Minutes of Board of Directors Meeting - Telephone Conference

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Minutes of Board of Directors Meeting - Telephone Conference Powered By Docstoc
					This document provides a template for a corporation’s meeting of its board of directors
that will occur via a telephone conference. This template form contains standard
language common to minutes for a corporation’s board meeting, such as approval of
minutes from the previous meeting, as well as opportunities to insert optional language.
This document can be modified to fit the needs of any corporation needing to draft or
record minutes for a board of directors meeting.
     MINUTES OF TELEPHONE CONFERENCE DIRECTOR’S
      MEETING OF __________ [Instruction: Insert name of the
                        Company.]
The Board of Directors of the ______ [Instruction: Insert name of the Company.], (the
“Company”) convened a meeting via a telephone conference on _____ [Instruction: Insert
meeting date.] (the “Meeting”). [Instruction: Insert whether this meeting was an annual
meeting or special meeting. If special meeting, state whether or not pursuant to notice and
date of such notice, if any.] The Meeting commenced at _____ o’clock [Instruction: Insert
start time.] and ended at _____ o’clock [Instruction: Insert end time.].


1. MEMBERS PRESENT

The following directors participated in the telephone conference:

______________________
______________________
______________________
______________________
______________________
______________________
______________________
______________________
______________________
______________________
______________________

[Instruction: Insert names of the Chairman, Company Secretary, and Directors present in
the Meeting].

Throughout the Meeting, the Directors could remain in voice contact with one another without
any disruptions.

2.   MEMBERS ABSENT

______________________
______________________
______________________
[Instruction: Insert names of absent Directors.]

3. CALL TO ORDER




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The meeting was called to order by ______ [Instruction: Insert name and title of party calling
meeting to order.] at ____________ [Instruction: Insert time meeting called to order.]

4. OPENING

The Chairman opened the meeting, welcomed those present and asked everyone present to
introduce themselves.


5. QUORUM

______________ [Instruction: Insert name and title of person taking roll call.] took the roll
call and announced that a quorum was present, and that the meeting could conduct the business
for which it was called.

6.    APPROVAL OF MINUTES FROM PREVIOUS MEETING

Motion was made by _____ [Instruction: Insert name of person making motion to approve
previous meeting minutes.] and seconded to approve the minutes of the meeting held _____
[Instruction: Insert date of previous meeting.]. [Instruction: Insert whether or not motion
was carried.]

7. OFFICERS REPORTS
   [Instruction: State applicable officers reports.]

8. BOARD AND COMMITTEE REPORTS
   [Instruction: State applicable committee reports.]

9. ACTIONS TAKEN

The Directors took the following actions:

__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
[Instruction: Describe actions taken by Directors at meeting, including exact wording of
any proposed motions; count of votes on any such motion; and result. Also include a
statement if any motions were made upon notice. Unfinished business should be stated
first, followed by new business.]

10. NEXT MEETING DATE

The next Board of Director’s meeting will be _____ [Instruction: Insert date of next Board
meeting.], at _____ o’clock [Instruction: Insert time of next Board meeting.].




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11. CLOSURE:

There being no further business to come before the meeting, the meeting was adjourned at _____
o’clock [Instruction: Insert adjournment time.].


Signed as a true and correct record of the proceedings of the meeting

____________________
[Chairman]

Date



Corporate Seal:




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DOCUMENT INFO
Description: This document provides a template for a corporation’s meeting of its board of directors that will occur via a telephone conference. This template form contains standard language common to minutes for a corporation’s board meeting, such as approval of minutes from the previous meeting, as well as opportunities to insert optional language. This document can be modified to fit the needs of any corporation needing to draft or record minutes for a board of directors meeting.
This document is also part of a package Meeting & Conference Templates 21 Documents Included