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Document Sample
MDLandRec.Net
A Digital Image Retrieval System for
Land Record Indices in Maryland
A Joint eGovernment Service of the Maryland Judiciary and
the Maryland State Archives as a publication of the
Archives of Maryland Online
User’s Guide
December 2008
Table of Contents
• Home and General Search: 3-4
• Book and Page Search: 5-7
• Search w/o Book and Page: 8
• JIS Cais & Cott General Search: 9-16
• Search by Virtual Books of Land Record Indices:
17-24
• Viewing and Magnifying the Image: 25-30
• Printing: 31-33
2
Main Mdlandrec home page
Click on the County you
wish to search.
We’ve
provided links
to related
sites.
Send feedback by clicking on
“Contact the Help Desk.” 3
General search page
Book and page search
(see page 5).
Cais & Cott general
search page for indices
(see page 9).
“Virtual books” of original
land record indices (see
page 17).
This is called the “General Search
Page.” Each county’s General Search
Page has the same format and options,
with a few exceptions. 4
To search by book and page number
1. If you know the clerk’s initials, include those in the “Clerk’s Initials” box. Do not use
any punctuation. If you do not know the clerk’s initials, leave this field blank. If
there is more than one clerk with that book number, the system will automatically
provide a list of clerk’s initials that correspond to the appropriate book numbers.
See page 7 for an example.
1
2. In the “Book” box, type the book number you wish to view.
3. Click inside the “Page” box. (You can also use the tab key to move to “Page” box.)
Enter the page number you wish to view in the “Page” box.
4. Click on the “Go to Page” button.
1 2 3 4
5
Search Page: Book
and Page Number
Enter book and page numbers
and clerk’s initials if applicable.
6
Search Results For Book and
Page Search Sometimes there is more than one entry for a
volume number. In those cases, a page like
Click on the volume to view the book and
this will appear
page you requested. (For instructions on an
instrument search, see page 9).
You can also click inside the “Book” box here
Another option: and enter the clerk’s initials, followed by a
space, and then the book number. Next enter
the page number. Then click on “Go” to view
the book and page you requested.
7
To search without book and page number: [Numbered explanations
at bottom, correspond to like numbered examples at the top].
1 1
2
3
1 Goes to the website www.plats.net
2 Searches County Cais & Cott (JIS) land indices (see page 9).
3 To search by name using “virtual books” of land record indices (see
page 17).
8
CAIS & COTT General Search Page for
Indices: Step One
Click on the “Search County Land
Record Indices” link.
9
CAIS & COTT General Search Page for
Indices
2
1
4
3
5 8 9 6
7
10
11
12
10
1. If you already know the book and page 8. If you wish to limit your search by year,
citation, you can enter it in these boxes enter the ending year. If you leave this
and click on “Search.” blank, the system will automatically search
from the beginning year you indicated to the
2. Select the sort order you wish for your
end of the index.
results. The default is “date
descending:” from most recent filing to 9. See: Previous # 2
the earliest. Other options are date
10. When you have finished entering your
ascending (earliest to most recent),
search options, click on the “Search” button.
alphabetical by surname, alphabetical
You can clear all fields at any time by
by corporation name, in book and page
clicking on the “Clear” button.
order, and alphabetical by description.
11. A final method of searching employs a
3. If searching for an individual, enter the
Soundex query. This method retrieves
last name of the individual.
names with the same pronunciation as the
4. Enter the first name of the individual letters that were entered.
here.
12. The same as previous # 11 but with the
5. If searching for a corporation, enter the added ability to search by Corporation
corporation name here and choose names.
“Exact Name or Contains” from the
drop down menu.
Please note that index data conforms to the
6. Select whether you want to search by
way in which it was entered into JIS
grantee only, grantor only, or both.
indexing by court staff. Inconsistencies
7. If you wish to limit your search by year, in the search reflect inconsistencies in
enter the beginning year. If you leave index data entry.
this blank, the system will automatically
search from the beginning of the index
(The date is dependent upon the 11
County you are searching in).
Search Results JIS CAIS/ For this example we have done a name search,
COTT Index Search however, you can also search by volume,
corporation, or by Soundex.
12
Search Results JIS CAIS/ All instruments within your search parameters will be listed
in this column.
COTT Index Search
Results
2 3
1 6
4 5
1. “Date Recorded, “ tells the user when the instrument was officially recorded in the court house.
2. “Grantor/Grantee, “ person or persons gaining or losing control of a property.
3. “Instrument” type, for example, Mortgage, Release, Deed or Short Release, etc.
4. Once you have found the instrument you wish to view, simply click on the liber and folio number.
5. Click on “Add. Info.” to view additional information entered at the time of indexing, such as other
interested parties, lot number, or an original instrument for a release, etc.
13
6. “Remarks” gives user additional or superfluous information relating to the instrument.
View Index Search Results
Another Search can
be tried by clicking on Number of records is also displayed.
“Try another search.”
Multiple instruments can be chosen to narrow the
records viewed at one time. After choosing the desired
records, click on “Updated Marked List,” then after it
updates click on “Review Market List.”
14
View Index Search Results
Narrowed Search Results
User can also view and print results
15
Print Page Index Results
For more information on how to print, go to Page 31.
To print, click on Print Box.
16
To search by name using “virtual books” of original land record indices:
Step One
Click on “Search Land Record Indices.”
17
To search by name using “virtual books” of original land record indices:
Step Two
1
2
1. Click this link to return to the general search page.
2. Click on the index you wish to search. This will return a list of index books you can search.
18
To search by name using “virtual books” of original land record indices:
Step Three
Click on the Volume you wish to
search.
19
To search by name using “virtual books” of original land record indices:
Step Four, Seeing the Front Index.
Enter the index page you wish to view. Click on Next Page or Next 10 Pages to view
either the next page or the following 10 pages.
20
To search by name using “virtual books” of original land record indices:
Step Five
Choose the Index you wish to view
21
To search by name using “virtual books” of original land record indices:
Step Five Choose the Grantor and Instrument, then enter volume
and page number. Click “Go” to view instrument.
22
To search by name using “virtual books” of original land record indices:
Step Six
Choose the Series you wish to view
23
To search by name using “virtual books” of original land record indices:
Step Seven, View Instrument [For more information on viewing, go to page 25.]
24
Viewing the Instrument/Image
(New PDF Version)
25
Viewing the Image
Important notices are also These boxes tell you which
posted on this page book and page you are viewing
Use the scroll bar
on the side to
view the bottom
of the page
26
Viewing the image
Click on “Unsatisfactory You can view a particular page from the
Image?” to send Archives document by clicking on the thumbnail option.
staff a message that the
image is unsatisfactory.
27
Magnifying the Image
Click on predetermined size or change
manually by clicking in the box and
entering desired size.
28
Magnifying the Image
Magnify the image manually.
29
Magnifying the Image
Zoom in and out on a part of the page by clicking on
the magnifying option and drawing a box over the
desired area.
30
Printing the Instrument:
Step One
Click on Print option
31
Printing: Step Two
Print box appears with printing options.
32
Printing: Step Three
1. If satisfied with the image, click on
OK. 3
2. If the patron is experiencing
difficulty or needs further help, 4
Printing Tips provides a direct link
to Adobe Acrobat.
3. Under “Properties” the patron can
choose either 1 or 2 sided printing. 5
The patron can also select
landscape or portrait.
4. Patrons determines which pages
to print.
5. The patron can print extra copies,
by clicking and entering the
number quantity. 1
2
33
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