FRINGE BENEFITS TAX (FBT) ENTERTAINMENT DECLARATION by arnold1

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									          FRINGE BENEFITS TAX (FBT) ENTERTAINMENT DECLARATION
                                            Invoice / receipts must accompany this form.
     1.   Nature of Expenditure: (please tick the appropriate box)

                  Nature of Expenditure                                                  Comment                                Natural Account

     Business related morning / afternoon tea or
      light meal / refreshments – note v
                                                                       
                                                                       
                                                                           Employees and clients – No FBT payable
                                                                           Associates – FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5741 (Empl) / 5743 (Clnts)
                                                                                                                             5742

     Business related elaborate meal/drinks at an
      “in-house dining facility” – note iv
                                                                       
                                                                       
                                                                           Employees and clients – No FBT payable
                                                                           Associates – FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5741 (Empl) / 5743 (Clnts)
                                                                                                                             5742
      (University House is the only in-house dining facility
      at the University of Melb)

 ElaborateSeminar” (> 4hrs) incidental to an
  “Eligible
               meals/drinks
                               – note vi
                                                                       
                                                                       
                                                                           Employee – No FBT payable
                                                                           Associate – FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5741
                                                                                                                             5742

 “Eligible training seminar” (> 4hrs) - note vii
  Elaborate meals/drinks incidental to an                              
                                                                       
                                                                           Employee – No FBT payable
                                                                           Associate – FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5741
                                                                                                                             5742

 Elaborate meals / drink consumed as part of
  an overnight business trip
                                                                       
                                                                       
                                                                           Employee and client– No FBT payable
                                                                           Associate – FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5741 (Empl) / 5743 (Clnts)
                                                                                                                             5742

 Elaborate meals/drinks, or social function
  (excl. above exemptions)
                               business related                        
                                                                       
                                                                           Employees and associates – FBT payable
                                                                           Clients – No FBT payable
                                                                                                                         
                                                                                                                         
                                                                                                                             5742
                                                                                                                             5743
      (on or off business premises) – note iv

     Meals (incl. drinks) consumed at a social
      function eg.Staff farewell, Xmas function,
                                                                        Employees and associates – FBT payable
                                                                        Clients – No FBT payable
                                                                                                                          5742
                                                                                                                          5743
      etc
                      * Notes
                      i.   Employee = University of Melbourne employee (incl casual)
                      ii.  Associate = Person related to employee (eg. Spouse, relative, etc.)
                      iii.  Client = Not employee or associate (students generally regarded as clients)
                      iv.   Elaborate meal = restaurant type meal (i.e person required to sit at table). Alcohol – more than one drink/person
                      v.    Business related light meal / refreshments = May be consumed off business premises (i.e café, etc – not restaurant)
                                                                          Alcohol – one drink / person permitted
                      vi.Eligible seminar = held on or off business premises. Does not include business meetings
                      vii. Eligible training seminar = must be held at premises (other than Uni premises) that cater for seminars, conf, etc.
                      viii. This form is not required for the purchase of milk, tea, coffee, sugar and biscuits for staff kitchen facilities

     2.   Purpose of Expenditure (Complete all parts):

              Venue: _________________________________ Date of Function: _______________

              Number of Attendees:                _____ clients/visitors           _____ employees         _____ associates         Total: ______

                        Where expenditure is business related include enough detail so a business connection can be clearly
                         established (Existing doc.’s including agenda can be attached)
                             Note: To simply say “Prof. Jones was visiting” would be insufficient. Stating the purpose of the visit is necessary.
                         _________________________________________________________________________________

                         _________________________________________________________________________________

                         _________________________________________________________________________________

     3.   Persons in attendance: (use page 2 of form )
            Where the University has an FBT liability in relation to the function, please list names of all people attending the
            function (or attach documentation) including whether they are an employee, associate or client. Note: Students
            generally would be classified as clients.

     4.   Apportionment of Costs:
            Natural Account 5741 (No FBT / GST claimable - employees)                                             $_________________           (GST-incl.)

            Natural Account 5742 (FBT / GST claimable – employees/associates)                                     $_________________           (GST-incl.)

            Natural Account 5743 (No FBT / GST not claimable in some instances – clients)*                        $_________________           (GST-incl.)

                                         Total   (Should equal invoice amount)                                    $_________________           (GST-incl.)


              *       GST incurred on entertainment (restaurant meal or social function only) provided to clients cannot be
                      claimed by the University – expensed to Depts. Use tax code : “INPUT TAX – GST” at the item line in Themis.

5.        Certification:
           The information contained on this form is true and correct.

                                                                                       Signature: _________________________________

12/11/2008                                                           Version 2.1
               Name of Participant(s)




       This form is available for printing at http://www.unimelb.edu.au/CSD/image/financeop/fbtform.doc

       For enquiries contact:

        Assistant Taxation Accountant, Mr Phillip Stokes - Ext. 46041, e-mail. stokesp@unimelb.edu.au




12/11/2008                                        Version 2.1

								
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