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S02 - Board Minutes - 20091019

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                           BOARD OF SUPERVISORS MEETING

                                       October 19, 2009

       The regular meeting of the Campbell County Board of Supervisors was held on the 19th
day of October 2009 in the Board of Supervisors meeting room of the Walter J. Haberer
Building, Rustburg, Virginia. The members present were:

       Charles W. Falwell, Chairman, Presiding            Timberlake Election District
       Stanley I. Goldsmith                               Altavista Election District
       Eddie Gunter, Jr.                                  Concord Election District
       Hugh T. Pendleton, Jr.                             Rustburg Election District
       J. D. Puckett                                      Brookneal Election District
       Hugh W. Rosser                                     Seneca Election District
       Steven M. Shockley                                 Sunburst Election District

       R. David Laurrell, County Administrator
       Kristin B. Wright, Staff Attorney


       The meeting was called to order at 1:00 p.m., and Supervisor Falwell gave the invocation.

//     APPROVAL OF MINUTES

       On motion of Supervisor Goldsmith, it was resolved the Board of Supervisors dispenses
with the reading and approves the minutes of the September 21, 2009 regular meeting and
October 5, 2009 regular meeting as presented.

The vote was: Aye:   Falwell, Goldsmith, Pendleton, Puckett, Shockley
              Nay:   None
           Absent:   None
          Abstain:   Gunter, Rosser

//     VIRGINIA DEPARTMENT OF TRANSPORTATION MATTERS

       Don Austin, Residency Administrator, Virginia Department of Transportation (VDOT)
was present to receive highway matters from the Board.

        Two resolutions were presented to accept roads within the Carriage Grove Subdivision
off Route 24 into the secondary system. Supervisor Pendleton offered a motion to adopt the
resolutions with reservations because he believed the sight distance on Route 24 was still not
adequate and create a dangerous situation. Mr. Austin indicated the sight distance did meet the
minimum requirements.

       On motion of Supervisor Pendleton, it was resolved the Board of Supervisors adopts the
following resolutions:

NOW THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is
hereby requested to add the streets described below and on the attached additions Form SR-5 (A)
to the Campbell County Secondary Road System for maintenance the following subdivision
roads which has been constructed by the subdivider as a Class “A” subdivision in accordance
with the requirements of Section 33.1-229, Code of Virginia and the Virginia Department of
Transportation’s Subdivision Street requirements, TO WIT:

Carriage Grove Subdivision, Section I

       Valley Drive, Route 1630 – Beginning 0.04 Mi. East of Rte. 1632 and running west on
       Route 1630 for a distance of 0.05 mile at the Intersection of Rte. 1633.

       Total Length – 0.05 mile                                  Right of Way – 50 feet
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       Vista Court, Route 1633 – Beginning at the Intersection of Route 1630 and running
       north on Route 1633 for a distance of 0.11 mile at cul-de-sac.

       Total Length – 0.11 mile                                   Right of Way – 50 feet

       Grove Terrace, Route 1633 – Beginning at the Intersection of Route 1630 and running
       south on Route 1633 for a distance of 0.10 mile at cul-de-sac.

       Total Length – 0.10 mile                                   Right of Way – 50 feet

       Gracie Court, Route 1630 – Beginning at the Intersection of Route 1633 and running
       west on Route 1630 for a distance of 0.01 mile to a point 0.01 mille west of intersection .

       Total Length – 0.01 mile                                   Right of Way – 50 feet

BE IT FURTHER RESOLVED, That this Board guarantees a minimum unrestricted 50-feet
right of way with additional widths as may be necessary for cuts, fills and drainage together with
easements on adjacent properties.

Recorded in Plat Cabinet “B”, Slide 364, Pages 2543-2544 on June 27, 2005.
Instrument No. 050004827

And

NOW THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is
hereby requested to add the streets described below and on the attached additions Form SR-5 (A)
to the Campbell County Secondary Road System for maintenance the following subdivision
roads which has been constructed by the subdivider as a Class “A” subdivision in accordance
with the requirements of Section 33.1-229, Code of Virginia and the Virginia Department of
Transportation’s Subdivision Street requirements, TO WIT:

Carriage Grove Subdivision, Section II

       Valley Drive, Route 1630 – Beginning 0.01 Mi. West of Rte. 1633 and running west on
       Route 1630 for a distance of 0.32 mile at the Intersection of Rte. 1634.

       Total Length – 0.32 mile                                   Right of Way – 50 feet

       Carriage Parkway, Route 1634 – Beginning at the Intersection of Route 1630 and
       running north on Route 1634 for a distance of 0.49 mile at the Intersection of Rte. 24.

       Total Length – 0.49 mile                                   Right of Way – 50 feet

BE IT FURTHER RESOLVED, That this Board guarantees a minimum unrestricted 50-feet
right of way with additional widths as may be necessary for cuts, fills and drainage together with
easements on adjacent properties.

Recorded in Plat Cabinet “B”, Slide 392, Pages 2822-2826 on August 07, 2006.
Instrument No. 060005973

The vote was: Aye:    Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:    None
           Absent:    None

       In other matters:

   •   Supervisor Gunter advised of a section of Route 460 near Thomas Terrace that visibility
       was affected by tall grass.
   •   Supervisor Pendleton reiterated his concern about the traffic at the intersection of Route
       29 and Calohan Road in the vicinity of the Bojangles Restaurant. Mr. Austin indicated a
       request has been sent to the Transportation Board to reduce the speed limit in that area.
       He has not heard anything on the speed study.
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     •   The sidewalk project in Rustburg should be finished this week. An application for grant
         funds to finish the sidewalk has been made.

//       PRODUCTIVITY AND INNOVATION AWARDS

        Each year the County selects three Productivity and Innovation Award winners. Two of
the awards go to non-supervisory employees and one of the awards is provided for supervisory
employees. The program was established to offer recognition and monetary incentives for
programs and process changes that improved the delivery of service to the citizens of the County
and/or reduce costs in providing services. The total available each year for the awards is $1,500.

         The first award went to Kimberly King with the Social Services Department. Kimberly
was successful in arranging alternate placements for three children resulting in reduced costs and
travel time, which also improved outcomes for the children and families involved.

       The second award winner was Elizabeth Worth in the Recreation Department. Beth
reduced paper costs for the Campbell County Chronicle allowing the newsletter to be distributed
to 1,840 more households with no additional cost to the County.

       The third award was for a team of supervisory employees who successfully implemented
the County’s new payroll processing and time & attendance program. The program saved the
County tens of thousands of dollars per year and provided for more accurate and up-to-date
accountability for time worked, leave accruals, and management reporting. The team was
comprised of Cathy Vance and Jeannie Clay in the Management Services Department, Shameka
Wright in the Human Resources Department and Barbara Adams in the Information Systems
Department.

       Beverly Eubank in the County Administrator’s Office was named runner up for her work
in moving the printing of business cards from an outside vendor to an inside process saving the
County 80% on each set of new business cards printed. The cost of a set of business cards cost
$14.00 instead of the $90 per set previously paid.

       The staff members were congratulated by the Board. Chairman Falwell added these
employees were representative of why Campbell County was held in high regard. Supervisor
Goldsmith commented that many of his constituents have said how much they enjoy receiving
the Chronicle.

//       ANNOUNCEMENT OF LIBERTY UNIVERSITY DEVELOPMENT PLANS AT
         AIRPORT EAST

       Dave Young, Dean of the Liberty University School of Aeronautics, and Ron Sones,
Dean of the Liberty University School of Engineering and Computational Sciences, presented
development plans for the property on the east side of U. S. 29 across from the airport. The
Board previously authorized the issuance of a special use permit for a retail shopping complex
known as Crossroads Colonnade. Since that time Liberty has experienced significant growth and
the market has changed for new retail development.

        Instead of a new shopping complex Liberty University was now proposing a new School
of Engineering and Computational Sciences, expansion of the School of Aeronautics along with
an associated Business Park. The property was currently zoned Business – General Commercial
with a concurrent Special Use Permit for a Shopping Center. In order to move forward with the
proposed changes the underlying zoning was appropriate, however, a new Special Use Permit
would be needed for the University activities. This would require a new master plan of the area
and a public hearing before the Planning Commission and the Board of Supervisors. Based on
current information on the proposed Business Park, that use could be developed by right under
the current zoning, unless proposed uses come along that would require a separate rezoning for
light industrial, such as machine shops, etc.

       Mr. Young commented that Liberty University was still a very young school, having
been founded in 1971. It has grown from a Bible Baptist College to a full University, and it was
expanding beyond its basis as a liberal arts college. Since 2002 the on campus student
enrollment has grown from around 6,000 students to more than 12,000 students. [enrollment
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was capped at 12,000 for the fall semester] Liberty has a large on-line student enrollment
growing from approximately 3,500 students in 2000 to more than 36,000 students in 2009.

         Liberty University over the last several years has been able to put almost $70 million
back into academics and athletics. Over the next five years Liberty plans to focus its priorities
on constructing a performing arts theater in the former Ericsson Building, expanding the athletic
facilities to hold 35,000 spectators and constructing a School of Engineering and Computational
Sciences and a School of Aeronautics. The number of students in the School of Aeronautics has
grown from 7 students in 2002 to 256 students in 2009. Likewise, the number of students in the
School of Engineering has grown from 122 in 2002 to 450 in 2009.

        Liberty’s School of Aeronautics was one of three universities in the United States that
offered helicopter training, had the largest flight school in Virginia, was the only school to offer
flight attendant training through a program in China and had the second largest faith-based
aeronautics program. The LU School of Aeronautics was already included in the Lynchburg
Regional Airport Master Plan. Phase 1 would accommodate 500 to 1,000 students, and Phase 2
would be based on future growth. There was also some interest in establishing an Aviation
Museum. Mr. Young commented there were very few universities that enjoyed close proximity
to an airport, and this was a distinct advantage. In addition, the Brookneal Airport has proven to
be invaluable for training opportunities.

        The School of Engineering would be offering many of the top majors in the engineering
field that were in high demand in the Lynchburg area and around the country. In the vision for
the School of Engineering was one building that would be completely dedicated to welding
engineering. That building would cost over $1 million. The second building would be
approximately 115,000 square feet and would house up to 2,000 students in the engineering
school. The additional space would allow them to offer mechanical engineering as well as
aerospace engineering. A third building would provide dormitory space for engineering
students. The most exciting part of the project was the development of a research park. As
Liberty attracted companies that wanted to do research, those buildings would be built. The
development of the research park would have the most positive impact on the region.

       The estimated cost of the School of Engineering was $2 million for equipment and labs
and $20 million for infrastructure. The total project costs for the School of Aeronautics was
nearly $14 million. These projects would create new jobs, attract research dollars, spawn new
businesses, provide clean industry growth and a foundation for sustainable growth.

        Supervisor Gunter indicated that in preparation for the Crossroads Colonnade
development, a transportation plan was developed so as not to disturb the neighborhood,
especially the George Street residents. Mr. Sones assured the Board there would be no impact to
those neighborhoods. Additionally, there should be less impact on transportation as most
students were encouraged to use public transportation, and the college restricts car use.
Supervisor Pendleton also hoped that any aircraft maintenance would not disturb the neighbors
in the wee hours of the morning. Mr. Young indicated that should not be a problem as the school
would only be using single or twin engine aircraft.

//     UPDATE ON REGION 2000 ACTIVITIES

       Gary Christie, Executive Director of the Region 2000 Local Government Council, and
Bryan David, Executive Director of the Region 2000 Economic Development Council, were
present to update the Board on regional activities.

        Mr. David advised the region had six primary industry clusters – nuclear energy, wireless
communications, pharmaceuticals, advanced manufacturing, insurance and higher education. As
of the last of August, the regional unemployment rate was 7.1% which meant that out of 127,000
citizens, 118,000 were employed. The State unemployment rate was 6.5%, and the US
unemployment rate was 9.6%. Out of the 28,500 labor force in Campbell County, about 1,900
were unemployed for a rate of 6.7%.

       There have been some signs of growth in the economy. In fact, this region led the State
in job growth (1%). Mr. Bryan provided a report prepared by an economist that showed this
region was starting to change as it moved away from a dependence on the manufacturing sector.
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There was more diversity in the area with professional technical services and health care. One of
the statistics that stood out was that 17 percent of about 4,000 new jobs over the next 10 years
would require at least a bachelor’s degree. Work force development would continue to be very
important.

       At the regional level they would be beginning the policy decisions to enter into a
technology based economic development program. They would still be doing the traditional
program of trying to attract capital investments to a piece of property. But they also wanted to
take an opportunity to do research at Liberty University or at the soon-to-break-ground Center
for Advanced Engineering & Research which would be doing applied research for the wireless
and nuclear clusters. It was important to develop a skilled work force and doing things to get the
middle schoolers interested in those areas and then coming up through the ranks to get good
paying jobs in the area. A high quality telecommunications system with broadband was also
very important to the region as well as attracting venture capitalists and encouraging
entrepreneurship.

       Mr. Christie provided the Region 2000 Partnership Annual Report for 2008-2009. There
were six areas under the Partnership that focused on their individual missions with their own
budgets and boards. They did share equipment and personnel and were co-located in the same
building. This not only saved time and money, but having better communication between the
various departments served the region better.

        The Local Government Council was working with the localities to apply for stimulus
grants through the Department of Mines and Minerals for energy conservation projects. They
were also assisting with other grant programs and greenways programs. The Workforce
Investment Board received some funding to help over 100 children through a summer work
program. Out of the 100 participants, approximately 12 were offered full time employment. The
Regional Landfill has finished its first year of operations collecting over 230 tons of trash from
the five jurisdictions. Everything went well. Transportation studies were underway not only for
Route 29 but also for the 30-year MPO plan that was updated every five years. The downtown
rehabilitation projects for the Town of Altavista and the Town of Brookneal were underway to
improve roadways and infrastructure. In answer to a question by the Board on implementing
some recycling programs, Mr. Christie continues to raise that question, but the timing was not
right yet.

//     PRESENTATION ON EARLY CHILDHOOD EDUCATION

        Beth Groover, Director of St. Andrew Preschool, and a member of both the Early
Childhood Education Committee of the Smart Beginnings Coalition and the Campbell County
Child Development Task Force, made a presentation on the importance of early childhood
education. They were coordinating a series of public awareness events within the region this
month to emphasize the importance of Early Childhood Education. Studies have shown that
children receiving high quality early care and education would be more likely to read on grade
level, more likely to graduate and be productive in the work force.

//     TOBACCO COMMISSION AGRICULTURE GRANT

       J. Michael Davidson, Director of Economic Development, requested the Board’s
authorization to participate in a regional application to apply for grant monies through the
Tobacco Commission Agribusiness Committee. This project would be a pilot program with
potentially eight to ten counties participating to provide three improvement opportunities for
farmers. The three components were grain bid storage, livestock feed storage and hay storage
that had the potential to impact producer’s livelihoods by either enhancing income, reducing
expenses or eliminating waste.

       The total amount of the grant to be requested would be $950,000, and Campbell County
would serve as the applicant and fiscal Administrator of the grant.

        On motion of Supervisor Gunter, it was resolved the Board of Supervisors authorizes
staff to submit an application and act as the fiscal agent for a Tobacco Commission Agriculture
Grant; and authorizes the County Administrator to sign a letter of support for the Board and all
necessary documents for the project.
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The vote was: Aye:    Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:    None
           Absent:    None

//     UPDATE ON COMPREHENSIVE PLAN SCHEDULE

       Paul Harvey, Director of Community Development, updated the Board on the
Comprehensive Plan schedule. After the joint work session held in June to discuss the comments
received on the land use map, the Planning Commission subsequently selected a version of the
land use map that expanded the rural area in the Evington area. The Planning Commission
public hearing on the draft Comprehensive Plan was scheduled for Monday, October 26th, at 7:00
p.m. The public hearing for the Board of Supervisors was scheduled for December 7th.

        In addition to changes in the land use chapter, the current draft of the Comprehensive
Plan also included minor updates to reflect the completion of the Rustburg to Concord water line,
the completion of the Phase 1 and Phase 2 Sewer Master Plan and the draft VDOT Route 29
Corridor Study recommendations as well as additional transportation maps.

//     PERMISSION TO ADVERTISE – CODE UPDATE

        Kristin Wright, Staff Attorney, reviewed several mandated changes that result from
action of the General Assembly and discretionary changes that were initiated by either the Board
or staff during the year. Some of the changes highlighted were changes in Chapter 15 (Motor
Vehicles) to correspond better with section of the State Code relating to abandoned vehicles, and
Chapter 16 (Offenses, Miscellaneous) to conform to the State’s new ban of smoking in
restaurants. Also included was an exception requested by the Runaway Bay Homeowners
Association to the outdoor weapon firing ban in residential zones to allow bona fide
Homeowners’ Associations who obtain permits from DGIF for the thinning of wildlife to shoot
outdoors as long as the tract was at least five acres and the HOA either owned it or had
permission. Chapter 22 (Zoning) includes a suggested clarification of the definition of “sand and
gravel extraction” and inclusion of colleges and universities in the definition of “schools.”

         There was some concern by the Board on including an exception to the outdoor weapon
firing ban in residential zones. While it was decided to advertise the change, the Board indicated
its desire to hear from Sheriff Gaddy on that issue.

        On motion of Supervisor Gunter, it was resolved the Board of Supervisors authorizes
staff to advertise amendments to the Campbell County Code of 1950 for the December 7, 2009
Board of Supervisors meeting as presented.

The vote was: Aye:    Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:    None
           Absent:    None

//     AWARD OF FINANCIAL REPORTING ACHIEVEMENT

        For the fifth year in a row Campbell County has been awarded the Award of Financial
Reporting Achievement from the Government Finance Officers Association of the United States
for the fiscal year ending audited statements of June 30, 2008. Along with this recognition, there
were advantages in attracting lower interest rates when loans or bonds were issued by the
County.

//     PERMISSION TO PERFORM                 UTILITIES      AUDIT     OF    ENERGY       AND
       TELECOMMUNICATIONS

       The Board’s permission was requested to enter into an agreement with Cost Control
Associates, Inc. (CCA) to perform a comprehensive analysis to conduct a utilities audit of energy
and telecommunications. The County would be able to use a Request for Proposal issued by
Dallas County, Texas. The program was contingency fee based with the focus on obtaining
refunds and identifying savings opportunities on utilities such as cellular phone bills, local and
long distance phone bills, electric and gas bills. The services did not require any up-front fees,
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and CCA did not get paid unless they found savings or refunds due. These contingent fees could
not exceed 45% of any actual savings generated or refunds received by the County.

        The Administration/Management Services Committee indicated their support for this
effort at its September 8th meeting. The Schools have indicated their interest in also participating
as a joint effort.

        On motion of Supervisor Goldsmith, it was resolved the Board of Supervisors authorizes
staff to enter into an agreement with Cost Control Associates, Inc. to perform a comprehensive
analysis to conduct a utilities audit of energy and telecommunications subject to final approval
by the Staff Attorney.

The vote was: Aye:     Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:     None
           Absent:     None

//     RENEWAL OF LONG ISLAND PARK LEASE AGREEMENT

        In September 1979 Campbell County entered into an agreement with the Virginia
Department of Game and Inland Fisheries to lease approximately 60 acres of state owned land
along the Staunton River to establish a park adjacent to the existing Game and Inland Fisheries
boat landing. The current lease expired on September 16, 2009.

         Mary H. Pascale, Co-Director of Recreation – Operations, presented a Long Island Park
First Amendment to Lease Agreement which extends the current lease for a five-year period,
with an option to renew for an additional five years. The amendment deletes Section 8 which
referred to indemnification of the lessor, its agents, officers and employees from any and all
liability to any person, firm or cooperation for any damages or injury resulting from the lessee’s
operation and maintenance of the leased premises. All other provisions of the lease were
unchanged. The Staff Attorney approved the amendment as to form.

       On motion of Supervisor Rosser, it was resolved the Board of Supervisors authorizes the
County Administrator to execute the Long Island Park First Amendment to Lease Agreement
with the Virginia Department of Game and Inland Fisheries for a five-year period with an option
to renew for an additional five years.

The vote was: Aye:     Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:     None
           Absent:     None

//     CONSENT AGENDA

       On motion of Supervisor Gunter, it was resolved the Board of Supervisors approves the
following under the Consent Agenda:

a)     Appropriations –

1.     Capital Improvement Fund, Information Systems, deleting $23,322.68 from Phase 5/8
       Implementation, and appropriating the same to the General Fund, Commonwealth’s
       Attorney, Document Imaging Grant – ARRA Funds, to transfer funds originally budgeted
       in the Capital Improvement Fund for the initial electronic document imaging project and
       carried forward to FY 2010;

2.     Landfill Fund, Recycling/Litter Commission, deleting $2,000 from Printing, and $865
       from Awards, and appropriating the total amount of $2,865 to House Hazardous Waste
       Days, to cover expenses incurred during the Household Hazardous Waste days at
       Regional Landfill;

3.     General Fund, Brookville Fire Company, deleting $500 from Convention & Education,
       $1,000 from Vehicle Supplies and $500 from Books & Subscriptions, and appropriating
       the total amount of $2,000 to First Responder Communications, to pay for
       communications equipment;
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4.     General Fund, Recreation Administration, deleting $600 from Education Supplies and
       appropriating the same to Furniture & Fixtures, to cover cost of Director’s desk and two
       broken office chairs;

5.     General Fund, Information Technology, deleting $10,000 from Integration Specialist, and
       appropriating the same to Other Professional Services, for contract services to cover job
       duties of vacant Network Engineer position;

6.     General Fund, Non-Departmental Expenses, deleting $600 from Budget Set Aside and
       appropriating the same to Public Works Administration, Maint/Repair Vehicle, to cover
       cost of replacing rear end on used Ford Explorer;

7.     General Fund, Non-Departmental Expenses, deleting $1,076 from Budget Set Aside and
       appropriating the same to Planning/Zoning, Advertising, to purchase reusable metal signs
       to advertise rezoning and special use permit public hearings;

8.     General Fund, Public Safety, appropriating $1,743 to Fire Program Funds; and raises
       estimated revenue, Distribution of Fire Program Funds by $1,743, to use for capital
       improvements to the County Fire Service;

9.     General Fund, Triad Grant Salt Council, appropriating $1,733 to Triad Grant Operating
       Supplies; and raises estimated revenue, Triad Program Grant, by $1,733, federal grant
       awarded requiring 10% local match;

10.    General Fund, Planning/Zoning, appropriating $7,000 to Other Professional Services; and
       raises estimated revenue, Plan Review Fee Towers, by $7,000, third party engineering
       consultant fees for three cellular telephone tower applications;

11.    Solid Waste Fund, Recycling/Litter Commission, deleting $500 from Travel –
       Subsistence & Lodging and $1,300 from Convention & Education, and appropriating the
       total amount of $1,800 to E-Waste Recycling, to cover Campbell County’s share of
       hauling expenses incurred during the Regional Landfill’s E-Waste Recycling Days;

12.    School Operating Fund, Special Ed 94-142 ARRA Funds, appropriating $68,560 to
       Comp Spec Ed At Risk Coord Stimulus, $579,488.50 to Comp Spec Ed Teachers
       Stimulus, $50,000 to Comp Spec Ed Speech Therapist Stimulus, $60,000 to Comp Spec
       Ed Teacher Aides Stimulus, $60,000 to Employer Cost FICA, $110,000 to Employer
       Cost VRS, $74,000 to Employer Cost Health Insurance and $6,000 to Employer Cost
       Group Life; and raises estimated revenue, Spec Ed – ARRA (SCHFSE) by
       $1,008,048.50, to allocate 2009 ARRA funds for Special Ed 94-142 to match the
       OMEGA budget;

13.    School Operating Fund, Technology, appropriating $222,208.20 to Software/On-Line
       Content; and raises estimated revenue, Recovered Costs E-Rate (SCHREC) by
       $222,208.20, to appropriate additional funds received for e-rate reimbursement over
       budgeted amount to the Technology Department;

b)     Document Management System

       Approves the use of the Chesterfield County’s contract with Unity Business Systems,
Poguoson, Virginia, for the purchase of a turnkey document imaging solution system at a cost of
$66,578, to be funded through a Commonwealth’s Attorney’s Federal E. Byrne Justice
Assistance Grant ($55,554), and $11,024 budgeted in the General Fund;

c)     Quote A012, Microwave Equipment Installation/Public Safety

      Accepts the lowest quote from Shenandoah Tower Service, Ltd., Staunton, Virginia, in
the amount of $10,260 for the installation of a 5.8 GHz Unlicensed Microwave hop between
Johnson Mountain and Long Mountain; and

d)     Quote A010 – FY10, Personal Protective Equipment/Public Safety
                                                                               1-9

        Accepts the lowest quote from Municipal Emergency Services, Inc., Chesapeake,
Virginia in the amount of $24,299.55 for the purchase of fifteen (15) complete sets of personal
protective gear for Public Safety Technicians.

The vote was: Aye:     Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:     None
           Absent:     None

//       APPOINTMENTS

         Central Virginia Community Services

       On motion of Supervisor Goldsmith, it was resolved the Board of Supervisors appoints
Dr. Terry W. Stelle, 1265 Runaway Bay Road, Lynch Station, Virginia 24571, to a three-year
term until December 31, 2012 on the Central Virginia Community Services Board of Directors.

The vote was: Aye:     Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay:     None
           Absent:     None

//       MATTERS FROM THE BOARD

     •   Supervisor Goldsmith commented the Altavista Area/Campbell County Habitat for
         Humanity just completed its weekend blitz build. He was pleased the build was so
         supportive by County staff especially Joseph Heddings, Building Official, who was on
         hand to make inspections during the weekend. The chapter has almost completed houses
         17 and 18.
     •   Supervisor Shockley requested permission to represent the Board of Supervisors in the
         Lynchburg Christmas Parade on December 5th. He and his wife would be riding their
         motorcycle dressed as Mr. and Mrs. Santa Claus. The Board was supportive of the
         request and thought he would make a fine Santa.
     •   Supervisor Pendleton would be acting as Voting Delegate and Chairman Falwell as
         Alternate Delegate at the VACo 2009 Annual Meeting on November 10th.

//       CLOSED MEETING

       On motion of Supervisor Puckett, it was resolved the Board of Supervisors enters into a
closed meeting at 3:04 p.m. to discuss the annual evaluation of the County Administrator, in
accordance with the personnel exemption §2.2-3711 (A)(1) of the Code of Virginia of 1950, as
amended; and to discuss legal matters related to violations of the County Code regarding erosion
and sedimentation regulations and violation of use of the single family lot subdivision
provisions, in accordance with the legal exemption §2.2-3711 (A)(7) of the Code of Virginia, as
amended.

The vote was: Aye: Falwell, Goldsmith, Gunter, Pendleton, Puckett, Rosser, Shockley
              Nay: None
           Absent: None

         Supervisor Rosser left the meeting at 3:06 p.m.

//     The Campbell County Board of Supervisors entered into a closed meeting on this 19th
day of October 2009 at 3:04 p.m. to discuss the annual evaluation of the County Administrator,
in accordance with the personnel exemption §2.2-3711 (A)(1) of the Code of Virginia of 1950,
as amended; and to discuss legal matters related to violations of the County Code regarding
erosion and sedimentation regulations and violation of use of the single family lot subdivision
provisions, in accordance with the legal exemption §2.2-3711 (A)(7) of the Code of Virginia, as
amended.

 //    On motion of Supervisor Goldsmith, it was resolved the meeting return to open session at
3:40 p.m.
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The vote was: Aye:        Falwell, Goldsmith, Gunter, Pendleton, Puckett, Shockley
              Nay:        None
           Absent:        Rosser

//     On motion of Supervisor Puckett, the following resolution was adopted:

                               CERTIFICATE OF CLOSED MEETING

WHEREAS, the Campbell County Board of Supervisors had convened a closed meeting on the
19th day of October, 2009 pursuant to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and

WHEREAS, §2.2-3711 of the Code of Virginia requires a certification by the Campbell County
Board of Supervisors that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Campbell County Board of Supervisors
hereby certifies that, to the best of each member’s knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed in the closed
meeting to which this certification resolution applies, and (ii) only such public business matters
as were identified in the motion convening the closed meeting were heard, discussed or
considered by the Campbell County Board of Supervisors.

The roll call vote was:    Aye: Falwell
                           Aye: Goldsmith
                           Aye: Gunter
                           Aye: Pendleton
                           Aye: Puckett
                           Aye: Shockley
                           Nay: None
            Absent During Meeting: Rosser
              Absent During Vote: Rosser

//     ACTIONS FOLLOWING CLOSED MEETING

Seneca Creek Estates (James Adams, Jr.) & 418 Goggins Road

        On motion of Supervisor Puckett, it was resolved the Board of Supervisors directs the
Staff Attorney to institute legal proceedings to enjoin the erosion and sedimentation violation
and abate the public nuisance on property described as Lot 6 of Seneca Creek Estates (Tax Map
#88-14-6) owned by James Adams, Jr., and authorizes the Staff Attorney to file a complaint for
violation of the County Code for violation of the use of the single family lot subdivision
provisions on property located at 418 Goggins Road.

The vote was: Aye:        Falwell, Goldsmith, Gunter, Pendleton, Puckett, Shockley
              Nay:        None
           Absent:        Rosser

County Administrator Employment Agreement

        On motion of Supervisor Gunter, it was resolved the Board of Supervisors authorizes the
Chairman to execute the County Administrator’s annual performance review; ratifies the original
employment agreement dated July 1, 2001, as modified annually since that time by the annual
performance reviews; and confirms the agreement expiration date, renewal terms, and provisions
related to retirement.

The vote was: Aye:        Falwell, Goldsmith, Gunter, Pendleton, Puckett, Shockley
              Nay:        None
           Absent:        Rosser

//     ADJOURNMENT

       On motion of Supervisor Puckett, the meeting was adjourned at 3:41 p.m.
                                                                         1-11

The vote was: Aye:   Falwell, Goldsmith, Gunter, Pendleton, Puckett, Shockley
              Nay:   None
           Absent:   Rosser

                                   ____________________________________
                                   CHARLES W. FALWELL, CHAIRMAN

                                   Approved: _________________

				
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