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					                                                    Spotsylvania County
                                          Judicial Administration Budget Summary

                            This summary includes Circuit Court, General District Court, Magistrate, Juvenile and Domestic
                            Relations Court, Clerk of Circuit Court, Commonwealth’s Attorney, and Victim Witness.

                                                                                        FY 2003           FY 2004
                                                                     FY 2002
                                                                                        Revised          Approved
                                                                     Actuals
                                                                                        Budget            Budget

                                            Full-time Staff                26                 26                     26
                                            Part-time Staff                    4                  3                   3


                                              Personnel             $1,521,072         $1,599,646         $1,670,651
                                             Operational             $351,807           $311,355            $310,972
                                            Capital Outlay           $222,839           $157,913                 $19,249


                                                   Total            $2,095,718         $2,068,914         $2,000,872



                      2.5                                                                                                               30


                                                                                                                                        25
                       2
Dollars in Millions




                                                                                                                                        20
                      1.5




                                                                                                                                             Positions
                                                                                                                                        15

                       1
                                                                                                                                        10


                      0.5
                                                                                                                                        5


                       0                                                                                                                0
                                        FY 02                                  FY 03                               FY 04 Approved
                                                                          Fiscal Year

                                       Personnel      Operational        Capital Outlay        Full-time Staff        Part-time Staff



                            Approved FY 2004 Budget                         101
                            Spotsylvania, Virginia
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Approved FY 2004 Budget           102
Spotsylvania, Virginia
                                      Circuit Court
The Circuit Court is the highest trial court in the County, hearing major civil and criminal cases
and conducting all jury trials. In civil cases, the court tries claims for money damages as well as
equity matters such as divorce cases, disputes involving wills and estates, and controversies
involving property. In criminal cases, the court hears all felony cases and some misdemeanor
cases. The Circuit Court also exercises appellate jurisdiction over cases coming to it from
General District Court, Juvenile and Domestic Relations Court, and certain state and local
agencies, boards, and commissions.

The Circuit Court is in session every business day in the Judicial Center. In addition, a second
court is in session eight days a month in the old (restored) circuit courtroom. The Circuit Court
schedule is determined by the presiding judge.

                                       FY 2002                FY 2003                FY 2004
                                       Actuals                Revised               Approved


 Full-time Staff                                  0.0                   0.0                    0.0


 Personnel                                        $0                    $0                     $0
 Non-Personnel                              $78,450                $77,510                $81,570
 Capital Outlay                                   $0                $1,500                 $1,500
 Total Budget                               $78,450                $79,010                $83,070
 Associated Revenues                              $0                    $0                     $0
 Net Tax Supported                          $78,450                $79,010                $83,070
Percent Change in Total Budget 5.1%
Percent of Services Mandated by State and Federal Government 100%



Budget Description

The approved FY 04 Circuit Court budget of $83,070 represents an increase of $4,060, or 5.1
percent, as compared to the FY 03 budget.

The increase is attributable to the following:

♦ An increase in the secretaries’ salary for FY 04. This represents the County’s share of
  administrative support for the entire Circuit Court.


Department Measures & Indicators*
*At this time the department has not instituted appropriate measures and indicators.



Approved FY 2004 Budget                          103
Spotsylvania, Virginia
                                                                                                                         Circuit Court


                                                                           rcui
                                                                          Ci t Court
                                                                              21- 411
                                                                          110- 10-

                                                                                          FY 2004                                Approved     Approved
                                                                                                                                Percent age        l
                                                                                                                                                D olar
                                                  FY 2002     FY 2003           c
                                                                            B asi           em
                                                                                        Suppl ent al    Total      Approved       Inc/D ec     Inc/D ec
   ect D escri i
O bj         pt on                                   ual
                                                  Act s       Revised      Request        Request      Request      B udget      FY 2003      FY 2003

Personnel
                                                                                                                                   n/a

             t al
PersonnelSub- ot                                                                                                                   n/a

N on-Personnel
                           O
    3190 O TH ER PRO FESSI N AL SERVI  CES                        1,500        1,500                       1,500        1,500
              N                CE
    3320 M AI TEN AN CE SERVI CO N TRACTS               898         840          900                         900          900      7.1%              60
                     ES
    3840 SECRETARI SALARY                            71,425      67,520       71,520                      71,520       71,520      5.9%           4,000
    5230 TELEPH O N E SERVI CES                       1,324       1,500        1,500                       1,500        1,500
                  N    SU
    5530 TRAVELI G ( B SI    STEN CE & LO D G I         256         750          750                         750          750
    5560 JU RO R EXPEN SES                              181         300          300                         300          300
               CE
    6001 O FFI SU PPLI   ES                             994       1,400        1,400                       1,400        1,400
    6012 B O O KS/SU B SCRI O N S/ED U CATI N
                           PTI               O        2,892       3,500        3,500                       3,500        3,500
                  N
    6014 O PERATI G SU PPLI   ES                        480         200          200                         200          200

N on-             t al
     PersonnelSub- ot                                78,450      77,510       81,570                      81,570       81,570      5.2%           4,060

   al   goi       t
Tot O n- ng Expendi ures                             78,450      77,510       81,570                      81,570       81,570      5.2%           4,060


   t       l
Capi alO ut ay
               N            PM
   8001 M ACH I ERY & EQ U I EN T                                 1,000        1,000                       1,000        1,000
               TU
   8002 FU RN I RE & FIXTU RES                                      500          500                         500          500

   t       l       t al
Capi alO ut ay Sub- ot                                            1,500        1,500                       1,500        1,500


D EPARTM EN T TO TAL                                 78,450      79,010       83,070                      83,070       83,070      5.1%           4,060




              Approved FY 2004 Budget                                        104
              Spotsylvania, Virginia
                              General District Court
The General District Court processes, dockets, hears, and follows through with any subsequent
action on traffic infractions, misdemeanors, civil and mental hearings, and preliminary hearings
of felony cases. The court has exclusive jurisdiction over traffic infractions, misdemeanors, and
civil actions up to $15,000. Court staff responds to various inquiries from the public, attorneys,
and other agencies in addition to performing duties related to processing case papers. The
Clerk’s office processes all new cases received by the court, prepares court dockets, and collects
fines and costs. Court staff processes warrants for county ordinance violations and summonses
for contested parking tickets. The General District Court collected over $130,000 in revenues in
courthouse maintenance and courthouse security fees in 2002.

                                       FY 2002                FY 2003               FY 2004
                                       Actuals                Revised              Approved


 Full-time Staff                                  0.0                   0.0                   0.0


 Personnel                                        $0                    $0                    $0
 Non-Personnel                              $18,067                 $17,435              $19,105
 Capital Outlay                              $2,233                  $2,500               $1,200
 Total Budget                               $20,300                 $19,935              $20,305
 Associated Revenues                              $0                    $0                    $0
 Net Tax Supported                          $20,300                 $19,935              $20,305
Percent Change in Total Budget 1.9%
Percent of Services Mandated by State and Federal Government 100%



Budget Description

The approved FY 04 General District Court budget of $20,305 represents an increase of $370, or
1.9 percent, as compared to the FY 03 budget.

The increase is attributable to the following:

♦ Office furnishings for new State positions.


Department Measures & Indicators*
*At this time the department has not instituted appropriate measures and indicators.




Approved FY 2004 Budget                          105
Spotsylvania, Virginia
                                                                                 st ct
                                                                       G eneralD i ri Court
                                                                                 21- 411
                                                                             110- 20-

                                                                                             FY 2004                                Appr oved    Appr oved
                                                                                                                                   Per centage        l
                                                                                                                                                   D olar
                                                     FY 2002     FY 2003           c
                                                                                Basi           em
                                                                                           Suppl ent al    Total      Approved       Inc/D ec     Inc/D ec
   ect
O bj              i i
            D escr pt on                                ual
                                                     Act s       Revised       Request       Request      Request      Budget       FY 2003      FY 2003

Personnel
                                                                                                                                       n/a

             t al
PersonnelSub- ot                                                                                                                       n/a

N on-Personnel
      3150 LEG AL FEES                                   5,612       5,000         7,000                      7,000        6,000     20.0%           1,000
                 PM
      3310 EQ U I EN T REPAI   RS                           12          50           100                       100            20      60.
                                                                                                                                     - 0%               (30)
                N                 CE
      3320 M AI TEN AN CE SERVI CO N TRACTS              2,014       1,800         2,500                      2,500        2,000     11.1%             200
      5210 PO STAL SERVI   CE                              129          50           100                       100          100      100.0%              50
      5230 TELEPH O N E SERVI  CE                        2,487       2,800         3,000                      3,000        2,500      10.
                                                                                                                                     - 7%             (300)
                                     PM
      5410 LEASE/REN TAL O F EQ U I EN T                 3,275       1,900         3,000                      3,000        3,000     57.9%           1,100
      5510 TRAVEL ( IM LEAG E)                             294         200           200                       200           200
                     SU
      5530 TRAVEL ( B SI                      N
                            STEN CE & LO D G I G )                   1,750         2,000                      2,000        1,800      2.9%              50
      5540 CO N FEREN CE & REG I        O
                                 STRATI N FEES           1,896       1,000         1,000                      1,000        1,000
                 CE
      6001 O FFI SU PPLI    ES                           1,528       2,000         2,000                      2,000        1,600      20.
                                                                                                                                     - 0%             (400)
                               PTI
      6012 B O O KS & SU B SCRI O N S                      820         885           885                       885           885

N on-             t al
     PersonnelSub- ot                                   18,067      17,435        21,785                     21,785       19,105      9.6%           1,670

   al   goi       t
Tot O n- ng Expendi ures                                18,067      17,435        21,785                     21,785       19,105      9.6%           1,670


   t       l
Capi alO ut ay
                  TU
      8002 FU RN I RE & FIXTU RES                        2,233       2,500         2,500                      2,500        1,200      52.
                                                                                                                                     - 0%            1,
                                                                                                                                                    ( 300)

   t       l       t al
Capi alO ut ay Sub- ot                                   2,233       2,500         2,500                      2,500        1,200      52.
                                                                                                                                     - 0%            1,
                                                                                                                                                    ( 300)


D EPARTM EN T TO TAL                                    20,300      19,935        24,285                     24,285       20,305      1.9%             370




               Approved FY 2004 Budget                                          106
               Spotsylvania, Virginia
                                       Magistrates
The Magistrates Office, located at 2706 Lafayette Boulevard, serves the City of Fredericksburg
and Spotsylvania County. The Magistrates issue search and arrest warrants and ensure the
prompt release of persons entitled to bail once the proper bond has been posted. Personnel costs
are funded by the State. Operational costs are shared by Spotsylvania (57.5%) and
Fredericksburg (42.5%). All operational expenditures are paid through Spotsylvania County and
then billed to Fredericksburg for reimbursement of their share. Along with our share of the
operational costs, Spotsylvania’s General Services Department provides maintenance services to
the Magistrate’s office.


                                      FY 2002                FY 2003                FY 2004
                                      Actuals                Revised               Approved


 Full-time Staff                                  0.0                   0.0                   0.0


 Personnel                                        $0                    $0                    $0
 Non-Personnel                             $11,216                  $10,919            $11,150
 Capital Outlay                               $769                   $1,500             $1,550
 Total Budget                              $11,985                  $12,419            $12,700
 Associated Revenues
     Reimb from City                        $5,093                   $5,278             $5,398
 Net Tax Supported                          $6,892                   $7,141             $7,302
Percent Change in Total Budget 2.3%
Percent Change in Net Tax Supported 2.3%
Percent of Services Mandated by State and Federal Government 100%


Budget Description

The approved FY 04 Magistrates budget of $12,700 represents an increase of $281, or 2.3
percent, as compared to the FY 03 budget.


The increase is attributable to the following:

♦ An increase in rent paid on the office space.


Department Measures & Indicators*
*At this time the department has not instituted appropriate measures and indicators.


Approved FY 2004 Budget                         107
Spotsylvania, Virginia
                                                                                                                                Magistrates




                                                                              st at
                                                                          M agi r es
                                                                              21- 411
                                                                          110- 30-

                                                                                          FY 2004                                 Approved     Appr oved
                                                                                                                                 Percent age        l
                                                                                                                                                 D olar
                                                  FY 2002     FY 2003      B asi
                                                                               c            em
                                                                                        Suppl ent al    Total      Approved        Inc/D ec     Inc/D ec
   ect
O bj              pt on
            D escri i                                ual
                                                  Act s       Revised     Request         Request      Request      B udget       FY 2003      FY 2003

Personnel

             t al
PersonnelSub- ot                                                                                                                    n/a

N on-Personnel
                N               CE
      3320 M AI TEN AN CE SERVI CO N TRACTS             560         500         500                          500          500
      5110 ELECTRI  CAL SERVICES                      1,046       1,100       1,100                        1,100        1,100
                  N
      5120 H EATI G SERVI CES                           539         600         600                          600          600
      5130 W ATER & SEW ER SERVI  CES                   116         150         150                          150          125       16.
                                                                                                                                   - 7%               (25)
      5230 TELEPH O N E SERVICES                      2,920       2,344       2,400                        2,400        2,400       2.4%               56
                                  LD N
      5420 LEASE/REN TAL O F B U I I G S              5,400       5,400       5,400                        5,400        5,700       5.6%              300
                           ATI
      5810 D U ES & ASSO CI O N M EM B ERSH IPS         100         125         125                          125          125
                 CE
      6001 O FFI SU PPLI  ES                            535         700         700                          700          600       14.
                                                                                                                                   - 3%              (100)

N on-             t al
     PersonnelSub- ot                                11,216      10,919      10,975                       10,975       11,150       2.1%              231


   al   goi       t
Tot O n- ng Expendi ures                             11,216      10,919      10,975                       10,975       11,150       2.1%              231


   t       l
Capi alO ut ay
                  TU
      8002 FU RN I RE & FIXTU RES                      769        1,500                       1,550        1,550        1,550       3.3%               50

   t       l       t al
Capi alO ut ay Sub- ot                                 769        1,500                       1,550        1,550        1,550       3.3%               50


D EPARTM EN T TO TAL                                 11,985      12,419      10,975           1,550       12,525       12,700       2.3%              281




               Approved FY 2004 Budget                                      108
               Spotsylvania, Virginia
                  Juvenile and Domestic Relations Court
The Juvenile and Domestic Relations Court has jurisdiction in cases involving children and
family members. These cases involve juvenile delinquency, juvenile traffic offenses, runaways
and truants, child abuse or neglect, spousal abuse, support enforcement, visitation and custody of
minor children, abandoned children, foster care, crimes committed by one family member
against another and crimes committed by a minor. Court is held eight sessions per week which
includes a second presiding judge added in FY 00 who holds court three days per week. In
addition, mediation is held every Friday in an attempt to eliminate the need for a court trial.

                                     FY 2002                FY 2003                 FY 2004
                                     Actuals                Revised                Approved


Full-time Staff                                0.0                    0.0                      0.0


Personnel                                    $811                     $0                       $0
Non-Personnel                             $28,253                $32,872                  $30,135
Capital Outlay                             $1,227                   $278                     $799
Total Budget                              $30,291                $33,150                  $30,934
Associated Revenues                            $0                     $0                       $0
Net Tax Supported                         $30,291                $33,150                  $30,934
Percent Change in Total Budget -6.7%
Percent of Services Mandated by State and Federal Government 100%



Budget Description

The approved FY 04 Juvenile and Domestic Relations Court budget of $30,934 represents a
decrease of $2,216, or 6.7 percent, as compared to the FY 03 budget.


The decrease is attributable to the following:

♦ A reduction in several line items based on historical usage.


Department Measures & Indicators*
*At this time the department has not instituted appropriate measures and indicators.




Approved FY 2004 Budget                        109
Spotsylvania, Virginia
                                                                                             Juvenile & Domestic Relations Court


                                                                   l           i    at ons Court
                                                             Juvenie & D om est c Rel i
                                                                              21- 411
                                                                          110- 50-

                                                                                          FY 2004                                Approved     Approved
                                                                                                                                Percent age         l
                                                                                                                                                D olar
                                                 FY 2002     FY 2003            c
                                                                             Basi           em
                                                                                        Suppl ent al    Total      Approved       Inc/D ec     Inc/D ec
   ect
O bj             i i
           D escr pt on                             ual
                                                 Act s       Revised        Request       Request      Request      Budget       FY 2003      FY 2003

Personnel
                    O TU TI
      2820 ED U CATI N - I O N                        811                                                                           n/a

Per          t al
   sonnelSub- ot                                      811                                                                           n/a

N on-Personnel
                      O
      3190 PRO FESSI N AL SERVI   CES                 761         1,000         1,000                      1,000          800      20.
                                                                                                                                  - 0%             (200)
                N                 CE
      3320 M AI TEN AN CE SERVI CO N TRACTS          4,700        3,882         3,882                      3,882        3,882
      3910 SO FTW ARE APPLI       O
                              CATI N S                                          1,128                      1,128        1,128       n/a           1,128
      5210 PO STAL SERVI   CE                          104          500           500                        500          125      75.
                                                                                                                                  - 0%             (375)
      5230 TELEPH O N E SERVI  CE                    3,643        5,000         5,000                      5,000        4,000      20.
                                                                                                                                  - 0%            1,
                                                                                                                                                 ( 000)
                                 PM
      5410 LEASE/REN TAL EQ U I EN T                11,988       11,556        11,832                     11,832       11,832      2.4%             276
                     O          N N
      5540 ED U CATI N & TRAI I G                                 2,195         2,195                      2,195        1,000      54.
                                                                                                                                  - 4%            1,
                                                                                                                                                 ( 195)
                             ATI
      5810 D U ES & ASSO CI O N M EM BERSH IPS         600        1,983         1,833                      1,833          900      54.
                                                                                                                                  - 6%            1,
                                                                                                                                                 ( 083)
                 CE
      6001 O FFI SU PPLI    ES                       3,616        3,000         3,500                      3,500        3,500     16. 7%            500
                FO
      6011 U N I RM S                                               590           590                        590                 -100. 0%          (590)
                               PTI
      6012 B O O KS & SU B SCRI O N S                2,841        3,166         2,968                      2,968        2,968       6.
                                                                                                                                   - 3%            (198)

N on-             t al
     PersonnelSub- ot                               28,253       32,872        34,428                     34,428       30,135      8.
                                                                                                                                  - 3%            2,
                                                                                                                                                 ( 737)

   al   goi       t
Tot O n- ng Expendi ures                            29,064       32,872        34,428                     34,428       30,135      8.
                                                                                                                                  - 3%            2,
                                                                                                                                                 ( 737)


   t       l
Capi alO ut ay
                  TU
      8002 FU RN I RE & FIXTU RES                    1,227                        799                       799          799        n/a             799

   t       l       t al
Capi alO ut ay Sub- ot                               1,227         278            799                       799          799      187.4%            521


D EPARTM EN T TO TAL                                30,291       33,150        35,227                     35,227       30,934      6.
                                                                                                                                  - 7%            2,
                                                                                                                                                 ( 216)




               Approved FY 2004 Budget                                      110
               Spotsylvania, Virginia
                               Clerk of Circuit Court
The Clerk of Circuit Court is a constitutional officer elected by the voters of Spotsylvania for a
term of eight years. The Clerk performs three major functions: administrator of the court of
record; registrar of deeds; and probate official.

The Clerk is mandated by the State to record all deeds, wills and other legal papers filed in the
County. For criminal cases, the Clerk’s office maintains all files, summons juries and witnesses,
attends all hearings, and computes fines, costs and restitution. The office maintains files on all
wills, judgments, deeds and financial statements filed in the County. All fines and fees
originating in the Clerk’s office are also collected and accounted for by the Clerk.

This department continues to experience significant increases in the volume of work demanded
due to rapid residential growth within the County. Both land recordings and court filings have
continued to rise dramatically in 2003, and further increases are anticipated for 2004. While a
new imaging system was installed in 2002 to improve efficiency in handling land recordings, it
does not assist in processing court filings. In FY 03, the department initiated a new process for
handling copying fees that will generate increased revenue for the County, while still continually
looking at new methods and technology to cut costs and enhance efficiency.



                                      FY 2002                FY 2003                 FY 2004
                                      Actuals                Revised                 Approved


Full-time Staff                                 14.0                   14.0                     14.0


Personnel                                 $707,268               $724,522                 $752,328
Non-Personnel                             $176,221               $131,230                 $128,992
Capital Outlay                            $200,424               $150,135                  $13,200
Total Budget                            $1,083,913             $1,005,887                 $894,520
Associated Revenues:
    Compensation Board                    $516,054               $577,294                 $415,547
    Excess Fees of Clerks                 $451,727               $380,000                 $440,000
Net Tax Supported                         $116,132                $48,593                  $38,973
Percent Change in Total Budget -11.1%
Percent Change in Net Tax Supported -19.8%
Percent of Services Mandated by State and Federal Government 100%




Approved FY 2004 Budget                          111
Spotsylvania, Virginia
Budget Description

The approved FY 04 Clerk of Circuit Court budget of $894,520 represents a decrease of
$111,367, or 11.1 percent, as compared to the FY 03 budget.

The decrease is attributable to the following:

♦ Inclusion of funding for a plat file reader/printer, a file storage system and a new land records
  imaging system in the FY 03 budget.
♦ The decrease is partially offset by a 15% increase in health insurance costs with employee
  sharing up to 13%.
♦ The decrease is partially offset by the conversion of several file systems.
♦ The decrease is partially offset by the purchase of a scanner and a plat file cabinet



Department Measures & Indicators*

Objective: To process all documents received in a timely manner.

                                                                  CY 2001           CY 2002         CY 2003           CY 2004
Measure:
                                                                  Actuals           Actuals         Estimated         Estimated
Number of deeds recorded in the Clerk’s office                          35,761           40,090            48,447           44,200
Number of criminal cases commenced                                       1,495             1,637            1,884             1,805
Number of judgments processed                                            2,485             3,460            4,299             3,815
Number of documents processed per Full-Time
                                                                         2,839             3,228            3,902             3,559
Equivalent (FTE)

*The measures and the indicators utilized in the above table(s) will be subject to on-going review to ensure the information being
provided is relevant and is verifiable. As such, the measures and indicators may be revised in future documents to present more
meaningful information and the data may be updated as standardized information collection methodologies are established.




Approved FY 2004 Budget                                       112
Spotsylvania, Virginia
                                                                                                                    Clerk of Circuit Court


                                                                               erk
                                                                              Cl of Court
                                                                                  21- 412
                                                                              110- 60-

                                                                                               FY 2004                                 Appr oved    Appr oved
                                                                                                                                      Percent age         l
                                                                                                                                                      D olar
                                                    FY 2002      FY 2003             c
                                                                                 B asi           em
                                                                                             Suppl ent al    Total       Appr oved      Inc/D ec     Inc/D ec
   ect
O bj               i i
             D escr pt on                              ual
                                                    Act s        Revised        Request        Request      Request       B udget      FY 2003      FY 2003

Personnel
      1101                 O
             CO M PEN SATI N                          487,942      495,318        497,997         51,227      549,224       506,805      2.3%          11,487
      1201                 O         M
             CO M PEN SATI N O VERTI E                  4,747        6,360          7,000                       7,000         7,000     10. 1%            640
      1301                 O        TI
             CO M PEN SATI N PART- M E                 44,831       42,482         44,432                      44,432        44,432      4.6%           1,950
      2101                       N FI
             FED ERAL O LD AG E I S ( CA)              31,834       32,859         32,346          2,965       35,311        32,346       1.
                                                                                                                                         - 6%            (513)
      2102   M ED ICARE                                 7,742        7,891          7,769          1,644        9,413         7,896      0.1%               5
      2210   RETI REM EN T-VSRS                        36,970       49,532         49,800          7,173       56,973        50,681      2.3%           1,149
      2310   H O SPITALI     O
                        ZATI N PLAN                    91,529       89,488        111,424         31,679      143,103       102,511     14. 6%         13,023
      2401    N
             I SU RAN CE- VSRS                          1,148                                                                             n/a
      2710                           O
             W O RKERS CO M PEN SATI N                    482          511             434            41          475           441      13.
                                                                                                                                        - 7%              (70)
      2820            O       TI
             ED U CATI N /TU I O N ASSISTAN CE                                                                                            n/a
      2850   FLEX SPEN D ACCTS AD M FEES                   43           81             216                        216           216     166. 7%           135

             t al
PersonnelSub- ot                                      707,268      724,522        751,418         94,729      846,147       752,328      3.8%          27,806

N on-Personnel
                 T
      3120 AU D I SERVI  CES                            4,009        4,000          4,000                       4,000         4,000
      3150 LEG AL SERVI  CES                              940          500          1,000                       1,000           900     80.0%             400
      3175 M I       LM N
              CRO FI I G                               94,415       36,883         33,030                      33,030        33,030      10.
                                                                                                                                        - 4%            3,
                                                                                                                                                       ( 853)
            N      N
      3176 I D EXI G O F D EED S                        9,600        9,600          9,600                       9,600         9,600
                 PM
      3310 EQ U I EN T REPAI   RS                       2,573        1,000          1,100                       1,100         1,000
                N                 CE
      3320 M AI TEN AN CE SERVI CO N TRACTS             3,300        8,550         13,502          3,800       17,302        13,502     57.9%           4,952
               N N         N N
      3501 PRI TI G & B I D I G                        13,021        9,652         10,600                      10,600        10,000     3.6%              348
                     SI
      3601 AD VERTI N G                                                300            500                         500           300
      3910 SO FTW ARE APPLI       O
                              CATI N S                                                             8,500        8,500                     n/a
      5210 PO STAL SERVI   CE                          10,693       10,000         11,228                      11,228        10,800      8.0%             800
      5230 TELEPH O N E SERVI  CE                       5,028        4,725          5,280            705        5,985         4,725
                                     PM
      5410 LEASE/REN TAL O F EQ U I EN T                1,542        1,600          8,830                       8,830         1,630      1.9%              30
      5510 TRAVEL ( I M LEAG E)                           380          420            441                         441           400       4.
                                                                                                                                         - 8%             (20)
                     N   SU
      5530 TRAVELI G ( BSI     STEN CE & LO D G I         393        1,050          1,102                       1,102         1,000       4.
                                                                                                                                         - 8%             (50)
      5540 CO N FEREN CE & REG I        O
                                 STRATI N                 690        2,175          2,675                       2,675         2,175
                          TN
      5560 JU RO RS & W I ESS PAYM EN TS               14,187       20,000         26,000                      26,000        16,000      20.
                                                                                                                                        - 0%            4,
                                                                                                                                                       ( 000)
                             ATI
      5810 D U ES & ASSO CI O N M EM B ERSH I  PS         985        1,065          1,120                       1,120         1,120      5.2%              55
                 CE
      6001 O FFI SU PPLI    ES                         13,918       18,900         19,845                      19,845        18,000       4.
                                                                                                                                         - 8%            (900)
      6002 FO O D SU PPLI ES                              403          600            600                         600           600
                               PTI
      6012 B O O KS & SU B SCRI O N S                     144          210            220                         220           210

N on-             t al
     PersonnelSub- ot                                 176,221      131,230        150,673         13,005      163,678       128,992       1.
                                                                                                                                         - 7%           2,
                                                                                                                                                       ( 238)

   al   goi       t
Tot O n- ng Expendi ures                              883,489      855,752        902,091        107,734     1,009,825      881,320      3.0%          25,568


   t       l
Capi alO ut ay
                  TU
      8002 FU RN I RE & FI  XTU RES                    14,814       37,390                        13,000       13,000        13,200      64.
                                                                                                                                        - 7%            24,
                                                                                                                                                       ( 190)
                             PM
      8007 CO M PU TER EQ U I EN T                    185,610      112,745                         4,000        4,000                  -100. 0%      (112, 745)

   t       l       t al
Capi alO ut ay Sub- ot                                200,424      150,135                        17,000       17,000        13,200     - 2%
                                                                                                                                         91.         (136,935)


D EPARTM EN T TO TAL                                 1,083,913    1,005,887       902,091        124,734     1,026,825      894,520     - 1%
                                                                                                                                         11.         (111,367)




                  Approved FY 2004 Budget                                        113
                  Spotsylvania, Virginia
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Approved FY 2004 Budget            114
Spotsylvania, Virginia
                           Commonwealth's Attorney
Function: The Commonwealth’s Attorney is an elected, Constitutional, law-enforcement
official, independent in his duties from the County and State. His duties, responsibilities, and
privileges are set out in the State Constitution, the Code of Virginia, and supplemented by local
ordinances. His main duty is, of course, the prosecution of criminal cases. In doing so, he
represents the Commonwealth in the General District Court, the Juvenile and Domestic Relations
District Court, the Circuit Court, and in the Court of Appeals of Virginia on petitions for writ of
error. The Commonwealth’s Attorney also acts as a legal advisor on criminal issues for many
state and local law enforcement agencies, such as the State Police, Sheriff’s Department, Animal
Warden, Health Department, Department of Social Services, and the Department of Commerce.
He investigates and prosecutes conflict of interest charges.

Activities: The Commonwealth’s Attorney is responsible for coordinating the criminal
prosecution in the County’s three courts, as well as appeals to the Court of Appeals. The office
maintains a file system to track these cases. Additionally, the office is responsible for
investigating criminal histories, driving records, and general background information of persons
being prosecuted, and for maintaining those files. The office is also responsible for subpoenaing
witnesses and for arranging payment/reimbursement for witness expenses. In preparing for the
prosecution of criminal cases and appeals, the office is responsible for maintaining a
comprehensive law library with emphasis on criminal law procedure. The office is also
responsible for preparing actions/suits against individuals who are required to come to court to
show cause. This office also maintains a program to assist the Sheriff and the State Police in
enforcing criminal drug forfeiture of property seized in drug offenses. The office receives a
large number of telephone inquiries for general information on criminal law. The office also
assists crime victims in applying for Crime Victim’s Compensation and/or referring those
victims to the various agencies which may assist them.

This department also administers the Victim-Witness Program which is predominantly funded by
the Department of Criminal Justice Services. A total of 788 crime victims and 156 witnesses
were served during FY 02. The Victim-Witness Program was once again an active participant in
Crime Prevention Day sponsored by the Sheriff’s Office. In April, the program held another
successful candlelight vigil to commemorate National Crime Victim’s Rights Week and honor
crime victims. Roll-call training was also provided to law enforcement officers, and
presentations made to CASA (Court Appointed Special Advocates) and to police officers at the
Rappahannock Regional Criminal Justice Academy. Hundreds of cell-phones were collected
from public and private organizations and community members for victims of domestic violence
to utilize in life threatening emergencies.

In FY 04, the Program will look to re-establish a multi-disciplinary team by implementing a
memorandum of understanding and protocol for the investigation and prosecution of child abuse
cases. The program will also continue to provide assistance, education, and innovative
ideas/speakers for the domestic violence coalition. Training to CASA, law enforcement officers,
and community organizations will continue to be provided. A special event will also be planned
for crime victims during National Crime Victim’s Rights Week.


Approved FY 2004 Budget                        115
Spotsylvania, Virginia
                                                                         Commonwealth Attorney


                                    FY 2002             FY 2003                 FY 2004
                                    Actuals             Revised                Approved


Full-time Staff                               12.0                12.0                 12.0


Personnel                              $813,443             $875,124               $918,323
Non-Personnel                           $39,600              $41,389                $40,020
Capital Outlay                          $18,187               $2,000                 $1,000
Total Budget                           $871,230             $918,513               $959,343
Associated Revenues
    Compensation Board                 $421,085             $418,586               $392,149
    Victim Witness Grant                $85,252              $94,011                $94,011
    C/W Attorney Fees                    $3,338               $4,000                 $4,000
    Forfeiture & Seizure                 $2,502                   $0                     $0
Net Tax Supported                      $359,053             $401,916               $469,183
 Percent Change in Total Budget 4.4%
 Percent Change in Net Tax Supported 16.7%
 Percent of Services Mandated by State and Federal Government 89%


Budget Description

The approved FY 04 Commonwealth Attorney budget of $959,343 represents an increase of
$40,830, or 4.4 percent, as compared to the FY 03 budget.


The increase is attributable to the following:

♦ Full year funding of 2.5% merits given in FY 03, 2.2% market adjustments effective July 1,
  2003, and 2.5% merits on anniversary dates for employees meeting merit criteria in FY 04.
♦ A 15% increase in health insurance costs with employee sharing up to 13%.
♦ Additional overtime funding.




Approved FY 2004 Budget                        116
Spotsylvania, Virginia
                                                                                                 Commonwealth Attorney

Department Measures & Indicators*

Objective: To serve as a contact point to both crime victims and witnesses to crimes through
adjudication proceedings.
                                                  FY 2001      FY 2002      FY 2003      CY 2004
Measure:                                          Actuals (1)
                                                                           Estimated Estimated
                                                               Actuals
Number of crime victims having direct contact by staff                 406              788              1,050             1,250
                                           (2)
Number witnesses contacted by office                                   176              156               200               225
Percent of victim/witnesses informed of case outcomes                  80%              90%              90%                90%
                                                         (3)
Number of active cases being served by this office                     694              975               825               875
(1)
    Increase reflects full year of operations and an additional state-funded staff person.
(2)
    DCJS mandates that grant funded staff hours devoted to provision of services to witnesses be limited to 5% or less.
(3)
   These figures also include victims who are owed restitution.



Objective: To monitor, collect and disseminate all court-ordered restitution on cases prosecuted
through the Commonwealth's Attorney's Office.
                                                 FY 2001      FY 2002        FY 2003      FY 2004
Measure:                                          Actuals                   Estimated Estimated
                                                               Actuals
Amount of restitution collected by program staff(1)                  $59,851          $34,432          $30,000            $30,000
Amount of restitution outstanding                                    $295,000        $235,000          $200,000           $175,000
(1) Please note effective November 1, 2002 JDR Clerk’s office began collecting restitution for juveniles placed on
probation. This has substantially decreased the volume of restitution cases in which Victim-Witness was involved.



*The measures and the indicators utilized in the above table(s) will be subject to on-going review to ensure the information being
provided is relevant and is verifiable. As such, the measures and indicators may be revised in future documents to present more
meaningful information and the data may be updated as standardized information collection methodologies are established.




Approved FY 2004 Budget                                        117
Spotsylvania, Virginia
                                                                                                                Commonwealth Attorney

                                                                                 t s t
                                                                     Com m onw eal h' At orney
                                                                                 22- 413
                                                                             110- 10-

                                                                                              FY 2004                                 Approved     Approved
                                                                                                                                     Percent age        l
                                                                                                                                                     D olar
                                                     FY 2002     FY 2003            c
                                                                                B asi           em
                                                                                            Suppl ent al     Total      Approved       Inc/D ec     Inc/D ec
   ect
O bj               pt on
             D escri i                                  ual
                                                     Act s       Revised       Request        Request       Request      B udget      FY 2003      FY 2003

Personnel
      1101                O
             CO M PEN SATI N                           570,777     614,602       636,163                      636,163      640,148      4.2%          25,546
      1201                O          M
             CO M PEN SATI N O VERTI E                   1,265                     1,500          1,500         3,000        1,500       n/a           1,500
      2101                       N FI
             FED ERAL O LD AG E I S ( CA)               33,537      36,779        37,720             93        37,813       37,813      2.8%           1,034
      2102   M ED ICARE                                  8,240       8,912         9,115             22         9,137        9,195      3.2%             283
      2210   RETI REM EN T VSRS                         42,404      61,136        63,297            150        63,447       63,695      4.2%           2,559
      2310   H O SPITALIZATI N PLAN
                            O                           63,051      55,760        68,181                       68,181       62,727     12. 5%          6,967
      2401    N
             I SU RAN CE VSRS                            1,317                                                                           n/a
      2710                           O
             W O RKERS CO M PEN SATI N                     460         516            450               1        451          454       12.
                                                                                                                                       - 0%              (62)
      2850   FLEX SPEN D ACCTS AD M FEES                    42          81             54                         54           54       33.
                                                                                                                                       - 3%              (27)

             t al
PersonnelSub- ot                                       721,093     777,786       816,480          1,766       818,246      815,586      4.9%          37,800

N on-Personnel
                              O
      3190 O TH ER PRO FESSI N AL SERVI   CES              831                                                                           n/a
                N                 CE
      3320 M AI TEN AN CE SERVI CO N TRACTS              1,684       2,654         2,734                        2,734        2,734      3.0%              80
      3910 CO M PU TER SO FTW ARE                        4,793                                                                           n/a
      5210 PO STAL SERVI   CE                              647         840           865                          865          700      16.
                                                                                                                                       - 7%             (140)
      5230 TELEPH O N E SERVI  CE                        3,776       4,738         4,880                        4,880        4,500       5.
                                                                                                                                        - 0%            (238)
      5510 TRAVEL M I  LEAG E                            2,319       1,411         2,389                        2,389        1,600     13. 4%            189
      5530 TRAVEL SU B SI                    N
                           STEN CE & LO D G I G          2,557       4,817         2,634                        2,634        2,634      45.
                                                                                                                                       - 3%            2,
                                                                                                                                                      ( 183)
                     O          N N
      5540 ED U CATI N & TRAI I G                        1,020       3,811         3,925                        3,925        3,925      3.0%             114
              TN
      5560 W I ESS EXPEN SES                             5,027       2,000         5,178                        5,178        3,400     70. 0%          1,400
                            ATI
      5810 D U ES & ASSO CI O N M EM B ERSH I   PS       3,370       3,392         3,494                        3,494        3,494      3.0%             102
      5851 D RU G EN FO RCEM EN T                        1,079                                                                           n/a
                 CE
      6001 O FFI SU PPLI    ES                           3,220       6,980         7,189                        7,189        6,500       6.
                                                                                                                                        - 9%            (480)
                                PTI
      6012 B O O KS & SU B SCRI O N S                    6,018       5,817         6,199                        6,199        6,000      3.1%             183

N on-             t al
     PersonnelSub- ot                                   36,341      36,460        39,487                       39,487       35,487      2.
                                                                                                                                       - 7%             (973)

   al   goi       t
Tot O n- ng Expendi ures                               757,434     814,246       855,967          1,766       857,733      851,073      4.5%          36,827


   t       l
Capi alO ut ay
                  TU
      8002 FU RN I RE & FI  XTU RES                      7,228                       500                          500        1,000      n/a            1,000
                             PM
      8007 CO M PU TER EQ U I EN T                      10,959                     2,000                        2,000                   n/a

   t       l       t al
Capi alO ut ay Sub- ot                                  18,187                     2,500                        2,500        1,000      n/a            1,000


D EPARTM EN T TO TAL                                   775,621     814,246       858,467          1,766       860,233      852,073      4.6%          37,827




                  Approved FY 2004 Budget                                       118
                  Spotsylvania, Virginia
                                                                                                             Commonwealth Attorney

                                                                    t s t           ct m  t
                                                        Com m onw eal h' At orney -Vi i W i ness Program
                                                                                21- 412
                                                                            110- 90-

                                                                                            FY 2004                                Approved     Approved
                                                                                                                                  Percent age        l
                                                                                                                                                  D olar
                                                   FY 2002      FY 2003            c
                                                                               B asi          em
                                                                                          Suppl ent al    Total      Approved       Inc/D ec     Inc/D ec
   ect
O bj               pt on
             D escri i                                ual
                                                   Act s        Revised       Request       Request      Request      B udget      FY 2003      FY 2003

Personnel
      1101                O
             CO M PEN SATI N                          67,615       72,276        75,713                     75,713       75,713      4.8%           3,437
      1201           M
             O VERTI E                                                                                                                n/a
      1301          TI
             PART- M E                                 1,423                                                                          n/a
      2101                       N FI
             FED ERAL O LD AG E I S ( CA)              4,240        4,481         4,560                      4,560        4,560      1.8%              79
      2102   M ED ICARE                                  992        1,048         1,067                      1,067        1,067      1.8%              19
      2210   RETI REM EN T VSRS                        5,179        7,228         7,571                      7,571        7,571      4.7%             343
      2310   H O SPITALIZATI N PLAN
                            O                         12,685       12,245        14,970                     14,970       13,773     12. 5%          1,528
      2401    N
             I SU RAN CE VSRS                            161                                                                          n/a
      2710                           O
             W O RKERS CO M PEN SATI N                    55          60             53                        53           53       11.
                                                                                                                                    - 7%               (7)

             t al
PersonnelSub- ot                                      92,350       97,338       103,934                    103,934      102,737      5.5%           5,399

N on-Personnel
      3910 SO FTW ARE APPLI      O
                            CATI N S                                  500                                                          -100. 0%          (500)
      5210 PO STAL SERVI CE                              850        1,850         1,480                      1,480        1,480      20.
                                                                                                                                    - 0%             (370)
                    M LEAG E)
      5510 TRAVEL ( I                                    226          259           418                        418          418     61. 4%            159
                    SU
      5530 TRAVEL ( B SI                    N
                          STEN CE & LO D G I G )          57          540           850                        850          850     57. 4%            310
      5540 CO N FEREN CE & REG I      O
                                STRATI N                 279          600           605                        605          605      0.8%               5
                CE
      6001 O FFI SU PPLI  ES                           1,847        1,180         1,180                      1,180        1,180

N on-             t al
     PersonnelSub- ot                                  3,259        4,929         4,533                      4,533        4,533      8.
                                                                                                                                    - 0%             (396)

   al   goi       t
Tot O n- ng Expendi ures                              95,609      102,267       108,467                    108,467      107,270      4.9%           5,003


   t       l
Capi alO ut ay
                             PM
      8007 CO M PU TER EQ U I EN T                                  2,000                                                          -100.0%          2,
                                                                                                                                                   ( 000)

   t       l       t al
Capi alO ut ay Sub- ot                                              2,000                                                          -100.0%          2,
                                                                                                                                                   ( 000)


D EPARTM EN T TO TAL                                  95,609      104,267       108,467                    108,467      107,270      2.9%           3,003




                  Approved FY 2004 Budget                                      119
                  Spotsylvania, Virginia
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Approved FY 2004 Budget            120
Spotsylvania, Virginia