to disqualify any bid if a deviation or exception to the conditions and/or specifications is determined to be contrary to the best interest of the University. 4.4 NOTE: The state has implemented a registration fee for vendors who wish to be placed on the state's bidders list. An annual fee of $125.00 ($65.00 for Certified Minority Businesses and Work Centers) (Fee is currently waived) will ensure that you will receive any bid/proposal over $25,000.00 that occurs statewide in your commodity/service area. In the future, this bid/proposal will be automatically sent to you if you are registered on VendorNet. To obtain information on the state's registration process, please visit the VendorNet Web site at <<http://vendornet.state.wi.us>> or call the VendorNet Information Center (1-800-482-7813). In the Madison area, please call 264-7897 or 264-7898. 4.5 Response Submission: Vendors should submit a unit price and total net price as indicated on the Request for Quotation Form. Complete and return the following by the date and time indicated on the Request for Quotation Form: Signed Request for Quotation Form; Two Copies Samples as requested; Any deviations or exception taken; The complete quotation as described must be packaged, sealed, and labeled with the enclosed Sealed Bid Label or a reasonable facsimile thereof. Deliver bid packages to University of Wisconsin System Purchasing Department; 780 Regent Street, Madison, Wisconsin 53715 prior to the date and time indicated. Bidders must allow sufficient time for delivery of their quotation. Quotations not received on time and/or are not signed will be rejected. 5. METHOD OF AWARD: Award for this bid will be made to the lowest responsible bidder. The lowest responsible bidder is defined as: the bidder with the lowest price; the ability of the bidder to meet the required schedule; qualifications of the bidder to perform to specifications are also taken into consideration. The Printer must have proven ability to produce job as specified. This bid will not be awarded to brokers. 6. RETURN OR REPLACEMENT PRIVILAGE: The University of Wisconsin-Extension reserves the right to return any unsatisfactory or defective books ordered for up to 30 days after receiving the equipment for immediate replacement. During the first 30 days, the vendor will be responsible for paying shipping charges for both the return of the defective books and for shipping the replacement books. 7. SPECIFICATIONS: The specifications attached are the minimum acceptable for the printing desired. Bids should be for the same or equal alternates. Each bid must clearly identify the manufacturer and stock to be used for this job. Failure to include any of the information requested will be considered as justification for rejection of the bid. The University of Wisconsin System Purchasing Department will determine if equipment satisfactorily meets specifications. 8. PAYMENT TERMS: The University of Wisconsin requires Net 30-day payment terms. The net 30 payment period will begin upon acceptance of the delivered product. Your bid will be rejected if COD or pre-payment is required. 9. NON-COLLUSION AFFIDAVIT: The vendor representative submitting and signing a response to this bid deposes that their firm has not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening or bid to any other bidder or competitor; that the above statement is accurate under penalty or perjury. Furthermore, if awarded the contract, the vendor's firm will comply with all terms, conditions, and specifications required by University of Wisconsin-Extension in this solicitation for bids. 10. ADDITIONAL INFORMATION: All bids must be signed. Bid envelope should be labeled with the enclosed Sealed Bid Label and delivered to 780 Regent Street, Madison, WI, 53715, by the date and time indicated on the Request for Quotation form. LATE BIDS AND UNSIGNED BIDS WILL BE REJECTED. Please contact Lori Taylor at 608/263-4380 if you have questions regarding this bid. Technical questions should be directed to Randy Parvin, Telephone: 608/263-4567. 11. BIDDER QUALIFICATIONS: Bidders must be authorized dealers, distributors or representatives for the manufacturer of the equipment being bid. They must also be capable of providing replacement parts, repair services, manufacturer’s warranty and consulting services for the operation, maintenance and equipment repair. 12. AFFIRMATIVE ACTION: The bidder awarded this contract will be required to submit a written affirmative action plan within fifteen (15) days of the award. Contractors with an annual work force of less than ten employees are excluded from this requirement. Failure to provide a timely acceptable statement will result in cancellation of the contract.
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